User manual LEXMARK T640 - MENUS AND MESSAGES

Menus and Messages March 2005 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2005 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Edition: March 2005 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. Mac and the Mac logo are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. PCL® is a registered trademark of the Hewlett-Packard Company. PostScript® is a registered trademark of Adobe Systems Incorporated. Other trademarks are the property of their respective owners. © 2005 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. 2 Contents Contents Chapter 1: Using printer menus ........................................................................................ 4 Understanding the printer operator panel ........................................................................................................ 5 Menu Groups ................................................................................................................................................... 7 Paper Menu .............................................................................................................................................. 7 Reports ................................................................................................................................................... 14 Settings ................................................................................................................................................... 16 Security ................................................................................................................................................... 29 Network/Ports ......................................................................................................................................... 30 Help ........................................................................................................................................................ 39 Chapter 2: Understanding printer messages ................................................................. 41 3 Using printer menus A number of menus are available to make it easy for you to change printer settings. The diagram shows the menu index on the operator panel, the menus, and items available under each menu. The items in each menu and the values you can select are described in more detail later in this chapter. Some menu items or values are displayed only if a specific option is installed on the printer. Other menu items may only be effective for a particular printer language. You can select these values at any time, but they only affect printer function when you have the optional equipment or the specified printer language. Menu Paper Menu Reports Settings Paper Menu Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Universal Setup Bin Setup Reports Menu Settings Page Device Statistics Network Setup Page Network Setup Page Profiles List NetWare Setup Page Print Fonts Print Directory Settings Setup Menu Finishing Menu Quality Menu Utilities Menu PDF Menu PostScript Menu PCL Emul Menu HTML Menu Image Menu Network/Ports IPv6 TCP/IP Standard Network Network Option Standard USB USB Option Parallel and Parallel Serial Option NetWare AppleTalk LexLink Security Max Invalid PIN Job Expiration Help Print All L Print Quality Printing Guide Media Guide Print Defects Menu Map Information Guide Connection Guide Moving Guide 4 Using printer menus Understanding the printer operator panel The printer operator panel is a 4-line, back-lit, gray scale display that can show both graphics and text. The Back, Menu, and Stop buttons are located to the left of the operator panel, the navigation buttons are located below the panel, and the numeric pad is located to the right of the panel. Display Back Menu Numeric pad Stop Indicator light USB port Navigation buttons The use of the buttons and the layout of the display is described in the following table. Panel item Back Function Select To return to the last screen viewed. Note: Changes made on a screen will not be applied if you press the Back button. To open the menu index. Note: The printer must be in the Ready state to access the menu index. A message indicating the menus are unavailable will appear if the printer is not ready. Stops the mechanical operation of the printer. After pressing Stop, the message Stopping appears. When the printer has stopped, the status line in the operator panel will show Stopped, and a list of options will appear. A two-toned LED is used on the operator panel, one color being green and the other being red. The lights indicate whether the printer power is on, the printer is busy, idle, processing a job, or requires operator intervention. Menu Stop Indicator light Status Off Solid green Flashing green Solid red Indicates Power is off Printer is on, but idle Printer is warming up, processing data, or printing a job. Operator intervention is required. 5 Using printer menus Panel item Navigation buttons Function The Up and Down buttons are used to move up and down lists. When navigating through a list using the Up or Down button, the cursor moves one line at a time. Pressing the Down button changes the screen to the next whole page. The Left and Right buttons are used to move within a screen, such as moving from one menu index item to another. They are also used to scroll through text that will not fit on the screen. The Select button is used to initiate action on a selection. Press Select when the cursor is next to the selection you want, such as following a link, submitting a configuration item, or to start or cancel a job. USB Direct interface The host USB Direct interface on the operator panel is used to plug in a USB flash memory device and print PDF files. Note: A USB port is located on the back of the printer to connect a PC or other peripheral. The numeric pad consists of numbers, a pound (#) sign, and a backspace button. The 5 button has a raised bump for non-visual orientation. The numbers are used to enter numeric values for items like quantities or PINs. The backspace is used to delete the number to the left of the cursor. Pressing the backspace multiple times will delete additional entries. Note: The pound (#) sign is not used. Numeric pad 1 4 7 2 5 8 0 3 6 9 # Display Status / Supplies Ready Tray 1 low View Supplies Tell me more screen Some held jobs were not restored. The display shows messages and graphics describing the current state of the printer and indicating possible printer problems you must resolve. The top line of the display is the header line. If applicable, it will contain the graphic indicating the Back button can