User manual EPSON ACULASER CX11NF - FAX GUIDE

Epson AcuLaser® CX11NF Fax Guide Copyright Notice All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. The information contained herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as applied to other products. Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by purchaser or third parties as a result of: accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation. A Note Concerning Responsible Use of Copyrighted Materials Printers, digital cameras, and scanners, like photocopiers and conventional cameras, can be misused by improper copying and reprinting of copyrighted material. While some countries' laws permit limited copying of copyrighted material in certain circumstances, those circumstances may not be as broad as some people assume. Epson encourages each user to be responsible and respectful of the copyright laws when using printers, digital cameras, and scanners. Trademarks Epson and Epson AcuLaser are registered trademarks and Exceed Your Vision is a trademark of Seiko Epson Corporation. SoundAdvice is a service mark of Epson America, Inc. General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks. © 2005 Epson America, Inc. 8/05 2 Contents 1 Introduction About Your Documentation............................................................................5 Changing to Fax Mode....................................................................................6 Accessing Fax Settings .....................................................................................7 2 Sending Faxes Sending a Basic Fax .........................................................................................9 Using Speed-Dial Codes................................................................................10 Using One-Touch Buttons ............................................................................12 Faxing to Multiple Recipients........................................................................13 Canceling a Fax .............................................................................................14 3 Receiving Faxes Using Fax Tones............................................................................................16 Using Fax Polling ..........................................................................................17 Accessing Settings for Receiving Faxes ...........................................................17 Distinctive Ring Pattern Detection................................................................18 4 Speed Dialing Using the Setup Menu...................................................................................19 Using the Speed Dial Utility (Windows Only) ..............................................26 5 Customizing Settings Fax Menu ......................................................................................................39 Customizing Transmit and Receive Settings ..................................................42 Selecting Outgoing Fax Settings ....................................................................45 Contents 3 6 Reports Printing Reports............................................................................................ 47 Fax Job Information...................................................................................... 49 7 Solving Problems Fax Error Messages ....................................................................................... 51 Sending and Receiving .................................................................................. 51 Printing Problems ......................................................................................... 53 Where To Get Help...................................................................................... 54 8 Notices Important Safety Instructions ....................................................................... 55 FCC Compliance Statement ......................................................................... 56 Declaration of Conformity............................................................................ 58 Epson America, Inc. Limited Warranty......................................................... 59 4 Contents Introduction 1 This chapter describes the documentation that is included with your Epson AcuLaser® CX11NF, and how to access the fax mode and settings. About Your Documentation This Fax Guide tells you how to send and receive faxes with your AcuLaser CX11NF. It also tells you how to set up speed dialing, specify fax settings, and maintain and troubleshoot fax-related problems. Please follow these guidelines throughout: Warning: Warnings must be followed carefully to avoid bodily injury. Caution: Cautions must be observed to avoid damage to your equipment. Note: Notes contain important information about your product. Tip: Tips contain hints for better faxing. For instructions on setting up your product and installing your software see your Setup Guide. For information on configuring your product to work on a network see your on-screen Network Guide. You need to install this guide from the software CD-ROM to your computer's hard disk before referring to it. For information about printing, scanning, and copying, see your Basics Guide. For detailed information about your product see your on-screen User's Guide. Introduction 5 Changing to Fax Mode To enter the Fax mode, press the screen. Fax button. The Fax menu appears in the LCD If you press the Fax button while in Fax mode, the screen returns to the Print mode. You can still scan and print from your computer in Fax mode. Note: If no button is pressed for more than 3 minutes, any changes made are canceled and the CX11NF returns to the Print mode. 6 Introduction Accessing Fax Settings You can access the Fax settings through the Setup menu in the LCD screen. 