User manual PALM TX - GETTING STARTED GUIDE

Getting Started Guide Copyright and Trademark © 2005 Palm, Inc. All rights reserved. Palm, Addit, Blazer, Graffiti, HotSync, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to Palm, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. Wi-Fi is a registered certification mark of the Wi-Fi Alliance. This product contains ACCESS Co., Ltd.'s NetFront 3.0 Internet browser software. Copyright © 1996-2003 ACCESS Co., Ltd. and ACCESS Systems America, Inc. NetFront is the trademark or registered trademark of ACCESS Co., Ltd. in Japan and in other countries except the United States of America. NetFront is a registered trademark of NetFront Communications, Inc. in the United States of America and is used under a license. A portion of this software includes software modules developed by the Independent JPEG Group. RealNetworks is the owner of all right, title, and interest in the RealNetworks Marks and RealNetworks logos. No person or entity may reproduce or use (or authorize the reproduction or use of) the RealNetworks Marks or RealNetworks logos in any manner other than expressly authorized by RealNetworks. Unauthorized use of RealNetworks Marks or RealNetworks logos is strictly prohibited. Disclaimer and Limitation of Liability Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. Palm, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. [ ! ] IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. PN: 406-10430-05 T|X Handheld ii Table of Contents About This Guide ..................................................................vii Tips for viewing this guide.........................................................................vii What's in this guide? .................................................................................viii Chapter 1: Your Handheld .......................................................1 What's on my handheld? .............................................................................2 What software do I have?.............................................................................6 Using the status bar....................................................................................12 Rotating the screen.....................................................................................13 Opening applications..................................................................................14 Using the 5-way navigator .........................................................................16 Entering information on your handheld ...................................................18 Entering information using desktop software ..........................................20 Using menus ...............................................................................................23 Learn more ..................................................................................................24 Do's and don'ts ...........................................................................................25 Beyond the basics.......................................................................................28 Chapter 2: Moving Info Between Your Handheld and Your Computer ................................................................29 Why synchronize information? ..................................................................30 What information is synchronized?...........................................................31 How to synchronize ....................................................................................32 Installing applications to your handheld ..................................................33 Beyond the basics.......................................................................................35 Chapter 3: Your Photo and Video Organizer .......................36 Copying photos and videos .......................................................................37 Viewing photos and videos .......................................................................38 Organizing photos and videos into albums..............................................41 T|X Handheld iii Sending a photo or video using Bluetooth® wireless technology.........44 Beyond the basics.......................................................................................45 Chapter 4: Your MP3 Player ..................................................46 Setting up Windows Media Player for MP3..............................................47 Transferring MP3 files to your handheld ..................................................50 Playing music on your handheld...............................................................53 Beyond the basics.......................................................................................54 Chapter 5: Your Microsoft Office File Manager ...................55 Creating and managing Office files...........................................................56 Opening files from within Documents ......................................................57 Beyond the basics.......................................................................................58 Chapter 6: Your Personal Information Organizer ................59 Organizing your personal information......................................................60 Managing your contacts.............................................................................61 Managing your calendar ............................................................................65 Managing your tasks ..................................................................................69 Beyond the basics.......................................................................................72 Chapter 7: Your Memos and Notes ......................................73 Organizing your memos and