be used. It will also display the current status and the Supplies (Warnings) status. If multiple warnings are present, each warning will be separated by a comma. The other three lines of the display are the body of the screen. This is where you view printer status, supplies messages, Show me screens, and make selections. Show me screen Remove tray; remove print media 6 Using printer menus Menu Groups Note: An asterisk (*) next to a value indicates the default setting. Paper Menu Use the "Paper" Menu to define the paper loaded in each paper tray, the default paper source, and the output bin. Default Source Menu selection Default Source Purpose Identifies the default paper source. Values Tray MP Feeder Env Feeder Manual Paper Manual Env If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper Type menu items are correctly set), the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source. Paper Size/Type Note: Only installed paper sources are displayed. This menu selection is used to set the size and type of media loaded into an input tray. Setting the paper size and type is a two-step process. In the first menu selection, Size appears in bold letters. After you select the media size, the screen will change, and Type appears in bold letters. You can then select the media type. Menu selection Tray Size/Type Purpose Identifies the default paper size for each paper source. Note: For trays with automatic size sensing, only the value detected by the hardware appears. Values A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper Type menu items are correctly set), the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source. 7 Using printer menus Menu selection Tray Size/type Purpose Identifies the type of paper installed in each paper source. Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Paper Type list. Values Plain Paper* Card Stock Transparency Glossy Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope Other Envelope Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type 7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope Other Envelope Envelope* Custom Type Use this menu item to: · Optimize print quality for the specified paper. · Select paper sources through your software application by selecting type and size. Automatically link paper sources. Any sources containing the same type and size of paper are automatically linked by the printer if you have set the Paper Size and the Paper Type to the correct values. MP Feeder Size/Type Identifies the size of paper installed in the multipurpose feeder. The multipurpose feeder is only displayed on the operator panel when Configure MP is set to Cassette. MP Feeder Size/Type Identifies the type of paper installed in the multipurpose feeder. Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Paper Type value list. The multipurpose feeder is only displayed on the operator panel when Configure MP is set to Cassette. Envelope Feeder Size/Type Identifies the envelope size being loaded. Envelope Feeder Size/Type Identifies the envelope type being loaded. 8 Using printer menus Menu selection Manual Paper Size/Type Purpose Identifies the paper size being manually loaded. Values A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type 7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope Other Envelope Envelope* Custom Type Manual Paper Size/Type Identifies the paper type being manually loaded. Manual Envelope Size/Type Identifies the envelope size being manually loaded. Manual Envelope Size/Type Identifies the envelope type being manually loaded. Configure MP This menu selection is used to configure the multipurpose feeder as another paper tray or manual feeder. If you link the multipurpose feeder with another tray, you can have the printer pull paper from the multipurpose feeder before taking paper from another tray. Menu selection Configure MP Purpose Determines when the printer selects paper loaded in the multipurpose feeder. Values Cassette* Manual First 9 Using printer menus Envelope Enhance Use this setting to disable the envelope conditioner when printing envelopes. The envelope conditioner is an option that significantly lessens the wrinkling of some envelopes. Menu selection Envelope Enhance Purpose Disables the optional envelope conditioner. Values On* Off Shown if optional envelope conditioner hardware is installed. Substitute Size This menu selection is used to determine whether the printer can substitute another size paper if the requested paper size is not currently installed in any of the printer input sources. If, for example, Substitute Size is set to Letter/A4, and only letter size paper is installed in the printer. When a request is received to print on A4 paper, the printer will substitute letter for A4 and print the job instead of displaying a change paper request. Menu selection Substitute Size Purpose Substitutes the specified paper size if the requested size is not loaded. Values Off Statement/A5 Letter/A4 All Listed* · The Off value indicates no size substitutions are allowed. · The All Listed value indicates that all available substitutions are allowed. Paper Texture This menu selection is used to set the media texture for each of the defined media types. This allows the printer to optimize the print quality for the specified media. Menu selection Plain Texture Transparency Texture Labels Texture Vinyl Labels Texture Bond Texture Envelope Texture Letterhead Texture Preprinted Texture Colored Texture Card Stock Texture Identifies the texture of the card stock loaded in a specific input source. Identifies the texture of the custom media loaded in a specific input source. Smooth Normal* Rough Smooth Normal* Rough Shown if Card Stock is supported in the specified input source. Purpose Identifies the texture of the media loaded in a specific input source. Values Smooth Normal* Rough Custom Texture Shown if the custom type is supported in the specified input source. 