User manual SONY ERICSSON K800I - EMAIL

G s Email Mail on the move etting tarted June 2006 Getting started Email Contents Introduction ............................................................................................... 2 Instruction symbols ................................................................................ 2 Before you start ..................................................................................... 2 Email settings ............................................................................................ 3 Receive settings using the Phone setup for email ................................. 3 Receive settings from your email service provider ................................ 4 Enter settings manually .......................................................................... 4 Using email ................................................................................................ 5 Using push email for full email notification functionality ........................ 7 1 June 2006 Getting started Email Introduction Instruction symbols The following instruction symbols appear in this Getting started guide: Note Some icons in user documentation may differ from those below. Indicates that a service or function is network- or subscription-dependent. Contact your network operator for details. % See also page ... Use the selection keys or the navigation key to scroll and select. Press the navigation key centre. Press the navigation key up. Press the navigation key down. Press the navigation key left. Press the navigation key right. } Before you start Use email in your mobile phone to send messages, pictures and attachments as you would with your computer. In order to send and receive email messages, you need the following: · A phone subscription that supports data transmission. Check with your network operator. · A data account (Internet configuration) set up in your phone. A simple way of setting up a data account is to ask your network operator to send you a message that contains the required information to create an account in your mobile phone. If you do not have a data account in your phone, you can use the Phone setup on www.sonyericsson.com/support to have all necessary Internet settings sent to your phone in a text message (SMS). To set up a data account manually % 4 Set up data account. · An email account (POP3 or IMAP4). If you are going to use an email account included in your subscription, check with your network operator. Otherwise, check with your separate email service provider. Your phone may already contain email settings when you buy it. If not, make sure you have your network operator and/or service provider subscription information ready before you start setting up your email. 2 June 2006 Getting started Email Email settings You can set up email in your phone in one of the following ways: Phone setup for email Automatically, by using the Sony Ericsson Phone setup for email (if supported by your network operator). Receive settings from your email service provider Automatically, by receiving settings from your email service provider. Enter settings manually Manually, by entering the settings in your phone. We recommend that you set up email in your phone automatically through your service provider or visit www.sonyericsson.com/support and use the Phone setup for email as these are the easiest ways to get started. This guide describes all three options. Receive settings using the Phone setup for email You will find the Phone setup for email at www.sonyericsson.com/support. Select your phone model and select Phone setup and follow the instructions. Information about your data connection To receive the correct email settings, you need the following information about your data connection. This information should be provided by your network operator where you have your mobile phone subscription: · Mobile network name. · Data connection type. Information about your email account You also need the following information about your email account. If you are going to use an email account included in your mobile phone subscription, check with your network operator. Otherwise, check with your separate email provider: · Email service provider name. · Incoming email server (POP3 or IMAP4). This identifies the server where your incoming email messages are stored (for example mail.example.com). · Email username. The name you use to log in to your email account. Depending on your email account, this may be the same as your email address, or a separate username. · Email password. The password you use to log in to your email account. · Email address. The address that others use to send email to you. It always includes the character `@'. Follow the instructions on the screen. You will receive the Phone setup via SMS. When you receive the text message, simply } Yes to install your new settings. 