notes...........................................................74 Managing your memos ..............................................................................75 Managing your notes .................................................................................77 Beyond the basics.......................................................................................79 Chapter 8: Your Wireless Connections ................................80 What can I do with built-in wireless technology? ....................................81 When would I use Wi-Fi or Bluetooth technology? .................................81 Setting up a Wi-Fi network connection .....................................................83 Accessing email and the web using Wi-Fi® functionality .......................88 Entering basic Bluetooth® settings...........................................................90 Setting up a Bluetooth® phone connection .............................................91 T|X Handheld iv Accessing email and the web with Bluetooth® wireless technology ....94 Setting up a connection for Bluetooth synchronization ..........................96 Beyond the basics.....................................................................................100 Chapter 9: Your Email.......................................................... 101 Setting up an account...............................................................................102 Getting and reading email .......................................................................109 Sending an email message......................................................................110 Working with attachments .......................................................................111 Working with Microsoft Exchange ActiveSync ......................................115 Beyond the basics.....................................................................................116 Chapter 10: Your Text Messaging Tool............................... 117 Sending a text message ...........................................................................118 Viewing a text message ...........................................................................119 Beyond the basics.....................................................................................120 Chapter 11: Your Web Browser ..........................................121 Accessing a web page ..............................................................................122 Beyond the basics.....................................................................................123 Chapter 12: Your Expandable Storage ...............................124 What type of expansion cards can I use? ...............................................125 How can expansion cards help me?........................................................125 Removing an expansion card ..................................................................126 Inserting an expansion card.....................................................................127 Beyond the basics.....................................................................................128 Chapter 13: Your Personal Settings ...................................129 Changing entries in Favorites ..................................................................130 Preventing your handheld from turning on by accident .......................131 Conserving battery power........................................................................132 Setting the date and time.........................................................................134 Changing the screen fonts .......................................................................136 T|X Handheld v Changing the background of your screen ..............................................137 Correcting problems with tapping ..........................................................138 Selecting sound settings ..........................................................................139 Beyond the basics.....................................................................................140 Chapter 14: Common Questions .......................................141 Beyond the basics.....................................................................................146 Product Regulatory Information .........................................147 Index ......................................................................................153 T|X Handheld vi About This Guide [ ! ] Before You Begin Complete the steps in Read This First in your handheld package to set up your handheld and install the software on your computer and your handheld. This guide tells you everything you need to know to start using your handheld-- from the things you'll do every day, to the things that make your handheld not only useful, but fun. Tips for viewing this guide Here are some helpful tips for making it easier to read and find information in this guide as you view it in Adobe® Reader®: · To magnify the page, click the magnifying glass , move the cursor (which is now a magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending on your version of Reader) to return to the original view. · Click an entry in the Table of Contents or Index to go directly to that section of the guide. · If you click a link and go to a page in the guide, to return to the page you were on before you clicked the link, click Previous View ( or depending on your version of Reader). · When selecting the page(s) to print, be sure to use the file page number shown at the bottom of your computer screen, not the printed page number. For example, to print the first page of the Your Handheld chapter, select page 10 (the file page), not page 1 (the printed page). T|X Handheld vii What's in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you'll find how-to information. Look