10 Using printer menus Paper Weight This menu selection is used to set the paper weight for each of the defined media types. This allows the printer to optimize the print quality for the media weight. Menu selection Plain Weight Transparency Weight Labels Weight Vinyl Labels Bond Weight Envelope Weight Letterhead Weight Preprinted Weight Colored Weight Card Stock Identifies the relative weight of the card stock loaded in a specific source. Light Normal* Heavy Light Normal* Heavy Shown if Card Stock is supported in the specified input source. Purpose Identifies the relative weight of the paper loaded in a specific source, and ensures the toner adheres properly to the printed page. Values Light Normal* Heavy Custom Weight Identifies the relative weight of the custom paper loaded in a specific source. Shown if the custom type is supported in the specified input source. Paper Loading This menu selection is used to set the loading orientation for each paper type. This lets you load an input source with preprinted media, and then notify the printer that the media is loaded for duplex printing. You can then use your application software to indicate simplex printing. When simplex printing is selected, the printer automatically inserts blank pages to print the simplex job correctly. Note: Paper Loading is only available if a duplex unit is installed. Menu selection Labels Loading Vinyl Labels Loading Bond Loading Letterhead Loading Preprinted Loading Colored Loading Purpose Properly handles preprinted paper whether the job is a duplexed or single-sided job. Values Duplex Off* 11 Using printer menus Menu selection Purpose Values Duplex Off* Duplex Off* Shown if Card Stock is supported in the specified input source. Shown if the custom type is supported in the specified input source. Card Stock Loading Properly handles preprinted card stock whether the job is a duplexed or single-sided job. Custom Loading Properly handles preprinted custom paper whether the job is a duplexed or single-sided job. Custom Types This menu selection is used to define a name for each custom paper type. You can assign names using a utility such as MarkVision or from the operator panel. Menu selection Custom Type N Purpose Specifies the type of paper associated with each Custom Type available in the Paper Type menu. Values Paper* Card Stock Transparency Labels Vinyl Labels Envelope The custom type media must be supported in the input source you designate in order to assign a userdefined name. Once the name is assigned, the name (truncated to 16 characters) will be displayed instead of Custom Type x. Universal Setup This menu selection is used to specify the height and width of the Universal Paper Size. By specifying the height and width for Universal Paper Size, the printer will use the Universal setting exactly like other paper sizes, including support for duplex and n-up. Menu selection Units of Measure Purpose Determines the unit of measure used to enter the Universal Height and Width. Sets the portrait width of the universal media. Note: If the value set exceeds the maximum width, the printer will use the maximum value allowed in inches or millimeters. Sets the portrait height of the universal media. Note: If the value set exceeds the maximum height, the printer will use the maximum value allowed in inches or millimeters. Specifies the feed direction of the Universal Paper Size. Values Inches Millimeters 3 inches to 14.17 inches in 0.01 inch increments 76 mm to 360 mm in 1 mm increments Inches is US default; Millimeters is international default. Shows either inches or mm from Units of Measure setting; 8.5 inches is the US default, and 216 mm is the international default. Portrait Width Portrait Height 3 inches to 14.17 inches in 0.01 inch increments 76 mm to 360 in 1 mm increments Shows either inches or mm from Units of Measure setting; 14 inches US default, 356 international default. Feed Direction Short Edge* Long Edge Long Edge is only shown if the longest edge is shorter than the Maximum Physical Width of the printer. 12 Using printer menus Bin Setup This menu selection is used to specify the output bin where you want your printed material to go to. Note: Bin Setup is only displayed when at least one optional output bin is installed. Menu selection Output Bin Purpose Specifies the default bin for printed material. Values Standard Bin* Bin · If a user-defined name is available, it appears instead of Bin . · The name is truncated to 14 characters. · If two or more bins share the same name, the name only appears once in the Output Bin value list. Sends print jobs to the output bin designated for that user. Links two or more bins together as though they were one large bin. When one linked bin is full, the printer starts filling the next linked bin, and continues with each additional linked bin. Sends print jobs to the output bin designated for that user until it is full, and then sends jobs to the designated overflow bin. Links all optional output bins as though they were one large bin, while leaving the standard bin individually addressable. Sends each job to the output bin specified for that paper type. Configure Bins Determines which output bin(s) the printer uses for a particular job. Mailbox* Link Mail Overflow Link Optional Type Assignment 13 Using printer menus Menu selection Assign Type/Bin Purpose Sends print jobs to a specific output bin based on the requested paper type. Note: If a user-defined name is available, it appears instead of Custom Bin. The name is truncated to 14 characters. If two or more bins share the same name, the name only appears once in the Assign Type/Bin value list. Values Plain Paper Bin Card Stock Bin Transparency Bin Labels Bin Vinyl Labels Bin Bond Bin Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Custom Bin ( represents 1 through 10) Disabled* Standard Bin Bin 1 Bin 2 Bin 3 Bin 4 Bin 5 Bin 6 Bin 7 Bin 8 Bin 9 Bin 10 Note: Only installed output bins will be displayed. If Configure Bins is set to Type Assignment then the default is the Standard Bin. Note: Only installed output bins will be displayed. If multiple output bins are assigned the same name, the name only appears once in the Output Bin value list. Overflow Bin Sends print jobs to a specific output bin based on the requested paper type. Standard Bin* Bin 1 Bin 2 Bin 3 Bin 4 Bin 5 Bin 6 Bin 7 Bin 8 Bin 9 Bin 10 Reports Menu Settings Page This menu selection prints a menu settings page. Menu selection Menu Settings Page Purpose Prints information relating to the default printer settings and verifies that printer options are installed correctly. Values After selecting this item, the page will print and the printer will return to Ready. Device Statistics This menu selection displays the printer statistics. Menu selection Device Statistics Purpose Prints information relating to the printer statistics. Values After selecting this item, the page will print and the printer will return to Ready. 