User manual KYOCERA KM-1815 - Advanced Operation

1815 Advanced Operation Guide Caution No liability is assumed for any damage caused by improper installation. Notice The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition. No responsibility is assumed if accidents occur while the user is following the instructions in this manual. No responsibility is assumed for defects in the printer's firmware (contents of its read-only memory). This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved the prior written consent of Kyocera Mita Corporation is prohibited. Any copies made of all or part of this manual, any copyrightable subject must contain the same copyright notice as the material from which the copying is done. Regarding Tradenames PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL and KIR (Kyocera Image Refinement) are trademarks of Kyocera Corporation. Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a product of International Business Machines Corporation. Epson LQ-850 is a product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett-Packard Company. Centronics is a trade name of Centronics Data Computer Corp. PostScript is a registered trademark of Adobe Systems Incorporated. Macintosh is a registered trademark of Apple computer, Inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. PowerPC is a trademark of International Business Machines Corporation. ENERGY STAR is a U.S. registered mark. All other brand and product names are registered trademarks or trademarks of their respective companies. GPL This product contains GPL (www.fsf.org/copyleft/gpl.html) software as part of its firmware. For information on availability of the source code, see the Kyocera Mita dealer from which you purchased this product. Legal Restriction On Copying · · · It may be prohibited to copy copyrighted material without permission of the copyright owner. It is prohibited under any circumstances to copy domestic or foreign currencies. Copying other items may be prohibited. i Introduction to the Operation Guide This guide has following chapters: 1 Copying Functions Explains the copying functions of this machine. 2 Scanning Functions Explains the scanning functions of this machine. 3 Printer Settings Explains the printing functions of this machine. 4 Operation Status Explains the procedure for verifying the operating status of this machine. 5 System Settings Explains general system settings. 6 Using COMMAND CENTER Explains how to use COMMAND CENTER to verify the operating status of the machine. Appendix This appendix includes a chart which shows the available combinations of functions and settings. ii Guides included The following guides are included with this machine. Refer to the guide that corresponds to your particular objective. Basic Operation Guide The Basic Operation Guide contains explanations on the initial installation and set-up of this machine, the procedure to connect it to a computer, and the basic procedures for using this machine as a copier, printer, and scanner as well for resolving problems if trouble occurs. Advanced Operation Guide (This guide) This Advanced Operation Guide contains explanations on copier, printer, and scanner functions as well as default settings adjusted on this machine. This guide is stored in the CD-ROM as PDF document. KX Printer Driver Operation Guide Describes how to install and set the printer driver. This guide is stored in the CD-ROM as PDF document. PRESCRIBE Technical Reference PRESCRIBE is the native language of the Kyocera Mita printers. This Technical Reference contains the information about how the printing is performed using the PRESCRIBE commands as well as the font and emulation description. This guide is stored in the CD-ROM as PDF document. PRESCRIBE Command Reference Gives a detailed explanation of the PRESCRIBE command syntax and parameters with the aid of print examples. This guide is stored in the CD-ROM as PDF document. KM-NET for Clients Operation Guide KM-NET for Clients is a network printing utility intended to monitor and configure the printing system. This guide describes how to install and operate KM-NET for Clients. This guide is stored in the CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\Clients\ClientsE.pdf). KM-NET Direct Printing Operation Guide KM-NET for Direct Printing is a utility that allows you to directly print PDF files without starting Adobe Acrobat by directly sending a PDF file through the Windows spooler. This guide describes how to install and operate KM-NET for Direct Printing. This guide is stored in the CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\D_Printing\ DirectPrintingE.pdf). KM-NET for Accounting Operation Guide KM-NET for Accounting is a utility that supports department management. This guide describes how to install and operate KM-NET for Accounting. This guide is stored in the CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\Accounting\AccountingE.pdf). iii Conventions This manual uses the following conventions: 1 2 3 4 1 2 3 4 Bold indicates key names. Courier indicates content of the message display. Caution and Note contain important information aside from the text. Italic refers to another page or other guide. iv Contents 1 Copying Functions ........................................................................................ 1-1 Selecting the Source of Paper Feed ........................................................................................1-2 Selecting a Cassette ...........................................................................................................1-2 Selecting the MP Tray ........................................................................................................1-2 Select the Original Size for Copying ........................................................................................1-4 Setting Others for Original Size ..........................................................................................1-5 Selecting Original Quality Mode ...............................................................................................1-6 Adjusting Copy Exposure .........................................................................................................1-7 Setting the Number of Copies ..................................................................................................1-8 Zoom Copying ..........................................................................................................................1-9 Auto Zoom ..........................................................................................................................1-9 Standard Zoom .................................................................................................................1-10 Zoom Entry .......................................................................................................................1-11 Selecting Original Placement .................................................................................................1-12 Using Collate Mode ................................................................................................................1-13 Using Combine Mode .............................................................................................................1-14 Using the Document Processor with Combine Mode .......................................................1-17 Using the Platen with Combine Mode ..............................................................................1-18 Continuous Copying ...............................................................................................................1-19 Selecting Continuous Copying .........................................................................................1-19 Using Continuous Copying ...............................................................................................1-19 Turning EcoPrint On and Off ..................................................................................................1-21 Entering the Name of Copying Jobs ......................................................................................1-22 Reporting the End of Copying ................................................................................................1-24 2 Scanning Functions ....................................................................................... 2-1 Using the Scanning Function ...................................................................................................2-2 Scanning Documents ...............................................................................................................2-3 Entering the E-mail Address Using the Operation Panel ....................................................2-3 Changing the E-mail Address .............................................................................................2-4 Deleting the E-mail Address ...............................................................................................2-5 Selecting Color Scan Mode ......................................................................................................2-6 Selecting the Original Quality for Scanning ..............................................................................2-7 Selecting the Scanning Resolution ..........................................................................................2-8 Adjusting the Exposure for Scanning .......................................................................................2-9 Select the Original Size for Scanning .....................................................................................2-10 Select the Send Size .............................................................................................................. 2-11 Zoom Scanning ......................................................................................................................2-12 Auto Zoom ........................................................................................................................2-12 Selecting the Original Placement for Scanning ......................................................................2-13 Continuous Scanning .............................................................................................................2-14 Using Continuous Scanning .............................................................................................2-14 Selecting the Image File Format ............................................................................................2-16 Entering the Name of Scan Job .............................................................................................2-18 File Name for Scan Data ..................................................................................................2-19 Entering the Subject and Body Message of E-Mail ................................................................2-20 Reporting the End of Scanning ..............................................................................................2-21 3 Printer Settings .............................................................................................. 3-1 Using the Machine as a Network Printer ..................................................................................3-2 Parallel Setting .........................................................................................................................3-3 v Network Settings ..................................................................................................................... 3-4 AppleTalk Setting ............................................................................................................... 3-4 TCP/IP Setting ................................................................................................................... 3-5 DHCP Setting .................................................................................................................... 3-6 IP Address Setting ............................................................................................................. 3-6 Subnet Mask Setting .......................................................................................................... 3-7 Default Gateway Setting .................................................................................................... 3-8 Setting the Emulation Mode .................................................................................................... 3-9 COMMAND CENTER .............................................................................................................3-11 4 Operation Status ............................................................................................ 4-1 Icons ........................................................................................................................................ 