for these cues in instructions: Continued Done [ ! ] IMPORTANT [ & ] OPTIONAL NOTE WINDOWS ONLY MAC ONLY Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You're done. A step that you must follow; otherwise, you could experience an error or even lose information. A step you might find useful. Information that applies only in certain cases or that tells more about a procedure step. A procedure or text that applies to one platform only. In most cases, if you see one heading, check the following or preceding sections for the other. Sometimes there is no Mac counterpart for a Windows procedure or text; this feature is not available to Mac users. Links Links appear as underlined words throughout this guide. Links in body text or sidebars take you to other sections of this guide. The In this chapter list on the first page of each chapter contains links that send you to a specific section. T|X Handheld viii Tip To access the User Guide, you need to be connected to the Internet. Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld. User Guide A pointer to the User Guide on the web where you can learn about more things you can do with an application or feature. Tips & Tricks A pointer to a website where you can share info with other handheld users and learn the latest tips, tricks, and more. Support A pointer to the web where you can find help if you experience problems with the features discussed in the chapter or with your handheld. T|X Handheld ix CHAPTER 1 Your Handheld In this chapter What's on my handheld? What software do I have? Using the status bar Opening applications Using the 5-way navigator Entering information on your handheld Entering information using desktop software Using menus Learn more Do's and don'ts Beyond the basics Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, even your Microsoft Office and multimedia files. Stay productive by carrying more of your important files and documents. Get connected with wireless access to email, text messages, and the web. View digital photo and video albums and listen to your favorite music (expansion card, sold separately, required for Mac users to listen to music on their handheld.) And don't worry about losing your information-- even if the battery drains completely, the information stays in your handheld's memory. Simply recharge to access it again. Benefits · Carry more of your important information, and work with it on the go · Save time and stay organized · Travel light · Never lose important information · Stay in touch with wireless connectivity T|X Handheld 1 CHAPTER 1 Your Handheld Tip The Favorites application offers multiple pages of favorites. Pressing Home once opens the first page of Favorites; use the buttons in the upper-right corner of the Favorites screen to go to the other pages. What's on my handheld? Front 5-way navigator Screen Home Calendar Web Contacts Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Display the input area by tapping the Input icon on the status bar. Use the input area to enter info with Graffiti® 2 writing or the onscreen keyboard. Home quick button Press once to open Favorites View, which lets you create a list of the items you want to quickly access. Favorites View can include applications and links to the web. Press twice to open Applications View, where you can see all of the applications on your handheld. T|X Handheld 2 CHAPTER 1 Your Handheld Calendar quick button Contacts quick button Web quick button 5-way navigator Press to turn on your handheld and jump to today's schedule. Press to turn on your handheld and jump to your contacts list. Press to turn on your handheld and jump to your home page in the web browser. Lets you move around and display info on the screen. Press Up, Down, Left, or Right to highlight different items, and press Center to select the highlighted item. T|X Handheld 3 CHAPTER 1 Your Handheld Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, files, photos, and more. Top IR port Expansion card slot Stylus Headphone jack Power button Expansion card slot IR port Lets you insert an expansion card (sold separately) to back up info and add memory, applications, and accessories to your handheld. Short for infrared port. Beams information between handhelds and other devices that have an IR port. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Lets you enter information on your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Lets you connect standard 3.5 mm headphones (sold separately) to your handheld so you can listen to music and other audio applications. Turns your handheld on or off and lets you turn Keylock on (if active). When Keylock is on, your handheld does not respond when you press the quick buttons or tap any icons. Stylus Headphone jack Power button T|X Handheld 4 CHAPTER 1 Your Handheld Back Bluetooth radio (internal) Speaker Wi-Fi radio (internal) Multiconnector Reset button Multi-connector Lets you connect the sync cable (included) or a cradle (sold separately) to your computer or connect the AC charger to an electric outlet. Connect the sync cable when you want to synchronize, or exchange, information. Connect the AC charger to keep your handheld's battery charged. Lets you listen to alarms, game and system sounds, and music. Enables your handheld to connect with other devices (sold separately) that use Bluetooth wireless technology. so you can dial phone numbers directly from Contacts, send and receive email and text messages, browse the web, and more. Enables your handheld to connect to a Wi-Fi network to wirelessly access email, browse the web, and synchronize. Resets your handheld if it freezes (stops responding). To do a soft reset, use the tip of the stylus to gently press the reset button inside the hole on the back panel of your handheld. 