1. Make sure the CX11NF is turned on, then press the Setup button. The Setup light turns on and the LCD screen displays Setup Mode for a few seconds, and then changes to the Setup menu. 2. Use the d button to select the Fax Settings menu, then press the r button to view the items in the menu. You can select the following from the Fax Settings menu: "Basic Settings" on page 40 "Transmission Settings" on page 40 "Reception Settings" on page 41 "Speed Dial Settings" on page 41 "Report Setup" on page 41 "Fax Factory Settings" on page 41 3. Use the u and d buttons to scroll through the items, and then press the r button to carry out the operation indicated by the selected item, or to view the settings available for the item. Accessing Fax Settings 7 For some settings, you need to use the u and d buttons to scroll through available values, then press the r button to select a value. The asterisk mark appears next to the selected value. Press the l button to return to the previous (higher) level. Note: Some menus and items appear only when a corresponding optional device is installed or an appropriate setting has been made. 4. To exit the Setup menu and switch to another mode you can do one of the following: Press the Copy, Fax, or corresponding mode. Press the Scan button to switch to the Setup button again in Setup mode to switch to the Print mode. For more information on changing these settings see "Fax Menu" on page 39. 8 Introduction Sending Faxes 2 You can place a document either on the document table or in the Auto Document Feeder (ADF). Letter, A4, and Legal size originals can be sent for fax transmission. Please note the following: You can fax legal size documents only with the ADF. If documents are placed both in the ADF and on the document table, only the documents in the ADF are scanned. The transmission result might differ from the original size. For example, when you fax an original smaller than Letter size, it is transmitted in Letter landscape. Sending a Basic Fax 1. Make sure the CX11NF is turned on, then press the Fax button. The Fax light turns on and the LCD screen shows Fax Mode for a few seconds, then changes to the fax menu. Sending Faxes 9 Note: Do not turn off the power or press any other button while faxing. If no button is pressed for more than 3 minutes, any changes made are canceled and the mode returns to the Print mode. 2. Place your original either on the document table or in the Auto Document Feeder. For details, see page 9. 3. Enter the recipient's fax number directly from the numeric keypad on the control panel. Keep these points in mind: You can enter a maximum of 50 characters. To re-enter the last number used, press the Redial button. If you press the Pause button while entering the recipient number, a "-" is displayed for the pause. If you enter an incorrect number, press the Reset button to delete a character to the left of the cursor. Pressing the l or r button moves the cursor left or right. You can also enter a fax number using the One Touch Dial button or the Speed Dial button. For details, see page 12. 4. Specify any settings if necessary. You can specify the Document Size, Density, Image Quality, Polling Reception, and Overseas transmission mode settings. For details, see Chapter 5 "Customizing Settings" beginning on page 39. 5. Press the x B&W Start button (for a black and white fax) or x Color Start button (for a color fax) to start the transmission. Note: When the recipient's fax machine supports only black-and-white fax, a color fax is received as a black-and-white fax even if you press the x Color Start button. Using Speed-Dial Codes When a recipient fax number is registered on the CX11NF, you can send a fax by choosing the desired recipient from the speed-dial list in the LCD screen. You can register up to 60 recipient fax numbers. 10 Sending Faxes Before using the speed dial function, you need to register recipient fax information beforehand. For details, see page 19. 1. Make sure the CX11NF is in Fax mode. If not, press the Fax button. 2. Place your original either on the document table or in the Auto Document Feeder. For details, see page 9. 3. Press the Speed Dial button. The registered recipient list appears in the LCD screen. Press the Speed Dial button 4. Press the u or d button until the recipient you want is selected, then press the r button. The selected recipient appears in the second top row in the LCD screen. You can also select a recipient by entering the number directly. To display the details of the assigned recipient, press the Menu button while the recipient is selected. To return to the list again, press either the Menu button or the l button. 