User manual BROTHER DCP-8040 - Network Guide

Multi-Protocol Print/Fax Server Network User's Guide NC-9100h MFC-8440 MFC-8840DN MFC-8640D DCP-8040 MFC-8840D DCP-8045D Please read this manual thoroughly before using the machine. You can print or view this manual from the CD-ROM at any time, please keep the CD-ROM in a convenient place for quick and easy reference at all times. The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your machine needs. Download the latest drivers and utilities for your printers, read the FAQs and troubleshooting tips. Some Brother machine models are network ready as standard. Other Brother printers can be upgraded with an optional Network Print Server. Trademarks Brother is a registered trademark of Brother Industries, Ltd. HP, HP/UX, JetDirect and JetAdmin are trademarks of Hewlett-Packard Company. UNIX is a trademarks of UNIX Systems Laboratories. Ethernet is trademark of Xerox Corporation. Postscript is trademark of Adobe Systems Incorporated. Netware is a trademark of Novell, Inc. Apple, Macintosh, LaserWriter and AppleTalk are trademarks of Apple Computer, Inc. IBM, LAN Server, and AIX are trademarks of International Business Machines Corporation. LAN Manager, Windows®, and MS-DOS are trademarks of Microsoft Corporation. NC-9100h and BRAdmin Professional utility are trademarks of Brother Industries Ltd. All other brand and product names mentioned in this User's Guide are registered trademarks or trademarks of respective companies. Compilation and Publication Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. ©2005 Brother Industries Ltd. Shipment of the Print/Fax server If for any reason you must ship your Print/Fax server, carefully package the Print/ Fax server to avoid any damage during transit. It is recommended that you save and use the original packaging. The print server should also be adequately insured with the carrier. WARNING When shipping the Print/Fax server, put it into the anti-static bag to avoid damage. i IMPORTANT NOTE: For technical and operational assistance, you must call. Calls must be made from within that country. In USA 1-800-276-7746 In Canada In Europe 1-877-BROTHER Visit http://www.brother.com for contact information on your local Brother office. If you have any comments or suggestions, please write to us at: In Europe European Technical Services 1 Tame Street Audenshaw Manchester, M34 5JE UK Printer Customer Support Brother International Corporation 15 Musick Irvine CA 92618 Brother International Corporation (Canada), Ltd. - Marketing Dept. 1, rue Hôtel de Ville Dollard-des-Ormeaux, PQ, Canada H9B 3H6 In USA In Canada Dealers and service centers (USA) For the name of a Brother authorized dealer or service center, call 1-800-284-4357. Service centers (Canada) For the address of service centers in Canada, call 1-877-BROTHER. Service centers locations (Europe) For service center in Europe, contact your local Brother office. Address and telephone contact information or European offices can be found at http://www.brother.com and selecting your country from the pull down list. Brother fax-back system (USA) Brother Customer Service has set up an easy-to-use fax-back system so you can get instant answers to common technical questions and information about all our products. This is available 24 hours a day, seven days a week. You can use the system to send the information to any fax machine. Call the number below and follow the recorded instructions to receive a fax about how to use the system and an Index of the subjects you can get information about. In USA only 1-800-521-2846 Internet addresses Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support and Technical Questions, and Driver Updates and Utilities: http://solutions.brother.com (In USA Only) For Brother Accessories & Supplies: http://www.brothermall.com ii Introduction Overview The Brother NC-9100h Print / Fax Server allows your Brother machine to be attached and shared on a 10/100Mbit Ethernet Network. Web Based Management and Administration utilities provide easy configuration and management of your Brother machine. Once installed and configured, the NC-9100h allows your machine to FAX documents over the Internet; print and scan documents over a network. The NC-9100h is even supplied with Brother's Peer to Peer printing software allowing you to easily share the machine as a small department printer. Features Internet Fax The Brother machine can be assigned an E-mail address allowing you to send, receive and forward documents on a Local Area Network and the Internet to PC's or other Internet Fax machines. SMTP/POP3 mail server support. Network Printing The Print / Fax server can be utilized as a print server providing printing services for the Windows® 95/98/Me, Windows NT® 4.0/ 2000/XP, Unix Systems supporting the TCP/IP protocols, Novell Operating Systems supporting IPX/SPX and Macintosh Networks supporting AppleTalk or TCP/IP. Network Scanning You can scan documents into a PC on your Network directly or the Brother machine can E-mail them to