14 Using printer menus Network Setup Page This menu selection prints a network setup page. Menu selection Network Setup Page Network Setup Page will appear if additional network options are installed. Purpose Prints information relating to network settings and verifies the network connection. Note: This page also provides information that helps you configure for network printing. Values After selecting this item, the page will print, and the printer will return to Ready. Profiles List This menu selection prints a list of profiles stored on this printer. Menu Selection Profiles List Purpose Prints a list of profiles stored on the printer. Values After selecting this item, the page will print, and the printer will return to Ready. NetWare Setup Page This menu selection prints information relating to the internal print server. Menu selection NetWare Setup Page Purpose Prints information relating to the internal print server and the network settings defined by the Network Setup menu item in the Network Menu. Values After selecting this item, the page will print, and the printer will return to Ready. Print Fonts This menu selection prints a list of the fonts stored in the printer. Menu selection Print Fonts Purpose Prints a sample of all the fonts available for the selected printer language. Values PCL Fonts PS Fonts Prints a sample of all printer fonts available for PCL emulation. Prints a sample of all printer fonts available for PostScript emulation. 15 Using printer menus Print Directory This menu selection prints the directory listing. The directory listing is a list of the resources that are stored on a formatted optional flash memory card or hard disk. Menu selection Print Directory Purpose Prints a list of the resources that are stored on the optional flash memory card or hard disk. Note: Print Directory is available only when either a nondefective flash or disk is installed and formatted, and Job Buffer Size is not set to 100%. Values After selecting this item, the page will print, and the printer will return to Ready. Settings Setup Menu Use this menu selection to configure a variety of printer features. Menu selection Display Language Purpose Determines the language of the text displayed on the operator panel. Values English Français Deutsch Italiano Español Dansk Norsk Nederlands Svenska Português Suomi Russian Polski Hungarian Turkish Czech Simplified Chinese Traditional Chinese Korean Japanese Note: All values may not be available. 16 Using printer menus Menu selection Power Saver Purpose Specifies the amount of time (in minutes) the printer waits after a job is printed before it goes into a reduced power state. Values Disabled This value does not appear unless Energy Conserve is set to Off. See the User's Guide for more information. Specifies the amount of time after a print job before the printer goes into Power Saver mode. (Your printer may not support the entire range of values.) The factory default Power Saver setting depends on your printer model. Print the menu settings page to determine the current Power Saver setting. When the printer is in Power Saver mode, it is still ready to receive print jobs. Select 1 to put the printer in Power Saver mode one minute after it finishes a print job. This uses much less energy, but requires more warm-up time for the printer. Select 1 if your printer shares an electrical circuit with room lighting and you notice lights flickering. Select a high value if your printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time. Select a value between 1 and 240 minutes if you want a balance between energy consumption and a shorter warm-up period. Off--Printer does not sound an alarm. Single*--Printer sounds three quick beeps. Continuous--Printer repeats three beeps every 10 seconds. Note: Staple and hole punch alarms appear only when an optional finisher is installed. 1...240 Alarms Controls whether the printer sounds an alarm when the printer requires operator intervention. Alarm Control: Off Single* Continuous Toner Alarm: Off* Single Continuous Staple Alarm: Off* Single Continuous 17 Using printer menus Menu selection Timeouts Purpose Specifies the amount of time (in seconds) the printer waits to return to the home screen, receive an end-of-job message, or receive additional bytes of data from the computer. Note: Wait Timeout is only available when you use PostScript emulation. This menu value has no effect on PCL emulation print jobs. Values Screen Timeout: 15­300 (30*) Disabled--Disables Screen Timeout. 15­300--Specifies the amount of time the printer waits before returning to the home screen. 30* is the default setting. Disabled--Disables Print Timeout. 1­255--Specifies the amount of time the printer waits for an end-of-job message before canceling the remainder of the print job. Note: When the timer expires, any partially formatted page still in the printer is printed, and other input ports are examined to see if data exists. 90* is the default setting. Disabled--Disables Wait Timeout. 15...65535--Specifies the amount of time the printer waits for additional data before it cancels the job. 40* is the default setting. Lets the printer automatically continue from certain offline situations when not resolved within the specified time period. 5­255--Specifies the amount of time (in seconds) the printer waits. Specifies whether the printer reprints jammed pages. On--Printer reprints jammed pages. Off--Printer does not reprint jammed pages. Auto*--Printer reprints a jammed page unless the memory required to hold the page is needed for other printer tasks. Successfully prints a page that may otherwise generate Complex Page errors. Off*--Prints a partial page of data if memory is insufficient to process the entire page. On--Ensures that an entire page is processed before it prints. Note: If, after selecting On, you still cannot print the page, you may also have to reduce the size and number of fonts on the page, or increase the installed printer memory. Note: For most print jobs, you do not need to select On. When On is selected, printing may be slower. Print Timeout Disabled 1­255 (90*) Wait Timeout: Disabled 15...65535 (40*) Print Recovery Specifies whether the printer continues from certain offline situations, reprints jammed pages, or waits until the entire page is processed and ready to be printed. Auto Continue: Disabled* 5­255 Jam Recovery: On Off Auto* Page Protect: Off* On 18 Using printer menus Menu selection Printer Language Purpose Specifies the default printer language used to communicate data from the computer to the printer. Note: Setting a printer language as the default does not prevent a software application from sending print jobs that use the other language. Modifies the logical and physical printable area. Values PCL Emulation PS Emulation* PCL emulation--Uses a PCL interpreter for incoming host communications. PostScript emulation--Uses a PS interpreter for incoming host communications. Print Area Normal* Fit to Page Whole Page Note: The Whole Page setting only affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters. If you try to