User manual PALM TUNGSTEN T5 - GETTING STARTED GUIDE

Getting Started Copyright and Trademark © 2003-2006 palmOne, Inc. All rights reserved. palmOne, Tungsten, the Tungsten logo, "T" (Stylized), Addit, Blazer, Graffiti, HotSync, the HotSync logo, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. RealPlayer is a trademark or registered trademark of RealNetworks, Inc. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP . Disclaimer and Limitation of Liability palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. [ ! ] IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm® Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you can download Palm Desktop software from www.palmOne.com/support/intl. PN: 406-10116-00 v. 1.1 TungstenTM T5 Handheld ii Table of Contents About This Guide ..................................................................vii Tips for viewing this guide.........................................................................vii What's in this guide? .................................................................................viii Sidebars........................................................................................................ix Chapter 1: Basics .....................................................................1 Locating the controls on your handheld.....................................................2 What software is on my handheld?.............................................................5 What's on the CD? ........................................................................................7 Using the status bar....................................................................................10 Rotating the screen.....................................................................................11 Using the 5-way navigator .........................................................................12 Entering information on your handheld ...................................................15 Using menus ...............................................................................................18 Handheld do's and don'ts ..........................................................................19 Beyond the basics.......................................................................................20 Chapter 2: Finding and Opening Files and Applications....21 Using Favorites and Applications..............................................................22 Using Files ...................................................................................................24 Opening files and folders from within an application .............................24 Beyond the basics.......................................................................................25 Chapter 3: Moving and Managing Info Between Your Handheld and Your Computer ......................................26 Program memory and the internal drive ..................................................27 How can I work with information? ............................................................28 When would I use each method? ..............................................................29 Synchronizing information ........................................................................31 Using File Transfer to transfer info to your handheld .............................36 TungstenTM T5 Handheld iii Using Drive Mode to work with info on another computer ....................40 Beyond the basics.......................................................................................43 Chapter 4: Managing Your Contacts ....................................44 Adding a contact .........................................................................................45 Locating a contact on your list...................................................................47 Beaming a contact ......................................................................................48 Beyond the basics.......................................................................................49 Chapter 5: Managing Your Calendar ....................................50 Scheduling an appointment.......................................................................51 Checking your schedule .............................................................................53 Setting an alarm..........................................................................................54 Beyond the basics.......................................................................................55 Chapter 6: Managing Your Office Files.................................56 How can I create and manage Office files?...............................................57 Opening files from within Documents ......................................................58 Beyond the basics.......................................................................................59 Chapter 7: Viewing Photos and Videos ...............................60 Supported file types ...................................................................................61 Viewing photos or videos ..........................................................................62 Organizing photos or videos into albums ................................................64 Sharing photos and videos ........................................................................66 Sending a photo or video using Bluetooth technology...........................67 Beyond the basics.......................................................................................68 Chapter 8: Listening to Music...............................................69 Transferring MP3 files to your handheld ..................................................70 Transferring music from a CD to your handheld .....................................72 Playing music on your handheld ...............................................................76 Beyond the basics.......................................................................................77 TungstenTM T5 Handheld iv Chapter 9: Managing Your Tasks ..........................................78 Creating a task.............................................................................................79 Organizing your tasks.................................................................................80 Marking a task complete ............................................................................81 Beyond the