your PC for editing in Black & White or Color. Management Utilities The Web Based Management and BRAdmin Professional utilities provide powerful easy to use management of Fax, network and E-mail settings. iii IMPORTANT INFORMATION: REGULATIONS Federal Communications Commission (FCC) Declaration of Conformity (For U.S.A. only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911, USA TEL: (908) 704-1700 declares, that the products Product Name: Model Number: Brother Network Card (BR-net) NC-9100h complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Reorient or relocate the receiving antenna. - Increase the separation between the equipment and receiver. - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. Industry Canada Compliance Statement (For Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme a la norme NMB-003 du Canada. iv Declaration of Conformity (Europe) We, Brother Industries, Ltd., 15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561, Japan declare that this product is in conformity with the following normative documents. Safety: EMC: EN 60950, EN 55022 Class B, EN 55024 following the provisions of the Low Voltage Directive 73/23/EEC and the Electromagnetic Compatibility Directive 89/336/EEC (as amended by 91/ 263/EEC and 92/31/EEC). Issued by: Brother Industries, Ltd. Information & Document Company Caution for LAN connection Connect this product to a LAN connection that is not subjected to overvoltages. Intel Copyright and License Information This products includes object code from Intel's UPnP SDK. The following is the copyright and licensing information for Intel UPnP SDK. Copyright© 2000 Intel Corporation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: * Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer. * Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. * Neither name of Intel Corporation nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL INTEL OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. v Table of Contents Introduction ....................................................................iii Overview....................................................................iii Features ....................................................................iii IMPORTANT INFORMATION: REGULATIONS........... iv Federal Communications Commission (FCC) Declaration of Conformity (For U.S.A. only) ............. iv Industry Canada Compliance Statement (For Canada only)..................................................... iv Declaration of Conformity (Europe) ........................... v Caution for LAN connection....................................... v Intel Copyright and License Information .................... v 1 Unix Printing.......................................................................... 1-1 Printing from Unix/Linux Using TCP/IP ............................. 1-1 Overview..................................................................... 1-1 TCP/IP ........................................................................ 1-2 General TCP/IP UNIX Host Configuration .................. 1-2 Linux Configuration..................................................... 1-6 Linux Configuration Using CUPS ........................... 1-6 HP-UX Configuration .................................................. 1-7 IBM RS/6000 AIX Configuration ................................. 1-8 Sun Solaris 2.x Configuration ..................................... 1-9 SCO UNIX Configuration .......................................... 1-10 IBM AS/400 .............................................................. 1-11 Other Systems .......................................................... 1-12 Other Sources of Information.................................... 1-13 TCP/IP Printing...................................................................... 2-1 Printing from Windows NT® 4.0, Windows® 2000/XP, LAN Server and Warp Server ........................................... 2-1 Overview..................................................................... 2-1 Windows NT® 4.0 and Windows® 2000/XP (TCP/IP) Configuration .............................................................. 2-2 Windows® 2000/XP Printing (Printer Driver not yet installed) .................................. 2-2 Standard TCP/IP Port Printing................................ 2-2 Windows® 2000/XP Printing (Printer Driver already installed) ................................. 2-4 Windows NT® 4.0 Printing .......................................... 2-4 Windows NT® 4.0 Printing Installing the Brother Peer to Peer Software .............. 2-5 2 vi Windows NT® 4.0 Printing Associating to the Printer............................................ 2-6 Windows NT® 4.0 Printing Adding a Second Brother LPR Port............................ 2-7 Other Sources of Information ..................................... 2-7 3 Peer to Peer Printing ............................................................ 3-1 How to Print in a Windows® 95/98/Me Peer to Peer network ............................................................................. 