User manual PALM TUNGSTEN E2 - GETTING STARTED

Getting Started Copyright and Trademark © 2003-2004 palmOne, Inc. All rights reserved. palmOne, Tungsten, the Tungsten logo, "T" (Stylized), Addit, Blazer, Graffiti, HotSync, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. RealPlayer is a trademark or registered trademark of RealNetworks, Inc. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. This product is licensed under the MPEG-4 systems patent portfolio license for encoding in compliance with the MPEG-4 systems standard, except that an additional license and payment of royalties are necessary for encoding in connection with (i) data stored or replicated in physical media which is paid for on a title-by-title basis and/or (ii) data which is paid for on a title-by-title basis and is transmitted to an end user for permanent storage and/or use. Such additional license may be obtained from MPEG, LLC. See www.mpegla.com for additional details. This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP . Disclaimer and Limitation of Liability palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. [ ! ] IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm® Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you can download Palm Desktop software from www.palmOne.com/intl/support. PN: 406-10293-05 TungstenTM E2 Handheld ii Table of Contents About This Guide ..................................................................vii Tips for viewing this guide.........................................................................vii What's in this guide? .................................................................................viii Sidebars........................................................................................................ix Chapter 1: Your Handheld .......................................................1 What's on my handheld? .............................................................................2 What's on the CD? ........................................................................................7 Opening applications..................................................................................10 Using the 5-way navigator .........................................................................12 Entering information ..................................................................................17 Using menus ...............................................................................................22 Handheld do's and don'ts ..........................................................................23 Beyond the basics.......................................................................................24 Chapter 2: Synchronizing Your Handheld with Your Computer ...............................................................25 Why synchronize information? ..................................................................26 What information is synchronized?...........................................................27 How to synchronize ....................................................................................28 Using Quick Install and the Send To Handheld droplet ..........................29 Beyond the basics.......................................................................................31 Chapter 3: Managing Your Contacts ....................................32 Adding a contact .........................................................................................33 Locating a contact on your list...................................................................35 Beaming a contact ......................................................................................36 Beyond the basics.......................................................................................37 TungstenTM E2 Handheld iii Chapter 4: Managing Your Calendar ....................................38 Scheduling an appointment.......................................................................39 Checking your schedule .............................................................................41 Setting an alarm..........................................................................................42 Beyond the basics.......................................................................................43 Chapter 5: Managing Your Office Files.................................44 Creating and managing Office files? .........................................................45 Opening files from within Documents ......................................................46 Beyond the basics.......................................................................................47 Chapter 6: Viewing Photos and Videos ...............................48 Supported file types ...................................................................................49 Viewing photos or videos ..........................................................................50 Organizing photos or videos into albums ................................................51 Sending a photo or video using Bluetooth technology...........................53 Beyond the basics.......................................................................................54 Chapter 7: Listening to Music...............................................55 Transferring MP3 files to an expansion card............................................56 Transferring music from a CD to an expansion card ...............................59 Playing music on your handheld ...............................................................64 Beyond the basics.......................................................................................65 Chapter 8: Managing Your Tasks ..........................................66 Creating a task.............................................................................................67 Organizing your tasks.................................................................................68 Marking a task complete ............................................................................69 Beyond the basics.......................................................................................70 Chapter 9: Writing Memos....................................................71 Creating a memo ........................................................................................72 Viewing and editing a memo .....................................................................73 Beyond the basics.......................................................................................74 TungstenTM E2 Handheld iv Chapter 10: Writing Notes in Note Pad................................75 Creating a note ............................................................................................76 Viewing and editing a note ........................................................................77 Beyond the basics.......................................................................................78 Chapter 11: Making Wireless Connections .........................79 What can I do with the built-in Bluetooth wireless technology? ............80 What types of connections can I make?....................................................80 Entering basic Bluetooth settings..............................................................81 Setting up a phone connection..................................................................82 Accessing email and the web wirelessly .................................................86 Setting up a connection for wireless synchronization.............................88 Beyond the basics.......................................................................................92 Chapter 12: Sending and Receiving Text Messages ...........93 Sending a text message .............................................................................94 Viewing a text message .............................................................................95 Beyond the basics.......................................................................................96 Chapter 13: Browsing the Web.............................................97 Accessing a web page ................................................................................98 Beyond the basics.......................................................................................99 Chapter 14: Sending and Receiving Email Messages ......100 Setting up an account...............................................................................101 Getting and reading email .......................................................................104 Sending an email message ......................................................................105 Working with attachments .......................................................................106 Beyond the basics.....................................................................................109 Chapter 15: Expanding Your Handheld.............................. 110 What type of expansion cards can I use? ...............................................111 How can expansion cards help me?........................................................111 Removing an expansion card ..................................................................112 TungstenTM E2 Handheld v Inserting an expansion card.....................................................................113 Beyond the basics.....................................................................................114 Chapter 16: Customizing Your Handheld .......................... 115 Setting the date and time .........................................................................116 Preventing your handheld from turning on by accident .......................118 Changing the screen fonts .......................................................................119 Changing the background of your screen ..............................................121 Correcting problems with tapping ..........................................................122 Selecting sound settings ..........................................................................123 Changing entries in Favorites ..................................................................124 Beyond the basics.....................................................................................125 Chapter 17: Common Questions .......................................126 Beyond the basics.....................................................................................131 Product Regulatory Information .........................................132 Index ......................................................................................138 TungstenTM E2 Handheld vi About This Guide This guide tells you everything you need to know to start using your handheld-- from the things you'll do every day, to the things that make your handheld not only useful, but fun. Tips for viewing this guide [ ! ] Before You Begin Complete the steps in Read This First in your handheld package to set up your