3 June 2006 Getting started Email Receive settings from your email service provider Check your email service provider's Web site for information or contact their support desk and ask about automatic remote setup of email settings. If remote phone setup is possible, they will send you auto setup via SMS. When you receive the text message, simply } Yes to install your new settings. Enter settings manually Data account A data account is needed for your phone to connect to the Internet. If you do not have one in your phone, follow the instructions below. You need information about your data connection from your network operator where you have your mobile phone subscription. Set up data account 1. } Settings } Connectivity } Data communication } Data accounts } New account. 2. Select an account type, PS data to set up a GPRS account or CS data to set up a GSM account, and enter the following: · A name for the data account. You can use a name of your own choice. · For PS data (GPRS), enter the APN (Access point name) ­ the address of the external data network you want to connect to. · For CS data (GSM) enter the service provider's phone number. · Enter your username and password if required. 3. } Save. There are more settings that you may have to enter to make your data account work. Check with your network operator. To edit more settings } Settings } Connectivity } Data communication } Data accounts. Select the account you are using } Edit. Some texts in phone software may differ from the instructions above, for example, Data comm., GPRS data or GSM data. Email account You need an email account for email messaging. You need information about your email service provider name, your incoming email server, the port number, the outgoing email server, your email username, your email password and your email address. If you are going to use an email account included in your mobile phone subscription, check with your network operator. Otherwise, check with your separate email service provider. More explanations % 3 Information about your email account. Set up email account 1. } Messaging } Email } Settings } New account } Add. If there are no previous accounts, } Messaging } Email } Settings } Add. 2. Enter a name for the email account, for example, Home or Office } OK. 3. } Connect using } Edit select the data account you created earlier to use with this email account. 4. } Email address. } Edit enter your email address } OK. 5. } Connection type. } Edit select POP3 or IMAP4. POP3 is the most common. 6. } Incoming server. } Edit enter the name or the IP address for the incoming server } OK. 7. } Username. } Edit enter the incoming server username } OK. 8. } Password. } Edit enter the incoming server password } OK. Leave this blank if you want to be asked for the password each time you check new mail. 4 June 2006 Getting started Email 9. } Outgoing server. } Edit enter the name or the IP address of the SMTP server you use to send email messages } OK. 10. } Advanced settings. 11. } Your name (not mandatory). } Edit enter your name } OK. This will appear in outgoing email messages. 12. } Signature (not mandatory). } Edit create a signature to add to your email messages } OK. 13. } Download S&R. Choose what to download when receiving new email messages: · Subjects only - Receive information such as sender and subject before downloading the whole email. · Up to size limit - Receive the whole email. Select Size limit to set the maximum size to download when receiving new email messages. · Subjects & text - Only for IMAP4 users. Receive the subject and text but not attached files. 14. } Check interval (not mandatory). Choose how often you want the phone to connect to your email server and check for incoming email messages. 15. } Push email. Only for IMAP4 users. Select On for full email notification functionality or Off to disable the functionality. See % 7 Using push email for full email notification functionality. 16. } Allow connection: } Edit select Any network or Home network. 17. } Copy outgoing (not mandatory). } Edit select On if you want email messages sent from your phone to be sent to an additional email address of your choice. This way your sent messages are copied and can be saved for future reference. 18. } Encryption. } Edit choose whether your email messages should be encrypted. 19. } Outgoing username. If requested, } Edit enter the outgoing server username } OK. 20. } Outgoing password. If requested, } Edit enter the outgoing server password } OK. 21. } Incoming port. If needed, change the port for the protocol you are using } OK. 22. } Outgoing port. If needed, change the port for the SMTP protocol } OK. Some texts in phone software may differ from the instructions above. Default account If you have more than one email account, you can set one of them as default. Set default account 1. } Messaging } Email } Settings. 2. Select the account that you want to use as default. Using email To write and send an email message 1. } Messaging } Email } Write new. 2. } To: to add recipients } Add. · } Enter email addr. to enter an email address or · } Contacts look-up to retrieve a recipient from Contacts or · Select an email address from the last used recipients. 3. To add more recipients } To: } Edit select To:, Cc or Bcc and select recipients to add. When finished selecting recipients } Done. 5 June 2006 Getting started Email 4. 5. 6. 7. 