3-1 Overview..................................................................... 3-1 Quick Tips: ............................................................. 3-1 Driver Deployment Wizard ..................................... 3-2 TCP/IP Printing........................................................... 3-2 Installing the Brother Peer to Peer Software .............. 3-2 Associating to the Printer............................................ 3-3 Adding a Second Brother LPR Port............................ 3-5 Other Sources of Information ..................................... 3-5 NetBIOS Peer to Peer Printing............................................. 4-1 How to Print Using NetBIOS in Windows® 95/98/Me/ 2000/XP, Windows NT®4.0, LAN Server and OS/2 Warp Server ............................................................................... 4-1 Overview..................................................................... 4-1 Print Server Configuration .......................................... 4-2 Changing the workgroup/domain name using a web browser ............................................................ 4-3 NetBIOS Port Monitor for Windows® 95/98/Me/2000/ XP and Windows NT® 4.0 ........................................... 4-4 Installing the Brother NetBIOS Port Monitor............... 4-4 Associating the Printer................................................ 4-5 Windows® 95/98/Me ............................................... 4-5 Windows NT® 4.0 / Windows® 2000/XP ................. 4-6 Adding a Second NetBIOS Print Port ......................... 4-7 Windows® 95/98/Me ............................................... 4-7 Windows NT® 4.0 / Windows® 2000/XP ................. 4-8 Other Sources of Information ..................................... 4-8 Configuring Internet Printing for Windows® ...................... 5-1 Internet Printing Installation .............................................. 5-1 Overview..................................................................... 5-1 Brother Internet Print General Information ................. 5-2 Brother Internet Print: Configuring the Brother Print/ Fax Server .................................................................. 5-3 Print Server Configuration Checklist ...................... 5-3 4 5 vii Brother Internet Print: Using BRAdmin Professional utility to Configure the Print Server ............................. 5-4 Brother Internet Print: Using a Web Browser to Configure the Print Server .......................................... 5-5 Brother Internet Print: Installing the BIP software on Windows® 95/98/Me/2000/XP and Windows NT® 4.0 ....5-6 Setup from CD-ROM .............................................. 5-6 Adding a Second Brother Internet Port....................... 5-9 Windows® 2000/XP IPP Printing ................................ 5-9 Specifying a Different URL ....................................... 5-11 Other Sources of Information.................................... 5-11 6 Novell NetWare Printing ....................................................... 6-1 How to Configure Novell NetWare Printing....................... 6-1 Overview..................................................................... 6-1 General Information .................................................... 6-2 Creating a NDPS Printer Using NWADMIN for NetWare5.................................................................... 6-3 NDPS Manager........................................................... 6-3 NDPS Broker .............................................................. 6-4 Creating a Printer Agent ............................................. 6-5 Configuring NetWare 3 and NetWare 4 systems........ 6-6 Creating a Network Print Server (Bindery Queue Server) using BRAdmin Professional utility ............................. 6-6 Creating a Network Print Server (NDS Queue Server) using BRAdmin Professional utility ............................. 6-8 Creating a Network Print Server (NDS Queue Server) using Novell NWADMIN and BRAdmin Professional utility ........................................................................... 6-9 Creating a Network Print Server (NDS Remote Printer) using Novell NWAdmin and BRAdmin Professional utility ......................................................................... 6-12 Other Sources of Information.................................... 6-13 Printing from a Macintosh® .................................................. 7-1 Printing from a Macintosh® Using AppleTalk® and TCP/IP or Simple Network Configuration capabilities....... 7-1 Overview..................................................................... 7-1 Macintosh® Configuration (Mac OS® 8.6 - 9.2)........... 7-2 How to Select the Print Server (AppleTalk/EtherTalk) ................................................. 7-3 How to Select the Print Server (TCP/IP)..................... 7-5 Macintosh Configuration (Mac OS® X 10.1-10.2.1 or greater) ........................... 