5. Specify any settings if necessary. You can specify the Document Size, Density, Image Quality, Polling Reception, and Overseas transmission mode settings. For details, see page 42. 6. To send a black-and-white fax, press the x B&W Start button. To send a color fax, press the x Color Start button. Note: When the recipient's fax machine supports only black-and-white fax, a color fax is received as a black-and-white fax even if you press the x Color Start button. Using Speed-Dial Codes 11 Using One-Touch Buttons When a frequently used recipient fax number is assigned to a One Touch Dial button (A, B, or C), you can send a fax to the recipient by simply pressing the corresponding One Touch Dial button. Pressing a One Touch Dial button (A, B, or C) in any mode accesses the Fax mode. Before using the one-touch dial function, you need to register recipient fax information. For more information, see page 19. Note: When you use a One Touch Dial button, the original is transmitted as a black-and-white fax. 1. Place your original either on the document table or in the Auto Document Feeder. For details, see page 9. 2. Press a One Touch Dial button (A, B, or C). The recipient assigned to the button appears in the LCD screen, and then fax transmission starts. Press a One Touch Dial button Press Start to Fax 01 : SEIKO EPSON 12 Sending Faxes Faxing to Multiple Recipients When multiple recipient fax numbers are registered in a group, you can send the same original to all the registered recipients by choosing the desired group number. You can register up to 20 groups. Before using the group-dial function, you need to register recipient fax information. For more information, see page 27. Note: When you use the group-dial function, the original is transmitted as a black-and-white fax. 1. Make sure that the product is in Fax mode. If not, press the enter the Fax mode. Fax button to 2. Place your original either on the document table or Auto Document Feeder. For details, see page 9. 3. Press the Speed Dial button twice on the control panel. The group dial list appears in the LCD screen. Press the Speed Dial button twice 4. Press the u or d button several times until your desired group is selected, then press the r button. The selected group appears at the top of the LCD screen. To display the details of the registered group, press the Menu button while a group is selected. To return to the group list again, press either the Menu button or the l button. 5. Specify any settings if necessary. You can specify the Document Size, Density, Image Quality, Polling Reception, and Overseas transmission mode settings. For details, see page 42. 6. Press the x B&W Start or x Color Start button to start the transmission. Faxing to Multiple Recipients 13 Canceling a Fax You can cancel a fax by using the y Cancel button or the Fax Settings menu. Using the Cancel Button While a fax is being transmitted or received, press the y Cancel button. The LCD screen displays Cancel Print Job and the fax job is canceled. Using the Fax Settings Menu You can use the menu to cancel a fax transmission job stored in memory. 1. Make sure the product is in Fax mode. If not, press the 2. Press the Menu button. 3. Press the d button to select Fax Job Information, and then press the r button. 4. Press the d button to select Fax Transmission Job, and then press the r button. The Fax Transmission Job list is displayed. Note: To cancel a receiving fax job stored in memory, press the u or d button several times until Fax Reception Job is selected, then press the r button. Select the incoming fax you want to cancel from the Fax Reception Job list. Fax button. 5. Press the u or d button to select the fax job you want to cancel, and then press the Reset button. 6. Press the u or d button to select Yes for confirmation, then press the r button. 14 Sending Faxes Receiving Faxes There are four modes for receiving faxes. The default setting is Fax only. Item Auto switching Description 3 The call is received by the attached phone and the CX11NF automatically answers after the phone rings for a certain duration specified by the Attached Phone Timeout setting. The CX11NF automatically answers and receives the fax. The call is received by the attached phone. Fax reception is not performed. When an attached phone detects a fax/phone signal while answering an incoming call, the CX11NF automatically receives the fax. Fax only Phone only TAM To change Incoming Mode settings, follow these steps. 1. Press the Setup button. The Setup light turns on and the Setup menu appears in the LCD screen. 2. Press the d button twice to select Fax Settings, then press the r button. 3. Press the d button twice to select Reception Settings, then press the r button. 4. Press the d button twice to select Incoming Mode, then press the r button. Receiving Faxes 15 The Reception Settings menu appears. 5. Press the u or d button to select the reception mode you want, then press the r button. 6. To exit the settings, press the l button several times or press one of the mode buttons. Using Fax Tones This function is used to print faxes after answering the incoming call using an attached phone. Note: To use this function, the CX11NF needs to have an attached phone, and Incoming Mode in Reception Settings needs to be set to Auto Switching. 