print any data in the non-printable area defined by Normal Print Area, the printer will clip the image at the boundary defined by the Normal defined printable area. All downloaded resources are automatically stored in printer memory (RAM). All downloaded resources are automatically stored in flash memory. All downloaded resources are automatically stored on the hard disk. Download Target Specifies the storage location for downloaded resources. Storing downloaded resources in flash memory or on a hard disk is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory or on the hard disk even when the printer is turned off. Specifies to store or not store statistical information about your most recent print jobs on the hard disk. The statistics include whether the job printed with or without errors, the print time, the job size (in bytes), the requested paper size and paper type, the total number of printed pages, and the number of copies requested. Note: Job Accounting is only displayed when a hard disk is installed, is neither defective nor Read/Write or Write protected, and Job Buffer Size is not set to 100%. Specifies what the printer does with downloaded resources, such as fonts and macros stored in RAM, if the printer receives a job that requires more memory than is available. RAM* Flash Disk Job Accounting Off* On Printer does not store job statistics on disk. Printer stores job statistics for the most recent print jobs. Resource Save Off* Printer retains downloaded resources only until memory is needed. It then deletes those resources associated with the inactive printer language. Printer retains all downloaded resources for all printer languages during language changes and printer resets. If the printer runs out of memory, 38 Memory Full appears. On 19 Using printer menus Menu selection Factory Defaults Purpose Returns printer settings to the factory default values. Values Restore · All menu items are returned to the factory default values except: ­ Display Language. ­ All settings in the Parallel Menu, Serial Menu, Network Menu, and USB Menu. · All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory or on the hard disk are unaffected.) User-defined settings remain. Do Not Restore* Finishing Menu Use this menu selection to define how the printer delivers the printed output. Menu selection Duplex Purpose Sets duplexing as the default for all print jobs. Note: You must have an optional duplex unit installed. Note: Select Duplex from the printer driver to duplex only specific jobs. Defines the way duplexed pages would be bound, and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages). Note: You must have an optional duplex unit installed. Sets the number of copies you want for the printer default value. Note: Set the number of copies required for a specific job from the printer driver. Specifies whether to include application-generated blank pages as part of your printed output. Values Off* On Prints on one side of the paper. Prints on both sides of the paper. Duplex Bind Long Edge* Assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation). Assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). Values selected from the printer driver always override values selected from the operator panel. Short Edge Copies 1...999 (1*) Blank Pages Do Not Print* Print Does not print application-generated blank pages as part of your job. Prints application-generated blank pages as part of your job. 20 Using printer menus Menu selection Collation Purpose Keeps the pages of a print job stacked in sequence when printing multiple copies of the job. Values Off* Prints each page of a job the number of times specified by the Copies menu item. For example, if you set Copies to 2, and send three pages to print, the printer prints page 1, page 1, page 2, page 2, page 3, page 3. Prints entire job the number of times specified by the Copies menu item. For example, if you set Copies to 2, and send three pages to print, the printer prints page 1, page 2, page 3, page 1, page 2, page 3. Does not insert separator sheets. Inserts a blank sheet between each copy of a job. If Collation is Off, a blank page is inserted between each set of printed pages (all page 1's, all page 2's, and so on). If Collation is On, a blank page is inserted between each collated copy of the job. Inserts a blank sheet between jobs. Inserts a blank sheet between each page of a job. This is useful if you are printing transparencies or want to insert blank pages in a document for notes. Selects separator sheets from the specified tray. Selects separator sheets from the multipurpose feeder. Note: You must also set Configure MP to Cassette. Selects separator sheets from the envelope feeder. Note: Only displayed when the envelope feeder is installed. Prints 1 page image per side. Prints 2 page images per side. Prints 3 page images per side. Prints 4 page images per side. Prints 6 page images per side. Prints 9 page images per side. Prints 12 page images per side. Prints 16 page images per side. On Separator Sheets Inserts blank separator sheets between jobs, between multiple copies of a job, or between each page of a job. None* Between Copies Between Jobs Between Pages Separator Source Specifies the paper source that holds separator sheets. Tray (Tray 1*) MP Feeder Envelope Feeder Multipage Print Prints multiple-page images on one side of a sheet of paper. Also called n-up or Paper Saver. Off* 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up 21 Using printer menus Menu selection Multipage Order Purpose Determines the positioning of multiple page images when using Multipage Print. The positioning depends on the number of images and whether the images are portrait or landscape in orientation. Values Horizontal* Vertical Rev Horizontal Rev Vertical For example, if you select 4-Up multipage printing and portrait orientation, the results differ depending on the Multipage Order value you select: Horizontal Order Vertical Order Reverse Horizontal Order Reverse Vertical Order 1 2 1 3 2 1 3 1 3 4 2 4 4 3 4 2 Multipage View Determines the orientation of a multiple-page sheet. Auto* Long Edge Short Edge Lets the printer choose between portrait and landscape orientation. Sets the long edge of the paper as the top of the page (landscape). Sets the short edge of the paper as the top of the page (portrait). Does not print a border around each page image. Prints a solid line border around each page image. Does not staple print jobs. Staples each print job sent to the printer. Multipage Border Prints a border around each page image when using Multipage Print. None* Solid Off* On Staple Job Sets stapling as the default for all print jobs. Note: Only displayed when an optional finisher is installed. Note: Select stapling from the printer driver if you want to staple only specific jobs. Offsets the output of each print job or each copy of a print job, making it easier to separate the documents stacked in the finisher output bin. Note: Only displayed when an optional finisher is installed. Offset Pages None* Between Copies Between Jobs Stacks all sheets directly on top of each other. Offsets each copy of a print job. Offsets each print job. 22 Using printer menus Quality Menu Use this menu selection to change settings that affect print quality and save toner. Menu selection Print Resolution Purpose To select printed output resolution. Values 600 dpi* 1200 Image Q 1200 dpi 2400 Image Q 1­10 8* is the default setting. Select a lower number to lighten the printed output or save toner. 