7-7 7 viii How to Select the Print Server (AppleTalk/EtherTalk)................................................. 7-8 How to Select the Print Server (TCP/IP) .................... 7-9 Changing the Configuration...................................... 7-10 Other Sources of Information ................................... 7-10 Printing from a Macintosh® using Simple Network Configuration capabilities of Mac OS® X .................. 7-10 8 DLC Printing.......................................................................... 8-1 Printing from Windows NT® 4.0 or Windows® 2000 ......... 8-1 Overview..................................................................... 8-1 Configuring DLC on Windows NT® 4.0 and Windows® 2000........................................................... 8-1 Windows® 2000 Printer Setup .................................... 8-2 Windows NT® 4.0 Printer Setup ................................. 8-3 Configuring DLC on Other Systems ........................... 8-4 Other Sources of Information ..................................... 8-5 Web Based Management ..................................................... 9-1 How to use a Web Browser to manage your Device ........ 9-1 Overview..................................................................... 9-1 How to connect to your machine using a Browser ....... 9-2 Password Information................................................. 9-2 Other Sources of Information ..................................... 9-2 Front Panel Setup Menu..................................................... 10-1 LAN Main Setup Menu ................................................... 10-1 Setup TCP/IP............................................................ 10-2 BOOT Method ...................................................... 10-2 IP Address ............................................................ 10-5 Subnet Mask ........................................................ 10-5 Gateway ............................................................... 10-6 Host Name ........................................................... 10-6 WINS CONFIG ..................................................... 10-7 WINS Server ........................................................ 10-7 DNS Server .......................................................... 10-8 APIPA ................................................................... 10-9 Setup Internet (For MFC only)................................ 10-10 Mail Address....................................................... 10-10 SMTP Server ...................................................... 10-11 POP3 Server ...................................................... 10-11 Mailbox Name .................................................... 10-12 Mailbox Pwd ....................................................... 10-12 Setup Mail RX (For MFC only) ............................... 10-13 Auto Polling ........................................................ 10-13 9 10 ix Poll Frequency.................................................... 10-13 Header................................................................ 10-13 Del Error Mail...................................................... 10-14 Notification.......................................................... 10-14 Setup Mail TX (For MFC only) ................................ 10-15 Sender Subject ................................................... 10-15 Size Limit ............................................................ 10-15 Notification.......................................................... 10-16 Setup Relay (For MFC only) ................................... 10-17 Rly Broadcast ..................................................... 10-17 Relay Domain ..................................................... 10-17 Relay Report....................................................... 10-18 Setup Misc. ............................................................. 10-19 Netware .............................................................. 10-19 Net Frame........................................................... 10-19 AppleTalk............................................................ 10-19 DLC/LLC............................................................. 10-20 Net BIOS/IP ........................................................ 10-20 Ethernet .............................................................. 10-20 Time Zone .......................................................... 10-21 User Setting List (For MFC only) ............................ 10-22 Setup Scan to E-mail (For MFC only)..................... 10-22 Color File Type for Scan to E-mail...................... 10-22 Black and White File Type for Scan to E-mail .... 10-22 11 TCP/IP Configuration.......................................................... 11-1 Assigning TCP/IP Information......................................... 11-1 Overview................................................................... 11-1 Using the machine control panel to allocate an IP address (Models with LCD panels only).......... 