handheld and install the software on your computer and your handheld. Here are some helpful tips for making it easier to read and find information in this guide as you view it in Adobe Reader: · To magnify the page, click the magnifying glass , move the cursor (which is now a magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending on your version of Reader) to return to the original view. · Click an entry in the Table of Contents or Index to go directly to that section of the guide. · If you link to a page in the guide, to return to the page you were on before you clicked the link, click Previous View ( or depending on your version of Reader). · When selecting the page(s) to print, be sure to use the file page number shown at the bottom of your computer screen, not the printed page number. For example, to print the page you are reading right now, select page 7 (the file page), not page vii (the printed page). TungstenTM E2 Handheld vii What's in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you'll find how-to information. Look for these cues in instructions: Continued Done [ ! ] IMPORTANT [ & ] OPTIONAL NOTE WINDOWS ONLY MAC ONLY Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You're done. A step that you must follow; otherwise, you could experience an error or even lose information. A step you might find useful. Information that applies only in certain cases or that tells more about a procedure step. A procedure or text that applies to one platform only. In most cases, if you see one heading, check the following or preceding sections for the other. Sometimes, there is no Mac counterpart for a Windows procedure or text--this feature is not available to Mac users. TungstenTM E2 Handheld viii Sidebars Tip To access the User Guide, you need to be connected to the Internet. [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld. User Guide A pointer to the User Guide on the web where you can learn about more things you can do with an application or feature. Support A pointer to the web where you can find help if you experience problems with the features discussed in the chapter or with your handheld. TungstenTM E2 Handheld ix CHAPTER 1 Your Handheld In this chapter What's on my handheld? What software is on my handheld? What's on the CD? Opening applications Using the 5-way navigator Entering information Using menus Handheld do's and don'ts Beyond the basics Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, even your Microsoft Office and multimedia files. Stay productive by carrying more of your important files and documents. Get connected with wireless access to email, text messages, and the web. View digital photo and video albums directly on your handheld, or insert an expansion card (sold separately) to listen to your favorite music. And don't worry about losing your information-- even if the battery drains completely, the information stays in your handheld's memory. Simply recharge to access it again. Benefits · Carry more of your important information, and work with it on the go · Save time and stay organized · Travel light · Never lose important information · Stay in touch with wireless connectivity TungstenTM E2 Handheld 1 CHAPTER 1 Your Handheld What's on my handheld? Front Screen Clock icon Brightness icon 5-way navigator Input area Tasks Calendar Contacts Quick Buttons Note Pad Screen Clock icon Input area Brightness icon 5-way navigator Quick buttons Displays the applications and information on your handheld. The screen is touch-sensitive. Displays the current time and date. Lets you enter info with Graffiti® 2 writing or open the onscreen keyboard. Lets you adjust the brightness of your handheld's display. Helps you move around and select info to display on the screen. Turn on your handheld and open Calendar, Contacts, Tasks, and Note Pad. 2 TungstenTM E2 Handheld CHAPTER 1 Your Handheld Top and side » Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, and more. IR port Expansion card slot Stylus Headphone jack Power button IR port Expansion card slot Power button Headphone jack Stylus Beams information between handhelds and other devices that have an IR port. Lets you insert an expansion card (sold separately) to play music, back up info, and add memory, applications, and accessories to your handheld. Turns your handheld on or off and lets you turn Keylock on (if active). Lets you connect standard 3.5 mm headphones (sold separately) to your handheld so you can listen to music and other audio applications. Lets you enter information on your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Using your fingertip instead of the stylus is OK, but don't use your fingernail, a real pen, or any other sharp object to touch the screen. 