Epson AcuLaser® CX11NF Fax Guide Copyright Notice All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. The information contained herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as applied to other products. Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by purchaser or third parties as a result of: accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. 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Epson disclaims any and all rights in those marks. © 2005 Epson America, Inc. 8/05 2 Contents 1 Introduction About Your Documentation............................................................................5 Changing to Fax Mode....................................................................................6 Accessing Fax Settings .....................................................................................7 2 Sending Faxes Sending a Basic Fax .........................................................................................9 Using Speed-Dial Codes................................................................................10 Using One-Touch Buttons ............................................................................12 Faxing to Multiple Recipients........................................................................13 Canceling a Fax .............................................................................................14 3 Receiving Faxes Using Fax Tones............................................................................................16 Using Fax Polling ..........................................................................................17 Accessing Settings for Receiving Faxes ...........................................................17 Distinctive Ring Pattern Detection................................................................18 4 Speed Dialing Using the Setup Menu...................................................................................19 Using the Speed Dial Utility (Windows Only) ..............................................26 5 Customizing Settings Fax Menu ......................................................................................................39 Customizing Transmit and Receive Settings ..................................................42 Selecting Outgoing Fax Settings ....................................................................45 Contents 3 6 Reports Printing Reports............................................................................................ 47 Fax Job Information...................................................................................... 49 7 Solving Problems Fax Error Messages ....................................................................................... 51 Sending and Receiving .................................................................................. 51 Printing Problems ......................................................................................... 53 Where To Get Help...................................................................................... 54 8 Notices Important Safety Instructions ....................................................................... 55 FCC Compliance Statement ......................................................................... 56 Declaration of Conformity............................................................................ 58 Epson America, Inc. Limited Warranty......................................................... 59 4 Contents Introduction 1 This chapter describes the documentation that is included with your Epson AcuLaser® CX11NF, and how to access the fax mode and settings. About Your Documentation This Fax Guide tells you how to send and receive faxes with your AcuLaser CX11NF. It also tells you how to set up speed dialing, specify fax settings, and maintain and troubleshoot fax-related problems. Please follow these guidelines throughout: Warning: Warnings must be followed carefully to avoid bodily injury. Caution: Cautions must be observed to avoid damage to your equipment. Note: Notes contain important information about your product. Tip: Tips contain hints for better faxing. For instructions on setting up your product and installing your software see your Setup Guide. For information on configuring your product to work on a network see your on-screen Network Guide. You need to install this guide from the software CD-ROM to your computer's hard disk before referring to it. For information about printing, scanning, and copying, see your Basics Guide. For detailed information about your product see your on-screen User's Guide. Introduction 5 Changing to Fax Mode To enter the Fax mode, press the screen. Fax button. The Fax menu appears in the LCD If you press the Fax button while in Fax mode, the screen returns to the Print mode. You can still scan and print from your computer in Fax mode. Note: If no button is pressed for more than 3 minutes, any changes made are canceled and the CX11NF returns to the Print mode. 6 Introduction Accessing Fax Settings You can access the Fax settings through the Setup menu in the LCD screen. 