Setting Up Your Fax Power Supply Information..................................................................................... 3 Connecting a Phone or Answering Machine .................................................... 3 Setting Up Your Fax Features ................................................................................ 4 Faxing Photos or Documents Handling Originals.................................................................................................. 9 Handling Paper ...................................................................................................... 9 Sending Faxes ........................................................................................................ 9 Receiving Faxes ................................................................................................... 11 Selecting Send/Receive Settings ....................................................................... 12 Printing Reports .................................................................................................... 13 Solving Problems Error Messages...................................................................................................... 14 Problems and Solutions ....................................................................................... 14 Appendix Important Safety Instructions .............................................................................. 15 Personal Information Stored in Memory ............................................................ 16 Fax mode menu list.............................................................................................. 17 English Fax Guide Warnings, Cautions, and Notes Follow these guidelines as you read your instructions: w Warning: Warnings must be followed carefully to avoid bodily injury. c Caution: Cautions must be observed to avoid damage to your equipment. Note: Notes contain important information about the printer. Tip: Tips contain hints for using the printer. Copyright Notice No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. The information contained herein is designed only for use with this product. Epson is not responsible for any use of this information as applied to other printers. Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation. Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson Corporation. ® EPSON is a registered trademark and EPSON STYLUSTM and Exceed Your Vision are trademarks of Seiko Epson Corporation. General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks. When you need to edit or rewrite the one-touch dial sheet, feel free to copy and use the illustration on the left. Setting Up Your Fax This product lets you send faxes by entering fax numbers, selecting entries from a speed dial/group dial list, or using the one-touch dial button. You can customize the fax header information, and select various report printing and send/receive settings. You can also set up the product to automatically receive faxes or set it to ask for confirmation before receiving a fax. Connecting the phone line a Power Supply Information Turning off the Power When the power is turned off, the following data stored in the printer's temporary memory is erased. Fax reception data Data stored in Delayed Fax Data being redialed Also, when the power is left off for extended periods of time, the clock may be reset causing irregularities. Check the clock when you turn the power on. a Telephone wall jack Connecting the phone line to an answering machine a Power saving function After 13 minutes of inactivity, the screen only displays the clock to save energy. Press any button (except P On) to return the screen its previous state. Also, see "Restarting Automatically After a Power Failure" in the Basic Operation Guide. a Telephone wall jack Connecting a Phone or Answering Machine Follow these steps to connect the product to a phone line/ISDN line and connect a telephone/answering machine to the same phone line/ISDN line to pick up voice call. Setting Up Your Fax 3 English Connecting DSL b c Connecting ISDN (two telephone numbers) a a b a b c Telephone wall jack Splitter DSL modem a b ISDN wall jack Terminal adapter or ISDN router See the documentation that came with your DSL modem. See the documentation that came with your terminal adapter or ISDN router. Connecting ISDN (one telephone number) b a Setting Up Your Fax Features Before sending or receiving faxes, you may want to create a fax header, select your fax preferences, and set up a speed dial/group dial list of frequently used fax numbers. Checking your selected region Before using the product, you need to select the region where you are using the product. 1. Press Mode [Copy/Fax] to select Fax mode, and then press x Menu. 2. Press u or d to select 7.Maintenance, and then press OK. a b ISDN wall jack Terminal adapter or ISDN router See the documentation that came with your terminal adapter or ISDN router. 3. Press u or d to select 11.Country/Region, and then press OK. 4. If you need to change the region, use u or d to select your region. 4 Setting Up Your Fax Note: When you change the region, the fax settings are restored to their defaults. If the other party is a fax, it automatically connects to this product and begins receiving the fax. If the other party is a caller, the phone can be used as normal or they can leave a message on the answering machine. 7. Press x Menu to return to the first screen in Fax mode. Switching receive mode When a telephone with an answering machine is connected, you can set the answer time for the telephone and the product, and a connection is made after the other party (fax or caller) responds. If it is a fax, you can set it to automatically start receiving. When it continues to the fifth ring when the connected telephone does not have an answering machine, or the answering machine is switched off The product connects to the telephone line. If the other party is a fax, it receives and begins printing the fax. The product connects to the telephone line. If the other party is a caller it still enters fax mode. Note: Rings to Answer may be unavailable depending on the region. 