5 Speaker Bluetooth® radio (internal) Wi-Fi® radio (internal) Reset button T|X Handheld CHAPTER 1 Your Handheld Tip Check the User Guide on the web for complete instructions on how to use many of the applications included with your handheld. What software do I have? Your handheld comes with many applications preinstalled and ready to use. In addition, the software installation CD that came with your handheld includes desktop software for your computer and additional software for your handheld. When you set up your handheld you can install some (or all) of these applications. You can install any of the applications at any time after you set up your handheld, as well. Personal information These applications let you organize your contacts, calendar events, and more, as well as keep information updated between your handheld and your computer. They are already installed on your handheld. 0 Calendar Manage your schedule from single entries, like lunch with a friend, to repeating and extended events, like weekly meetings and holidays. Even color-code your schedule by category. Store names and addresses, phone numbers, email and website addresses-- even add a birthday alarm or a contact's photo. Stay on top of your to-do list. Enter things you need to do, prioritize them, set alarms, and then monitor your deadlines. Capture information such as meeting notes, lists of books to read, movies to see, recipes, and anything else you need to write down. Write on the screen in your own handwriting or draw a quick sketch. Track business or travel expenses and print expense reports after you synchronize your handheld with your computer. Synchronize info on your handheld with the info on your computer. Contacts Tasks Memos Note Pad Expense HotSync® 0 T|X Handheld 6 CHAPTER 1 Your Handheld Tip Can't find an application on your handheld? First tap the Home icon in the input area and select All from the category pick list in the upper-right corner to view all applications on your handheld (except the wireless applications, Wi-Fi and Bluetooth, which you need to access from the status bar). If you don't see the application there, you may need to install it from the CD. Productivity These applications let you carry your office with you, so you can work with crucial information on the go. They may already be installed on your handheld, or you may need to install them from the CD. 0 Documents Calculator View and edit Microsoft Word and Excel files, and create compatible files that you can save in Word or Excel format. View and manage PowerPoint files. Do basic math calculations such as splitting restaurant bills and figuring tips. Adobe® Reader® View PDF-compatible files that are tailored to fit your handheld's screen. for Palm OS Multimedia and entertainment Here is the software that lets you relax and have fun. These applications may already be installed on your handheld, or you may need to install them from the CD. 0 Media View and organize photos and videos. Pocket TunesTM Carry music, create playlists, and listen to music on your handheld. This application works with the Windows Media Player desktop application that you can install from the CD . (Windows only; download required for Windows Media Player.) Both Mac and Windows users can use Pocket Tunes on the handheld. (Expansion card, sold separately, required for Mac users to listen to music on their handheld.) Handmark Solitaire Enjoy hours of entertainment with this solitaire game. Power by Hand Purchase and download eBooks from the web so you can read them when you eReader want, where you want. T|X Handheld 7 CHAPTER 1 Your Handheld Tip To install extra software from the CD, insert the CD into your CD drive, and then do one of the following: Windows On the Discover your device screen, click Add software to your device. Mac Double-click the Essential Software folder icon. AudiblePlayer Listen to newspapers, audio books, public radio, and more. (Windows only; download requires Internet connection; additional fees may apply.) Connectivity These applications let you stay connected by browsing the web, checking your email, and more. They may already be installed on your handheld, or you may need to install them from the CD. 0 Wi-Fi controls Bluetooth controls VersaMail® Web SMS WiFileTM Dialer Set up wireless connections to a Wi-Fi network for sending and receiving information. Access these controls from the status bar. Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Access these controls from the status bar. Send, receive, and manage email messages wirelessly using your handheld's wireless capabilities or by synchronizing with your Windows computer. Browse your favorite websites using your handheld's wireless capabilities. Send and receive short text (SMS) messages using your handheld's wireless capabilities. Access your wireless network so that you can download pictures, documents, and more that are located in shared folders on a networked computer. Dial phone numbers directly from your handheld. T|X Handheld 8 CHAPTER 1 Your Handheld Tip After you install an application and discover how valuable it is, be sure to add it to Favorites. Tip Use the Enterprise Software link to check for new software available from the Palm enterprise website. Customization These applications let you customize your handheld to make it uniquely yours. They may already be installed on your handheld, or you may need to install them from the CD. 0 Favorites Prefs AdditTM Customize a list of your favorite applications and web pages so that you can locate and open them quickly. Customize your handheld's sound levels, colors, security, and more. Receive notifications of upgrades and patches and then install them onto your handheld; obtain personalized news and other information as well as user tips at a glance; preview, try, and buy software for your handheld. (Windows only for downloads using