1. Make sure the CX11NF is turned on, then press the Setup button. The Setup light turns on and the LCD screen displays Setup Mode for a few seconds, and then changes to the Setup menu. 2. Use the d button to select the Fax Settings menu, then press the r button to view the items in the menu. You can select the following from the Fax Settings menu: "Basic Settings" on page 40 "Transmission Settings" on page 40 "Reception Settings" on page 41 "Speed Dial Settings" on page 41 "Report Setup" on page 41 "Fax Factory Settings" on page 41 3. Use the u and d buttons to scroll through the items, and then press the r button to carry out the operation indicated by the selected item, or to view the settings available for the item. Accessing Fax Settings 7 For some settings, you need to use the u and d buttons to scroll through available values, then press the r button to select a value. The asterisk mark appears next to the selected value. Press the l button to return to the previous (higher) level. Note: Some menus and items appear only when a corresponding optional device is installed or an appropriate setting has been made. 4. To exit the Setup menu and switch to another mode you can do one of the following: Press the Copy, Fax, or corresponding mode. Press the Scan button to switch to the Setup button again in Setup mode to switch to the Print mode. For more information on changing these settings see "Fax Menu" on page 39. 8 Introduction Sending Faxes 2 You can place a document either on the document table or in the Auto Document Feeder (ADF). Letter, A4, and Legal size originals can be sent for fax transmission. Please note the following: You can fax legal size documents only with the ADF. If documents are placed both in the ADF and on the document table, only the documents in the ADF are scanned. The transmission result might differ from the original size. For example, when you fax an original smaller than Letter size, it is transmitted in Letter landscape. Sending a Basic Fax 1. Make sure the CX11NF is turned on, then press the Fax button. The Fax light turns on and the LCD screen shows Fax Mode for a few seconds, then changes to the fax menu. Sending Faxes 9 Note: Do not turn off the power or press any other button while faxing. If no button is pressed for more than 3 minutes, any changes made are canceled and the mode returns to the Print mode. 2. Place your original either on the document table or in the Auto Document Feeder. For details, see page 9. 3. Enter the recipient's fax number directly from the numeric keypad on the control panel. Keep these points in mind: You can enter a maximum of 50 characters. To re-enter the last number used, press the Redial button. If you press the Pause button while entering the recipient number, a "-" is displayed for the pause. If you enter an incorrect number, press the Reset button to delete a character to the left of the cursor. Pressing the l or r button moves the cursor left or right. You can also enter a fax number using the One Touch Dial button or the Speed Dial button. For details, see page 12. 4. Specify any settings if necessary. You can specify the Document Size, Density, Image Quality, Polling Reception, and Overseas transmission mode settings. For details, see Chapter 5 "Customizing Settings" beginning on page 39. 5. Press the x B&W Start button (for a black and white fax) or x Color Start button (for a color fax) to start the transmission. Note: When the recipient's fax machine supports only black-and-white fax, a color fax is received as a black-and-white fax even if you press the x Color Start button. Using Speed-Dial Codes When a recipient fax number is registered on the CX11NF, you can send a fax by choosing the desired recipient from the speed-dial list in the LCD screen. You can register up to 60 recipient fax numbers. 10 Sending Faxes Before using the speed dial function, you need to register recipient fax information beforehand. For details, see page 19. 1. Make sure the CX11NF is in Fax mode. If not, press the Fax button. 2. Place your original either on the document table or in the Auto Document Feeder. For details, see page 9. 3. Press the Speed Dial button. The registered recipient list appears in the LCD screen. Press the Speed Dial button 4. Press the u or d button until the recipient you want is selected, then press the r button. The selected recipient appears in the second top row in the LCD screen. You can also select a recipient by entering the number directly. To display the details of the assigned recipient, press the Menu button while the recipient is selected. To return to the list again, press either the Menu button or the l button. 5. Specify any settings if necessary. You can specify the Document Size, Density, Image Quality, Polling Reception, and Overseas transmission mode settings. For details, see page 42. 6. To send a black-and-white fax, press the x B&W Start button. To send a color fax, press the x Color Start button. Note: When the recipient's fax machine supports only black-and-white fax, a color fax is received as a black-and-white fax even if you press the x Color Start button. Using Speed-Dial Codes 11 Using One-Touch Buttons When a frequently used recipient fax number is assigned to a One Touch Dial button (A, B, or C), you can send a fax to the recipient by simply pressing the corresponding One Touch Dial button. Pressing a One Touch Dial button (A, B, or C) in any mode accesses the Fax mode. Before using the one-touch dial function, you need to register recipient fax information. For more information, see page 19. Note: When you use a One Touch Dial button, the original is transmitted as a black-and-white fax. 1. Place your original either on the document table or in the Auto Document Feeder. For details, see page 9. 2. Press a One Touch Dial button (A, B, or C). The recipient assigned to the button appears in the LCD screen, and then fax transmission starts. Press a One Touch Dial button Press Start to Fax 01 : SEIKO EPSON 12 Sending Faxes Faxing to Multiple Recipients When multiple recipient fax numbers are registered in a group, you can send the sa ...