User manual SONY ERICSSON W200I - EMAIL MESSAGING

February 2007 Email messaging Mail on the move Getting started Email messaging Contents Introduction ............................................................................................... 2 Before you start ...................................................................................... 2 Email settings ............................................................................................ 3 Receive settings using the Phone setup for email ................................. 3 Receive settings from your email service provider ................................ 4 Enter settings manually .......................................................................... 4 Using email ................................................................................................ 6 Using push email for full email notification functionality ........................ 7 Related information ................................................................................... 8 1 February 2007 Getting started Email messaging Introduction Use email in your mobile phone to send messages, pictures and attachments as you would with your computer. Instruction symbols The following instruction symbols may appear in this Getting started guide: Note Indicates an important note or a tip. Indicates that a service or function is network- or subscription-dependent. Contact your network operator for details. % See also page ... Use the selection keys or the navigation key to scroll and select. Press the navigation key centre. Press the navigation key up. Press the navigation key down. Press the navigation key left. Press the navigation key right. } Before you start In order to send and receive email messages, you need the following: · A phone subscription that supports data transmission. Check with your network operator. · An email account (POP3 or IMAP4). If you are going to use an email account included in your subscription, check with your network operator. Otherwise, check with your separate email service provider. · A data account (WAP configuration) set up in your phone. A simple way of setting up a data account is to ask your network operator to send you a message that contains the required information to create an account automatically in your mobile phone. If you do not have a data account in your phone, you can use the Phone setup on www.sonyericsson.com/support to have all necessary WAP settings sent to your phone in a text message (SMS). To set up a data account manually % 4 Enter settings manually. Settings for email may already be entered when you buy your phone. If not, make sure you have your network operator and/or service provider subscription information at hand before you start setting up your email. 2 February 2007 Getting started Email messaging Email settings You can set up email in your phone in one of the following ways: · Automatically ­ use the Sony Ericsson Phone setup for email (if supported by your service provider) % 3 Receive settings using the Phone setup for email. · Automatically ­ receive the settings from your service provider % 4 Receive settings from your email service provider. · Manually ­ enter the settings in your phone % 4 Enter settings manually. Entering the necessary settings automatically is recommended, if possible, as this takes less time and effort than entering them manually. Receive settings using the Phone setup for email Before you start using the Sony Ericsson Phone setup for email you need information about your data connection and email account. This information should be provided by your network operator, where you have your mobile phone account. If you are going to use an email account that is not included in your mobile phone subscription check with your separate email service provider. You need the following information: · · · · Mobile network name. Data connection type (GPRS data or GSM data). Email service provider name. Incoming email server (POP3 or IMAP4). This identifies the server where your incoming email messages are saved (for example mail.example.com). · Email username. The name you use to log in to your email account. Depending on your email account, this may be the same as your email address, or a separate username. · Email password. The password you use to log in to your email account. · Email address. The address that others use to send email to you. It always includes the character `@'. To receive settings using the Phone setup for email You will find the Sony Ericsson Phone setup for Internet at www.sonyericsson.com/support. 1. In your Web browser, go to www.sonyericsson.com/support. 2. Select a region and country. 3. Select Phone setup. 4. Select your phone model from the list. 5. Follow the instructions on the screen. You will receive the settings via SMS. 6. When you receive the text message, select Yes and follow the instructions. You are now ready to start using email with your mobile phone. 3 February 2007 Getting started Email messaging Receive settings from your email service provider You will need account and data connection information. To receive settings from your email service provider 1. Check your service provider's Web site for information or contact their support desk and ask about automatic remote configuration of email. 