the sync cable; both Windows and Mac users can download software using your handheld's wireless capabilities. Internet connection required.) Access the Palm enterprise website, where you can purchase corporate software such as a VPN client; software that provides robust security for Wi-Fi authentication and connection to a network; and Java Virtual Machine (JVM) software for running Java applications on your device. (Download requires Internet connection; additional fees may apply.) Set the time in your home city and two other locations, and set an alarm to wake you up. View information about an expansion card seated in the expansion card slot. Enterprise Software link World Clock Card Info T|X Handheld 9 CHAPTER 1 Your Handheld Did You Know? During CD installation, you can choose to synchronize the info in Contacts, Calendar, Tasks, and Memos on your handheld with info in Contacts, Calendar, Tasks, and Notes in Microsoft Outlook on your computer (Windows only). Other applications are still synchronized with Palm Desktop software. Desktop The desktop software lets you use your computer to create and manage info for applications on your handheld. Install this software from the CD. 0 Palm® Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks, Media, Memos, and Expense on your computer. (Expense and Media are Windows only.) You can also view, manage, and back up info for Note Pad. When you synchronize your handheld with your computer, this info is updated in both places. Palm Desktop software is installed automatically during the initial CD installation process. Palm Desktop includes HotSync® Manager software, which allows you to customize the settings for synchronization. You can access HotSync Manager by selecting its icon in the task bar at the bottom of your computer screen. HotSync Manager » Key Term HotSync® Technology that allows you to synchronize the information on your handheld with the information on your computer. Quick Install (Windows only) Install applications and transfer files from your Windows computer to your handheld or to an expansion card (sold separately) that is seated in the expansion card slot. Quick Install is installed automatically during the initial CD installation process. Send To Handheld droplet Install applications and transfer files from your Mac computer to your (Mac only) handheld or to an expansion card (sold separately) that is seated in the expansion card slot. The Send To Handheld droplet is installed automatically during the initial CD installation process. Documents To Go Companion desktop software for the Documents application on your handheld. Lets you transfer Microsoft Word, Excel, and PowerPoint files to your handheld, as well as create and edit files. T|X Handheld 10 CHAPTER 1 Your Handheld Did You Know? Some applications are automatically assigned to a category when you install them. Assign any application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application's name, and then select a category. Windows Media Player link/Direct X link (Windows only) Work with the Media desktop application. These applications are required for Media to prepare videos for playback on your handheld. (Download requires Internet connection.) Also, Windows Media Player is the desktop companion for the Pocket Tunes application on your handheld (Windows only). Transfer MP3 music files from your computer to your handheld or to an expansion card (sold separately), and copy music from your CDs to your computer. NOTE We recommend that you use the links to download the current versions of Windows Media Player and Direct X, even if you already have Windows Media Player on your computer. These versions contain all of the components needed to prepare videos for playback on your handheld. Pocket Tunes plug-in (Windows only) Works with Windows Media Player to convert music files to a format that you can carry on your handheld so that you can play them using the Pocket Tunes application on your handheld. (Windows Media Player download requires Internet connection.) The plug-in installs automatically during the initial CD installation process. It is included on the CD in case you should ever need to manually re-install it. T|X Handheld 11 CHAPTER 1 Your Handheld Tip Use the Find dialog box to locate specific items of information on your handheld--for example, a name or a phone number. Did You Know? The System info icon shows the current time on the status bar. Tip The Wi-Fi controls signalstrength bars show an exclamation point (!) if Wi-Fi functionality is turned on but you are not connected to a network. Using the status bar The status bar at the bottom of the handheld screen gives you access to valuable tools and is accessible in all views. Find Menu System info Alert Bluetooth controls Wi-Fi controls Full-screen writing Screen rotation Input 0 Find Menu System info Tap to open the Find dialog box. Tap to open the menus for the current screen. Tap to open the system information dialog box. The dialog box shows the date and time, available memory, and battery level, and allows you to turn system sounds on and off and to adjust screen brightness. Tap to display the Reminders screen. Tap to display the Bluetooth dialog box, where Bluetooth functionality can be turned on and off and you can connect to another Bluetooth device. The icon changes from gray to white when Bluetooth functionality is turned on. Tap to display the Wi-Fi dialog box, where you can make a wireless connection to a Wi-Fi network. The icon displays "Wi-Fi" if Wi-Fi functionality is turned off and signal-strength bars if it is turned on. Tap to turn full-screen writing on and off. When on, you can write Graffiti® 2 characters anywhere onscreen. Tap to switch between landscape and portrait view. Tap to switch between showing and hiding the input area. Tap and hold