1. Press Mode [Copy/Fax] to select Fax mode, and then press x Menu. 2. Press u or d to select 5.Fax Setting, and then press OK. 3. Press u or d to select 5.Communication, then press OK. 4. Press u or d to select 4. Rings to Answer, then press OK. Note: When it starts automatically receiving a fax, the line switches from the telephone to the product, and the telephone is disconnected. When receiving a fax, replace the handset and wait for the operation to complete. When Auto Answer mode is set to Off, you can receive the fax manually by lifting the handset. (& "Receiving faxes manually" on page 11) The Rings to Answer setting may be unavailable depending on the region. Note: 5.Rings to Answer may be displayed depending on the region. 5. Press u or d to set the number of rings before answering, then press OK. 6. Make sure you set the number of rings before the answering machine picks up to a value less than the Rings to Answer setting. 7. See your telephone's documentation for the setup method. 8. Press [Auto Answer/Space], and turn on Auto Answer mode. 9. Press OK. 10.Press x Menu to return to the first screen in Fax mode. For example, use the following procedure if the Rings to Answer is set to five, and the answering machine is set to four. Using control panel buttons in fax mode When entering dial numbers and characters in Fax mode, you can use the following buttons as well as the numeric buttons. Entering dial number l, r Moves the cursor to the left or right. Setting Up Your Fax 5 English 5. Press OK. An information screen is displayed. 6. Press the 1 key (for Yes) on the numeric keypad to change the region. When the phone is answered before the fourth ring, or when the answering machine picks up on the fourth ring [Auto Answer/ Space] Inserts a space or moves the cursor one character to the right. Deletes a character or moves the cursor one space to the left. Inserts a pause (-) and moves the cursor one character to the right. 4. Select 1.Fax Header, then press OK. You see the header information input screen. [Speed Dial/Group Dial/Backspace] [Redial/Pause] 5. Use the numeric keypad with other buttons on the control panel to enter the header information (& "Using control panel buttons in fax mode" on page 5). You can enter up to 40 characters. 6. Press OK. You return to 1.Fax Header. Setting up your phone number After entering header information, you can set up or change your phone number settings. 1. Press d once to select 2.Your Phone Number from the Header menu, and then press OK. You see the phone number input screen. Entering characters l, r Moves the cursor to the left or right. [Auto Inserts a space or moves the cursor one character to the right. Deletes a character or moves the cursor one space to the left. Answer/Space] [Speed Dial/Group Dial/Backspace] 2. Use the numeric keypad with other buttons on the control panel to enter your phone number (& "Using control panel buttons in fax mode" on page 5). You can enter up to 20 digits. Note: When entering your phone number, the "*" button does not work, and the "#" button functions as a "+" (international phone calls) button. Creating header information Before sending or receiving faxes, you can create a fax header by adding information such as a phone number or name. Entering your header information 1. Press Mode [Copy/Fax] to select Fax mode, and then press x Menu. 2. Press u or d to select 5.Fax Setting, and then press OK. 3. Press OK. You return to 2.Your Phone Number. 4. Press x Menu to return to the first screen in Fax mode. Setting up date and time If you have not yet set the date or time, or if you want to change the settings, you can change them using the Maintenance menu. 1. Press Mode [Copy/Fax] to select Fax mode, and then press x Menu. 2. Press u or d to select 7.Maintenance, and then press OK. 3. Press u or d to select 6.Header, and then press OK. 6 Setting Up Your Fax 3. Press u or d to select 9.Data/Time, and then press OK. 4. Use u or d to select the type of date display, and then press OK. 5. Use the numeric keypad to change the date, and then press OK. 6. Use u or d to select a 12-hour or 24-hour display, and then press OK. 7. Use the numeric keypad to change the time. 8. If you selected 12h, use u or d to select AM or PM. 9. Press OK. You return to 9.Date/Time. 10.Press x Menu to return to the first screen in Fax mode. Note: To select daylight savings time, set Daylight Saving Time to On. 6. Press OK. 7. Use the numeric keypad with other buttons on the control panel to enter a phone number (& "Using control panel buttons in fax mode" on page 5). You can enter up to 64 digits. 8. Press OK. 9. Use the numeric keypad with the other buttons on the control panel to enter a name to identify the speed dial entry (& "Using control panel buttons in fax mode" on page 5). You can enter up to 30 characters. 10.Press OK. You return to 1.Create. 11.If you want to add another speed dial entry, press OK and repeat steps 5 through 10. 12.Press x Menu to return to the first screen in Fax mode. Editing a speed dial entry 1. Select 2.Edit from the Speed Dial Setup menu, then press OK. You see the registered speed dial entry numbers. Setting up your speed dial list You can create a speed dial list of up to 60 fax numbers so you can quickly select them for faxing. You can also add names to identify the recipients and print the speed dial list. Creating a new speed dial list 1. Press Mode [Copy/Fax] to select Fax mode, and then press x Menu. 2. Press u or d to select 5.Fax Setting, and then press OK. 3. Use u or d to select 2.Spee ...