4-2 Checking Jobs Status .............................................................................................................. 4-3 Verifying Job Log ..................................................................................................................... 4-5 Pausing Jobs ........................................................................................................................... 4-7 Canceling Jobs During Pausing ......................................................................................... 4-7 Resuming Jobs .................................................................................................................. 4-8 Canceling Jobs ........................................................................................................................ 4-9 Verifying Scanner Status ........................................................................................................4-11 Verifying Printer Status .......................................................................................................... 4-12 Verifying the Toner Status ...................................................................................................... 4-13 Verifying Settings for the Cassettes and MP Tray ................................................................. 4-14 Printing Reports ..................................................................................................................... 4-15 Procedure to Print Reports .............................................................................................. 4-15 Sample Reports ............................................................................................................... 4-17 Verifying Total Number of Prints and Scans .......................................................................... 4-21 5 System Settings ............................................................................................. 5-1 Adjusting the Contrast of Message Display ............................................................................. 5-2 Message Language ................................................................................................................. 5-3 Default Operation Mode .......................................................................................................... 5-4 Unit of Measurement ............................................................................................................... 5-5 Adjusting Copy Exposure ........................................................................................................ 5-6 Turning Scan Noise Reduction On and Off ............................................................................. 5-8 Photo Processing Method ....................................................................................................... 5-9 Resetting Toner Status .......................................................................................................... 5-10 Changing Function Defaults ...................................................................................................5-11 Registering Destination E-mail Addresses ............................................................................ 5-13 Restarting the Machine .......................................................................................................... 5-15 Adjusting Alarms .................................................................................................................... 5-16 Date and Time ....................................................................................................................... 5-19 Date Format ........................................................................................................................... 5-21 Time Zone ............................................................................................................................. 5-22 Summer Time ........................................................................................................................ 5-23 Auto Panel Reset ................................................................................................................... 5-24 Enabling Auto Panel Reset .............................................................................................. 5-24 Reset Timer ..................................................................................................................... 5-25 Low Power Timer ................................................................................................................... 5-26 Auto Sleep Timer ................................................................................................................... 5-27 Enabling Auto Sleep ........................................................................................................ 5-27 Sleep Timer ...................................................................................................................... 5-28 Auto Error Clear ..................................................................................................................... 5-29 Enabling Auto Error Clear ................................................................................................ 5-29 Error Clear Time .............................................................................................................. 5-30 Registering Custom Original Size .......................................................................................... 5-31 Registering Custom Paper Size ............................................................................................ 5-33 Default Original Size .............................................................................................................. 5-35 vi Selecting Paper Size and Media Type ...................................................................................5-36 Cassettes ..........................................................................................................................5-36 MP Tray ............................................................................................................................5-38 Registering Custom Media Type ............................................................................................5-40 Selecting the Paper Feed Source ..........................................................................................5-42 Selecting the APS (Auto Paper Selection) Media Type .........................................................5-43 Printing the Service Pages .....................................................................................................5-44 6 Using COMMAND CENTER ........................................................................... 