to display the input area selection menu. 12 Alert Bluetooth controls Wi-Fi controls Full-screen writing Screen rotation Input T|X Handheld CHAPTER 1 Your Handheld Did You Know? You can customize which way the screen rotates in landscape mode by choosing right- or lefthanded rotation. Rotating the screen You can switch between landscape and portrait views by tapping Screen rotation on the status bar. Landscape view is useful for viewing spreadsheets, email, web pages, and photos. T|X Handheld 13 CHAPTER 1 Your Handheld Tip Press Home once to open Favorites; press Home twice to open Applications. Switch between Favorites and Applications by pressing Home. Did You Know? You can use a favorite photo as the background for Favorites or Applications View. Tip Press and hold the Home button to see a list of recently used applications. Opening applications Your handheld lets you display two views to quickly see and open the applications you use most. Favorites lets you create a list of the items you want to quickly access, while Applications lets you access all of the applications on your handheld--except the wireless applications, Wi-Fi and Bluetooth, which you need to access from the status bar. Using Favorites View Favorites View can include applications and links to the web. Certain items are included in Favorites by default, but you can customize the list to contain any items you want. To access an item from Favorites, press Home and select an item from the list. Use the 5-way navigator or select the numbers in the upper-right corner of the screen to move to another page of favorites. Select to move to other pages of favorites Home T|X Handheld 14 CHAPTER 1 Your Handheld Tip You can open individual applications by pressing the quick buttons on the front of your handheld or tapping the icons in the input area. Note that tapping the Home icon is another way to access Applications View. Tip Press Center on the 5-way to scroll through application categories. Using Applications View The Applications View lets you access all of the applications on your handheld, except the wireless applications, Wi-Fi and Bluetooth, which you access from the status bar and are available on any screen. Use the category pick list in the upper-right corner of the screen to view applications by category or to view all applications. To access an item from Applications, press Home twice and select an icon. Category pick list Home T|X Handheld 15 CHAPTER 1 Your Handheld Tip See the User Guide on the web for complete details about using the 5-way on different types of screens. Tip A few onscreen elements of your handheld can only be activated by tapping them with your stylus, for example, icons in the input area and on the status bar. Using the 5-way navigator The 5-way navigator lets you access information quickly with one hand and without the stylus. The 5-way does various things based on which type of screen you're viewing, and which item on the screen is highlighted. To use the 5-way, press Up, Down, Left, Right, or Center. Up Center Left Right Down On most screens, one item--a button, a list entry, or an entire screen--is highlighted by default. The highlight identifies what element will be affected by your next action. Use the 5-way to move the highlight from one item to another onscreen. T|X Handheld 16 CHAPTER 1 Your Handheld Tip When an entire screen is highlighted, only the top and bottom borders acquire the glow; the left and right borders do not show the highlight. The highlight can take one of three forms, depending on what is highlighted: Border glow This highlights elements of the user interface like command buttons, pick lists, and arrows. Button highlighted with border glow Reverse type (white text on a dark background) This highlights an entry on a list screen or a phone number, email address, or web link on a web page or in a message. Contact list entry highlighted with reverse type Blinking cursor The blinking cursor tells you that you can enter text at that point. Blinking cursor T|X Handheld 17 CHAPTER 1 Your Handheld Tip Write letters on the left side of the input area and numbers on the right. Uppercase letters go in the center. Tip Display the Graffiti 2 help screens at any time. Just draw a single stroke from the bottom of the input area to the top of your handheld's screen. Entering information on your handheld There are several ways to enter information directly on your handheld. The most popular methods are using Graffiti 2 writing or using the onscreen keyboard from the input area. You can also enter information directly on your computer and transfer it to your handheld by synchronzing. Learning Graffiti 2 writing ® Graffiti 2 writing is a special set of letters, numbers, and symbols that you can use to write directly on the screen. With only a few minutes of practice, you can learn to use Graffiti 2 writing--and help is always only a tap away. 0 1 2 Go to Applications and select Quick Tour . Select Writing Tips. Navigate through the screens to learn Graffiti 2 writing. Done T|X Handheld 18 CHAPTER 1 Your Handheld » Key Term Entry A piece of information entered in an application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen. Using the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. 