3100 MFP option Printer and Scanner Setup Guide January 2003 www.lexmark.com English Edition: January 2003 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. Other trademarks are the property of their respective owners. © 2003 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Safety information Always follow all safety precautions when installing or using telephone equipment to reduce the risk of fire, electric shock and injury to persons, including the following: · If your product is not marked with this symbol , it must be connected to an electrical outlet that is properly grounded. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm. · The power cord must be connected to an electrical outlet near the product and easily accessible. · Refer service or repairs, other than those described in the operating instructions, to a professional service person. · This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. · When installing the print server containing the fax modem port, follow all safety precautions of any equipment into which the card is being installed. · Never install or use this equipment in wet locations. · Before attempting to access the printer compartment where the option card is installed, you must remove the fax phone line cable first from the wall outlet, and then from the fax modem port of the print server. This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling information, please contact your local authorities or the Electronic Industries Alliance: www.eiae.org. Conventions It may help you to recognize the caution and warning conventions used in this document. These appear in the left column for easy reference. CAUTION: A caution identifies something that could cause you harm. Warning: A warning identifies something that could damage your product hardware or software. Contents Step 1: Get started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Step 2: Assemble paper handling options . . . . . . . . . . . . . 4 Step 3: Set up the printer . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Step 4: Install the scanner . . . . . . . . . . . . . . . . . . . . . . . . . 23 Step 5: Install the feed tray and paper stop . . . . . . . . . . . 24 Step 6: Attach cables and power cords . . . . . . . . . . . . . . . 26 Step 7: Turn on the scanner and printer . . . . . . . . . . . . . . 28 Step 8: Change your default copy settings . . . . . . . . . . . . 30 Step 9: Set send and receive fax information . . . . . . . . . . 32 Step 10: Set up network scanning . . . . . . . . . . . . . . . . . . . 37 Step 11: Verify MFP setup . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Step 12: Distribute MFP user instructions . . . . . . . . . . . . . 41 Solve setup problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Contents iii Maintain your scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Contents iv Step 1: Get started Using this book This book helps you set up your printer and scanner (MFP option). If you do not have an option listed here, you can skip that portion of the setup guide and continue to the next task. If you need more information to assemble an option or your printer, refer to the documentation that came with the option or your printer and then return to this guide and continue setup. If you encounter a problem while setting up the printer, see "Solve setup problems" on page 42 or visit the Lexmark Web site at www.lexmark.com. Turning off the printer If you are installing a scanner after initial printer setup, turn the printer off and unplug the power cord from both the wall outlet and the printer or 2000-sheet drawer. If you have any other devices connected to the printer, turn them off as well and unplug their power cords. Get started 1 Selecting a location for your printer and MFP Width When selecting a location for your printer and MFP option, you must leave enough room to open the printer trays, covers, doors, and MFP option. It is also important to: · · Height Allow space around the printer for proper ventilation Provide a firm, level, and stable surface Keep the equipment away from the direct airflow of air conditioners, heaters, or ventilators Keep the equipment free of sunlight, humidity extremes, or temperature fluctuations Keep the equipment clean, dry, and free of dust · · Depth · CAUTION: The printer weighs 20.4 kg (45 lb) and requires at least two people to lift it safely. The space requirements for a fully configured system are: · · · Width: 633.6 mm (25 in.) Depth: 1039.0 mm (41 in.) Height: 1216.4.8 mm (48 in.) Note: Leave the printer in the box until you are ready to install it. Get started 2 Customizing your MFP option You can customize your MFP with various input and memory options. The printer base provides stability when configuring the printer plus input options. Configurations are limited to: 1) three 250-sheet drawers, 2) three 500-sheet drawers or any combination of three drawers, 3) a 2000-sheet drawer, 4) a 