1. Answer the incoming call using the attached phone. 2. Press the x B&W Start or x Color Start button after confirming the fax tone. The received faxes are printed page by page as they are received. 16 Receiving Faxes Using Fax Polling This function is used to get the identifying information stored in the other party's fax machine. 1. Make sure the CX11NF is in Fax mode. If not, press the Fax button. 2. Enter the other party's fax number using the numeric keypad. 3. Press the u or d button several times until Polling Rcptn appears, then press the l or r button to select On. 4. When you hear a beep sound or voice guidance, press the x B&W Start or x Color Start button to start the transmission. Accessing Settings for Receiving Faxes You can specify the following settings for receiving faxes. Setting Paper Cassette Incoming Mode Attached Phone Timeout DRPD Options Auto, MP Tray, Paper Cassette Autoswitching, Fax only, Phone only, TAM 1 to 99 On, Off (Normal, All) 1. Press the Setup button on the control panel. The Setup light turns on and the Setup menu appears in the LCD screen. 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the d button twice to select Reception Settings, then press the r button. 4. Press the u or d button several times to select the item you would like to change, then press the r button. When you set the Attached Phone Timeout, you can also specify the number of seconds with the numeric keypad. Using Fax Polling 17 5. Press the u or d button to select your desired settings. 6. To exit the settings, press the l button several times or press one of the mode buttons. Distinctive Ring Pattern Detection Your CX11NF is capable of receiving distinctive ring pattern telephone calls. Your telephone company can add a second telephone number to your main telephone line that will ring with a distinctive pattern. The DRPD (Distinctive Ring Pattern Detection) setting allows the AcuLaser CX11NF to distinguish between different ring patterns. When DRPD is set to On (Normal), the CX11NF will only answer the distinctive ring and ignore the one regular ring. When DRPD is set to Off (All), all incoming calls will be answered. Follow these steps to set DRPD: 1. Press the Setup button. The Setup light turns on and the LCD screen displays Setup Mode for a few seconds, and then changes to the Setup menu. 2. Press the d button twice to select Fax Settings, then press the r button. 3. Press the d button twice to select Reception Settings, then press the r button. 4. Press the d button three times to select DRPD, then press the r button. 5. Press the u or d button to select Normal or All. Then press the r button. The DRPD is set. 6. Press the Setup button to exit the menu. For further details on adding distinctive ring patterns to your telephone, contact your telephone company. 18 Receiving Faxes Speed Dialing 4 If you want to send faxes using speed dial, one-touch dial, or group dial codes, you need to register the recipient's information in advance. You can register up to 60 recipient fax numbers using either the Epson Speed Dial Utility or the Setup menu in the LCD screen. Note: While using a fax function such as sending/receiving faxes or specifying fax settings in Setup mode, do not use Epson Speed Dial Utility to change a recipient. Using the Setup Menu You can register, change, or delete a recipient number for one-touch dial or speed dial through the Setup menu on the control panel. Note: If you want to register multiple recipient fax numbers as a group, use the EPSON Speed Dial Utility. For details, see "Using the Speed Dial Utility (Windows Only)" on page 26. Registering Speed Dial Recipients You can register up to 60 numbers in the speed dial list. 1. Press the Setup button. The Setup light turns on and the Setup menu appears in the LCD screen. 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the u or d button several times to select Speed Dial Settings, then press the r button. Speed Dialing 19 4. Make sure Individual Speed Dial is selected, then press the r button. The Speed dial list appears. 5. Press the u or d button several times to select the number displayed as Unregistered, then press the r button. Unregistered 6. Press the d button to select Number=, then press the r button. Number= Note: To register a recipient name to the speed dial, see "Using the Speed Dial Utility (Windows Only)" on page 26. 20 Speed Dialing 7. Enter the phone number you want to register, and then press the r button. To correct a number while entering it, use the l button to go back one character Reset button to delete. or the The registered number is added to the speed dial list. Changing Speed Dial Recipients Follow these steps to change a recipient registered in the speed dial list. 1. Press the Setup button. The Setup light turns on. 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the u or d button several times to select Speed Dial Settings, then press the r button. 4. Make sure Individual Speed Dial is selected, then press the r button. The Speed dial list appears. Using the Setup Menu 21 5. Press the u or d button several times to select the recipient you want to change, then press the r button. Unregistered 6. Make sure Change Fax Number is selected, then press the r button. 