3 TungstenTM E2 Handheld CHAPTER 1 Your Handheld Back » Key Term USB The type of connector or cable that's commonly used to connect accessories to a computer. Bluetooth® radio (internal) Speaker Multiconnector Reset button Speaker Reset button Multi-connector Lets you listen to alarms, game and system sounds, and music. Resets your handheld if it freezes (stops responding). Lets you connect a sync cable (included) or a cradle (sold separately) to your computer so you can synchronize or exchange information. Also lets you connect the AC charger to your handheld so you can charge it. Enables your handheld to connect with other devices (sold separately) that use Bluetooth wireless technology. Bluetooth radio (internal) TungstenTM E2 Handheld 4 CHAPTER 1 Your Handheld What software is on my handheld? Tip Can't find some of these applications? Tap the category list in the upperright corner of the Home screen and select All. Your handheld comes with many applications preinstalled and ready to use. 0 Favorites Calendar Customize a list of your favorite applications and web pages so that you can locate and open them quickly. Manage your schedule from single entries, like lunch with a friend, to repeating and extended events, like weekly meetings and holidays. Even color-code your schedule by category. Store names and addresses, phone numbers, email and website addresses-- even add a birthday alarm or a contact's photo. Create, view, and edit Microsoft Word and Excel files, and view and manage PowerPoint files, directly on your handheld. Includes companion desktop software that lets you move or copy Microsoft Word, Excel, and PowerPoint files to your handheld, as well as create and edit files. View and organize photos and videos. Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Send and receive short text (SMS) messages using the built-in Bluetooth wireless technology on your handheld. Browse your favorite sites on the web using the built-in Bluetooth technology on your handheld. Stay on top of your to-do list. Enter things you need to do, prioritize them, set alarms, and then monitor your deadlines. Capture information such as meeting notes, lists of books to read, movies to see, recipes, and anything else you need to write down. Write on the screen in your own handwriting or draw a quick sketch. Contacts Documents To Go Media Bluetooth® SMS Web Tasks Memos Note Pad TungstenTM E2 Handheld 5 CHAPTER 1 Your Handheld Calculator Quick Tour Expense HotSync® Prefs Card Info World Clock Solve basic math calculations such as splitting restaurant bills and figuring tips. Learn about your handheld and how to enter information. Track business or travel expenses and print expense reports after you synchronize with your computer. Synchronize the info on your handheld with the info on your computer. Customize your handheld's sound levels, colors, security, and more. View information about an expansion card seated in the expansion card slot. Set the time in your home city and two other locations, and set an alarm to wake you up. TungstenTM E2 Handheld 6 CHAPTER 1 Your Handheld What's on the CD? Tip To install extra software from the CD, insert the CD into your CD drive, and then do one of the following: Windows: On the Discover your device screen, click Add software to your device. Mac: Double-click the Essential Software folder icon. The TungstenTM E2 software installation CD includes desktop software for your computer and additional software for your handheld. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your handheld. Make sure you install the desktop software so that you can back up and save the info on your handheld onto your computer. The additional software lets you do more things with your handheld. When you set up your handheld you may install some (or all) of these applications. You can install any of the applications at any time after you set up your handheld as well. The software installation CD includes titles such as the following: 0 0 Palm Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks, Media, Memos, and Expense on your computer. (Expense and Media are Windows only.) You can also view, manage, and back up info for Note Pad. When you synchronize your handheld with your computer, this info is updated in both places. This application installs automatically during the initial CD installation process. NOTE During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer. (Windows only.) If you do, information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Information for Expense, Note Pad, and Media is still synchronized with Palm Desktop software. palmOneTM Quick Install (Windows only) Install applications and transfer files from your Windows computer to your handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. This application installs automatically when you synchronize during the initial CD installation process. TungstenTM E2 Handheld 7 CHAPTER 1 Your Handheld Tip After you install an app and discover how valuable it is, be sure to add it to Favorites. Did You Know? You can categorize applications. Some apps are automatically assigned to a category when you install them; others are assigned to the Unfiled category. All apps appear in the All category of Applications. Assign an application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application's name; then select a category Send To Handheld droplet Install applications and transfer files from your Mac computer to your (Mac only) handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. This application installs automatically when you synchronize during the initial CD installation process. VersaMail® Send, receive, and manage email messages wirelessly using the builtin Bluetooth technology on your handheld or by synchronizing with your Windows computer. Listen to newspapers, books, public radio, language instruction, and more. (Windows only; download requires Internet connection, additional fees may apply.) Transfer MP3 music files from your computer to an expansion card (sold separately), copy music from your CDs to your computer. Carry music on expansion cards (sold separately), create playlists, and listen to music on your handheld. This application has a companion desktop application that you can install from the CD. (Windows only.) Both Mac and Windows users can use