0* is the default setting. 0* is the default setting. Toner Darkness Lightens or darkens printed output and conserves toner. Adjusts the gray value of printed objects. Adjusts the contrast of printed objects. Brightness Contrast -6 ­ +6 0­5 Utilities Menu Use this menu selection to change printer settings, remove jobs, set up printer hardware, and troubleshoot printer problems. Menu selection Factory Defaults Purpose Returns printer settings to the factory default values. Values Do Not Restore* Restore Now User-defined settings remain. All menu items are returned to the factory default values except: · Display Language. · All settings in the Parallel Menu, Serial Menu, Network Menu, and USB Menu. · Resources residing in flash memory or on the hard disk. Note: All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. Selecting a menu value only affects jobs that are resident in the printer. Bookmarks, jobs on USB flash memory devices, and other types of held jobs are not affected. Deletes any data stored in flash memory and prepares the flash memory to receive new resources. Cancels the request to format the flash memory and leaves current resources stored in flash memory. Remove Held Jobs Removes confidential and held Confidential jobs from the printer hard disk. Held Not Restored All Formats the flash memory. Warning: Do not turn off the printer while the flash is formatting. Yes Format Flash No 23 Using printer menus Menu selection Defragment Flash Purpose Retrieves lost storage area from resources that were deleted from flash memory. Warning: Do not turn off the printer while the flash is defragmenting. Values Yes Transfers all resources stored in flash memory to printer memory and then reformats the flash memory option. When the format operation is complete, the resources are loaded back into flash memory. Cancels the request to defragment the flash memory. Deletes any data stored on the hard disk and prepares the device to receive new resources. Cancels the request to format the hard disk and leaves current resources stored on the disk. Prints all statistics available for the most recent print jobs. Deletes all accumulated job statistics from the hard disk. With Hex Trace selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not executed. Note: To exit Hex Trace, turn the printer off, or reset the printer: 1 Press . 2 Press until Reset printer appears, then press . Pressing Select will print the alignment page. X = -80 ­ 80 Y = -127 ­ 127 No Format Disk Formats the printer hard disk. Warning: Do not turn off the printer while the hard disk is formatting. Yes No Job Acct Stat Prints a listing of all job statistics stored on the hard disk, or clears all statistics on the disk. Helps isolate the source of a print job problem. Print Clear Activate Hex Trace Print Alignment Provides access to the Print Alignment menu where you can print an alignment page, or change the cyan, magenta, or yellow alignment values. Print Alignment Page Cyan Magenta Yellow Coverage Estimator Provides an estimate of the Off* percent coverage of black toner on a page. The estimate On is printed on a separator page. Percent coverage is not printed. Prints the estimated percentage of toner coverage on the page. PDF Menu Use this menu selection to change printer settings that affect PDF jobs. Menu selection Scale to Fit Purpose Scales page content to fit the selected media size. Values Yes No* Yes--Scales the page to fit the selected print media. No*--Does not scale the page; printed text or graphics will be cropped if larger than the selected print media. Do Not Print*--Does not print PDF annotations. Print--Prints PDF annotations. Annotations Specifies whether to print annotations in the PDF. Do Not Print* Print 24 Using printer menus PostScript Menu Use this menu selection to change printer settings that affect jobs using the PostScript printer language. Menu selection Print PS Error Purpose Prints a page defining the PostScript emulation error when an error occurs. Values Off* On Resident* Discards the print job without printing an error message. Prints an error message before it discards the job. Printer searches printer memory for the requested font before searching flash memory or hard disk. Printer searches the hard disk and flash memory for the requested font before searching printer memory. Font Priority Establishes the font search order. Note: Font Priority is only displayed when a formatted flash or hard disk is installed, is neither defective nor Read/ Write or Write protected, and Job Buffer Size is not set to 100%. Flash/Disk PCL Emul Menu Use this menu selection to change printer settings that affect jobs using the PCL emulation printer language. Menu selection Font Source Purpose Determines the set of fonts displayed in the Font Name menu item. Values Resident* Displays all fonts resident in printer RAM when the printer ships from the factory. Displays all fonts downloaded to printer RAM. Displays all fonts stored in flash memory. Displays all fonts stored on the printer hard disk. Displays all fonts available to the printer from all sources. The font name and font ID for all fonts in the selected font source are displayed. The font source abbreviation is R for resident, F for flash, K for disk, and D for download. A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols used when printing with a selected font. Symbol sets support the different requirements for languages or specific applications, such as math symbols for scientific text. Only the symbol sets supported for the selected font name are displayed. Disk Flash Download All Font Name Identifies a specific font from the specified font source. R0 Courier* Symbol Set Determines the symbol set for a specified font name. 10U PC-8* (US) (country/region-specific factory