G s Email messaging Mail on the move etting tarted April 2006 Getting started Email messaging Contents Introduction ................................................................................................ 2 Before you start ...................................................................................... 2 Email settings ............................................................................................. 3 Receive settings using the Phone setup for email.................................. 3 Receive settings from your email service provider ................................. 4 Enter settings manually........................................................................... 4 Using email ................................................................................................. 6 Using push email for full email notification functionality......................... 7 1 April 2006 Getting started Email messaging Introduction Instruction symbols The following instruction symbols may appear in this Getting started guide: Note Indicates that a service or function is network- or subscription-dependent. Contact your network operator for details. % See also page ... Use the selection keys or the navigation key to scroll and select. Press the navigation key centre. Press the navigation key up. Press the navigation key down. Press the navigation key to the left. Press the navigation key to the right. } Use email in your mobile phone to send messages, pictures and attachments as you would with your computer. Before you start In order to send and receive email messages, you need the following: · A phone subscription that supports data transmission. Check with your network operator. · An email account (POP3 or IMAP4). If you are going to use an email account included in your subscription, check with your network operator. Otherwise, check with your separate email service provider. · A data account (WAP configuration) set up in your phone. A simple way of setting up a data account is to ask your network operator to send you a message that contains the required information to create an account automatically in your mobile phone. If you do not have a data account in your phone, you can use the Phone setup on www.sonyericsson.com/support to have all necessary WAP settings sent to your phone in a text message (SMS). To set up a data account manually % 4 To set up a data account. Settings for email may already be entered when you buy your phone. If not, make sure you have your network operator and/or service provider subscription information at hand before you start setting up your email. 2 April 2006 Getting started Email messaging Email settings You can set up email in your phone in one of the following ways: Phone setup for email Automatically by using the Sony Ericsson Phone setup for email (if supported by your network operator). Receive settings from your email service provider Automatically by receiving settings from your email service provider. Enter settings manually Manually by entering the settings in your phone. We recommend that you set up email in your phone automatically, through your service provider or visit www.sonyericsson.com/support and use the Phone setup for email, since these are the easiest ways to quickly get started. This guide describes all three options. Receive settings using the Phone setup for email You will find the Phone setup for email at www.sonyericsson.com/support. Select region and country, then select Phone setup and your phone model. Follow the instructions. Information about the data connection To receive the correct email settings, you need the following information about your data connection. This information should be provided by your network operator, where you have your mobile phone account: · Mobile network name. · Data connection type (GPRS data or GSM data). Information about your email account You also need the following information about your email account. If you are going to use an email account included in your mobile phone subscription, check with your network operator. Otherwise, check with your separate email service provider: · Email service provider name. · Incoming email server (POP3 or IMAP4). This identifies the server where your incoming email messages are saved (for example mail.myisp.com). · Port number. The communication port for your email server. It consists of digits. 3 April 2006 Getting started Email messaging · Outgoing email server address (SMTP server). This identifies the server through which your outgoing email messages are sent (for example smtp.myisp.com). Note that your network operator may have blocked the possibility to send email through a separate outgoing server. In this case, you have to use the outgoing server recommended by your network operator. · Email username. The name you use to log in to your email account. Depending on your email account, this may be the same as your email address, or a separate username. · Email password. The password you use to log in to your email account. · Email address. The address that others use to send email to you. It always includes the character `@'. · Account name. You can use an account name of your own choice, for example Home or Office. Follow the instructions on the screen. You will receive the Phone setup via text message. When you receive the text message, you simply } Yes to install your new settings. Receive settings from your email service provider Check your email service provider Web site for information, or contact their support desk and ask about automatic remote setup of email settings. If remote phone setup is possible, they will send you the auto setup via SMS. When you receive the text message, you simply } Yes to install your new settings. Enter settings manually Data account A data account is needed to connect to the Internet. If you do not have a data account in your phone, follow the instructions below. You need the information about your data connection. This information should be provided by your network operator, where you have your mobile phone account. To set up a data account 1. } Settings } Connectivity } Data comm. } Data accounts } New account. 2. Select an account type, GPRS data or GSM data, and enter the following: · A name for the data account. You can use a name of your own choice. · For GPRS data (General Packet Radio Service), enter the APN (Access point name) ­ the address of the external data network you want to connect to. · For GSM data (Global System for Mobile Communications), enter the phone number from the service provider. · Enter your username and password if required. 