RealPlayer on the handheld. Work with the palmOne Media desktop application. These applications are required for Media to prepare videos for playback on your handheld. (Windows only.) Works with the palmOne Media desktop application. Required to prepare videos in certain formats for viewing on your handheld. NOTE QuickTime is included on the CD for Windows computers only. For Mac computers, QuickTime is included in OS X. Getting Started Guide Keep the Getting Started Guide with you and view it on your handheld. You can also install this file on your handheld to carry it with you on the go; it installs to the Palm Desktop Help automatically during the initial CD installation process;. AudiblePlayer RealPlayer desktop application Windows Media Player/ Direct X QuickTime TungstenTM E2 Handheld 8 CHAPTER 1 Your Handheld Java Technologies Access more software and functions when you download WebSphere Micro Environment to run Java (J2ME) on your handheld. (Download requires Internet connection and valid email address.) Enjoy hours of entertainment with this solitaire game. Calculate math and business solutions with this enhanced calculator. Preview, try, and buy software for your handheld. (Windows only and web access required.) View PDF files that are tailored to fit your handheld's screen. Handmark Solitaire powerOne Calculator AdditTM Adobe Reader for Palm OS Power by Hand eReader VPN Client Software Purchase and download eBooks from the web so you can read them when you want, where you want. Purchase and download VPN software to create a secure wireless connection to your corporate network in order to safely send and receive email messages, access the corporate intranet, and more. (Download requires Internet connection; additional fees apply.) Learn to use the popular features of your handheld. The Tutorial includes a tour of your handheld and step-by-step instructions. Access it from the CD. Tutorial TungstenTM E2 Handheld 9 CHAPTER 1 Your Handheld Opening applications Did You Know? You can use a favorite photo as the background for your Favorites or Applications View. Your handheld lets you display two views to quickly see and open applications. Favorites lets you create a list of the items you want to quickly access, while Applications displays all applications on your handheld. Using Favorites The Favorites View can include applications and links to the web. Certain items are included in Favorites by default, but you can customize the list to contain any items you want. To access an item from Favorites, tap Star and select from the list. Use the 5-way navigator or tap the buttons in the upper-right corner of the screen to move to another page of favorites. Buttons Star TungstenTM E2 Handheld 10 CHAPTER 1 Your Handheld Using Applications Did You Know? You can also open applications using the quick buttons on the front of your handheld. Tip Press Center on the 5-way to scroll through application categories. Tip From most applications you can return to Applications by holding down Center on the 5way. The Applications View shows all of the applications on your handheld. Use the category pick list in the upper-right corner of the screen to view applications by category or to see all applications. To access an item from Applications, tap Home and select an icon. Category pick list Home TungstenTM E2 Handheld 11 CHAPTER 1 Your Handheld Using the 5-way navigator Tip To remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner) and then press Left on the 5-way, or enter the Backspace character using Graffiti 2 writing. The 5-way navigator lets you access information quickly with one hand and without the stylus. The 5-way does various things based on which type of screen you're on. To use the 5-way, press Up, Down, Right, Left, or Center. Up Center Left Right Down Moving around in Favorites View Right or Left Up or Down Center Displays the next or previous page of favorites. Scrolls to the next favorite in the corresponding direction. Opens the selected item. TungstenTM E2 Handheld 12 CHAPTER 1 Your Handheld Moving around in Applications View Up or Down Right or Left Center Scrolls to the next or previous page of applications. Scrolls to the next or previous application category. Inserts the selection highlight. When the selection highlight is present: Up, Down, Right, or Left Scrolls to the next item in the corresponding direction. Center Opens the selected item. Category Moving around list screens In list screens, select and move between entries such as notes, memos, contacts, or photos. Up or Down Scrolls an entire screen of entries, as long as there's nothing highlighted. Press and hold to accelerate the scrolling. Inserts the selection highlight. When the selection highlight is present: Up or Down entry. Center Left Scrolls to the previous or next Center Displays the selected entry. Removes the selection highlight. TungstenTM E2 Handheld 13 CHAPTER 1 Your Handheld Moving around entry screens In entry screens, use the 5-way to scroll within the current entry or between entries. Up, Down, Right, or Left Scrolls to the next item in the corresponding direction. If there is no "up" entry, pressing Up scrolls left. Likewise if there is no "left" entry, pressing Left scrolls up. If there is no "down" entry, pressing Down scrolls right. If there is no "right" entry, pressing Right scrolls down. On some entry screens, pressing Left highlights the leftmost button at the bottom of the screen. Center Inserts or removes the selection highlight. If a button is