7. Press the d button to select Number=, then press the r button. 8. Enter the new phone number, then press the r button. To correct a number while entering it, use the l button or the Reset button. The registered number is changed to the new one on the speed dial list. Deleting Speed Dial Recipients Follow these steps to delete a registered recipient from the speed dial list. 1. Press the Setup button. The Setup light turns on. 22 Speed Dialing 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the u or d button several times to select Speed Dial Settings, then press the r button. 4. Make sure Individual Speed Dial is selected, then press the r button. The speed dial list appears. Note: To clear all recipients that are registered in the speed-dial list, select Clear Speed Dial and press the r button. 5. Press the u or d button several times to select the recipient you want to delete, then press the r button. Unregistered 6. Press the d button to select Delete, and then press the r button. 7. Press the d button to select Yes for confirmation, then press the r button. The registered recipient in the speed-dial list is deleted. Assigning Recipients to One-Touch Dialing You can assign recipients from the registered speed dial list to the three One Touch Dial buttons A, B, or C. 1. Press the Setup button. The Setup light turns on. Using the Setup Menu 23 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the u or d button several times to select Speed Dial Settings, then press the r button. 4. Press the d button to select One-Touch Dial, then press the r button. The One-Touch Dial list appears. 5. Press the d button to select one-touch dial A, B, or C (displayed as Unregistered), then press the r button. Unregistered Unregistered 6. Press the d button to select a recipient you want to assign to One Touch Dial, then press the r button. The selected recipient is assigned to One-Touch Dial A, B, or C. 24 Speed Dialing Deleting One-Touch Dial Recipients Follow these steps to delete recipients from the assigned One-Touch Dial buttons A, B, or C. 1. Press the Setup button. The Setup light turns on. 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the u or d button several times until Speed Dial Settings appears, then press the r button. 4. Press the d button to select One-Touch Dial, then press the r button. The One-Touch Dial menu appears. 5. Press the d button to select One-Touch Dial button A, B, or C, then press the r button. Unregistered Unregistered 6. Press the d button to select Delete, then press the r button. Using the Setup Menu 25 7. Press the d button to select Yes for confirmation, then press the r button. The recipient assigned for the one-touch dial is deleted. Using the Speed Dial Utility (Windows Only) You can use the Epson Speed Dial Utility (Windows Only) to register multiple recipient fax numbers as a group, or to register recipients' names. All data entered using the Speed Dial Utility must be uploaded to the CX11NF before it can be used. Note: You cannot print or fax while uploading or downloading speed dial data. To open the Speed Dial Utility, click Start, point to All Programs (Windows XP) or Programs (Windows Me, 98, or 2000), EPSON Speed Dial Utility, and then click Speed Dial Utility. The Speed Dial Utility window appears: 26 Speed Dialing Registering Speed Dial Recipients First, make sure the CX11NF is in Print mode. Then follow these steps to register a recipient using the Epson Speed Dial utility. 1. Open the Edit menu on the left side of the screen, then select Create New. The Speed Dial tab appears: 2. Click the Add button. The Edit Address window appears: Using the Speed Dial Utility (Windows Only) 27 3. Select the Speed Dial Number from the drop-down list. You can select a number from 1 to 60. 4. Type the Recipient Name. 5. Type the Telephone Number. 6. Click the OK button. The number is added to the registered recipient list. Note: Remember to click the Save button to save any changes. For more information, see page 35. Remember to click Send Record to send changes to the CX11NF. For more information, see page 38. To add your name to the fax cover page on faxes you send, see page 34. 28 Speed Dialing Editing Speed Dial Recipients Follow these steps to edit a registered recipient from the Speed Dial List. 1. In the Speed Dial tab, select a registered recipient from the list. 2. Click the Edit button. The Edit window appears: 3. Make the desired changes to the information. Then click OK. The changes are saved and displayed in the registered recipient list in the Speed Dial tab. Deleting Speed Dial Recipients Follow these steps to delete a registered recipient from the Speed Dial List. 1. In the Speed Dial tab, select a registered recipient from the list. 2. Click the Delete button. 3. At the Confirmation window, click Yes to delete the selected registered recipient. Note: Once a recipient is deleted from the registered list, you cannot select it for Group Dial or One-Touch Dial. Using the Speed Dial Utility (Windows Only) 29 Registering Groups Follow these steps to register a particular list of recipients as a group. 1. Click the Group Dial tab. The list of group dial names appears: 2. Click the Add button. 30 Speed Dialing The Register Group [Add] window appears: 3. Select a Group Number from the drop-down list. You can select a number from 1 to 20. 