0 1 Open an entry: a. Open an application. b. Select an entry or tap New. 2 3 If the input area is hidden, select Input on the status bar to open it. Tap abc or 123 to open the alphabetic or numeric keyboard, respectively. Continued Tap to open keyboards T|X Handheld 19 CHAPTER 1 Your Handheld Tip If you have a lot of information to enter, a portable wireless keyboard accessory makes data entry fast and easy. 4 [ & ] OPTIONAL Select from among four separate keyboards. abc - lowercase Tab Backspace Enter Caps shift Tap here to display lowercase keyboard ABC - uppercase 123 - numeric int. - international Tap here to display uppercase keyboard Tap here to display numeric keyboard Tap here to display international keyboard Done Entering information using desktop software Use Palm Desktop or Microsoft Outlook (Windows only) to enter information on your computer in applications such as Calendar, Contacts, Tasks, and Memos. The info is transferred to the corresponding handheld application when you synchronize. Information entered in these applications on the handheld is likewise synchronized with the application in the desktop software. T|X Handheld 20 CHAPTER 1 Your Handheld Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help. WINDOWS ONLY Double-click the Palm Desktop icon on your computer desktop, and then click the icons in the launch bar to access the various applications. Launch bar T|X Handheld 21 CHAPTER 1 Your Handheld MAC ONLY Double-click the Palm Desktop icon in the Palm folder on your computer, and then click the icons in the launch bar to access the various applications. Launch bar T|X Handheld 22 CHAPTER 1 Your Handheld Tip You can also open the menus by tapping the application name in the upper-left corner of the screen. Tip When the menus are open, you can use the 5-way navigator to select menus and menu items. Using menus Menus let you access additional commands and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications. 0 1 2 3 Open an application. Tap Menu on the status bar. Select a menu, and then select a menu item. Done T|X Handheld 23 CHAPTER 1 Your Handheld Tip If you're a Windows user, you can access the T|X Handheld Help from the Start menu. Navigate to Programs, navigate to the Palm program group, and then select Palm T|X Help. Windows users can also download the Getting Started PDF from www.palm.com/support. Learn more The following tools are available to help you learn how to use your handheld and many of the applications on it. 0 User Guide Tutorial Quick Tour Tips & Tricks Support Manual For everything you need to know about your handheld--all that's in this guide, and much more--go to www.palm.com/TX-handbook. Learn to use the popular features of your handheld. The Tutorial includes a tour of your handheld and step-by-step instructions. Access it from the CD. Learn about your handheld and how to enter information. Select the Quick Tour icon in Applications View. Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/. If you're having problems with anything on your handheld, go to www.palm.com/support. Install a version of the information you're reading on your handheld. Install it from the software installation CD. On a Windows computer, this is the T|X Handheld Help. On a Mac computer, it is the Acrobat (PDF) file called Getting Started. NOTE The Windows and Mac information is identical; it is just presented in different formats. T|X Handheld 24 CHAPTER 1 Your Handheld Do's and don'ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Do's · Use only the stylus to tap the screen--no pens, pencils, paper clips, or other sharp objects. · Use only the supplied AC charger to charge your handheld. · Keep the battery charged. · Keep the screen free of dust (or anything else that could make it dirty). · For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth moistened with a diluted window-cleaning solution. · Use only 3.5mm stereo headphones (sold separately) in your handheld's headphone jack. · Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. · Synchronize often to maintain a backup copy of your important information on your computer. T|X Handheld 25 CHAPTER 1 Your Handheld Don'ts [ ! ] IMPORTANT Do not open your handheld for any reason. There are no user-serviceable parts inside. · Do not drop, bang, or otherwise cause a strong impact to your handheld. · Do not carry your handheld in your back pocket; you might sit on it by mistake. · Do not let your handheld get wet; don't leave it in a damp location. · Do not expose your handheld to very hot or cold temperatures, including placing it near a heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight. · Do not carry or use your handheld at extremely high altitudes, unless you're in an airplane. T|X Handheld 26 CHAPTER 1 Your Handheld Tip Be sure to charge your handheld for a full three hours if it does not turn on when you press the power button. Conserving battery power If you see an alert on the screen warning you that the battery is low, recharge your handheld. Also recharge your handheld if it doesn't turn on when you press the power button. NOTE The memory on your handheld is designed to store your information even if the battery becomes drained to the point that you cannot turn on your handheld. When you recharge your handheld, all of your existing information reappears. Conserve battery life by doing any of the following: · Adjust the screen brightness · Reduce the Auto-off setting · Use Keylock to prevent your handheld from turning on by accident · Stop music or video playback when not in use · Respond to or cancel alerts promptly · Turn off Bluetooth wireless technology and Wi-Fi functionality when not in use · Minimize use of the expansion slot T|X Handheld 27 CHAPTER 1 Your Handheld User Guide For everything you need to know about your handheld-- all that's in this guide, and much more--go to www.palm.com/TXhandbook. Beyond the basics See the User Guide on the web and learn about these related topics: Entering Information Moving Around Entering information with Graffiti 2 characters · Working with Favorites and Applications · Finding information on your handheld Support If you're having problems with your handheld, go to www.palm.com/support. Moving Info · Adding applications to your handheld · Deleting applications from your handheld · Viewing application information Categories Privacy Sharing Organizing