User manual HP PSC 500 - 1

Setup Guide HP PSC 500 Owner's Information Please complete the following for future reference. HP PSC 500: Serial Number: Date of Purchase: Place of Purchase: Address: Phone Number: Service Contract Number: Date of Contract Expiration: Safety Symbols ! If present, this symbol is placed on the HP PSC 500 where it is necessary for you to refer to the manual to understand a hazard. If present, this symbol is placed on the HP PSC 500 within the area where hazardous voltage is present. Only trained service persons should perform work in this area. If present, this symbol is placed on the HP PSC 500 within the area where electrostatic discharge (ESD) may occur. ESD can damage the HP PSC's electronic components. Avoid touching electronic components or circuit paths. Use proper grounding devices when circuits are open to outside areas. Setup Guide HP PSC 500 ©Copyright Hewlett-Packard Company 1999 All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Publication number: C7281-90102 First edition: July 1999 Printed in U.S.A., Germany, or Singapore. Note: Regulatory information can be found in Chapter 6 of the HP PSC 500 Customer Care Guide. Acknowledgments MS-DOS®, Windows®, and Internet Explorer are registered trademarks of Microsoft Corporation. Intel® and Pentium® are registered trademarks of Intel Corporation. ReadirisTMis a trademark of I.R.I.S. corporation. Notice The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company. Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes. It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. X Governmental paper or documents: - Passports - Immigration papers - Selective service papers - Identification badges, cards, or insignias X Governmental stamps: - Postage stamps - Food stamps X Checks or drafts drawn on Governmental agencies X Paper currency, traveler's checks, or money orders X Certificates of deposit X Copyrighted works contents About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv Conventions Used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv Chapter 1 -- Setting Up Your HP PSC 500 Setting Up Your HP PSC 500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Step 1 -- Unpack Your HP PSC 500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Step 2 -- Load Paper in Your HP PSC 500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Step 3 -- Install Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Step 4 -- Connect the Printer Cable and Power Cords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7 Connecting the Printer Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7 Connecting the Power Cords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8 Step 5 -- Install the HP PSC 500 Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10 Installing the HP PSC 500 Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10 Registering Your HP PSC 500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15 Installing OCR Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15 Installing Third-Party Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15 Step 6 -- Align Your Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16 Chapter 2 -- Sharing HP PSC 500 on a Network Understanding Point-and-Print and Peer-to-Peer Networks . . . . . . . . . . . . . . . . . . . . . . . . . Local Area Network (LAN) Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Minimum System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up the Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up a Point-and-Print Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up a Peer-to-Peer Client (95/98 server to NT 4.0 client) . . . . . . . . . . . . . . . . . . . . . 2-1 2-1 2-2 2-2 2-3 2-4 HP PSC 500 Setup Guide iii About This Guide This guide will help you get started and show you how to perform the most common tasks with your HP PSC 500. If you need additional information, use the HP PSC 500 Toolbox on your desktop. For late-breaking updates, visit our Web site at: http://www.hp.com/go/all-in-one Conventions Used Throughout this guide, we use specific conventions to help you quickly identify information: boldface Bold typeface identifies a specific button name or command you need to enter. This label calls attention to an operating procedure, practice, or the like, which, if not correctly performed or adhered to, could result in damage to or destruction of part or all of the product or your data. Do not proceed beyond a Caution label until you fully understand and have met the indicated conditions. This label identifies significant information. This label identifies information you should know before you continue. This label precedes helpful hints. This label calls attention to a procedure, practice, or the like, which, if not correctly performed or adhered to, could result in personal injury. Do not proceed beyond a Warning label until you fully understand and have met the indicated conditions. CAUTION IMPORTANT NOTE TIP WARNING iv Contents Setting