4. Type a Group Name. 5. From the Speed Dial Data Available for Registration table, select a registered recipient from the list, then click the Add to Group button. The registered recipient is added to the group. 6. Repeat step 5 for each recipient to be added to the group. 7. When you have finished adding the recipients to the group, click the OK button. The group is registered and appears in the Group Dial tab. Using the Speed Dial Utility (Windows Only) 31 Editing Groups Follow these steps to add or delete recipients from a registered group. 1. In the Group Dial tab, select the group from the list, then click the Edit button. The Register Group [Edit] window appears. 2. Add registered recipients to the group, and/or delete them. See "Registering Groups" on page 30 for instructions. To edit individual names see page 27. 3. When you are finished, click OK. The changes are saved and displayed in the registered group list in the Group Dial tab. Deleting Groups Follow these steps to delete a group. 1. In the Group Dial tab, select the group from the list. 2. Click the Delete button. 3. At the confirmation, click Yes to delete the selected group. 32 Speed Dialing Assigning One-Touch Dial Recipients Follow these steps to assign a registered recipient to a One-Touch Dial button. 1. Click the One-Touch Dial tab. The Set One-Touch Dial list appears: 2. Click the Edit button for the button to which you want to assign a registered recipient. The Set Button window appears: 3. Select the registered recipient from the list, then click OK. The registered recipient is assigned to the button. Using the Speed Dial Utility (Windows Only) 33 Deleting One-Touch Dial Recipients 1. In the One-Touch Dial tab, click the Not Set button for the button from which you want to remove a registered recipient. 2. At the confirmation, click Yes. The recipient is deleted from the button assignment. Adding Sender Information for the Fax Cover Page Follow these steps to add your name to the fax cover page on faxes you send: 1. Click the Sender Information tab. The Set Sender Information window appears. 2. Type the name you want to appear on the fax cover page in the Sender name field, then click the Send Record button. A confirmation window appears. 34 Speed Dialing 3. Click Yes. A progress meter appears. 4. Once the upload is complete, a message window appears. Click OK. To include the Sender Name on the fax cover page, set the Print Sender Info setting to On as described on page 46. Saving Speed Dial Information After you register Speed Dial or One-Touch recipients, you need to save the information as a file and send it to the CX11NF. Follow these steps to save additions or changes made in the Speed Dial Utility to a file on your PC. 1. From either the Speed Dial, Group Dial, or One-Touch Dial tab, click the Save button. Using the Speed Dial Utility (Windows Only) 35 The Save As window appears. 2. Select a location on your PC's hard drive, type a File Name, then click Save. 3. At the confirmation, click OK. The speed dial data is saved to a file with the extension .CSV. 36 Speed Dialing Editing Speed Dial Information Follow these steps to edit the speed dial information stored in a file. 1. Open the Edit menu and select Edit Existing File. 2. Click the Browse button to select the CSV file to edit. 3. Click Next. The Speed Dial tab appears, displaying a list of registered recipients. From here you can add, edit, or delete registered recipients and group lists, or assign or reassign recipients to one-touch dial. Using the Speed Dial Utility (Windows Only) 37 Sending Speed Dial Information Changes made in the EPSON Speed Dial Utility do not take effect in the CX11NF until the data is sent to it. Follow these steps to send the speed dial information created and/or changed in the Speed Dial Utility to the product. 1. While in the Speed Dial, Group Dial, One-Touch Dial, or Sender Information tabs, click the Send Record button. The Confirm Execution dialog box appears: 2. Click Yes. The information is sent to the product. Note: Do not attempt to perform any other functions (fax, copy, scan, etc.) or disconnect the CX11NF before the transfer is complete or the speed dial information will be corrupted. 38 Speed Dialing Customizing Settings 5 You can customize the settings in the Fax menu, the transmit and receive settings, and the outgoing fax settings. Fax Menu You can use the Fax Settings menu to make changes to the following settings: Basic Settings Transmission Settings Reception (Incoming Fax) Settings Speed Dial Settings Report Setup Fax Factory Settings Customizing Settings 39 Basic Settings This menu allows you to specify the basic settings for the fax mode. Item Line Type Dial Type2 Personal Number Speaker Volume Country/Area Setting Settings PSTN, PBX, FlashStart1 Tone, 10 pps, 20 pps Name3: up to 32 characters Number: up to 50 digits Off, 1, 2, 3 Argentina, Australia, Austria, Belgium, Brazil, Canada, China, Czech, Denmark, Finland, France, Germany, Greece, Holland, Hong Kong, Hungary, Ireland, Italy, Korea, Luxembourg, Malaysia, Mexico, New Zealand, Norway, Poland, Portugal, Russia, Singapore, Spain, Sweden, Switzerland, Taiwan, Thai, U.K., U.S.A. English, French, German, Italian, Spanish, Swedish, Danish, Dutch, Finnish, Portuguese, Simplified Chinese, Traditional Chinese, Korean, Russian Report Print Setup4 1 This item is only available in Germany and France. 