basics.......................................................................................82 Chapter 10: Writing Memos..................................................83 Creating a memo ........................................................................................84 Viewing and editing a memo .....................................................................85 Beyond the basics.......................................................................................86 Chapter 11: Writing Notes in Note Pad................................87 Creating a note ............................................................................................88 Viewing and editing a note ........................................................................89 Beyond the basics.......................................................................................90 Chapter 12: Making Wireless Connections .........................91 What can I do with the built-in Bluetooth wireless technology? ............92 What types of connections can I make?....................................................92 Entering basic Bluetooth settings..............................................................93 Setting up a phone connection..................................................................94 Accessing email and the web wirelessly ..................................................97 Setting up a connection for wireless synchronization.............................99 Beyond the basics.....................................................................................103 Chapter 13: Sending and Receiving Email Messages ......104 Setting up an account...............................................................................105 Getting and reading email .......................................................................108 Sending an email message ......................................................................109 Working with attachments .......................................................................110 Beyond the basics.....................................................................................113 TungstenTM T5 Handheld v Chapter 14: Sending and Receiving Text Messages ......... 114 Sending a text message ...........................................................................115 Viewing a text message ...........................................................................116 Beyond the basics.....................................................................................117 Chapter 15: Browsing the Web........................................... 118 Accessing a web page ..............................................................................119 Beyond the basics.....................................................................................120 Chapter 16: Expanding Your Handheld..............................121 What type of expansion cards can I use? ...............................................122 How can expansion cards help me?........................................................122 Removing an expansion card ..................................................................123 Inserting an expansion card.....................................................................124 Beyond the basics.....................................................................................125 Chapter 17: Customizing Your Handheld ..........................126 Setting the date and time .........................................................................127 Preventing your handheld from turning on by accident .......................129 Changing the screen fonts .......................................................................130 Changing the background of your screen ..............................................132 Correcting problems with tapping ..........................................................133 Selecting sound settings ..........................................................................134 Changing entries in Favorites ..................................................................135 Beyond the basics.....................................................................................136 Chapter 18: Common Questions .......................................137 Beyond the basics.....................................................................................143 Product Regulatory Information .........................................144 Index ......................................................................................150 TungstenTM T5 Handheld vi About This Guide This guide tells you everything you need to know to start using your handheld-- from the things you'll do every day, to the things that make your handheld not only useful, but fun. Tips for viewing this guide [ ! ] Before You Begin Complete the steps in Read This First in your handheld package to set up your handheld and install the software on your computer and your handheld. Here are some helpful tips for making it easier to read and find information in this guide as you view it in Adobe Reader: · To magnify the page, click the magnifying glass , move the cursor (which is now a magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending on your version of Reader) to return to the original view. · Click an entry in the Table of Contents or Index to go directly to that section of the guide. · If you link to a page in the guide, to return to the page you were on before you clicked the link, click Previous View ( or depending on your version of Reader). · When selecting the page(s) to print, be sure to use the file page number shown at the bottom of your computer screen, not the printed page number. For example, to print the page you are reading right now, select page 7 (the file page), not page vii (the printed page). TungstenTM T5 Handheld vii What's in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you'll find how-to information. Look for these cues in instructions: Continued Done [ ! ] IMPORTANT [ & ] OPTIONAL NOTE WINDOWS ONLY MAC ONLY Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You're done. A step that you must follow; otherwise, you could experience an error or even lose information. A step you might find useful. Information that applies only in certain cases or that tells more about a procedure step. A procedure or text that applies to one platform only. In most cases, if you see one heading, check the following or preceding sections for the other. Sometimes, there is no Mac counterpart for a Windows procedure or text--this feature is not available to Mac users. Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Beyond the basics Links on the first page of each chapter that send you to a specific section. Links on the last page of each chapter that send you to the User Guide on the web to learn about more things you can do with an application or feature. TungstenTM T5 Handheld viii Sidebars Tip To access the User Guide, you need to be connected to the Internet. [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld. My Handheld A pointer to a website where you can share info with other handheld users and learn the latest tips, tricks, and more. Support A pointer to the web where you can find help if you experience problems with the features discussed in the chapter or with your handheld. TungstenTM T5 Handheld ix CHAPTER 1 Basics In this chapter Locating the controls on your handheld What software is on my handheld? What's on the CD? Using the status bar Rotating the screen Using the 5-way navigator Entering information on your handheld Using menus Handheld do's and don'ts Beyond the basics Whether you're at work, at home, or on the go, you'll quickly understand why handhelds are also called personal digital assistants (PDAs). Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, your memos, even your Microsoft Office and multimedia files. Your handheld helps you stay productive--carrying important files and documents--and connected-- offering wireless access to email, text messages, and the web. And when you just want to relax and have fun, use your handheld to view digital photo and video albums, listen to music, play games, and more. Benefits · Carry files and folders on an internal flash drive containing more than 160MB of storage, and work with them on the go · Save time and stay organized · Travel light · Never lose important information · Stay in touch with wireless connectivity TungstenTM T5 Handheld 1 CHAPTER 1 Basics Locating the controls on your handheld Front panel controls 5-way navigator Screen Home Calendar Quick buttons Files Contacts Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Display the input area by tapping the Input icon on the status bar. Use the input area to enter info with Graffiti® 2 writing or the onscreen keyboard. 5-way navigator Quick buttons Helps you move around and select info to display on the screen. Turn on your handheld and open Favorites, Calendar, Contacts, or Files. 2 TungstenTM T5 Handheld CHAPTER 1 Basics Top and side panel controls » Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, and more. IR port Expansion card slot Stylus Power button Headphone jack IR port Expansion card slot Power button Headphone jack Stylus Beams information between handhelds and other devices that have an IR port. Lets you insert an expansion card (sold separately) to back up info and add memory, applications, and accessories to your handheld. Turns your handheld on or off and lets you turn Keyguard on (if active). Lets you connect standard 3.5 mm stereo headphones (sold separately) to your handheld so you can listen to music and other audio applications. Lets you enter information on your handheld by writing or tapping. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Using your fingertip instead of the stylus is OK, but don't use your fingernail, a real pen, or any other sharp object to touch the screen. 3 TungstenTM T5 Handheld CHAPTER 1 Basics Back panel controls » Key Term USB The type of connector or cable that's commonly used to connect accessories to a computer. Bluetooth® radio (internal) Speaker Multiconnector Reset button Speaker Reset button Multi-connector Lets you listen to alarms, game and system sounds, and music. Resets your handheld if it freezes (stops responding). Lets you connect a USB sync cable (included) or a cradle (sold separately) to your computer so you can synchronize or exchange information. Also lets you connect the AC charger to your handheld--either directly to the connector or through the USB sync cable--so you can charge it. Enables your handheld to connect with other devices (sold separately) that use Bluetooth communication. Bluetooth radio (internal) TungstenTM T5 Handheld 4 CHAPTER 1 Basics What software is on my handheld? Tip Can't find some of these applications? Press the Home button twice to view all applications in the Applications View. Your handheld comes with many applications preinstalled and ready to use. 0 Favorites Files Calendar Customize a list of your favorite applications, files, and folders so that you can locate and open them quickly. View, organize, and open files and folders on your handheld's internal flash drive. Manage your schedule from single entries, like lunch with a friend, to repeating and extended events, like weekly meetings and holidays. Even color-code your schedule by category. Store names and addresses, phone numbers, email and website addresses-- even add a birthday alarm or a contact's photo. Create, view, and edit Microsoft Word and Excel files. View and manage PowerPoint files. View and organize photos and videos. Contacts Documents palmOneTM Media RealPlayer from Carry music, create playlists, and listen to music on your handheld. This palmOne application has a companion desktop application that you can install from the CD (Windows only). Both Mac and Windows users can use RealPlayer on the handheld. Bluetooth® VersaMail® Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Send, receive, and manage email messages wirelessly using the built-in Bluetooth wireless technology on your handheld or by synchronizing with your Windows computer. Browse your favorite sites on the web using the built-in Bluetooth technology on your handheld. Web TungstenTM T5 Handheld 5 CHAPTER 1 Basics SMS Tasks Memos Note Pad AdditTM Calculator Quick Tour Card Info Dialer Expense HotSync® Prefs World Clock Drive Mode Send and receive short text (SMS) messages using the built-in Bluetooth technology on your handheld. Stay on top of your to-do list. Enter things you need to do, prioritize them, set alarms, and then monitor your deadlines. Capture information such as meeting notes, lists of books to read, movies to see, recipes, and anything else you need to write down. Write on the screen in your own handwriting or draw a quick sketch. Preview, try, and buy software for your handheld (Windows only and web access required). Do basic math