8. } Subject: to write the subject. } Text: to write the text. } Attachments: and select the attachment to add. Add more attachments the same way. } Continue. } Send to send the message or More to view options. To receive and read email messages 1. } Messaging } Email } Inbox. · } Send&rec when the inbox is empty or · } More } Send & receive to download new messages. 2. Select a message } View to read it. To reply to an email message 1. } Messaging } Email } Inbox. Select an email message in the inbox } More } Reply and select: · } Yes to include the original message in your reply or · } No to exclude the original message. 2. Write your message } OK } Continue. 3. } Send to send the message or } More to view options. To save an email address, a phone number, a picture or a Web address in an email message 1. } Messaging } Email } Inbox. Open an email message in the inbox. 2. Select the email address, phone number or bookmark to save } More. · } Use } Save address to save an email address or · } Use } Save number to save a phone number or · } Use } Save bookmark to save a web address. To save an email message 1. } Messaging } Email } Inbox. Select an email message in the inbox. 2. } More } Save message. · } Templates to save the message text as a template or · } Saved email to save the email message. To save several email messages 1. 2. 3. 4. 5. } Messaging } Email and select a subfolder. Select a message } More } Mark several. Select messages by pressing Mark or Unmark. } More } Save messages. } Yes to confirm. The number of email messages that can be saved depends on memory left in the phone. To view status information } File manager } More } Memory status. All email messages are also saved on your email server, and you can view previous messages there. Some texts in phone software may differ from the instructions above. 6 June 2006 Getting started Email To delete one or more email messages 1. } Messaging } Email and select a subfolder. 2. Select a message } More and select: · Mark for deletion to delete a single message or · Mark several to delete several messages } Mark to select messages } More } Mark for deletion. 3. } Yes to confirm. 4. Synchronize with the email server to delete the messages · For POP3 users: } More } Send & receive. · For IMAP4 users: } More } Clear inbox. Using push email for full email notification functionality Push email is a function on your email server, which makes it possible to push email messages to your phone instantly, as soon as they arrive into your inbox. With push email activated, your phone stays connected to your email server. The main benefit of push email services is that you do not have to download email regularly to check the inbox. You will be notified automatically, and incoming email messages are sent straight to your phone. In order to use push email you need the following: · An IMAP4 email account where the email server supports push email. Your phone can check if your email account supports push email. · Email settings correctly set up in your phone % 3 Email settings. To check if your email account supports push email 1. } Messaging } Email } Inbox. · } Send&rec when the inbox is empty or · } More } Send & receive to download new messages. 2. 3. 4. 5. } Messaging } Email } Settings. Select the email account you are using } More } Edit account. } Advanced settings } Push email. Look for the Push email setting. · If you can select Push email, your email server supports push email. · If you cannot select Push email, your email account does not support push email. To activate and deactivate push email 1. } Messaging } Email } Settings } Advanced settings. 2. Select the email account you are using } More } Edit account. 3. } Push email. Select On for full mail notification functionality or Off to disable the functionality. Using full email notification functionality may involve extra charges. Contact your network operator for details. 7 June 2006 Getting started Email This Getting started guide is published by: Sony Ericsson Mobile Communications AB, SE-221 88 Lund, Sweden Phone: +46 46 19 40 00 Fax: +46 46 19 41 00 www.sonyericsson.com © Sony Ericsson Mobile Communications AB, 2006. All rights reserved. You are hereby granted a license to download and/or print a copy of this document. Any rights not expressly granted herein are reserved. First edition (June 2006) Publication number: EN/LZT 108 8769 R1A This document is published by Sony Ericsson Mobile Communications AB, without any warranty*. Improvements and changes to this text necessitated by typographical errors, inaccuracies of current information or improvements to programs and/or equipment, may be made by Sony Ericsson Mobile Communications AB at any time and without notice. Such changes will, however, be incorporated into new editions of this document. Printed versions are to be regarded as temporary reference copies only. *All implied warranties, including without limitation the implied warranties of merchantability or fitness for a particular purpose, are excluded. In no event shall Sony Ericsson or its licensors be liable for incidental or consequential damages of any nature, including but not limited to lost profits or commercial loss, arising out of the use of the information in this document. 8 June 2006