2. If remote configuration is possible, your service provider will send the settings via SMS. 3. When you receive the text message, select Yes and follow the instructions. You are now ready to start using the email with your mobile phone. Enter settings manually Data account A data account is needed to connect to your email server. If you do not have a data account in your phone, follow the instructions below. You need the information about your data connection. This information should be provided by your network operator, where you have your mobile phone account. To set up a data account 1. From standby select Menu } Settings } Connectivity } Data comm. } Data accounts } New account. 2. Select an account type, GPRS data or GSM data, and enter the following: · A name for the data account. You can use a name of your own choice. · For GPRS data (General Packet Radio Service), enter the APN (Access point name) ­ the address of the external data network you want to connect to. · For GSM data (Global System for Mobile Communications), enter the phone number from the service provider. · Enter your username and password if required. 3. Select Save. There are more settings that you may have to complete to make your data account work. Check with your network operator. To edit more settings, from standby select Menu } Settings } Connectivity } Data comm. } Data accounts. Select the account you are using and select Edit. Email account An email account is needed to use email messaging. You need information about your email service provider name, your incoming email server, the port number, the outgoing email server, your email username, your email password and your email address. If you are going to use an email account included in your mobile phone subscription, check with your network operator. Otherwise, check with your separate email service provider. More explanations % 3 Receive settings using the Phone setup for email. Note that your network operator may have blocked the possibility to send email through a separate outgoing server. In this case, you have to use the outgoing server recommended by your network operator. 4 February 2007 Getting started Email messaging To set up an email account 1. 2. 3. 4. 5. 6. 7. 8. 9. From standby select Menu } Messaging } Email } Settings } Account settings } New account. Enter a name for the email account, for example Home or Office and select OK. Select Email address. Enter your email address and select OK. Select Connect using. Select the data account that you created earlier to use with this email account. Select Connection type. Select POP3 or IMAP4. POP3 is the most common connection type. Select Incoming server. Enter the name or the IP address for the incoming server and select OK. Select Username. Enter the incoming server username and select OK. Select Password. Enter the incoming server password and select OK. Leave blank if you would like to be asked for the password each time you check for new email messages. Select Download. Choose what to download when receiving new email messages: · Headers only ­ Receive information such as sender and subject before downloading the whole email message. · Headers & text ­ Receive the whole email. Select Size limit to set the maximum size to download when receiving new email messages. · Up to size limit ­ Only for IMAP4 users. Receive the whole email message. Select Size limit to set the maximum size to download when receiving new email messages. Select Check interval (not mandatory). Choose how often you want the phone to connect to your email server and check for incoming email messages. Select Outgoing server. Enter the name or the IP address of the SMTP server to be able to send email messages and select OK. Select Username. If requested, enter the outgoing server username and select OK. Select Password. If requested, enter the outgoing server password and select OK. Select Allow connection. Select Any network or Home network. Select Auto connect. Only for push email. Select On for full mail notification functionality or Off to disable the functionality. See % 7 Using push email for full email notification functionality. Select Your name (not mandatory). Enter your name and select OK. This will appear in outgoing email messages. Select Signature (not mandatory). Create a signature to add to your email messages and select OK. Select Copy outgoing (not mandatory). Select On, if you want email messages sent from your phone to be sent to an additional email address of your choice. This way, your sent messages are copied and can be saved for future reference. Select Encryption. Choose whether your email messages should be encrypted. Select Incoming port. If needed, change the port used by the protocol you are using and select OK. Select Outgoing port. If needed, change the port used by the SMTP protocol and select OK. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Default account If you have more than one email account, you can set one of them as default. To set a default account 1. From standby select Menu } Messaging } Email } Settings } Account settings. 2. Select the account that you want to use as default. 5 February 2007 Getting started Email messaging Using email To write and send an email message 1. From standby select Menu } Messaging } Email } Write new. 2. Select To: to add recipients in one of the following ways: · Enter email addr. to enter an email address. · Contacts look-up to retrieve a recipient from Contacts. · Select an email address from the last used recipients. 3. To add more recipients select To, Cc or Bcc and select recipients to add. When finished selecting recipients select Done. 4. Select Subject: to write the subject. 5. Select Text: to write the text. 6. Select Attachments: and select the attachments to add. Select New attachment to add more attachments and select Done when finished. 7. Select Continue. 