6-1 System Requirements ..............................................................................................................6-2 Accessing COMMAND CENTER .............................................................................................6-3 COMMNAD CENTER Pages ..............................................................................................6-4 Start Page ................................................................................................................................6-5 Start > Start Page ...............................................................................................................6-5 Start > Status Pages ...........................................................................................................6-6 Start > Information > About Page .......................................................................................6-6 Start > Links Page ..............................................................................................................6-6 Basic Page ...............................................................................................................................6-7 Basic > Security > Account Setup Page .............................................................................6-7 Basic > Security > Device Page .........................................................................................6-7 Basic > Network Page ........................................................................................................6-8 Basic > Time Page .............................................................................................................6-8 Basic > Reset Page ............................................................................................................6-9 Basic > Device Defaults Page ............................................................................................6-9 Printer Page ...........................................................................................................................6-10 Printer > Defaults > System Page ....................................................................................6-10 Printer > Media Input Page ...............................................................................................6-10 Scanner Page ........................................................................................................................6-11 Scanner> Defaults > Settings Page .................................................................................6-11 Scanner> One Touch Keys > One Touch keys Page .......................................................6-11 Advanced Page ......................................................................................................................6-12 Advanced > Protocols > TCP/IP > General ......................................................................6-12 Advanced > Protocols > TCP/IP > IP Filters ....................................................................6-12 Advanced > Protocols > TCP/IP > Logical Printers ..........................................................6-12 Advanced > Protocols > IPP .............................................................................................6-13 Advanced > Protocols > AppleTalk ...................................................................................6-13 Advanced > Protocols > NetBEUI ....................................................................................6-13 Advanced > Management/E-mail > SMTP .......................................................................6-14 Advanced > Management/E-mail > SNMP .......................................................................6-14 Troubleshooting ......................................................................................................................6-16 Appendix ......................................................................................................Appendix-1 Paper Selection ...........................................................................................................Appendix-2 General Guidelines ................................................................................................Appendix-2 Selecting the Right Paper ......................................................................................Appendix-2 Special Paper ........................................................................................................Appendix-5 Media Type ............................................................................................................Appendix-8 Specifications ..............................................................................................................Appendix-9 Main Body ..............................................................................................................Appendix-9 Copying Functions ...............................................................................................Appendix-10 Printing Functions ................................................................................................Appendix-10 Scanning Functions .............................................................................................Appendix-10 Document Processor (Option) ............................................................................. Appendix-11 Paper Feeder (Option) ......................................................................................... Appendix-11 Environmental Specifications ............................................................................... Appendix-11 Function Combination Tables ....................................................................................Appendix-12 Glossary ....................................................................................................................Appendix-14 vii viii 1 Copying Functions This chapter explains the following topics: · · · · · · · · · · · · · Selecting the Source of Paper Feed