2 Available settings vary depending on the destination. 3 Name can be registered only with EPSON Speed Dial Utility. For details, see page 26. 4 Default value is determined according to the country/area setting. Tip: Press the asterisk button on the numeric keypad when you want to enter a + mark in a Personal Number. Press the # button on the numeric keypad when you want to enter a space. Transmission Settings This menu allows you to specify the following transmission settings for fax mode. Item Auto Redial Tries Print Sender Info Settings 0 to 99 On, Off 40 Customizing Settings Reception Settings This menu allows you to specify the following reception settings for fax mode. Item Paper Cassette Incoming Mode Settings Auto, MP Tray, Paper Cassette Auto switching, Fax only, Phone only, TAM For details, see page 15. 1 to 99 On, Off (Normal, All) Attached Phone Timeout DRPD Speed Dial Settings This menu allows you to specify the following items, as described in Chapter 4. Item Individual Speed Dial One-Touch Dial Clear Speed Dial Settings Register, Delete Register, Delete Clears all registered speed dial information. Report Setup This menu allows you to specify when you want to print the following reports. Item Activity Report Transmission Report Settings On, Off On, Error Only, Off Multiple Trans Report On, Error Only, Off Fax Factory Settings The Factory Settings menu item sets the fax to its factory settings. Fax Menu 41 Customizing Transmit and Receive Settings You can change the following settings for transmitting or receiving faxes: Density Document Size Image Quality Output Paper Size Overseas Transmission Mode Polling Reception Adjusting Fax Density When sending a fax, you can specify seven levels of transmission density (­3 to 3). The greater the number, the darker the image. 1. Make sure the CX11NF is in Fax mode. If not, press the 2. Press the d button to select Density. 3. Press the l or r button several times to specify your desired density level. You can also set the density by entering the number directly with the numeric keypad. 4. Press the u button twice to return to the recipient item, or specify other settings if necessary. Fax button. Selecting Document Size You can specify the document size from A4, B5, Letter, and Legal. The default size is set to Letter. 1. Make sure the CX11NF is in Fax mode. If not, press the 2. Press the d button to select Document Size. 3. Press the l or r button several times until your desired paper size appears. Fax button. 42 Customizing Settings 4. Press the u button to return to the recipient item, or change other settings if necessary. Selecting Image Quality In black-and-white transmission, you can specify the image quality according to the document type. 1. Make sure the CX11NF is in Fax mode. If not, press the 2. Press the d button twice until Image Qlty appears. 3. Press the l or r button several times until your desired image quality appears. You can select the following image quality settings. Quality Standard Fine (Quality) Description Fax is transmitted with standard image quality. Fax is transmitted with the moiré-removal and background-clearance functions active. Use for documents such as magazines and catalogs. Use this setting for documents containing small characters, graphics or thin lines. Although the transmission speed is slower, a finer fax can be transmitted. Use for photos taken with a camera. Accurately reproduces the gradation and subtle tonal variations. Also prevents moiré patterns from appearing on the fax. Fax button. S. Fine (Super Fine) (High Quality) Photo 4. Press the u button three times to exit the image quality setting, or specify other settings if necessary. Customizing Transmit and Receive Settings 43 Output Paper Size The received fax can be printed in A4, B5, Letter, or Legal. When the output paper size does not match the received data size, the image of the received data is divided according to the output paper size as shown in the table below: Cassette paper size Received document size Letter A4 Legal Letter Reduced1 Divided2 Legal 1 Received image is reduced in the sub-scan direction only. 2 Received image is output on 2 pages. In the table above, the shaded area indicates the printable area and a vertical line in the shaded area indicates the location of the header information (head of the original). Using Overseas Transmission Mode When you transmit faxes overseas, set this function to On. 1. Make sure the CX11NF is in Fax mode. If not, press the Fax button. 2. Press the u or d button several times to select Overseas Mode. 3. Press the l or r button to select On or Off. 4. Press the u button several times to exit the Overseas Mode setting, or specify other settings if necessary. 44 Customizing Settings Using Polling Reception This function enables you to import the fax data stored in the sender's fax machine. 1. Make sure the CX11NF is in Fax mode. If not, press the 2. Press the d button several times to select Polling Rcptn. 