Up Your HP PSC 500 1 NOTE If available, your scanner works best with your computer's parallel port set to ECP mode. Refer to the "Read about ECP" document, which is available after you install your software or refer to the user's guide that came with your computer. Setting Up Your HP PSC 500 Follow the steps in the order shown. IMPORTANT Do not turn on your HP PSC 500 until the installation program instructs you. Step 1 -- Unpack Your HP PSC 500 1 2 Remove the cardboard tray containing the accessory items. Rest the box on its side, and pull out your HP PSC 500. HP PSC 500 Setup Guide 1-1 3 Make sure the following items are included with your HP PSC 500: Bi-directional, parallel, IEEE 1284-compliant printer cable with 1284-C connector. b Power supply (AC/DC adapter) with attached cord (HP part number 0950-2880). c Power cord. d CD-ROM disk(s). e Three manuals: HP PSC 500 Setup Guide, HP PSC 500 Basic Operations Guide, and HP PSC 500 Customer Care Guide. One black and one color print cartridge. f If any of the items are missing or damaged, contact the dealer from whom you purchased your HP PSC 500. a a c f b e g d 4 Choose a location and environment for your HP PSC 500. X X X X X Use your HP PSC 500 only within normal room temperature and humidity ranges. For recommended ranges, see "Environmental Specifications" in Chapter 6 of the HP PSC 500 Customer Care Guide. Avoid direct sunlight or locations where a quick change in temperature might cause condensation inside the unit. Make sure the location is well ventilated. Dust, gases, or fumes (such as ammonia or paint thinner) can damage the unit. Choose a site that is level, flat, and stable. The HP PSC 500 vibrates and needs to be on a sturdy surface. Be sure a grounded outlet is nearby and easily accessible. 1-2 Setting Up Your HP PSC 500 5 Remove the packaging materials (plastic wrap, cardboard insert, and packing tape) from the outside of the unit. Step 2 -- Load Paper in Your HP PSC 500 1 Slide the paper width and length adjusters to their outermost positions. As you pull the paper length adjuster out, the bottom (IN) tray also slides out. 2 Insert paper into the IN tray, print side down, until it stops. 3 Slide the paper width and length adjusters in until they stop at the edges of the paper. HP PSC 500 Setup Guide 1-3 4 Push the IN tray back toward the unit until it stops, and lower the top (OUT) tray if you raised it before inserting paper. For information about loading specific paper types, see Chapter 2, "All About Paper," of the HP PSC 500 Basic Operations Guide. For information about paper tray capacities, see Chapter 6, "Technical Information," of the HP PSC 500 Customer Care Guide. Step 3 -- Install Print Cartridges 1 2 Locate the print-cartridge access door on the front of the HP PSC 500, just above the OUT tray. Pull the latch on the print-cartridge access door toward you and raise it up until it is fully extended. 3 4 Remove the cardboard insert from the inside of the unit. TIP Save the packaging materials in case you ever need to move or ship your HP PSC 500. The print-cartridge carriage will be in the middle of the access area. The carriage contains two slots designed to hold one color print cartridge and one black print cartridge. You should have received one of each type of cartridge with your new HP PSC 500. Raise both latches on the carriage. 1-4 Setting Up Your HP PSC 500 5 Remove the color print cartridge (the thicker one) from its packaging and, being careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles. CAUTION Do not touch the gold-colored contacts. 6 Push the color print cartridge firmly down into the slot on the left. NOTE The print-cartridge label should be facing you after the cartridge is inserted. HP PSC 500 Setup Guide 1-5 7 Remove the black print cartridge (the thinner one) from its packaging and, being careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles. 8 Push the black print cartridge firmly down into the slot on the right. 9 Lower each print-cartridge latch down onto the top of the cartridge, and push down until the latch locks firmly into place. 10 Close the print-cartridge access door. 1-6 Setting Up Your HP PSC 500 NOTE Both print cartridges must be correctly installed (with the green tab and blue tape removed) for your HP PSC 500 to work. Make sure that the following things are done before continuing: · Cartridges are pushed firmly into their slots. · Cartridge labels are facing toward you. · Both print-cartridge latches are down and locked. · Print-cartridge access door is closed and latched. · IN tray is pushed in completely. · Paper length adjuster is pushed firmly against the paper stack. · OUT tray is fully down. Step 4 -- Connect the Printer Cable and Power Cords NOTE Use the printer cable that was shipped with your unit. It is a special bi-directional, parallel, IEEE 1284-compliant printer cable with a 1284-C connector that is necessary for the proper functioning of your HP PSC 500. If you choose to buy a longer cable, make sure it is an IEEE 1284-compliant parallel cable with a 1284-C connector. Connecting the Printer Cable 1 Locate your printer cable. 