Getting Started with PalmTM m500 Series Handhelds Copyright Copyright © 2000 Palm, Inc. or its subsidiaries. All rights reserved. Graffiti, HotSync, PalmConnect, and Palm OS are registered trademarks, and the HotSync logo, Palm, and the Palm logo are trademarks of Palm, Inc. or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this guide. Palm, Inc. and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. and it subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. HotSync® Cradle Adapters and Software Download Available The HotSync® cradle supplied with your handheld fits a USB connector. If you do not have a USB port available on your computer, you can order a 9-pin serial cradle and the following types of adapters: 25-pin serial adapter (for use with Windows computers), or a Macintosh serial adapter. To order a HotSync cradle or adapters, go to the web site: http://www.palm.com. PalmTM Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you can download the Palm Desktop software from http://www.palm.com. Agency Compliance Information Product regulatory and compliance information can be found in the Handbook file located on the product CD-ROM. P/N: 406-2698-A-US A/N: 423-2698-A-US Page ii Contents Chapter 1: Get Started ....................................................1 Your Palm m500 series handheld .......................................................2 Upgrading from another Palm OS handheld....................................2 Preparing to use your handheld .........................................................3 Connecting the HotSync cradle....................................................... 3 Charging your handheld......................................................................3 Setting up your handheld ....................................................................4 Installing Palm Desktop software.......................................................4 Installing Palm Desktop software on a Windows computer...... 5 Installing Palm Desktop software on a Macintosh....................... 6 Synchronizing data: Performing the first HotSync operation ........7 Using Expansion Features....................................................................8 Inserting an expansion card ............................................................ 8 Removing an expansion card .......................................................... 9 Using Peripheral Hardware ............................................................ 9 Congratulations! ..................................................................................10 Chapter 2: Enter Data ....................................................11 Entering data with the onscreen keyboards ....................................11 Entering data with Graffiti writing...................................................12 Graffiti tips ....................................................................................... 13 Entering data with Note Pad .............................................................13 Entering data with Palm Desktop software ....................................14 Entering data using an external keyboard.......................................14 Importing data .....................................................................................14 Chapter 3: Get to Work..................................................15 Adjusting the screen ...........................................................................15 Using the backlight ......................................................................... 15 Adjusting the contrast .................................................................... 15 Using Address Book ...........................................................................16 Creating an Address Book entry................................................... 16 Viewing and changing an Address Book entry.......................... 17 Deleting an Address Book entry ................................................... 17 Using Date Book ..................................................................................18 Creating an event ............................................................................ 18 Creating an untimed event ........................................................... 19 Creating a repeating or continuous event ................................... 20 Rescheduling an event ................................................................... 20 Changing the Date Book view....................................................... 21 Contents Page iii Deleting an event ............................................................................ 22 Using To Do List ................................................................................. 23 Creating a To Do List item ............................................................ 23 Changing a To Do List item .......................................................... 24 Marking a To Do List item complete ........................................... 25 Deleting a To Do List item............................................................. 25 Using Note Pad ................................................................................... 26 Creating a note ................................................................................ 26 Deleting a note ................................................................................ 26 Transcribing a note......................................................................... 26 Using Memo Pad................................................................................. 27 Reviewing and changing a memo................................................ 28 Deleting a memo............................................................................. 28 Using Clock.......................................................................................... 29 Viewing the time and date ............................................................ 29 Setting an alarm .............................................................................. 30 Using Mail............................................................................................ 31 Viewing e-mail items ..................................................................... 31 Opening an e-mail item ................................................................. 32 Creating e-mail items ..................................................................... 32 Replying to an e-mail item ............................................................ 34 Deleting e-mail................................................................................ 34 Purging deleted e-mail................................................................... 35 Using Preferences and other settings............................................... 36 Changing the Applications Launcher display............................ 36 Changing fonts................................................................................ 36 Setting Date and Time preferences .............................................. 37 Setting General preferences .......................................................... 38 Changing Formats preferences..................................................... 39 Beaming information.......................................................................... 39 Beaming data................................................................................... 40 Beaming applications ..................................................................... 40 Receiving beamed information..................................................... 41 Beaming your business card ......................................................... 41 Beaming Tips................................................................................... 41 Installing add-on applications .......................................................... 42 Installing applications using a Windows computer.................. 42 Installing applications using a Macintosh .................................. 44 Resetting your handheld ................................................................... 45 Performing a soft reset ................................................................... 45 Performing a hard reset ................................................................. 46 Page iv Getting Started with PalmTM m500 Series Handhelds Chapter 4: Frequently Asked Questions ........................47 I don't see anything on my handheld screen .............................. 47 I can't complete a HotSync operation .......................................... 48 Troubleshooting communication problems................................ 48 Troubleshooting data synchronization problems ...................... 49 Contents Page v Page vi Getting Started with PalmTM m500 Series Handhelds Chapter 1 Get Started PalmTM m500 series handhelds will help you stay organized and on time, and keep up with daily tasks while you are away from your desk. Use your new handheld to do the following: s Enter your schedule in Date Book, and set an alarm to remind you of important meetings Keep all your contact names, addresses, and phone numbers in Address Book Prioritize and assign your tasks a due date in To Do List Jot quick notes directly on the screen in Note Pad View, edit, and compose email on the run Track expenses for your expense report Synchronize your data with PalmTM Desktop software on your Windows or Macintosh computer so you always have a copy Insert Secure Digital (SD) or MultiMedia Card (MMC) expansion cards to add additional software or memory, or to back up your data Attach and use peripheral hardware devices, such as a modem or portable keyboard Beam information to another Palm OS® handheld that is close by and has an IR (infrared) port s s s s s s s s s This guide, Getting Started with PalmTM m500 Series Handhelds, provides information about performing basic tasks on your handheld and with Palm Desktop software. After you install Palm Desktop software on your computer, please read the online Handbook for PalmTM m500 Series Handhelds for information about performing more advanced tasks. If you are using a Windows computer, open the handbook by clicking the Handbook.pdf file in the Palm folder on your computer. If you are using a Macintosh computer, copy the Handbook.pdf file from the Documentation folder on the Palm Desktop CD-ROM to your Palm folder, and then click the file. Chapter 1 Page 1 Your Palm m500 series handheld Expansion card slot Insert expansion cards to add additional applications or memory, or to back up your data. IR port Exchange data and applications with any infrared-enabled Palm OS handheld that's nearby. Power button/ Backlight control/ LED indicator Press here to turn your handheld on and off. Hold it down for a few seconds to turn on the backlight. Also blinks to indicate alarms. Applications Launcher Tap the Applications icon to see all your applications. Stylus Graffiti® writing area Use the stylus to enter Graffiti® text and numbers here, or to access the onscreen keyboard. Scroll buttons Date Book Address Book Press the top button to scroll up and the bottom button to scroll down. Application buttons To Do List Note Pad Upgrading from another Palm OS handheld If you already own a Palm OS handheld, you must install the version of Palm Desktop software that comes with your new handheld. Also, perform a HotSync® operation using your old handheld and cradle before you complete the installation tasks. This ensures all data on your handheld is on your desktop computer. Page 2 Get Started Preparing to use your handheld Before you begin using your handheld and Palm Desktop software, you must complete a few easy installation tasks. Connecting the HotSync cradle Important: The HotSync cradle supplied with your handheld fits a USB connector. If your computer does not have a USB port, or if you are using Windows 95, Windows NT, or an older Macintosh, you can order a serial cradle and either a 25-pin or Macintosh serial adapter, if necessary, from http://www.palm.com. Follow the documentation that accompa ...