default values) 12U PC-850* (non-US) (country/region-specific factory default values) 25 Using printer menus Menu selection Emulation Settings Purpose Changes the point size for scalable typographic fonts. Values Point Size: 1.00­1008.00 (12*) Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. You can select point sizes from 1 to 1008 in increments of 0.25 points. Note: Point Size is only displayed for typographic fonts. Pitch refers to the number of fixedspace characters in a horizontal inch of type. You can select a pitch from 0.08 to 100 characters per inch (cpi) in increments of 0.01 cpi. For nonscalable monospaced fonts, the pitch is displayed but cannot be changed. Note: Pitch is only displayed for fixed, or monospaced, fonts. Portrait prints text and graphics parallel to the short edge of the paper. Landscape prints text and graphics parallel to the long edge of the paper. The printer sets the amount of space between each line (vertical line spacing) based on the Lines per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation before changing Lines per Page. Note: The 203 mm setting makes the logical page wide enough to print eighty 10-pitch characters. Off--Printer does not perform a carriage return after a line feed control command. On--Printer performs a carriage return after a line feed control command. Off--Printer does not perform a line feed after a carriage return control command. On--Printer performs a line feed after a carriage return control command. Specifies the font pitch for scalable monospaced fonts. Pitch: 0.08­100.00 (10*) Determines how text and graphics are oriented on the page. Determines the number of lines that print on each page. Orientation: Portrait* Landscape Lines per Page: 1­255 60* (US) 64* (non-US) Sets the width of the logical page for A4 size paper. A4 Width: 198 mm* 203 mm Auto CR after LF: Off* On Specifies whether the printer automatically performs a carriage return after a line feed control command. Specifies whether the printer automatically performs a line feed after a carriage return control command. Auto LF after CR: Off* On 26 Using printer menus Menu selection Tray Renumber Purpose Configures the printer to work with printer drivers or applications that use different source assignments for the paper trays. Note: See the Technical Reference for more information about assigning source numbers. Values Assign MP Feeder: Off* None 0­199 Off--Printer uses factory default paper source assignments. None--Paper source ignores the Select Paper Feed command. 0­199--Select a numeric value to assign a custom value to a paper source. Off--Printer uses factory default paper source assignments. None--Paper source ignores the Select Paper Feed command. 0­199--Select a numeric value to assign a custom value to a paper source. Off--Printer uses factory default paper source assignments. None--Paper source ignores the Select Paper Feed command. 0­199--Select a numeric value to assign a custom value to a paper source. Off--Printer uses factory default paper source assignments. None--Paper source ignores the Select Paper Feed command. 0­199--Select a numeric value to assign a custom value to a paper source. Off--Printer uses factory default paper source assignments. None--Paper source ignores the Select Paper Feed command. 0­199--Select a numeric value to assign a custom value to a paper source. Displays the factory default value assigned to each paper source. Select Yes to return all tray assignments to factory default values. Assign Tray [x]: Off* None 0­199 Assign Env Feeder: Off* None 0­199 Assign Man Paper: Off* None 0­199 Assign Man Env: Off* None 0­199 View Factory Def Restore Defaults 27 Using printer menus HTML Menu This menu selection is used to change the printer HTML settings. Menu selection Font Name Purpose Sets the default font for HTML documents. Note: Times will be used in HTML documents that do not specify a font. Values Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text Intl CG Times Intl Courier 1 pt­255 pt (12 pt*) 1%­400% (100%*) Portrait* Landscape Intl Univers Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramnd Taffy Times TimesNewRoman Univers Zapf Chancery Font Size Scale Orientation Sets the default font size for HTML documents. Scales the default font for HTML documents. Sets the page orientation for HTML documents. You can select point sizes from 1 to 255 points in 1 point increments. You can select scale sizes from 1 to 100% in 1% increments. Portrait*--Prints text and graphics parallel to the short edge of the paper. Landscape--Prints text and graphics parallel to the long edge of the paper. You can set the margin from 8 to 255 mm in 1 mm increments. Print*--Prints HTML backgrounds. Do Not Print--Does not print HTML backgrounds. Margin Backgrounds Sets the page margin for HTML documents. Specifies whether to print backgrounds in HTML documents. 8 mm­255 mm (19 mm*) Print* Do not print 28 Using printer menus Image Menu This menu selection is used to change the size or orientation of a printed image, or to invert a printed image. Menu selection Auto Fit Purpose Selects optimal paper size, scaling, and orientation. Values On* Off Note: When set to On, this setting overrides the scaling setting and can override the orientation setting for some images. Note: Does not apply to GIF or JPEG. Note: When the Auto Fit setting is set to On, Scaling is automatically set to Best Fit. Invert Scaling Inverts bi-tonal monochrome images. Scales the image to fit media size. On Off* Anchor Top Left Best Fit* Anchor Center Fit Height / Width Fit Height Fit Width Portrait* Landscape Rev Portrait Rev Landscape Orientation Sets the image orientation. Portrait*--Prints text and graphics parallel to the short edge of the paper. Landscape--Prints text and graphics parallel to the long edge of the paper. Security This menu selection is used to set security levels on individual print jobs requiring a PIN and securing an installed hard disk. Menu selection Max Invalid PIN Purpose Limits the number of times an invalid pin number can be entered. Values Off* 2 3 4 5 6 7 8 9 10 Off* 1 hour 4 hours 24 hours 1 week · This menu selection only appears if a hard disk option is installed. · The printer counts the number of times in a row an invalid pin for a user name is entered. · Once the limit is reached, the jobs for that user name are deleted. Job Expiration Limits the amount of time a confidential job stays in the printer before it is deleted. 