Select the Original Size for Copying Selecting Original Quality Mode Adjusting Copy Exposure Setting the Number of Copies Zoom Copying Selecting Original Placement Using Collate Mode Using Combine Mode Continuous Copying Turning EcoPrint On and Off Entering the Name of Copying Jobs Reporting the End of Copying 1-1 Copying Functions Selecting the Source of Paper Feed Perform the following procedure to select the desired source for paper feed. Mode Auto Cassette1 Cassette2 MP Tray Description Automatically selects and feeds paper from either the cassette or the MP tray, whichever holds the paper size to be copied or printed onto. Feeds paper from cassette 1. Feeds paper from cassette 2. Cassette 2 is an optional accessory. If it is not installed, it will not be available for selection. Feeds paper from the MP tray. The paper size and type must be registered in advance. Notes · · For more information on registering the paper size in the cassette(s), refer to Default Original Size on page 5-35. For information of the specifications of the paper used with this machine, refer to Paper Selection on page 2 of the Appendix. Selecting a Cassette 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Paper select key. Press the key or the key to select the required cassette and press the Enter key. The message display shows Completed and returns to the copy basic screen. Paper Select: Plain * A4 A5 Plain MP Tray Cancel Selecting the MP Tray 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Paper select key. Press the key or the key to select MP Tray and press the Enter key. The MP Tray Size screen is displayed. Paper Select: Plain * A4 A5 Plain MP Tray Cancel 1-2 Copying Functions 4 Press the key or the key to select the paper size required and press the Enter key. The MP Tray Type screen is displayed. MP Tray Size: *Letter Legal Statement Cancel Note If the paper size is not shown in the MP Tray Size screen, select Others and press the Enter key. The Others screen is displayed and other sizes are available for selection. MP Tray Size: Folio Oficio II Others Cancel Others: *Executive ISO B5 16K Cancel 5 Press the key or the key to select the media type required and press the Enter key. The message display shows Completed and returns to the copy basic screen. MP Tray Type: *Plain Transparency Rough Cancel 1-3 Copying Functions Select the Original Size for Copying Perform the following procedure to select the size of the original for copying. The original sizes available for copying are as follows: Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, Oficio II, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope Monarch, Envelope #6, Envelope C5, Envelope DL, Hagaki, Oufukuhagaki, Youkei 2, Youkei 4, and Custom Note It is necessary to register a custom original size in advance in order to select the Custom setting. For more information on the custom original size, refer to Registering Custom Original Size on page 5-31. Set the original. 1 2 3 4 Press the Copy key. The copy basic screen is displayed. Press the Original size key. Press the original. key or the key to select the size of the Original Size: *Letter Legal Statement Cancel 5 Press the Enter key. The message display shows Completed and returns to the copy basic screen. 1-4 Copying Functions Setting Others for Original Size If the size of the original is not shown in the display, select the Others setting above. 1 Press the Enter key. Original Size: Folio Oficio II Others Cancel 2 Press the key or the key to select the size of the original and press the Enter key. The message display shows Completed and returns to the copy basic screen. Others: *Executive ISO B5 16K Cancel 1-5 Copying Functions Selecting Original Quality Mode The original quality mode selects the copy quality according to the type of originals. Mode Text+Photo Photo Text Description Select this mode when the original contains a mixture of both text and photographs. Select this mode when the original contains mostly photographs taken by camera. Select this mode when the original contains mostly text. 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Original Quality key. Press the key or the key to select the desired mode and press the Enter key. The message display shows Completed and returns to the copy basic screen. Original Quality: *Text+Photo Photo Text Cancel 1-6 Copying Functions Adjusting Copy Exposure This section explains how to make adjustments to the exposure mode. The default exposure is Manual. Mode Auto Manual Description The machine automatically selects the optimal exposure setting for the original being copied. The copy exposure setting is selected manually. There are 7 exposure levels available. 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Exposure key. Press the key or the press the Enter key. key to select Manual and If you selected Manual, the Manual screen is displayed. Proceed to the next step. If you selected Auto, the message display shows Completed and returns to the copy basic screen. Exposure: *Auto *Manual Cancel 4 Press the key or the key to adjust the value for the exposure as desired. Press the Enter key. The message display shows Completed and returns to the copy basic screen. Manual: * Lighter -2 Lighter -1 Normal Cancel 1-7 Copying Functions Setting the Number of Copies Perform the following procedure to set the number of copies to be made. The number of copies can be up to 999. Notes · To avoid paper jam or damage to the machine, do not leave more than approximately 30 sheets of standard paper (80 g/m2) or one sheet of special paper in the face-up tray. To avoid paper jam or damage to the machine, do not leave more than approximately 150 sheets of standard paper (80 g/m2) in the output tray. · 1 Set the original. 2 3 Press the Copy key. The copy basic screen is displayed. Use the numeric keys to change the number of copies to be made. Ready to copy. * Set: 1 A4 A4 100% Zoom Notes · · To cancel the number of copies entered, press the Stop/Clear key. The display will be set to 1. If you attempt to enter more than 999, the number of copies will automatically be set to 999. 