your applications and information by filing them into categories Keeping information private by turning on security options · Beaming information and applications to other Palm PoweredTM devices · Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld Maintaining Caring for your handheld T|X Handheld 28 CHAPTER 2 Moving Info Between Your Handheld and Your Computer In this chapter Why synchronize information? What information is synchronized? How to synchronize Installing applications to your handheld Beyond the basics If you regularly synchronize your handheld with your computer, you know what a powerful tool synchronization is for transferring, updating, and backing up large amounts of information on your handheld. Synchronizing simply means that information that has been entered or updated in one place (your handheld or your computer) is automatically updated in the other. There's no need to enter information twice. Benefits · Quickly enter and update information on your computer and your handheld · Install applications · Protect your information · Send photos and videos to your handheld from your desktop computer T|X Handheld 29 CHAPTER 2 Moving Info Between Your Handheld and Your Computer Tip Synchronize Microsoft Word, PowerPoint, or Excel files from your computer and open them in the Documents application on your handheld to view and edit them at your convenience. Why synchronize information? Quickly enter and update information. Synchronizing updates and exchanges information between your handheld and Palm® Desktop software on your computer. For example, you can quickly enter a contact list on your computer and then send it to your handheld--no re-entering necessary! NOTE During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer (Windows only). Install applications. With just a few clicks, you can use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your handheld or to copy certain types of files to your handheld. Protect your information. Nothing is worse than losing important information. When you synchronize information, you create a backup copy. If something happens to your handheld or your computer, the information is not lost; one tap restores it in both places. [ ! ] IMPORTANT Be sure to synchronize information frequently so that you always have an up-to-date backup copy of important information. T|X Handheld 30 CHAPTER 2 Moving Info Between Your Handheld and Your Computer [ ! ] Before You Begin Complete the following: · Perform initial handheld setup. · Install Palm Desktop software and additional software from the CD. For setup and installation procedures, see Read This First included in your handheld package. What information is synchronized? When you install Palm Desktop software from the software installation CD, a conduit is installed to your computer for each of the following applications. The conduits allow you to transfer information between the application on your handheld and the corresponding application in Palm Desktop software when you synchronize: NOTE Information from Expense and Media is synchronized on Windows computers only. During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer (Windows only). If you do, info from Contacts, Calendar, Tasks, and Memos is synchronized with info in the same application in Outlook (Memos is called Notes in Outlook). Information for Expense, Note Pad, and Media is still synchronized with the same application in Palm Desktop software. You can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation. NOTE You can also set up the VersaMail® application to synchronize with Outlook. You can synchronize more than one handheld with your computer. For example, family members can all synchronize their handhelds with the same copy of Palm Desktop software. Just make sure that each handheld has its own username; the desktop software reads the username and recognizes the handheld during synchronization. Loss of info may occur from sharing the same username. » Key Term Conduit The synchronization software that links an application on your computer with the same application on your handheld. Tip You can synchronize your handheld with your computer wirelessly using the built-in Wi-Fi® or Bluetooth® technology on your handheld. T|X Handheld 31 CHAPTER 2 Moving Info Between Your Handheld and Your Computer Tip If the Select User dialog box appears during synchronization, select the username whose information you want to synchronize, and then click OK. Tip If you need help with synchronizing, see What do I do if I can't synchronize with my computer? How to synchronize 0 1 Connect the USB sync cable to the USB port on the back of your computer, and then insert the other end into your handheld. 2 Synchronize your handheld with your computer: a. Press the sync button on the USB sync cable. b. When synchronization is complete, a message appears at the top of your handheld screen, and you can disconnect your handheld from the connector. Done T|X Handheld 32 CHAPTER 2 Moving Info Between Your Handheld and Your Computer Tip A confirmation dialog box shows whether the items will be copied to your handheld or to an expansion card. Choose which handheld will receive the items by selecting the username from the User drop-down list in the upper-right corner. Did You Know? You can move multiple applications into the Quick Install window to have them ready for installation the next time you synchronize. Installing applications to your handheld Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your handheld. Using Quick Install WINDOWS ONLY 0 1 2 Click the Quick Install icon on your desktop. Copy the application: a. Drag and drop the application onto the Quick Install window. b. When the confirmation dialog box appears, confirm your username, the application name, and the destination, and then click OK.