calculations such as splitting restaurant bills and figuring tips. Learn about your handheld and how to enter information. View information about an expansion card seated in the expansion card slot. Dial phone numbers directly from your handheld. Track business or travel expenses and print expense reports after you synchronize your handheld with your computer. Synchronize info on your handheld with the info on your computer. Customize your handheld's sound levels, colors, security, and more. Set the time in your home city and two other locations, and set an alarm to wake you up. Connect your handheld as an external removable drive on a Mac computer or when you are a guest on a Windows computer that does not have File Transfer installed. Open files stored on your handheld on the computer, and move, copy, and manage files between your handheld and the computer. TungstenTM T5 Handheld 6 CHAPTER 1 Basics What's on the CD? Tip To install extra software from the CD, insert the CD into your CD drive, and then do one of the following: Windows: On the Discover Your Handheld screen, click Add software to your handheld. Mac: Double-click the Essential Software folder icon. The TungstenTM T5 software installation CD includes desktop software for your computer and additional software for your handheld. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your handheld. Make sure you install the desktop software so that you can back up and save the info on your handheld onto your computer. The additional handheld software lets you do more things with your handheld. When you set up your handheld you may install some (or all) these applications. You can install any of the applications at any time after you set up your handheld as well. The software installation CD includes titles such as the following: 0 Palm Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks, Memos, and Expense on your computer. You can also view, manage, and back up info for Note Pad and Media (Expense and Media are Windows only). When you synchronize your handheld with your computer, this info is updated in both places. This application installs automatically during the initial CD installation process. NOTE During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Information for Expense, Note Pad, and Media is still synchronized with Palm Desktop software. palmOneTM Quick Install (Windows only) Install applications from your Windows computer to your handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. This application installs automatically during the initial CD installation process. TungstenTM T5 Handheld 7 CHAPTER 1 Basics Tip After you install an app and discover how valuable it is, be sure to add it to Favorites. Did You Know? You can categorize applications. Some apps are automatically assigned to a category when you install them; others are assigned to the Unfiled category. All apps appear in the All category of Applications. Assign an application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application's name; then select a category Send To Handheld droplet Install applications and transfer files from your Mac computer to your (Mac only) handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. This application installs automatically during the initial CD installation process. palmOneTM File Transfer (Windows only) Install applications and transfer folders and files from your Windows computer to the internal flash drive on your handheld or to an expansion card. This application installs automatically during the initial CD installation process. Keep the Getting Started Guide with you and view it on your handheld. You can also install this file on your handheld to carry it with you on the go; it installs to the Palm Desktop Help automatically during the initial CD installation process;. Listen to newspapers, books, public radio, language instruction, and more (Windows only; download requires Internet connection, additional fees may apply). Companion desktop software for the Documents application on your handheld. Lets you move or copy Microsoft Word, Excel, and PowerPoint files to the Documents folder on your handheld's internal drive, as well as create and edit files. Companion desktop software (Windows only) for the RealPlayer application on your handheld. Lets you convert CDs into MP3 files that you can listen to on your handheld. Both Mac and Windows users can use RealPlayer on the handheld. Works with the palmOne Media desktop application. Direct X is required for Media to prepare videos for playback on your handheld. Windows Media Player is required for Media to play videos that have been prepared for playback on your handheld. (Windows only.) Getting Started Guide AudiblePlayer Documents To Go RealPlayer desktop application Windows Media Player/ Direct X TungstenTM T5 Handheld 8 CHAPTER 1 Basics QuickTime Works with the palmOne Media desktop application. Required to prepare videos in certain formats for viewing on your handheld. NOTE QuickTime is included on the CD for Windows computers only. For Mac computers, QuickTime is included in OS X. Java Technologies Access more software and functions after you download WebSphere Micro Environment to run Java (J2ME) on your handheld. (Download requires Internet connection.) Enjoy hours of entertainment with this solitaire game. View PDF files that are tailored to fit your handheld's screen. Purchase and download eBooks from the web so you can read them when you want, where you want. Create a secure wireless connection to your corporate network in order to safely send and receive email messages, access the corporate intranet, and more. (Download requires Internet connection.) Learn to use the popular features of your handheld. The Tutorial includes a tour of your handheld and step-by-step instructions. Access it from the CD. Handmark Solitaire Adobe Reader for Palm OS Power by Hand eReader VPN Client Software Tutorial TungstenTM T5 Handheld 9 CHAPTER 1 Basics Tip Use the Find dialog box to locate specific items of information in your handheld's program memory--for example, a name or a phone number. Did You Know? The System info icon shows the current time on the status bar. Using the status bar The status bar at the bottom of the handheld screen gives you access to valuable tools and is accessible in all views. Home Find Menu System info Alert Bluetooth controls Full-screen writing Screen rotation Input 0 Home Find Menu System info Select once to open