1-8 Copying Functions Zoom Copying This section explains how to make copies in an enlarged or reduced size. The following modes are available for zooming. Mode 100% Auto Standard Zoom Description Makes copies of the same size as the original. Adjusts the zoom ratio so that the copied image fits onto the selected copy size. Makes copies at one of the fixed zoom ratios. The following ratios are available: 200 % 141 % (A5 >> A4) 129 % (Statement >> Letter) 115 % (B5 >> A4) 100 % 90 % (Folio >> A4) 86 % (A4 >> B5) 78 % (Legal >> Letter) 70 % (A4 >> A5) 64 % (Letter >> Statement) 50 % Zoom Entry Sets the zoom ratio between 50 % and 200 % in 1 % increment. Auto Zoom 1 Set the original. 2 3 Press the Copy key. The copy basic screen is displayed. Press the left select key. Ready to copy. * Set: 1 A4 A4 100% Zoom 1-9 Copying Functions 4 Press the key or the key to select either 100% or Auto and press the Enter key. The message display shows Completed and returns to the copy basic screen. The original is copied fitting on the selected paper size. Zoom: *100% Auto Standard Zoom Cancel Standard Zoom 1 2 Perform steps 1 to 3 in the Auto Zoom section. Press the key or the key to select Standard Zoom and press the Enter key. The Standard Zoom screen is displayed. Zoom: *100% Auto Standard Zoom Cancel 3 Press the key or the key to select the zoom ratio. Press the Enter key. The message display shows Completed and returns to the copy basic screen. The original is copied using the selected zoom ratio. Standard Zoom: *200% * 141% A5 >> A4 129% STMT >> LTR Cancel 1-10 Copying Functions Zoom Entry 1 2 Perform steps 1 to 3 in the Auto Zoom section. Press the key or the key to select Zoom Entry. Press the Enter key. The Zoom Entry screen is displayed. Zoom: *Auto Standard Zoom Zoom Entry Cancel 3 Press the key or the key to change ratio in 1 % increments. Press the Enter key. The message display shows Completed and returns to the copy basic screen. Zoom Entry: * (50 ~ 200) 150 % Cancel 1-11 Copying Functions Selecting Original Placement Perform the following procedure to select the direction that the original is copied. Using the Platen Top Edge to Rear Rear Top Edge to Left Left Using the Document Processor Top Edge to Rear Rear Top Edge to Left Left 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Function key. Press the key or the key to select Orig. Placement and press the Enter key. The Orig. Placement screen is displayed. Function: *Combine Collate Orig. Placement Exit 4 Press the key or the key to select either Top Edge to Rear or Top Edge to Left and press the Enter key. The message display shows Completed and returns to the Function screen. Orig. Placement: Top Edge to Rear * Top Edge to Left Cancel 5 Press the right select key. The message display returns to the copy basic screen. 1-12 Copying Functions Using Collate Mode Multiple originals can be scanned into memory in a single operation and the desired number of copy sets created. Original Collate: Off Collate: On 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Function key. Press the key or the key to select Collate and press the Enter key. The Collate screen is displayed. Function: *Zoom Combine Collate Exit 4 Press the key or the key to select either On or Off and press the Enter key. The message display shows Completed and returns to the Function screen. Collate: *Off *On Cancel 5 Press the right select key. The message display returns to the copy basic screen. 1-13 Copying Functions Using Combine Mode The images from either 2 or 4 originals can be reduced and combined onto a single copy. The borderline of each original can also be marked with a solid line or a dotted line. Mode 2 in 1 4 in 1 2 in 1 > Top Edge to Rear Original Copied Image Left to Right/ Top to Bottom Right to Left Description Copies two originals onto one sheet. Copies four originals onto one sheet. 2 in 1 > Top Edge to Left Original Copied Image Left to Right/ Top to Bottom Right to Left 4 in 1 > Top Edge to Rear Original Left to Right to Bottom Copied image Right to Left to Bottom Top to Bottom to Left Top to Bottom to Right 1-14 Copying Functions 4 in 1 > Top Edge to Left Original Left to Right to Bottom Copied Image Right to Left to Bottom Top to Bottom to Left Top to Bottom to Right The following illustrations indicate the effects of each borderline setting Solid Line Copied Image 2 in 1 4 in 1 Dotted Line Copied Image 2 in 1 4 in 1 Positioning Mark Copied Image 2 in 1 4 in 1 Note The size of both the originals and the copy paper must be a standard size. 1-15 Copying Functions 1 Set the original. 2 3 4 Press the Copy key. The copy basic screen is displayed. Press the Function key. Press the key or the key to select Combine and press the Enter key. The Combine screen is displayed. Function: Exit * Zoom Combine Exit 5 Press the key or the key to select either 2 in 1 or 4 in 1 and press the Enter key. The Layout screen is displayed. Combine: *None 2in1 4in1 Cancel 6 Press the key or the key to select the direction of the layout and press the Enter key. The Border Line screen is displayed. Layout: * * L to R R to L Cancel T to B Layout: L to R to B T to B to R R to L to B Cancel 1-16 Copying Functions 7 Press the key or the key to select the type of the borderline and press the Enter key. The Orig. Placement screen is displayed. Border Line: * None Solid Line Dotted Line Cancel 8 Press the key or the key to select the original placement and press the Enter key. The message display shows Completed and returns to the Function screen. Orig. Placement: Top Edge to Rear * Top Edge to Left Cancel 9 Press the right select key. The message display returns to the copy basic screen. Using the Document Processor with Combine Mode The following explains how to make copies with the combine modes when the document processor is installed. 1 Set the originals in the document processor. 2 3 4 Press the Copy key. The copy basic screen is displayed. Select the combine mode. For more information, refer to page 1-14. Press the Start key. The originals are scanned automatically and copying in the combine mode will begin. 1-17 Copying Functions Using the Platen with Combine Mode The following explains how to make copies with the combine modes when the document processor is not installed. 1 Set the first original to be copied. 2 3 4 Press the Copy key. The copy basic screen is displayed. Select the combine mode. For more information, refer to page 1-14. Press the Start key. The original is scanned. 