2000-sheet drawer and two 250-sheet drawers, or 5) a 2000-sheet drawer and a 500-sheet drawer. Any of the listed configurations can include a duplex unit. Check the boxes you received to make sure you have all the necessary components for the configuration you ordered. You may want to arrange the boxes in the order the components are assembled. You can use the illustrated configurations to help lay out your boxes. Note: Leave all components and hardware in the boxes until you are ready to install them. Note: Additional information about furniture options is available on our Lexmark Web site at www.lexmark.com/US/products/products_supplies. Printer, scanner shelf, and scanner Duplex unit, printer, scanner shelf, and scanner Caster base, 2000-sheet drawer, printer, scanner shelf, and scanner Caster base, 2000-sheet drawer, duplex unit, printer, scanner shelf, and scanner Caster base, 2000-sheet drawer, two 250-sheet drawers, duplex unit, printer, scanner shelf, and scanner Caster base, 500-sheet drawer, duplex unit, printer, scanner shelf, and scanner Caster base, two 500-sheet drawers, duplex unit, printer, scanner shelf, and scanner Caster base, three 500-sheet drawers, duplex unit, printer, scanner shelf, and scanner Get started 3 Step 2: Assemble paper handling options CAUTION: If you are using a 2000-sheet drawer, a duplex unit with one or more input drawers, or more than one 500-sheet drawer, you must use either a printer stand or a caster base. If you purchased a printer stand, follow the assembly instructions provided with the stand, and then return to Step 2: "Assemble paper handling options" in this book. The caster base is used when placing your MFP on the floor. It provides mobility and a stable platform for your MFP. There are different assembly instructions for use with a 2000-sheet drawer, 500sheet drawer, or a 250-sheet drawer. Preparing the caster base CAUTION: The correct stabilizer screws must be installed in each optional drawer and the duplex unit to secure the printer and options together. 1 2 3 Remove all items from the caster base carton. Remove and group the machine screws, washers, stabilizer screws, and posts from the hardware bag. Determine which screws you need for your configuration and place the other screws into the bag. · · · · · · The six long screws (1) are used with three 500-sheet drawers. (two with each 500-sheet drawer) The six short screws (2) are used with the 2000-sheet drawer or the 250-sheet drawers. The two long posts (3) are used with the duplex unit. The two short posts (4) are used when a duplex unit is not available. The two long machine screws (5) are used with the 2000sheet drawer. The two short machine screws (6) are not used with this scanner. Depending on your configuration, some of the stabilizer screws and posts will not be used. 4 If you have a 2000-sheet drawer, place a lock washer and flat washer on each of the two long machine screws (5). Assemble paper handling options 4 5 Place power adapter bracket (1) aside for later use. The other power adapter bracket is not used with this scanner and can be discarded. Note: Be sure to set up the items in the order listed in the table. Use the following table to locate the instructions you need to set up your printer and the paper handling options you purchased. Topic Attaching the caster base to the 2000-sheet drawer Assembling the caster base for the 500 or 250-sheet drawer Installing the duplex unit Positioning the printer Go to page... 5 8 11 12 Attaching the caster base to the 2000-sheet drawer 1 Remove and inventory all items from the 2000-sheet drawer carton. · 2000-sheet drawer · Decals · 16 AWG power cord · Jumper cord Place the decals, 16 AWG power cord, and jumper cord aside for later use. Remove the two screws inside the 2000-sheet drawer pockets. Use a number 2 Phillips screwdriver to remove the screws and install the caster base. If you have difficulty lifting the screws from the pockets, you can wait until the next step when you turn the drawer over, then the screws should fall out. 2 3 Assemble paper handling options 5 Drawer bottom 4 5 Turn the 2000-sheet drawer over so the bottom side is up. Remove the four screws and rubber feet from the bottom of the 2000-sheet drawer. 6 Place the caster cover on the bottom of the 2000-sheet drawer. 7 Front Place the frame assembly inside the caster cover. Assemble paper handling options 6 8 Insert the two long machine screws from the caster base hardware bag through the screw holes of the frame assembly and the caster cover, and then into the holes in the bottom of the 2000-sheet drawer. Each screw goes through a lock washer, then a flat washer, then through the frame assembly and cover. 9 Tighten the screws. 10 Have someone help you lift and turn the assembled 2000sheet drawer and caster base right side up and place it on the floor. Assemble paper handling options 7 Installing screws in the 2000-sheet drawer 1 2 3 Insert two short st ...