29 Using printer menus Network/Ports TCP/IP This menu section is use to view and change the Transmission Control Protocol/Internet Protocol settings. Note: This menu is not displayed for non-network models. Menu selection TCP/IP Purpose Sets the network option to TCP/IP (Transmission Control Protocol/Internet Protocol) Note: This menu is not displayed for non-network models. Values Activate View Hostname Address Netmask Gateway Enable DHCP Enable RARP Enable BOOTP AutoIP Enable FTP/TFTP HTTP Server Enabled WINS Server Address DNS Server Address 4 field IP address On* Off On* Off View only 4 field IP address IPv6 Use this menu setting to view or change Internet Protocol Version 6 settings. Note: This menu is not displayed for non-network models. Menu selection IPv6 Purpose Sets the network to IPv6 (Internet Protocol Version 6). Values Enable IPv6 View Hostname View Address View Router Address Enable DHCPv6 Yes* No Yes* No View only 30 Using printer menus Standard Network and Network Use this menu selection to change printer settings affecting jobs sent to the printer through a network port (either Standard Network or Network ). Menu selection PCL SmartSwitch Purpose Configures the printer so it automatically switches to PCL emulation when a print job received through the network port requires it, regardless of the default printer language. Values On* Printer examines data on the network interface and selects PCL emulation if the data indicates that is the required printer language. Printer does not examine the incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the "Setup" Menu if PS SmartSwitch is Off. Printer examines data on the network interface connection and selects PostScript emulation if the data indicates that is the required printer language. Printer does not examine the incoming data. The printer uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the "Setup" Menu if PCL SmartSwitch is Off. Printer does not perform NPA processing. Printer examines the data to determine the format and then processes it appropriately. Off PS SmartSwitch Configures the printer so it automatically switches to PostScript emulation when a print job received through the network port requires it, regardless of the default printer language. On* Off NPA Mode Specifies whether the printer performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol. Note: Changing this menu item automatically resets the printer. Configures the size of the network input buffer. Note: Changing the Network Buffer menu item automatically resets the printer. Off Auto* Network Buffer Auto* Printer automatically calculates the Network Buffer size (recommended setting). User specifies the Network Buffer size. The maximum size depends on the amount of memory in the printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Network Buffer size, disable or reduce the size of the parallel, serial, and USB buffers. Does not buffer jobs to the hard disk. Buffers print jobs to the hard disk. Buffers print jobs only if the printer is busy processing data from another input port. 3K to maximum size allowed (1k increments) Job Buffering Temporarily stores jobs on the printer hard disk before printing. Note: Changing this menu item automatically resets the printer. Off* On Auto 31 Using printer menus Menu selection Mac Binary PS Purpose Configures the printer to process Macintosh binary PostScript print jobs. Values On Printer processes raw binary PostScript print jobs from computers using the Macintosh operating system. Note: This setting often causes Windows print jobs to fail. Printer filters PostScript print jobs using standard protocol. Printer processes print jobs from computers using either Windows or Macintosh operating systems. Off Auto* Standard USB and USB Use this menu selection to change printer settings affecting a Universal Serial Bus (USB) port (USB ). Menu selection PCL SmartSwitch Purpose Configures the printer so it automatically switches to PCL emulation when a print job received through the USB port requires it, regardless of the default printer language. Values On* Printer examines the data on the USB port and selects PCL emulation if the data indicates that is the required printer language. Printer does not examine the incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off. Printer examines data on the USB interface and selects PostScript emulation if the data indicates that is the required printer language. Printer does not examine the incoming data. The printer uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off. Printer performs NPA processing. If data is not in NPA format, it is rejected as bad data. Printer does not perform NPA processing. Printer examines the data to determine the format and then processes it appropriately. Off PS SmartSwitch Configures the printer so it automatically switches to PostScript emulation when a print job received through the USB port requires it, regardless of the default printer language. On* Off NPA Mode Specifies whether the printer performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol. Note: Changing this menu item automatically resets the printer. Off On Auto* 32 Using printer menus Menu selection USB Buffer Purpose Configures the size of the USB input buffer. Note: Changing the USB Buffer menu item automatically resets the printer. Values Disabled Job buffering is disabled. Any jobs already buffered on the disk are printed before normal processing of incoming jobs resumes. Printer automatically calculates the USB Buffer size (recommended setting). User specifies the USB Buffer size. The maximum size depends on the amount of memory in the printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the USB Buffer size, disable or reduce the size of the parallel, serial, and network buffers. Does not buffer print jobs to the hard disk. Buffers print jobs to the hard disk. Buffers print jobs only if the printer is busy processing data from another input port. Printer processes raw binary PostScript print jobs from computers using the Macintosh operating system. Note: This setting often causes Windows print jobs to fail. Printer filters PostScript print jobs using standard protocol. Printer processes print jobs from computers using either Windows or Macintosh operating systems. Shown only if an ENA is attached through the USB port. Auto* 3K to maximum size allowed Job Buffering Temporarily stores jobs on the printer hard disk before printing. Note: Changing the Job Buffering menu item automatically resets the printer. Configures the printer to process Macintosh binary PostScript print jobs. Off* On Auto Mac Binary PS Off On Auto* ENA Address ENA Netmask ENA Gateway USB flash memory device Sets the USB port ENA Address. Sets the USB port ENA Netmask. Sets the USB port ENA Gateway. Enables or disables the USB Direct interface.