Favorites, twice to open Applications. Select to open the Find dialog box. Select to open the menu for the current screen. Select to open the system information dialog box. The dialog box shows the date and time, available memory, and battery level, and allows you to adjust system sounds and screen brightness. Select to display the Reminders screen. Select to display the Bluetooth dialog box, where Bluetooth functionality can be turned on and off and you can connect to another Bluetooth device. Select to turn full-screen writing on and off. Select to switch between landscape and portrait view. Select to switch between showing and hiding the input area. Select and hold to display the input area selection menu. Alert Bluetooth controls Full-screen writing Screen rotation Input TungstenTM T5 Handheld 10 CHAPTER 1 Basics Rotating the screen Did You Know? You can customize which way the screen rotates in landscape mode by choosing right- or lefthanded rotation. You can switch between landscape and portrait view by selecting Screen rotation on the status bar. Landscape view is useful for viewing spreadsheets, email, web pages, and photos. Screen rotation TungstenTM T5 Handheld 11 CHAPTER 1 Basics Using the 5-way navigator Tip To remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner) and then press Left on the 5-way. The 5-way navigator lets you access information quickly with one hand and without the stylus. The 5-way does various things based on which type of screen you're on. To use the 5-way, press Up, Down, Right, Left, or Center. Up Center Left Right Down In Favorites and Applications Views--two methods for quickly opening applications--use the 5way to select and open an application, folder, or file. Moving around in Favorites View Right or Left Up or Down Center Displays the next or previous page of favorites. Scrolls to the next favorite in the corresponding direction. Inserts the selection highlight. When the selection highlight is present: Up or Down Scrolls to the next item in the corresponding direction. Center Opens the selected item. TungstenTM T5 Handheld 12 CHAPTER 1 Basics Moving around in Applications View Right or Left Center Scrolls to the next or previous application category. Inserts the selection highlight. When the selection highlight is present: Up, Down, Right, or Left Scrolls to the next item in the corresponding direction. Center Opens the selected item. Category Moving around list screens In list screens, select and move between entries such as notes, memos, contacts, or photos. Up or Down Scrolls an entire screen of entries, as long as there's nothing highlighted. Press and hold to accelerate the scrolling. Inserts the selection highlight. When the selection highlight is present: Up or Down entry. Center Left Scrolls to the previous or next Center Displays the selected entry. Removes the selection highlight. TungstenTM T5 Handheld 13 CHAPTER 1 Basics Moving around entry screens In entry screens, scroll within the current entry or between entries. Up or Down Right or Left Center Scrolls within the current entry. Scrolls to the previous or next entry (not available in Contacts). Returns to the list screen. Moving around dialog boxes In a dialog box, use the 5-way to make selections from items such as boxes and pick lists. Up Center Highlights a box or pick list. Checks or unchecks a box. Opens a pick list. When a pick list is open: Up or Down entry. Center Scrolls to the previous or next Pick list Selects the highlighted entry. Box TungstenTM T5 Handheld 14 CHAPTER 1 Basics Entering information on your handheld Tip Write letters on the left side of the input area and numbers on the right. Uppercase letters go in the center. Did You Know? Your handheld package includes a sticker that shows the most common Graffiti 2 characters. Tip Display the Graffiti 2 help screens at any time. Just draw a single stroke from the bottom of the input area to the top of your handheld's screen. There are several ways to enter information directly on your handheld. The most popular methods are using Graffiti 2 writing or using the onscreen keyboard from the input area. You can also move and manage information between your handheld and a computer. Learning Graffiti 2 writing Graffiti 2 writing is a special set of letters, numbers, and symbols that you can use to write directly on the screen. With only a few minutes of practice, you can learn to use Graffiti 2 writing--and help is always only a tap away. 0 1 2 Go to Favorites and select Quick Tour . Select Graffiti 2, and then navigate through the screens to learn Graffiti 2 writing. Done TungstenTM T5 Handheld 15 CHAPTER 1 Basics Using the onscreen keyboard » Key Term Entry A piece of information entered in an application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen. You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. 0 1 Open an entry: a. Open an application. b. Select an entry or tap New. 2 3 Select Input on the status bar to open the input area. Tap abc or 123 to open the alphabetic or numeric keyboard, respectively. Continued Tap to open keyboards TungstenTM T5 Handheld 16 CHAPTER 1 Basics 4 [ & ] OPTIONAL Select from among four different keyboards. abc - lowercase Tab Backspace Carriage return Caps shift Tap here to display lowercase keyboard ABC - uppercase 123 - numeric int. - international Tap here to display uppercase keyboard Tap here to display numeric keyboard Tap here to display international keyboard Done TungstenTM T5 Handheld 17 CHAPTER 1 Basics Using menus Tip You can also open the handheld menus by tapping the application title in the upper-left corner of the screen, or by selecting the Menu icon from the input area if it is displayed. When the menus are open, you can use the 5-way navigator to select menus and menu items. Menus let you access additional commands and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications. 