highlighted, activates the button. TungstenTM E2 Handheld 14 CHAPTER 1 Your Handheld Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the 5-way to select a button or to make a selection from items such as boxes and pick lists. Up, Down, Right, or Left Center Highlights the next item in the dialog box (pick list, box, button) in the corresponding direction. · If highlight is on a box: Checks or unchecks the box. · If highlight is on a pick list: Opens the pick list. When a pick list is open: Up or Down next entry. Center Scrolls to the previous or Pick list Button with highlight Box Selects the highlighted entry. · If highlight is on a button: Activates the button, and then closes the dialog box. [ ! ] IMPORTANT Read dialog boxes carefully. Selecting a button such as OK or Yes may cancel an action or delete information. TungstenTM E2 Handheld 15 CHAPTER 1 Your Handheld Moving around menus After you open the menus you can use the 5-way to move between and to select menu items: Up or Down Right or Left Center Scrolls within the current menu list. Scrolls to the next or previous menu on the menu bar. Selects the highlighted menu item. TungstenTM E2 Handheld 16 CHAPTER 1 Your Handheld Entering information Tip Write letters on the left side of the input area and numbers on the right. Write capital letters in the center. Did You Know? Your handheld package includes a sticker that shows the most common Graffiti 2 characters. Tip Display the Graffiti 2 help screens at any time. Just draw a single stroke from the bottom of the input area to the top of your handheld's screen. There are several ways to enter information on your handheld. The most popular methods are using Graffiti 2 writing, using the onscreen keyboard, and using Palm Desktop software or Microsoft Outlook on a computer. The next few pages briefly describe these three methods. Learning Graffiti 2 writing Graffiti 2 writing is a special set of letters, numbers, and symbols that you can use to write directly on the screen. With only a few minutes of practice, you can learn to use Graffiti 2 writing--and help is always only a tap away. 0 1 2 Tap Home and select Quick Tour . Select Graffiti 2, and then navigate through the screens to learn Graffiti 2 writing. Done TungstenTM E2 Handheld 17 CHAPTER 1 Your Handheld Using the onscreen keyboard » Key Term Record An entry in an application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen. You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. 0 1 Open an entry: a. Open an application. b. Select a record or tap New. 2 Tap one of the following to open an onscreen keyboard: ABC Opens the letter keyboard. Letter keyboard Number keyboard 123 Opens the number keyboard. Continued TungstenTM E2 Handheld 18 CHAPTER 1 Your Handheld Tip When a keyboard is open, you can tap abc, 123, or Int'l to open any of the other keyboards. 3 Tap the characters to enter text, numbers, and symbols, and then select Done. Tab Caps lock Caps shift Letter keyboard Backspace Return Number keyboard International keyboard Done TungstenTM E2 Handheld 19 CHAPTER 1 Your Handheld Using your computer Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help. Many of the applications on your handheld are also included in Palm Desktop software. You can use these applications to enter information on your computer. When you synchronize your handheld with your computer, the information is updated in both places. NOTE During CD installation (Windows only), you can choose to synchronize with Microsoft Outlook. If you do, info from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other info, such as photos and notes, is synchronized with Palm Desktop software. WINDOWS ONLY Double-click the Palm Desktop icon on your computer desktop, and then click the icons in the launch bar to access the various applications. Launch bar TungstenTM E2 Handheld 20 CHAPTER 1 Your Handheld MAC ONLY Double-click the Palm Desktop icon in the Palm folder on your computer, and then click the icons in the launch bar to access the various applications. Launch bar TungstenTM E2 Handheld 21 CHAPTER 1 Your Handheld Using menus Tip You can also open the handheld menus by tapping the application title in the upper-left corner of the screen. Tip When the menus are open, you can use the 5-way to select menus and menu items. Menus let you access additional commands and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications. 0 1 2 Open an application. Tap Menu . to open the menus. Menu Application title Menu item Menu icon 3 Tap a menu, and then tap a menu item. Done TungstenTM E2 Handheld 22 CHAPTER 1 Your Handheld Handheld do's and don'ts Did You Know? Your handheld saves information in storage memory permanently. Even if the battery drains completely, none of your information is lost. Simply recharge to access the information again. To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do's · Use only the stylus to tap the screen--no pens, pencils, paper clips, or other sharp objects. · Use only the supplied power adapter to charge your handheld. · Keep the battery charged. · Keep the screen free of dust (or anything else that could make it dirty). · For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth moistened with a diluted window-cleaning solution. · Use only 3.5 mm stereo headphones in your handheld's headphone jack. · Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don'ts · Do not drop, bang, or otherwise cause a strong impact to your handheld. · Do not carry your handheld in your back pocket; you might