3. } Save. There are more settings that you may have to complete to make your data account work. Check with your network operator. To edit more settings } Settings } Connectivity } Data comm. } Data accounts. Select the account you are using } Edit. 4 April 2006 Getting started Email messaging Email account An email account is needed to use email messaging. You need information about your email service provider name, your incoming email server, the port number, the outgoing email server, your email username, your email password and your email address. If you are going to use an email account included in your mobile phone subscription, check with your network operator. Otherwise, check with your separate email service provider. More explanations % 3 Information about your email account. To set up an email account 1. } Messaging } Email } Settings } Account settings } New account. 2. Enter a name for the email account, for example Home or Office } OK. 3. } Email address. Enter your email address } OK. 4. } Connect using. Select the data account that you created earlier to use with this email account. 5. } Connection type. Select POP3 or IMAP4. POP3 is the most common connection type. 6. } Incoming server. Enter the name or the IP address for the incoming server } OK. 7. } Username. Enter the incoming server username } OK. 8. } Password. Enter the incoming server password } OK. Leave blank if you would like to be asked for the password each time you check for new email messages. 9. } Download. Choose what to download when receiving new email messages: · Headers only ­ Receive information such as sender and subject before downloading the whole email message. · Headers & text ­ Receive the whole email. Select Size limit to set the maximum size to download when receiving new email messages. · Up to size limit ­ Only for IMAP4 users. Receive the whole email message. Select Size limit to set the maximum size to download when receiving new email messages. 10. } Check interval (not mandatory). Choose how often you want the phone to connect to your email server and check for incoming email messages. 11. } Outgoing server. Enter the name or the IP address of the SMTP server to be able to send email messages } OK. 12. } Username. If requested, enter the outgoing server username } OK. 13. } Password. If requested, enter the outgoing server password } OK. 14. } Allow connection. Select Any network or Home network. 15. } Auto connect. Only for push email. Select On for full mail notification functionality or Off to disable the functionality. See % 7 Using push email for full email notification functionality. 16. } Your name (not mandatory). Enter your name } OK. This will appear in outgoing email messages. 17. } Signature (not mandatory). Create a signature to add to your email messages } OK. 18. } Copy outgoing (not mandatory). Select On, if you want email messages sent from your phone to be sent to an additional email address of your choice. This way, your sent messages are copied and can be saved for future reference. 19. } Encryption. Choose whether your email messages should be encrypted. 20. } Incoming port. If needed, change the port used by the protocol you are using } OK. 21. } Outgoing port. If needed, change the port used by the SMTP protocol } OK. Default account If you have more than one email account, you can set one of them as default. To set a default account 1. } Messaging } Email } Settings } Account settings. 2. Select the account that you want to use as default. 5 April 2006 Getting started Email messaging Using email To write and send an email message 1. } Messaging } Email } Write new. 2. } To: to add recipients in one of the following ways: · Enter email addr. to enter an email address, or · Contacts look-up to retrieve a recipient from Contacts, or · Select an email address from the last used recipients. 3. To add more recipients select To, Cc or Bcc and select recipients to add. When finished selecting recipients } Done. 4. } Subject: to write the subject. 5. } Text: to write the text. 6. } Attachments: and select the attachments to add. } New attachment to add more attachments } Done when finished. 7. } Continue. 8. } Send to send the message or } More to view options. To receive and read email messages 1. } Messaging } Email } Inbox and select one of the following: · Send&rec when inbox is empty or · More } Send & receive to download new messages. 2. Select a message } View to read it. To reply to an email message 1. } Messaging } Email } Inbox. Select an email message in the inbox } More } Reply and select: · Include message to include the original message in your reply or · Write new to exclude the original message. 2. Write your message } OK } Continue. 3. } Send to send the message or } More to view options. To save an email address, a phone number or a bookmark 1. } Messaging } Email } Inbox. Open an email message in the inbox. 2. Select the email address, phone number or bookmark to save } More and select: · Save address to save an email address. · Use } Save number to save a phone number. · Save bookmark to save a web address. To save an email message 1. } Messaging } Email } Inbox. Select an email message in the inbox. 2. } More } Save message and select: · Templates to save the message text as a template or · Saved email to save the email message. 6 April 2006 Getting started Email messaging To save several email messages 1. } Messaging } Email and select a subfolder. 2. Select a message } More } Mark several. 3. Select messages by pressing Mark or Unmark. 4. } More } Save messages. 5. } Yes to confirm. The number of email messages that can be saved depends on how much memory is left in the phone. To view status information } Organizer } File manager } More } Memory status. All email messages are also saved on your email server, and you can view both old and new messages on the server. To delete one or more email messages 1. } Messaging } Email and select a subfolder. 2. Select a message } More and select: · Mark for deletion to delete a single message or · Mark several to delete several messages. } Mark to select messages } More } Mark for deletion. 3. Synchronize with the email server to delete the messages. For P ...