2 Connect the printer cable to the HP PSC 500. Pinch the clasps at the back of the cable as shown in the diagram. The cable connector is located on the back of the unit, in the middle. Make sure the cable snaps into place. HP PSC 500 Setup Guide 1-7 3 Plug the other end of the cable into your computer's parallel port. The parallel port is located on the back of your computer. Match the pins on the printer cable to the port. CAUTION Do not connect your HP PSC 500 to a switch box or the pass-through port of another parallel product, such as a scanner, tape drive, zip drive, or CD-ROM drive. Doing so can cause erratic behavior of both products and the possible loss of information. Connecting the Power Cords WARNING Choose a power outlet that is easy to access. This allows you to quickly shut off power. Power is present in the product even if the unit is powered off. To completely shut off power, disconnect the power cord. For safe operation, use the power cord with a properly grounded outlet. Use only the power supply (HP part number 0950-2880) that came with your HP PSC 500. Using another adapter may be hazardous. 1 Locate the power supply adapter with attached cord. 2 Plug the power supply adapter into the back of the HP PSC 500. The power supply connector is located on the back of the unit, to the left of the printer-cable connector. NOTE Make sure that the cord is securely attached; otherwise, it may not work. 1-8 Setting Up Your HP PSC 500 3 Locate the power cord. 4 Plug the adapter end of the power cord into the power supply adapter. 5 IMPORTANT Plug the power outlet end of the power cord into the power outlet. Do not turn on your HP PSC 500 until the installation software instructs you to do so. HP PSC 500 Setup Guide 1-9 Step 5 -- Install the HP PSC 500 Software Now you need to install software so that the HP PSC 500 can work with your computer for printing and scanning. NOTE If you are installing the software on a Windows NT 4.0 computer, you must have Service Pack 3 or higher installed. If you are using a dual-boot (Windows 95/98 and NT 4.0 on the same computer), see the Readme file on the HP PSC 500 CD-ROM for important information. Installing the HP PSC 500 Software 1 2 Turn on your computer, but do not turn on your HP PSC 500. If you see either of the following windows, click Cancel or press Esc on your keyboard. Otherwise, skip to the next step. Click Cancel. Click Cancel. CAUTION For simple error-free installation, use the procedures in this guide to install your HP PSC 500 software for the first time. 1-10 Setting Up Your HP PSC 500 3 Insert the HP PSC 500 CD-ROM into your computer's CD-ROM drive. The HP PSC 500 Essentials menu should appear automatically (in less than a minute). If the menu does not appear, do the following: a On your Windows desktop, double-click the My Computer icon. b Double-click your CD-ROM disc drive. An HP PSC 500 Essentials menu similar to the one below appears. 4 Click the Install button. HP PSC 500 Setup Guide 1-11 5 When the Welcome window appears, click Next. 6 7 In the Software License Agreement window, click Yes. After the message appears that instructs you to turn on the unit, press the white power button on the left side of the front panel. When your HP PSC 500 is on, text appears in the front-panel display. If you do not see a message, check the power cord connections from the back of the unit to the power-supply adapter and from the power-supply adapter to the power outlet. NOTE Your HP PSC 500 displays a message asking you to align the print cartridges. You do not need to align your cartridges yet. The instructions for this procedure follow software installation. 1-12 Setting Up Your HP PSC 500 8 The Question window appears, click Yes to accept the preset defaults. The HP PSC 500 begins installation. A progress window appears as the installation files are copied to your computer. The following message appears while the program tests the cable connection between your computer and the HP PSC 500. 9 Determine the results of the cable connection test. If the test succeeds, continue with the next step. X If the test fails and the Communications Test - Failed window X appears, follow the instructions in the window, and then click Retry. HP PSC 500 Setup Guide 1-13 X If the test fails again, do the following: a Click Continue to finish installing the HP PSC 500 software. b After installing your software, see "Communication problems" in the Readme file. To access the Readme file, click the Start button, point to Programs, point to HP PSC 500, and then click View the Readme File. 10 After the Product Tour window appears with the the product tour option selected, click Finish. 11 In the Product Tour window, click any topic to learn more about that topic. 12 After you are finished, click Quit to exit the tour. 1-14 Setting Up Your HP PSC 500