11-2 Changing the IP Address using the BRAdmin Professional utility..................................................... 11-2 Using BRAdmin Professional utility and the IPX/SPX Protocol to set the IP address................................... 11-3 Using BRAdmin Professional utility and the TCP/IP Protocol to set the IP address................................... 11-4 Using DHCP to Configure the IP address................. 11-5 Using APIPA to Configure the IP Address................ 11-5 Using ARP to Configure the Print/Fax Server IP Address..................................................... 11-6 Using RARP to Configure the IP Address ................ 11-8 Using BOOTP to Configure the IP Address.............. 11-9 x 12 Internet FAX (MFC Only) .................................................... 12-1 Overview................................................................... 12-1 Getting Connected ............................................... 12-2 Front Panel Key Functions ................................... 12-2 Sending an Internet Fax ........................................... 12-3 Manually Entering Text............................................. 12-3 Receiving E-mail or Internet Fax .............................. 12-5 Receiving an Internet Fax to a PC............................ 12-6 Forwarding Received E-mail and Fax Messages....... 12-6 Relay Broadcasting .................................................. 12-7 Relay Broadcast from a MFC ............................... 12-7 Relay Broadcast from a PC .................................. 12-9 TX Verification Mail................................................... 12-9 Setup Mail (TX)....................................................... 12-10 Setup Mail (RX) ...................................................... 12-10 Error mail ................................................................ 12-11 Important information on Internet Fax .................... 12-11 Troubleshooting ................................................................. 13-1 Overview................................................................... 13-1 Installation problems................................................. 13-1 Resetting the Print/Fax Sever back to factory settings (Test Switch) ............................................... 13-4 Intermittent Problems ............................................... 13-4 TCP/IP Troubleshooting ........................................... 13-5 UNIX Troubleshooting .............................................. 13-5 Windows NT® 4.0/LAN Server (TCP/IP) Troubleshooting........................................................ 13-7 Windows® 95/98/Me Peer to Peer Print (LPR) Troubleshooting ............................................. 13-7 Windows® 95/98/Me Peer-to-Peer (HP JetAdmin compatible method) Troubleshooting ....................... 13-8 Windows® 95/98/Me/2000/XP and Windows NT® 4.0 Peer-to-Peer Print (NetBIOS) Troubleshooting ........ 13-8 Brother Internet Print (TCP/IP) Troubleshooting ...... 13-9 Windows® 95/98/Me/2000/XP IPP Troubleshooting........................................................ 13-9 Novell NetWare Troubleshooting............................ 13-10 AppleTalk Troubleshooting..................................... 13-11 DLC/LLC Troubleshooting ...................................... 13-12 Web Browser Troubleshooting (TCP/IP) ................ 13-12 Internet Fax Troubleshooting.................................. 13-13 13 xi 14 Brother Internet Fax Printing Software............................. 14-1 Overview................................................................... 14-1 Installing Brother Internet Fax Printing Driver........... 14-2 Changing the BFP Port Settings............................... 14-4 Relay Broadcast Function......................................... 14-5 Uninstalling from Windows® 95/98/Me/2000/XP and Windows NT® 4.0 .............................................. 14-7 Using the BFP Address Book ................................... 14-8 Setting Up a Member in the Address Book .......... 14-8 Setting Up a Group for Broadcasting........................ 14-9 Editing Member Information ............................... 14-10 Exporting the Address Book ............................... 14-10 Sending a Network Fax with BFP ........................... 14-11 Appendix............................................................................... A-1 Appendix A ...................................................................... A-1 General Information ................................................... A-1 BRAdmin Professional utility (Recommended)...... A-1 Web BRAdmin ....................................................... A-1 HTTP (Recommended) ......................................... A-2 WebJetAdmin ........................................................ A-2 Appendix B ...................................................................... A-3 Using Services........................................................... A-3 General.................................................................. A-3 Appendix C ...................................................................... A-4 Reloading the Print / FAX Server Firmware............... A-4 General.................................................................. A-4 Reloading firmware using BRAdmin Professional utility .......................................................................... A-5 Reloading using the FTP Protocol from a command prompt ....................................................................... A-6 Appendix D ...................................................................... A-8 Updating other MFC's through the Network .............. A-8 Appendix E .................................................................... A-11 Specifications........................................................... A-11 Function Table and Default Factory Settings........... A-14 INDEX ...................................................................................... I-1 A I xii 1 1Unix Printing Printing from Unix/Linux Using TCP/IP Overview Brother Print/Fax servers are supplied with the Transmission Control Protocol/Internet Protocol (TCP/IP) protocol suite. Since virtually all UNIX host computers support TCP/IP, this capability allows a printer to be shared on a UNIX Ethernet network. As with all protocols, TCP/IP communications can proceed concurrently while other protocols are active, this means that UNIX, NetWare, Apple, and other computers can share the same Brother print server over an Ethernet network. The Linux operating system uses the same setup procedures as standard Berkeley UNIX systems. Refer to this chapter for a typical GUI based Linux installation. Quick Tips: 1 The Automatic Private IP Addressing (APIPA) protocol automatically assigns an IP address from the range: 169.254.1.0 to 169.254.254.255. If you want to disable the APIPA protocol, set APIPA to Off using the machine control panel. For more information, see APIPA on page 10-9. If the APIPA protocol is disabled, the default IP address of a Brother Print/Fax server is 192.0.0.192. To change it, use the control panel, the BRAdmin Professional utility, Web BRAdmin software or let your DHCP server allocate an IP address to the machine. 2 To learn how to configure the IP address on your machine, see Chapter 11 of this User's Guide. 3 The default password for Brother Print/Fax servers is access. 4 The default name for a Brother Print/Fax server is usually BRN_xxxxxx (where xxxxxx is the last six digits of the Ethernet address of the Print/Fax server). UNIX PRINTING 1 - 1 5 When configuring the PRINTCAP file, pay particular attention to the service names, BINARY_P1 and TEXT_P1. TCP/IP Brother Print/Fax servers appear to the network as a UNIX host computer with a unique IP address running the lpd (line printer daemon) protocol. As a result, any host computer that supports the Berkeley remote LPR command can spool jobs to Brother print servers without the need for any special software on the host computer. For special applications, raw TCP ports are also available. Brother Print/Fax servers also support the FTP protocol. This protocol can be used to send print jobs from Unix systems. The Brother Print/Fax server is pre-configured to run on a TCP/IP network with a minimum of setup. The only mandatory configuration of the Print/Fax server is the allocation of an IP address, which can be either automatically assigned using DHCP, BOOTP etc., or manually assigned using the ARP command, BRAdmin Professional utility, or the machine control panel. For setting the IP address of the Print/Fax server, see Chapter 11 of this User's Guide or the Quick Setup Guide General TCP/IP UNIX Host Configuration The configuration process for most UNIX systems is described in the following steps. As this process varies, we recommend that you refer to your system documentation for additional information. 1 Configure the /etc/hosts file on each UNIX host that needs to communicate with the Print/Fax server. Use your favorite editor to add an entry to the /etc/hosts file containing the IP address and node name of the device. For example: 192.189.207.3 BRN_310107 1 - 2 UNIX PRINTING The actual format of the entry may vary depending on your system, check your system documentation and also note the format of other entries in the /etc/hosts file. The node name in this file does not necessarily need to be the same as the one that is actually configured into the Brother Print/Fax server (the name that appears on the printer configuration page), however, it is good practice to make the names the same. Some operating systems, such as HP-UX, do not accept the "_" character in the default name, for these systems you must use a different name). In any case, the node name in the /etc/hosts file must match the node name in the /etc/printcap file. Some systems such as HP-UX and AIX allow you to enter the IP address as the host name when setting up the print queue. If this is the case, you do not need to configure the hosts file. 2 Choose which Print/Fax server service you want to use. There are