5 Once the scanning operation is completed, Set original and press Start key is displayed. Position the next original on the Platen ready for scanning and press the Start key. The next original is scanned. Set original * and press Start key. Job No.: 123 Page: 1 Cancel End Scan 6 7 Repeat step 5 until all the originals have been scanned. When all the originals have been scanned, press the right select key. Accepted will appear and copying commences. Set original * and press Start key. Job No.: 123 Page: 6 Cancel End Scan 1-18 Copying Functions Continuous Copying Use Continuous Copying to scan originals into memory in individual sections.The machine then groups the sections together to form a single job. The copies are then produced in one batch, as a single job. Selecting Continuous Copying Perform the following procedure to turn continuous copying on. 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Function key. Press the key or the key to select Continuous Scan and press the Enter key. The Continuous Scan screen is displayed. Function: *Orig. Placement EcoPrint Continuous Scan Exit 4 Press the key or the key to select On and press the Enter key. The message display shows Completed and returns to the Function screen. Continuous Scan: *Off On Cancel 5 Press the right select key. The message display returns to the copy basic screen. To start continuous copying, refer to the section which follows. Using Continuous Copying Perform the following procedure to use continuous copying. Note The maximum number of originals to scan depends on the available memory in the machine. Number of scannable originals (Letter, 5 %, Text+Photo mode) are as follows: · · · · 96 MB (standard): Approximately 70 sheets 128 MB: Approximately 115 sheets 192 MB: Approximately 380 sheets 320 MB: Approximately 535 sheets 1-19 Copying Functions 1 Set the original. 2 3 Press the Copy key. The copy basic screen is displayed. Press the Start key. The first original is scanned. 4 Once the scanning operation is completed, Set original and press Start key is displayed. Position the next original on the platen and press the Start key. The next original is scanned. Set original * and press Start key. Job No.: 123 Page: 1 Cancel End Scan 5 6 Repeat step 4 until all originals have been scanned. When all originals have been scanned, press the right Select key. Accepted will appear and copying commences. Set original * and press Start key. Job No.: 123 Page: 6 Cancel End Scan 1-20 Copying Functions Turning EcoPrint On and Off EcoPrint enables the machine to consume less toner for a page to save your printing costs. When EcoPrint mode setting is On, the printing image becomes lighter, but readable.The EcoPrint setting has no effect on the print speed. Note 1 2 3 Images will be printed lighter than normal. Press the Copy key. The copy basic screen is displayed. Press the Function key. Press the key or the key to select EcoPrint and press the Enter key. The EcoPint screen is displayed. Function: *Collate Orig. Placement EcoPrint Exit 4 Press the key or the key to select On and press the Enter key. The message display shows Completed and returns to the Function screen. EcoPrint: *Off On Cancel 5 Press the right select key. The message display returns to the copy basic screen. 1-21 Copying Functions Entering the Name of Copying Jobs The file name is used for e-mail report that notifies the finish of copying (Refer to page 1-24) and also listed in the Status menu for administration. The copying job is named depending on the time stamp or job number. 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Function key. Press the key or the key to select File Name Entry. Press the Enter key. The File Name Entry screen is displayed. Function: *EcoPrint Continuous Scan File Name Entry Exit 4 Enter the desired file name using the keypad. Press the Enter key. The Additional Info screen is displayed. File Name Entry: doc Cancel ABC Text Notes · · The factory default setting for the file name is doc. The file name can be between one and 30 characters long. Refer to Chapter 3 in Basic Operation Guide, Character Entry. 5 Press the key or the key to select the information that is added to the file name. Refer to the following table for more information. Additional Info.: *None *Date and Time Job No. Cancel 1-22 Copying Functions Selected Item Date and Time File Name Example doc102720041456 Description Adds the date and time to the File Name. The example shows how a copying job created at 14:56 on October 27, 2004 would be named. The display sequence of Month, Day, Year can be changed, refer to page 5-21. A job number is added to the file name. Job No. doc0586 6 7 8 Press the Enter key. The message display shows Completed and returns to the Function screen. Press the right select key. The message display returns to the copy basic screen. Select copying the originals. After copying is done, the copying job is stored as a file name. The file name can be monitored in the Status menu. Refer to Checking Jobs Status on page 4-3. 1-23 Copying Functions Reporting the End of Copying This function notifies you by e-mail when copying has been finished. Note In order to use this function, you must perform the appropriate e-mail settings in advance. The following is an example of the information that is sent by e-mail. To: Subject: h_pttr@owl-net.net 1234 event mail Job No. Result End Time File Name Job Type :2 : OK : 04/15/2004 14:56 : doc041520041456 : Copy -----------------------------------------------1234 [00:c0:ee:d0:01:14] ------------------------------------------------ 1 2 3 Press the Copy key. The copy basic screen is displayed. Press the Function key. Press the key or the key to select Job End Report and press the Enter key. The Job End Report screen is displayed. Function: *Continuous Scan File Name Entry Job End Report Exit 4 Press the Enter key. key or the key to select On. Press the Job End Report: *Off * On Cancel 1-24 Copying Functions 5 Enter the e-mail address to which you want the report to be sent for detail on entering characters. Refer to Chapter 3 in Basic Operation Guide, Character Entry. Press the Enter key. The message display shows Completed and returns to the Function screen. Address Entry: ABC Text Cancel 6 Press the right select key. The message display returns to the copy basic screen. 