0 1 2 3 Open an application. Select Menu on the status bar. Select a menu, and then select a menu item. Done TungstenTM T5 Handheld 18 CHAPTER 1 Basics Handheld do's and don'ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do's · Use the flip cover that came with your handheld. · Use only the stylus to tap the screen--no pens, pencils, paper clips, or other sharp objects. · Use only the supplied AC charger to charge your handheld. · Keep the battery charged. · Keep the screen free of dust (or anything else that could make it dirty). · For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth moistened with a diluted window-cleaning solution. · Use only 3.5 mm stereo headphones in your handheld's headphone jack. · Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don'ts · Do not drop, bang, or otherwise cause a strong impact to your handheld. · Do not carry your handheld in your back pocket; you might sit on it by mistake. · Do not let your handheld get wet; don't even leave it in a damp location. · Do not expose your handheld to very hot or cold temperatures, including placing it near a heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight. TungstenTM T5 Handheld 19 CHAPTER 1 Basics Beyond the basics User Guide For everything you need to know about your handheld-- all that's in this guide, and much more--go to www.palmOne.com/ tungstent5-userguide. Click the link to the left to go to the User Guide on the web and learn about these related topics: Entering Information Moving Around Entering information with Graffiti 2 characters · Working with the Favorites and Applications, finding information, and moving around in applications · Using Files to locate files and folders on your handheld My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Installing and Removing · Adding applications to your handheld · Deleting applications from your handheld · Viewing application information Categories Privacy Organizing your applications and information by filing them into categories Keeping information private by turning on security options · Beaming information and applications to other Palm PoweredTM devices · Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld Support If you're having problems with your handheld, go to www.palmOne.com/ support/tungstent5. Sharing Maintaining Caring for your handheld TungstenTM T5 Handheld 20 CHAPTER 2 Finding and Opening Files and Applications In this chapter Using Favorites and Applications Using Files Opening files and folders from within an application Beyond the basics Part of what makes your handheld so useful is how quickly and easily you can access its built-in features--as well as the information you store on it. Your handheld offers a number of options for accessing files, folders, and applications, so you can choose the one that's right for you in any situation. Benefits · Quickly access the application you want or the info you need · Choose the method that's right for you · Customize your handheld to have one-touch access to the applications or features you select TungstenTM T5 Handheld 21 CHAPTER 2 Finding and Opening Files and Applications Using Favorites and Applications Tip Press Home once to open Favorites; press Home twice to open Applications. Switch between Favorites and Applications by pressing Home. Did You Know? You can use a favorite photo as the background for your Favorites or Applications View. Tip Customize Favorites to display folders--for example, a project folder that you access often. Select the folder to view all files and subfolders (if there are any) in it. Your handheld lets you display two views to quickly see and open the files and applications you use most. Favorites lets you create a list of the items you want to quickly access, while Applications displays all applications on your handheld. Using Favorites The Favorites View contains up to 32 items and can include applications, specific files, and folders--even links to the web. Certain items are included in Favorites by default, but you can customize the list to contain any items you want. To access an item from Favorites, press Home and select from the list. Use the 5-way navigator or tap the buttons in the upper-right corner of the screen to move to another page of favorites. Buttons Home TungstenTM T5 Handheld 22 CHAPTER 2 Finding and Opening Files and Applications Using Applications Tip You can customize the Home button to open Applications with one press and Favorites with two. Did You Know? You can also open applications using the quick buttons on the front of your handheld. Home The Applications View shows all of the applications on your handheld. Use the category pick list in the upper-right corner of the screen to view applications by category or to see all applications. To access an item from Applications, press Home twice and select an icon. Category pick list Tip Press Center on the 5-way to scroll through application categories. TungstenTM T5 Handheld 23 CHAPTER 2 Finding and Opening Files and Applications Using Files Tip Sort your Files display by file type, file name, date, or size. Did You Know? If you select a file from within Files, it automatically opens in the correct application on your handheld. If there is no application for that file, a beep alert sounds. Tip If you have an expansion card (sold separately) inserted in your handheld's expansion slot, select the card icon in Files to view the contents of the card. Tip Tap and hold the stylus on a file or folder to open a menu of actions you can do with that item-- copy, delete, and so on. The Files application enables you to easily open, view, and move among the files and folders on your handheld's internal flash drive or on an expansion card inserted into your handheld's expansion slot. To open Files, press the Files button on the front of your handheld. Select a file or folder to open it. Select the Folder Up icon to move up one level of folders. Folder up icon Card icon Press Files NOTE Files contains four folders that always appear at the top of the folder list: Applications, Documents, Music, and Photos & Videos. Place your applications and files in the correct folder so that you can easily locate them. Opening files and folders from within an application In certain applications--for example, Documents, palmOne Media, and RealPlayer from palmOne--you can open a file or folder directly from within the application. The application automatically displays files located in the appropriate folder on your handheld's internal drive--for example, the Music folder for RealOne--but you can browse for files located elsewhere on the drive. See the application chapters for information on opening files. TungstenTM T5 Handheld 24 CHAPTER 2 Finding and Opening Files and Applications Beyond the basics User Guide For everything you need to know about your handheld-- all that's in this guide, and much more--go to www.palmOne.com/ tungstent5-userguide. Click the link to the left to go to the User Guide on the web and learn about these related topics: Moving Around · Reassigning, renaming, and removing favorites · Rearranging favorites in Favorites View · Sorting and customizing the Files display · Accessing recent files or folders from within Files My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. · Using commands to delete, beam, send, and copy from within Files · Saving files using Files Customizing Reassigning applications or features for your quick buttons Support If you're having problems with your handheld, go to www.palmOne.com/ support/tungstent5. TungstenTM T5 Handheld 25 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer In this chapter Program memory and the internal drive How can I work with information? When would I use each method? Synchronizing information Using Quick Install and the Send To Handheld droplet Using File Transfer to transfer info to your handheld Using Drive Mode to work with info on another computer Beyond the basics You can do a lot with your handheld on its own: enter or look up a contact, write a memo, keep track of your appointments. But you can do much more when you share, manage, and work with information between your handheld and a computer. Your handheld includes a large internal drive so that you can carry more of your documents, folders, photos, and music with you. View, create, or work on files on your handheld, then copy the updated version back to your computer. Or use your handheld at any computer to access and work on your files. Benefits · Quickly enter and update information on your handheld and your computer · Install and work with applications, files, and folders on your handheld · Increase productivity by having the files you need wherever you go · Protect your information by quickly backing up and saving files and folders to your computer TungstenTM T5 Handheld 26 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer Program memory and the internal drive Did You Know? The internal drive saves information on your handheld permanently. Even if the battery drains completely, none of your information is lost. Simply recharge to access the information again. Your handheld contains two types of storage: program memory and the internal flash drive. Program memory Your handheld includes 55MB of program memory for Palm OS® applications and information. If an app or information is located in your handheld's program memory, you can view and access that information, as well as information associated with that application that is stored on the internal drive. You cannot, however, view the info directly using Files or palmOneTM File Transfer. Information in the program memory is updated during synchronization. For example, if you enter contact information on your computer, you can synchronize to update the info in Contacts on your handheld, and any future updates to the info are included in synchronization. Internal flash drive The 160MB internal drive works similarly to any other removable external drive. You can store any type of file, folder, or application on this drive on your handheld. View and access the contents of the internal drive using the Files application on your handheld, or view the contents using File Transfer (Windows) or Drive Mode (Mac) on your computer. You can manage items on the internal drive in various ways: copying, moving, deleting, renaming, and so on using File Transfer (Windows) or Drive Mode (Mac), or Files on your handheld. You can also use File Transfer to save the contents of the internal drive to your Windows computer. Another method of storage that you may already be familiar with is an expansion card. You can view and access files or folders on an expansion card using the Files application on your handheld, and manage your files on a card using File Transfer or Drive Mode. You can also access the files on the internal drive or on an expansion card by opening the corresponding application and browsing to the file. TungstenTM T5 Handheld 27 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer How can I work with information? Did You Know? Photos and videos transferred using Media are saved in the Photos & Videos folder on your handheld's internal drive, but updates are included when you synchronize. Did You Know? Keeping files in their native format is useful. On your handheld you can work with many of these native files, such as Word, Excel, PowerPoint, and JPG files. You can also use File Transfer or Drive Mode to carry native files, even files that you cannot open on your handheld, to work with on a different computer. There are two main methods for moving and managing information between your handheld and a computer. These methods are discussed in detail in this chapter. Synchronization Synchronization updates and backs up information between your handheld's program memory and your computer. Information entered in one place is automatically updated in the other, and info in your handheld's program memory is backed up on your computer. Use Palm® Desktop software or Microsoft Outlook to enter information on your computer in applications such as Calendar, Contacts, Tasks, and Memos. The info is transferred to the corresponding handheld application when you synchronize. Information entered in these applications on the handheld is likewise synchronized with the application in the desktop software. On Windows computers, Palm Desktop software includes palmOneTM Media, which you can use to transfer photos and videos to your handheld. On Windows computers, Palm Desktop also includes palmOne Quick Install, which installs applications (PRC or PDB) for use on your handheld when you synchronize. NOTE On Mac computers, use the Send To Handheld droplet to transfer photos and videos and install applications on your handheld when you synchronize. When you transfer a file to your handheld through synchronization, the file, such as a video, may be converted for best use on (optimized for) your handheld. File Transfer (Windows only) Use File Transfer to transfer files and folders or install applications to your handheld's large internal flash drive. To open a file on the internal drive, use Files and select the file, or open the appropriate application and browse to the file. File Transfer provides a live window to your handheld's internal drive and copies or moves the items you select instantly; you do not need to synchronize. Files remain in their native format and are not optimized for use on your handheld. Unlike the program memory, your handheld's internal drive is not automatically backed up during synchronization--but you can use File Transfer to save the contents of the internal drive to your computer. NOTE On Mac computers, use Drive Mode to transfer info to your handheld's internal drive. TungstenTM T5 Handheld 28 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer When would I use each method? Did You Know? When you transfer files using synchronization, the files are always placed in the corresponding folder on your handheld--for example, the Music folder for MP3 files or the Documents folder for Office files. If you transfer files using File Transfer, save them to the corresponding folder so you can easily locate them--or copy or create your own folder structure to organize your project files any way you like. The method you use to move info onto your handheld depends on the type of info it is. Here are the methods to use with the most common information types. 