several types of services available on Brother Print/Fax servers. Binary services pass data through unmodified and are therefore required for PCL or PostScript rasterized graphics printouts. Text services add a carriage return at the end of each line for proper formatting of UNIX text files (which end in linefeed and do not have carriage returns). The text service can also be used for non-rasterized graphics, such as ASCII PostScript graphics or many types of PCL graphics. Choose one of the available services (a service name will be used in step 3): BINARY_P1 Binary data TEXT_P1 Text data (CR added) You may set up multiple print queues on your UNIX host computer for the same Print/Fax server, each one with a different service name (for example, one queue for binary graphics jobs and one for text jobs). UNIX PRINTING 1 - 3 3 Configure the /etc/printcap file on each host computer to specify the local print queue, the Print/Fax server name (also called remote machine or rm), and the Print/Fax server service name (also called remote printer, remote queue, or rp), and the spool directory. This step applies to the majority of UNIX systems, including Linux, Sun OS (but not Solaris 2.xx), Silicon Graphics (lpr/lpd option required), DEC ULTRIX, DEC OSF/1, and Digital UNIX. SCO UNIX users should follow these steps, but should also see SCO UNIX Configuration on page 1-10 section. Users of RS/6000 AIX, HP-UX, Sun Solaris 2.xx, and other systems that do not use the printcap file should skip to Step 4. SCO user's should also skip to Step 4 (SCO uses the printcap file, but this file is automatically configured via the rlpconf command). An example of a typical printcap file: laser1|Printer on Floor 1:\ :lp=:\ :rm=BRN_310107:\ :rp=TEXT_P1:\ :sd=/usr/spool/lpd/laser1: Make sure this information is added to the end of the printcap file. Also make sure that the last character in the printcap file is a colon ":". This will create a queue named laser1 on the host computer that communicates to a Brother print server with a node name (rm) of BRN_310107 and a service name (rp) of TEXT_P1 printing text files to a Brother printer through spool directory /usr/spool/lpd/laser1. If you are printing binary graphics files, you would use the service BINARY_P1 instead of TEXT_P1. 1 - 4 UNIX PRINTING The rm and rp options are not available on some UNIX systems, so if necessary check your documentation to determine the equivalent options. Users of Berkeley-compatible UNIX systems can use the lpc command to obtain the printer status: %lpc status laser1: queuing is enabled printing is enabled no entries no daemon present Users of AT&T-compatible UNIX systems can generally use the lpstat or rlpstat commands to obtain similar status information. Because this procedure varies from system to system, refer to your system documentation for the exact usage. 4 Skip this section if you have completed Step 3, unless you have an SCO UNIX system. If you have an HP-UX system, IBM RS/6000 AIX computer, or Sun Solaris 2.xx, there is no printcap file. This is also true for some other AT&T-based UNIX systems, as well as many VMS-based TCP/IP software packages (for example, UCX, TGV Multinet, etc.). On SCO systems, there is a printcap file, but it is automatically configured by the rlpconf command. Most of these systems generally use a printer setup program to define the service name (remote printer), the print server name (remote machine) or IP address, and the local queue name (spool directory). Refer to the appropriate section depending on your version of Unix. UNIX PRINTING 1 - 5 Linux Configuration If you do not wish to use the command line interface to configure your Linux distribution, you may wish to use the Linux Printer System Manager application on your GUI. To do this, do the following: 1 From the Linux Printer System Manager screen, click the Add button. 2 You will now be asked to specify which Printer type you are using, select the Remote Unix (lpd) Queue option and click OK. 3 You must now specify the remote host name, remote queue name and the input filter to use. 4 The Remote Host name is the IP address of the printer, or the name from the hosts file which corresponds to the IP address of the printer. 5 The Remote Queue name is the service name that the printer will use when processing the data. Generally we recommend that you use the name "BINARY_P1", however, if you are planning to send text documents that do not have a carriage return and a line feed, then use "TEXT_P1". 6 Select the appropriate Input Filter from the list of available printers on your particular build of Linux. In order to make your settings work, select the Restart lpd option. As soon as the lpd server restarts, you will be able to send printed documents from your server. Linux Configuration Using CUPS Many Linux systems support Common Unix Printing System (CUPS). 1 - 6 UNIX PRINTING HP-UX Configuration In the case of HP-UX10.xx, the sam program is used to set up the remote printer. The steps are as follows: 1 Execute the sam program. From the list of options, select Printers and Plotters. 