3. Press the l or r button to select On or Off. 4. Press the u button several times to exit the Polling Rcptn setting, or specify other settings if necessary. Fax button. Selecting Outgoing Fax Settings You can change the number of auto redial attempts and the sender's record by using the buttons. Setting Auto Redial This function is used to specify the total number of redial attempts when unable to connect to the recipient due to a busy line. The number of redial attempts can be set from 0 to 99. Setting the number of attempts to 0 disables Auto Redial. 1. Press the Setup button. The Setup light turns on and the Setup menu appears in the LCD screen. 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the d button to select Transmission Settings, then press the r button. 4. Make sure Auto Redial Tries is selected, then press the r button. 5. Press the u or d button to specify the number of redial attempts. You can also set the number of auto redial attempts by entering the number using the numeric keypad. 6. To exit the settings, press either the l button several times or press one of the mode buttons. Selecting Outgoing Fax Settings 45 Printing Sender Information This function is used to print sender information on outgoing faxes. When Print Sender Info is set to On, the date, day of week, time, sender's name, sender's phone number, and page number (fraction style display) are automatically printed at the top of the transmission image. See page 34 for instructions on entering the sender name using the EPSON Speed Dial Utility (Windows only). 1. Press the Setup button on the control panel. The Setup light turns on and the Setup menu appears in the LCD screen. 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the d button to select Transmission Settings, then press the r button. 4. Press the d button to select Print Sender Info, then press the r button. 5. Press the u or d button to select On, then press the r button. The asterisk shows the current settings. 6. To exit the settings, press the l button several times or press one of the mode buttons. 46 Customizing Settings Reports 6 Description Prints a list for one-touch dial, group dial, and speed dial information. Prints a list of faxes sent and received. Prints a list of Fax settings. Prints job information stored in memory. You can print a variety of reports, including communication reports and lists of fax job information and fax settings. Printing Reports You can print the following communication reports or a fax information list to check various transmission information and transmission results. Type of report Speed Dial List Activity Report Fax Settings List Memory Job Info 1. Make sure the CX11NF is in Fax mode. If not, press the 2. Press the Menu button. Fax button. 3. Make sure Printing Report is selected, then press the r button. 4. Press the u or d button to select the report or list you want to print, then press the r button. The report is printed. Reports 47 Report (Communication) Setup Settings You can specify the following settings for fax communication reports. Type of Report Activity Report Description and Settings This report contains transmission and reception information. On Off Transmission Report Print this report automatically for every 50 transmissions. To not print this report automatically. This report contains transmission information such as start time, number of pages, and transmission result. On Error Only Off Print this report automatically each time a fax transmission occurs. Print this report automatically only when an error occurs. To not print this report. Multiple Trans Report This report contains transmission information for multiple transmissions. On Error Only Off Print this report automatically each time a multiple fax transmission using group dial occurs. Print this report automatically only when an error occurs. To not print this report. Follow these steps to change the report settings. 1. Press the Setup button. The Setup light turns on and the Setup menu appears in the LCD screen. 2. Press the d button twice to select Fax Settings, then press the r button. The Fax Settings menu appears. 3. Press the u or d button several times to select Report (Communication) Setup, then press the r button. The Report Setup menu appears. 4. Press the u or d button to select the report you want, then press the r button. 5. Press the u or d button to select the setting you want, then press the r button. 48 Reports 6. To exit the settings, press the l button several times or press one of the mode buttons. Fax Job Information This function confirms the status for a fax transmission or reception. Setting Memory Info Display Fax Transmission Job Fax Reception Job Description Displays the remaining memory level in percent. Displays the list of faxes to be transmitted. Displays the list of faxes to be printed. Follow the steps below to change the Fax Job Information settings. 1. Press the Fax button on the control panel. The Fax light turns on and the Fax menu appears in the LCD screen. 2. Press the Menu button. 3. Press the d button to select Fax Job Info, then press the r button. The Fax Job Information menu appears. 4. Press the d button to select the job information you want, then press the r button. 5. To exit the settings, press the l button several times or press one of the mode buttons. Fax Job Information 49 50 Reports