0 Information in Contacts, Calendar, Tasks, Memos, Notes (Windows only: Expense, VersaMail® application) Use Palm Desktop or Outlook (Windows) to enter information on to your computer. Synchronize to transfer the new or updated information on your computer to your handheld. Applications (PRC or PDB file) Use Quick Install from within Palm Desktop (Windows) or drag the application to the Send To Handheld droplet icon on your desktop (Mac), and then synchronize to install the application to your handheld. TungstenTM T5 Handheld 29 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer Tip You can choose to synchronize a Word, Excel, or PowerPoint file, even if you copied it using File Transfer. See the Documents To Go application on your computer for information. Did You Know? When you transfer photos and videos using the desktop Media application, the files may be converted for viewing on your handheld. File Transfer does not convert files, so you may not be able to view the photos or videos on your handheld. Word documents, Excel spreadsheets, PowerPoint presentations Method 1: Use the Documents To Go application on your computer. Synchronize to install the files to the Documents folder on your handheld's internal drive. Method 2: Use File Transfer (Windows) or Drive Mode (Mac) to copy an entire folder structure of files to your handheld's internal drive. This allows you to keep all of your project folders together with the same structure you've created on your computer. Photos and videos Method 1: Use the desktop Media application from within Palm Desktop (Windows) or drag the files to the Send To Handheld droplet icon on your desktop (Mac). Synchronize to install the files to the Photos & Videos folder on your handheld's internal drive. Method 2: Use File Transfer (Windows) or Drive Mode (Mac) to copy an entire folder structure of photos and videos to your handheld's internal drive. This allows you to keep all of your vacation photos and videos together with the same structure you've created on your computer. Music (MP3) files Method 1: Use the RealPlayer desktop application (Windows) to transfer the files to the Music folder on your handheld's internal drive. Method 2: Use File Transfer (Windows) or Drive Mode (Mac) to copy an entire folder structure of music files to your handheld's internal drive. This allows you to keep all of the songs you copied from a CD together with the same structure you've created on your computer. TungstenTM T5 Handheld 30 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer Synchronizing information Tip You can synchronize your handheld with your computer wirelessly using the built-in Bluetooth® wireless technology on your handheld. Did You Know? Everybody in your family can synchronize their handheld with the same copy of Palm Desktop software. Just make sure that each handheld has its own username; Palm Desktop software reads the username and recognizes the handheld during synchronization. Synchronizing means that information that is entered or updated in one place (your handheld or your computer) is automatically updated in the other. No need to enter information twice. [ ! ] IMPORTANT Be sure to synchronize the info in your handheld's program memory at least once a day so that you always have an up-to-date backup copy of this info on your computer. Entering information using desktop software Use Palm Desktop or Outlook to enter information on your computer. When you synchronize, the information is updated in your handheld's program memory. If you use the default settings, information from all the following applications is transferred each time you synchronize your handheld with your computer: If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. You can also set up the VersaMail application to synchronize with Outlook. Other info, such as photos and notes, is synchronized with Palm Desktop software. [ ! ] IMPORTANT Applications, files, and folders moved to your handheld's internal drive with File Transfer are not automatically backed up during synchronization. Use File Transfer to copy or move the updated files and folders to your computer, or to back up the contents of your handheld's entire internal drive to your computer. TungstenTM T5 Handheld 31 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer WINDOWS ONLY Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software, File Transfer, and other desktop applications such as Media. Open the Help menu and select Palm Desktop Help. Double-click the Palm Desktop icon on your computer desktop, and then click the icons in the launch bar to access the various applications. Launch bar TungstenTM T5 Handheld 32 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer MAC ONLY Double-click the Palm Desktop icon in the Palm folder on your computer, and then click the icons in the launch bar to access the various applications. Synchronizing information Launch bar TungstenTM T5 Handheld 33 CHAPTER 3 Moving and Managing Info Between Your Handheld and Your Computer How to synchronize » Key Term HotSync® Technology that allows you to synchronize the information in your handheld's program memory with the information on your computer. Tip If the Select User dialog box appears during synchronization, select the username whose information you want to synchronize, and then click OK. Tip If you need help with synchronizing, see What do I do if I can't synchronize with my computer? 0 1 Connect the USB sync cable to the USB port on the rear of your computer, and then insert the other end into your handheld.