8. Select Send to send the message or select More to view options. To receive and read email messages 1. From standby select Menu } Messaging } Email } Inbox and select an option: · Send&rec when inbox is empty. · More } Send & receive to download new messages. 2. Scroll to a message and select View to read it. To reply to an email message 1. From standby select Menu } Messaging } Email } Inbox. 2. Scroll to an email message and select More } Reply. 3. Select an option: · Include message to include the original message in your reply. · Write new to exclude the original message. 4. Write your message and select OK } Continue. 5. Select Send to send the message or select More to view options. To save an email address, a phone number or a bookmark 1. From standby select Menu } Messaging } Email } Inbox. Select View to open an email message in the inbox. 2. Select the email address, phone number or bookmark to save, select More and select: · Save address to save an email address. · Use } Save number to save a phone number. · Save bookmark to save a Web address. To save an email message 1. From standby select Menu } Messaging } Email } Inbox. 2. Scroll to an email message and select More } Save message. 3. Select an option: · Templates to save the message text as a template. · Saved email to save the email message. 6 February 2007 Getting started Email messaging To save several email messages 1. 2. 3. 4. 5. From standby select Menu } Messaging } Email } Inbox and highlight an email message. Select More } Mark several. Select messages by pressing Mark or Unmark. Select More } Save messages. Select Yes to confirm. The number of email messages that can be saved depends on how much memory is left in the phone. To view status information, from standby select Menu } File manager } More } Memory status. All email messages are also saved on your email server, and you can view both old and new messages on the server. To delete one or more email messages 1. From standby select Menu } Messaging } Email } Inbox. 2. Scroll to an email message and select More. 3. Select an option: · Mark for deletion to delete a single message. · Mark several to delete several messages. Select Mark to select messages and select More } Mark for deletion. 4. Synchronize with the email server to delete the messages. For POP3 users: Select More } Send & receive. For IMAP4 users: Select More } Clear inbox. and select With send & rec. or No send & rec. Using push email for full email notification functionality Push email is a function on your email server which makes it possible to push email messages to your phone instantly, as soon as they arrive into your inbox. With push email activated, your phone stays connected to your email server. The main benefit of push email services is that you do not have to download email regularly to check the inbox. You will be notified automatically, and incoming email messages are sent straight to your phone letting you read and act instantly. Your phone is able to check if your email account supports push email. In order to use push email, you need the following: · An IMAP4 email account where the email server supports push email % 3 Email settings. · All email settings correctly set up in your phone % 3 Email settings. To check if your email account supports push email 1. From standby select Menu } Messaging } Email } Inbox and select Send&rec or More } Send & receive. 2. Press . 3. Select Settings } Account settings. 4. Scroll to the email account that you are using and select More } Edit account. 5. Look for the setting Auto connect: · If Auto connect is still disabled, your email account does not support push email. · If you are able to select Auto connect, your email server supports push email. 7 February 2007 Getting started Email messaging To activate and deactivate push email 1. From standby select Menu } Messaging } Email } Settings } Account settings. 2. Scroll to the email account that you are using and select More } Edit account. 3. Select Auto connect. Select On for full mail notification functionality or Off to disable the functionality. Using full email notification functionality may cause extra cost. Related information Support documents, software, settings and more information are available at www.sonyericsson.com/support. This Getting started guide is published by: Sony Ericsson Mobile Communications AB, SE-221 88 Lund, Sweden Phone: +46 46 19 40 00 Fax: +46 46 19 41 00 www.sonyericsson.com © Sony Ericsson Mobile Communications AB, 2007. All rights reserved. You are hereby granted a license to download and/or print a copy of this document. Any rights not expressly granted herein are reserved. First edition (February 2007) Publication number: EN/LZT 108 9107 R1A This document is published by Sony Ericsson Mobile Communications AB, without any warranty*. Improvements and changes to this text necessitated by typographical errors, inaccuracies of current information or improvements to programs and/or equipment, may be made by Sony Ericsson Mobile Communications AB at any time and without notice. Such changes will, however, be incorporated into new editions of this document. Printed versions are to be regarded as temporary reference copies only. *All implied warranties, including without limitation the implied warranties of merchantability or fitness for a particular purpose, are excluded. In no event shall Sony Ericsson or its licensors be liable for incidental or consequential damages of any nature, including but not limited to lost profits or commercial loss, arising out of the use of the information in this document. 8 February 2007