sit on it by mistake. · Do not let your handheld get wet; don't even leave it in a damp location. · Do not expose your handheld to very hot or cold temperatures, including placing it near a heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight. TungstenTM E2 Handheld 23 CHAPTER 1 Your Handheld Beyond the basics User Guide For everything you need to know about your handheld-- all that's in this guide, and much more--go to www.palmOne.com/ tungstene2-handbook. Go to the User Guide on the web and learn about these related topics: Entering Information Installing and Removing Entering information with Graffiti 2 characters · Adding applications to your handheld · Deleting applications from your handheld Support If you're having problems with your handheld, go to www.palmOne.com/intl/ support. · Viewing application information Categories Privacy Sharing Organizing your applications and information by filing them into categories Keeping information private by turning on security options · Beaming information and applications to other Palm PoweredTM devices · Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld Maintaining Caring for your handheld TungstenTM E2 Handheld 24 CHAPTER 2 Synchronizing Your Handheld with Your Computer In this chapter Why synchronize information? What information is synchronized? How to synchronize Using Quick Install and the Send To Handheld droplet Beyond the basics You can use handheld on its own only to look up phone numbers, enter appointments, and so on. But you can do much more with your handheld if you synchronize it with your computer. Synchronizing simply means that information that has been entered or updated in one place (your handheld or your computer) is automatically updated in the other. There's no need to enter information twice. Benefits · Quickly enter and update information on your computer and your handheld · Install applications · Protect your information · Send photos and videos to your handheld from your desktop computer TungstenTM E2 Handheld 25 CHAPTER 2 Synchronizing Your Handheld with Your Computer Why synchronize information? Tip Synchronize Microsoft Word, PowerPoint, or Excel files from your computer and open them in the Documents application on your handheld to view and edit them at your convenience. Quickly enter and update information on your computer and handheld. Synchronizing updates information both on your handheld and in Palm® Desktop software on your computer. For example, you can quickly enter a contact list on your computer and then send it to your handheld instead of re-entering the information. NOTE During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer (Windows only). Install applications. With just a few clicks, you can use palmOneTM Quick Install to add files to certain applications on your handheld or to install additional software. Protect your information. Nothing is worse than losing important information. When you synchronize information, you create a backup copy. If something happens to your handheld or your computer, the information is not lost; one tap restores it in both places. [ ! ] IMPORTANT Be sure to synchronize information at least once a day so that you always have an up-to-date backup copy of important information. TungstenTM E2 Handheld 26 CHAPTER 2 Synchronizing Your Handheld with Your Computer What information is synchronized? [ ! ] Before You Begin Complete the following: · Perform initial handheld setup. · Install Palm Desktop software and additional software from the CD. For setup and installation procedures, see Read This First included in your handheld package. NOTE Information from Expense is synchronized on Windows computers only. In addition, the preset settings back up system information from your handheld to your computer and install add-on applications from your computer to your handheld. If you've installed applications from the CD, these applications may also be included in the presets for synchronization. If you want to synchronize applications other than the ones using the preset settings, see the User Guide on the web. During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Information for Expense, Note Pad, and Media is still synchronized with Palm Desktop software. You can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation. NOTE You can also set up the VersaMail® application to synchronize with Outlook. You can synchronize more than one handheld with your computer. For example, family members can synchronize their handhelds with the same copy of Palm Desktop software. Just make sure that each handheld has its own username; Palm Desktop software reads the username and recognizes the handheld during synchronization.Loss of data may occur from sharing the same user name. 27 If you use the preset settings, information from all the following applications is transferred between your handheld and Palm Desktop software each time you synchronize your handheld with your computer: » Key Term Conduit The synchronization software that links an application on your computer with the same application on your handheld. Tip You can synchronize your handheld with your computer wirelessly using the built-in Bluetooth® technology on your handheld. TungstenTM E2 Handheld CHAPTER 2 Synchronizing Your Handheld with Your Computer How to synchronize » Key Term HotSync® Technology that allows you to synchronize the information on your handheld with the information on your computer. Tip If the Select User dialog box appears during synchronization, select the username whose information you want to synchronize, and then click OK. Tip If you need help with synchronizing, see What do I do if I can't synchronize with my computer? 