Menus and Messages March 2005 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2005 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Edition: March 2005 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. 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UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. 2 Contents Contents Chapter 1: Using printer menus ........................................................................................ 4 Understanding the printer operator panel ........................................................................................................ 5 Menu Groups ................................................................................................................................................... 7 Paper Menu .............................................................................................................................................. 7 Reports ................................................................................................................................................... 14 Settings ................................................................................................................................................... 16 Security ................................................................................................................................................... 29 Network/Ports ......................................................................................................................................... 30 Help ........................................................................................................................................................ 39 Chapter 2: Understanding printer messages ................................................................. 41 3 Using printer menus A number of menus are available to make it easy for you to change printer settings. The diagram shows the menu index on the operator panel, the menus, and items available under each menu. The items in each menu and the values you can select are described in more detail later in this chapter. Some menu items or values are displayed only if a specific option is installed on the printer. Other menu items may only be effective for a particular printer language. You can select these values at any time, but they only affect printer function when you have the optional equipment or the specified printer language. Menu Paper Menu Reports Settings Paper Menu Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Universal Setup Bin Setup Reports Menu Settings Page Device Statistics Network Setup Page Network Setup Page Profiles List NetWare Setup Page Print Fonts Print Directory Settings Setup Menu Finishing Menu Quality Menu Utilities Menu PDF Menu PostScript Menu PCL Emul Menu HTML Menu Image Menu Network/Ports IPv6 TCP/IP Standard Network Network Option Standard USB USB Option Parallel and Parallel Serial Option NetWare AppleTalk LexLink Security Max Invalid PIN Job Expiration Help Print All L Print Quality Printing Guide Media Guide Print Defects Menu Map Information Guide Connection Guide Moving Guide 4 Using printer menus Understanding the printer operator panel The printer operator panel is a 4-line, back-lit, gray scale display that can show both graphics and text. The Back, Menu, and Stop buttons are located to the left of the operator panel, the navigation buttons are located below the panel, and the numeric pad is located to the right of the panel. Display Back Menu Numeric pad Stop Indicator light USB port Navigation buttons The use of the buttons and the layout of the display is described in the following table. Panel item Back Function Select To return to the last screen viewed. Note: Changes made on a screen will not be applied if you press the Back button. To open the menu index. Note: The printer must be in the Ready state to access the menu index. A message indicating the menus are unavailable will appear if the printer is not ready. Stops the mechanical operation of the printer. After pressing Stop, the message Stopping appears. When the printer has stopped, the status line in the operator panel will show Stopped, and a list of options will appear. A two-toned LED is used on the operator panel, one color being green and the other being red. The lights indicate whether the printer power is on, the printer is busy, idle, processing a job, or requires operator intervention. Menu Stop Indicator light Status Off Solid green Flashing green Solid red Indicates Power is off Printer is on, but idle Printer is warming up, processing data, or printing a job. Operator intervention is required. 5 Using printer menus Panel item Navigation buttons Function The Up and Down buttons are used to move up and down lists. When navigating through a list using the Up or Down button, the cursor moves one line at a time. Pressing the Down button changes the screen to the next whole page. The Left and Right buttons are used to move within a screen, such as moving from one menu index item to another. They are also used to scroll through text that will not fit on the screen. The Select button is used to initiate action on a selection. Press Select when the cursor is next to the selection you want, such as following a link, submitting a configuration item, or to start or cancel a job. USB Direct interface The host USB Direct interface on the operator panel is used to plug in a USB flash memory device and print PDF files. Note: A USB port is located on the back of the printer to connect a PC or other peripheral. The numeric pad consists of numbers, a pound (#) sign, and a backspace button. The 5 button has a raised bump for non-visual orientation. The numbers are used to enter numeric values for items like quantities or PINs. The backspace is used to delete the number to the left of the cursor. Pressing the backspace multiple times will delete additional entries. Note: The pound (#) sign is not used. Numeric pad 1 4 7 2 5 8 0 3 6 9 # Display Status / Supplies Ready Tray 1 low View Supplies Tell me more screen Some held jobs were not restored. The display shows messages and graphics describing the current state of the printer and indicating possible printer problems you must resolve. The top line of the display is the header line. If applicable, it will contain the graphic indicating the Back button can be used. It will also display the current status and the Supplies (Warnings) status. If multiple warnings are present, each warning will be separated by a comma. The other three lines of the display are the body of the screen. This is where you view printer status, supplies messages, Show me screens, and make selections. Show me screen Remove tray; remove print media 6 Using printer menus Menu Groups Note: An asterisk (*) next to a value indicates the default setting. Paper Menu Use the "Paper" Menu to define the paper loaded in each paper tray, the default paper source, and the output bin. Default Source Menu selection Default Source Purpose Identifies the default paper source. Values Tray MP Feeder Env Feeder Manual Paper Manual Env If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper Type menu items are correctly set), the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source. Paper Size/Type Note: Only installed paper sources are displayed. This menu selection is used to set the size and type of media loaded into an input tray. Setting the paper size and type is a two-step process. In the first menu selection, Size appears in bold letters. After you select the media size, the screen will change, and Type appears in bold letters. You can then select the media type. Menu selection Tray Size/Type Purpose Identifies the default paper size for each paper source. Note: For trays with automatic size sensing, only the value detected by the hardware appears. Values A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper Type menu items are correctly set), the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source. 7 Using printer menus Menu selection Tray Size/type Purpose Identifies the type of paper installed in each paper source. Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Paper Type list. Values Plain Paper* Card Stock Transparency Glossy Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope Other Envelope Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type 7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope Other Envelope Envelope* Custom Type Use this menu item to: · Optimize print quality for the specified paper. · Select paper sources through your software application by selecting type and size. Automatically link paper sources. Any sources containing the same type and size of paper are automatically linked by the printer if you have set the Paper Size and the Paper Type to the correct values. MP Feeder Size/Type Identifies the size of paper installed in the multipurpose feeder. The multipurpose feeder is only displayed on the operator panel when Configure MP is set to Cassette. MP Feeder Size/Type Identifies the type of paper installed in the multipurpose feeder. Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Paper Type value list. The multipurpose feeder is only displayed on the operator panel ...