1-25 Copying Functions 1-26 2 Scanning Functions This chapter explains the following topics: · · · · · · · · · · · · · · · Using the Scanning Function Scanning Documents Selecting Color Scan Mode Select the Original Size for Scanning Selecting the Scanning Resolution Adjusting the Exposure for Scanning Select the Original Size for Scanning Select the Send Size Zoom Scanning Selecting the Original Placement for Scanning Continuous Scanning Selecting the Image File Format Entering the Name of Scan Job Entering the Subject and Body Message of E-Mail Reporting the End of Scanning 2-1 Scanning Functions Using the Scanning Function This machine sends a scanned image as an attached file in an e-mail message. In order to send e-mail from this machine, it is necessary to register sender and destination (recipient) addresses on the network. Notes · · Attaching scanned image of a large size to e-mail will result in increased network traffic and longer transmission time. A network environment in which this machine can connect to a mail server is required in order to use the e-mail function. It is recommended that the machine be used in an environment wherein it can connect to the mail server at any time over a LAN (Local Area Network). If there is a limit to the size of e-mail sent, for example with mail servers for such entities as ISPs (Internet Service Providers) and hosting services, depending upon the size of each e-mail item, there may be cases where transmission of a particular e-mail will not be possible. Only one destination is possible with this machine. · · To use the scanner function, take the following steps: · · Perform the settings including e-mail setting in the machine. Use COMMAND CENTER, which is the internal HTML web page (Refer to Using COMMAND CENTER on page 6-1), to register the IP address, the host name of the SMTP server, and the recipient. Register the destination e-mail address on the one-touch keys. · 2-2 Scanning Functions Scanning Documents Perform the following procedure in order to use this machine to scan documents. 1 2 Press the E-Mail key. The scanner basic screen is displayed. Press the one-touch key on which the destination e-mail address is registered. The e-mail address is displayed. Note 3 4 To cancel the e-mail address, press the key. Program the settings as required to use additional functions which are explained on pages 2-6 to 2-20. Press the Start key. The Scanning screen is displayed and the scanning will begin. Ready to send. Dest. : 1 :h_pttr@owl-net.net Left On Placemnt Subject 5 If Continuous Scan was selected, the message Set original and press Start key displays when scanning is completed. Refer to Continuous Scanning on page 2-14. To scan another original, position the next original and change the settings as required. Press the Start key. When all the originals have been scanned, press the right select key. Set original * and press Start key. Job No.: 123 Page: 6 Cancel End Scan Notes · · The Sender of the e-mail will be listed as the information that is registered under the Sender Address setting in COMMAND CENTER (the internal HTML page). A default subject and body message for e-mail can be selected in advance by using COMMAND CENTER. Entering the E-mail Address Using the Operation Panel Perform the following procedure to enter the destination of the e-mail address from the operation panel. 1 Press the E-Mail key. The scanner basic screen is displayed. 2-3 Scanning Functions 2 Press the displayed. key. The Destination screen is 3 Press the key or the key to select E-mail and press the Enter key. The Address Entry screen is displayed. Destination: Dest. Confirm. E-mail Cancel 4 Enter the new e-mail address. Address Entry: ABC Text Cancel 5 Press the Enter key. The message display shows Completed and returns to the scanner basic screen. Changing the E-mail Address 1 With the corresponding destination e-mail address selected, press the key. The Destination screen is displayed. 2 Press the key or the key to select Dest. Confirm and press the Enter key. The Dest. Confirm screen is displayed. Destination: Dest. Confirm. E-mail Cancel 2-4 Scanning Functions 3 Press the Enter key. The Address Entry screen is displayed. Dest. Confirm.: :h_pttr@owl-net.net * Cancel Delete 4 Enter the new e-mail address. Address Entry: h_pttr@owl-net.net Cancel ABC Text 5 Press the Enter key. The message display shows Completed and returns to the scanner basic screen. Deleting the E-mail Address Perform the following procedure to delete the destination of the e-mail address from the operation panel. 1 2 Refer to steps 1 through 2 of Changing the E-mail Address to access the Dest. Confirm screen. Press the right select key. Delete. Are you sure? will appear. Dest. Confirm.: :h_pttr@owl-net.net * Cancel Delete 3 To delete the e-mail address, press the left select key. The message display shows Deleted and returns to the Dest. Confirm screen. Delete Are you sure? Yes No 4 Press the E-Mail key. The message display returns to the scanner basic screen. 2-5 Scanning Functions Selecting Color Scan Mode The following color modes are available for scanning: Mode Full Color Grayscale Monochrome Description The original will be scanned in full color. The scanning exposure will be set to Manual. The shading of the original will be reproduced. The scanning exposure will be set to Manual. The original will be scanned in monochrome. The resulting file size for the scan data will be smaller in comparison with the other color modes. 1 2 3 Press the E-Mail key. The scanner basic screen is displayed. Press the Scan Color Select key. Press the key or the key to select the desired mode and press the Enter key. The message display shows Completed and returns to the scanner basic screen. ScanColor Select: *Full Color *Grayscale Monochrome Cancel 4 Press the Start key to start scanning. When scanning is completed, the machine automatically sends e-mail to the destination e-mail address. The scanned image is attached with the e-mail. 2-6 Scanning Functions Selecting the Original Quality for Scanning The original quality mode is used to optimize scanning quality according to the type of originals. This mode will be available when you have selected monochrome in the color scan mode. Mode Text+Photo Photo Description Select this mode when the original contains a mixture of both text and photographs. Select this mode when the original mostly contains photographs. To send photo images with a 200 dpi resolution for smoother images by e-mail, it is recommended to use Full Color or Grayscale mode. Select this mode when the original mostly contains text. This mode will be available when you have selected monochrome in the Scan Color mode. Use this mode if the image data is to be converted into text using OCR (Optical Character Recognition) software. Text OCR 1 2 3