0 1 Connect the USB sync cable to the USB port on your computer, and then insert the other end into your handheld. 2 Synchronize your handheld with your computer: a. Press the sync button on the USB sync cable. b. When synchronization is complete, a message appears at the top of your handheld screen, and you can disconnect your handheld from the connector. Done TungstenTM E2 Handheld 28 CHAPTER 2 Synchronizing Your Handheld with Your Computer Using Quick Install and the Send To Handheld droplet Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your handheld. Using Quick Install WINDOWS ONLY 0 Tip A confirmation dialog box shows whether the items will be copied to your handheld or to an expansion card. You can choose which handheld will receive the items by selecting the username in the User drop-down box in the upper-right corner. Did You Know? You can move multiple applications into the Quick Install window to have them ready for installation the next time you synchronize. 1 2 Click the Quick Install icon on your desktop. Copy the application: a. Drag and drop the application onto the Quick Install window. b. When the confirmation dialog box appears, confirm your username, the application name, and the destination, and then click OK. 3 Synchronize to install the file to your handheld. Done TungstenTM E2 Handheld 29 CHAPTER 2 Synchronizing Your Handheld with Your Computer Using the Send To Handheld droplet MAC ONLY 0 Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag photos, and other files you want to transfer to your handheld, onto the Dock. 1 Select the applications or files you want to install: a. Drag and drop the applications or files onto the Send To Handheld droplet in the Palm folder. b. In the Send To Handheld dialog box, select your username and click OK. 2 Synchronize your computer with your handheld. Done TungstenTM E2 Handheld 30 CHAPTER 2 Synchronizing Your Handheld with Your Computer Beyond the basics User Guide For everything you need to know about your handheld-- all that's in this guide, and much more--go to www.palmOne.com/ tungstene2-handbook. Go to the User Guide on the web and learn about these related topics: Synchronizing · Synchronizing your handheld with Microsoft Outlook on your computer · Synchronizing wirelessly using Bluetooth technology on your handheld · Using your company's network to synchronize information · Choosing whether to synchronize information for a specific application Support If you're having problems with synchronization or with anything else on your handheld, go to www.palmOne.com/intl/ support. · Switching back to the cable if you have been synchronizing information using Bluetooth technology · Receiving information on your handheld from an outside source, such as a file containing your company's phone list Installing and Removing Using palmOne Quick Install to add applications to your handheld TungstenTM E2 Handheld 31 CHAPTER 3 Managing Your Contacts In this chapter Adding a contact Locating a contact on your list Beaming a contact Beyond the basics Say good-bye to a paper address book that you need to update manually every time someone moves, changes their email address, or gets a new work extension. With Contacts, not only is it easy to enter information such as names, addresses, and phone numbers, but it is just as quick to view, update, and organize contact information. Benefits You can easily share info with other handhelds and dial phone numbers or send messages directly from a contact entry using your handheld's built-in Bluetooth® wireless technology and a compatible mobile phone, or by beaming. You can even add photos of your loved ones directly to their contact information screen. TungstenTM E2 Handheld · Carry all your business and personal contact information in your hand · Keep track of who's who · Keep in touch 32 CHAPTER 3 Managing Your Contacts Adding a contact 0 Tip If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that contact always appears at the top of the Contacts list. That's useful for an entry like "If Found Call [your phone number]. " Did You Know? You can also enter one or more contacts on your desktop computer, and then copy them to your handheld by synchronizing. 1 2 Press the Contacts button. Add your contact information: a. Select New. b. Tap each field in which you want to enter information, and enter it. Tap the scroll arrows to view more fields. Continued TungstenTM E2 Handheld 33 CHAPTER 3 Managing Your Contacts Tip If multiple contacts share information, such as a company name and address, you can enter the first contact and then copy the information into other contacts. Did You Know? If you want a reminder about a birthday, select the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Tip Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it is automatically updated in Calendar as well. 3 [ & ] OPTIONAL Add a photo: a. Tap the Picture box. Tap here b. Select and add a photo from palmOneTM Media. 4 [ & ] OPTIONAL birthday: Add a a. Tap the Birthday box. b. Select the birth year, month, and date. Tap here 5 Done After you finish entering all the information you want, select Done. That's it. Your handheld automatically saves the contact. Make sure you have a current backup. Synchronize often. TungstenTM E2 Handheld 34 CHAPTER 3 Managing Your Contacts Locating a contact on your list