2 Select LP Spooler. 3 Select Printers and Plotters. 4 Select Actions and then Add Remote Printer/Plotter. 5 Enter any name as the Printer Name (this will be the name of the print queue). 6 Enter the IP address of the Print/Fax server as the Remote System Name. 7 Enter the desired Print/Fax server service name as the Remote Printer Name. 8 Check the box next to Remote Printer is on BSD system. 9 You may accept the default values for the remaining items. 10 Click OK to configure the printer. You should now be able to print using the lp-d command with the printer name. If you are using the HP distributed print service, the configuration procedure is slightly different because you are sending the print jobs to a file server, which in turn spools the job to the Print/Fax server. You must therefore know the name of the file server (spooler host) in addition to the above information. You will add a physical and a remote printer, and then assign a logical printer to the remote printer (a unique name that does not match any other name). To print, use the lp -d command with the logical printer name. UNIX PRINTING 1 - 7 Earlier versions of HP-UX use similar procedures to 10.xx users: 1 Enter sam and select Peripheral Devices and then Add Remote Printer (not Networked printer). 2 Enter the following remote printer settings (the other settings do not matter): Line printer name (user-selectable). Remote system name (the Print/Fax server name; must match what is in hosts file or use Print/Fax server IP address). Remote printer queue (Print server binary or text service name, e.g. BINARY_P1 or TEXT_P1). Remote Printer is on a BSD System (Yes). IBM RS/6000 AIX Configuration The RS/6000 AIX operating system uses the smit program to set up the remote printer. The procedure is as follows for AIX 4.0 and later: 1 Enter smit and select devices. 2 Select Printer/Plotter. 3 Select Print Spooling. 4 Select Add a Print Queue. 5 Select Remote. 6 Enter the following Remote Printer Settings: Name of queue (user selectable) Host name of Remote Printer (Print/Fax server name; must match name in /etc/hosts file or use the print server IP address) Name of queue on remote printer (Print/Fax server binary or text service name, eg. BINARY_P1 or TEXT_P1). Type of print spooler. BSD (press the LIST button and choose BSD) 1 - 8 UNIX PRINTING The procedure for pre-V4.0 systems is as follows. 1 Enter smit and select devices. 2 Select printer/plotter. 3 Select manage remote printer subsystem. 4 Select client services. 5 Select remote printer queues. 6 Select add a remote queue. 7 Enter the following remote queue settings: Name of queue to add (user selectable). Activate the queue (Yes). Destination host (Print/Fax server name; must match name in /etc/hosts file or use the Print/Fax server IP address) Name of queue on remote printer (Print/Fax server binary or text service name, eg. BINARY_P1 or TEXT_P1). Name of device to add (user selectable; for example lp0). Sun Solaris 2.x Configuration Sun Solaris 2.x uses the lpsystem and lpadmin programs for remote printer configuration: lpsystem -t bsd prnservername lpadmin -p queue -s prnservername!prnserverservice accept queue (not required on newer Solaris systems) enable queue (not required on newer Solaris systems) Where queue is the name of the local Print/Fax queue. prnservername is the name of the Print/Fax server (must match the entry in the /etc/hosts file or IP address). prnserverservice is the print server BINARY_P1 or TEXT_P1 service. UNIX PRINTING 1 - 9 If this is the first printer configured, you must also use the lpsched command prior to the accept command. As an alternative, you may use Printer Manager in the Admintool utility under OpenWindows. Select Edit, Add, and Add Access to Remote Printer. Then enter the Print/Fax server name in the format prnservername!\prnserverservice as described above. Make sure that the printer server OS is set to BSD (the default setting), and click Add. Note that we recommend that you use the /etc/hosts file for the printer name rather than NIS or other name services. Also note that due to a bug in the Sun lpd implementation on Solaris 2.4 and earlier releases, you may experience problems printing very long print jobs. If this is the case, a workaround is to use the raw TCP port software as described later in this chapter. SCO UNIX Configuration To configure a printer in version Version 5.x of SCO Unix, use the SCOADMIN program. 1 Select Printers and then Print Manager. 2 On the menu select Printer and then Add Remote followed by Unix... 3 Enter the IP address of the Print/Fax server, and type in the name of the printer that will be used to spool to. 4 Deselect Use External remote Printing Protocol... 5 To eject the printed page, add the command rp=lpaf to the /etc/printcap file. 1 - 10 UNIX PRINTING SCO UNIX requires TCP/IP V1.2 or later to work with Brother print servers. You must first configure the /etc/hosts and /etc/printcap files as described in step 2. Then run the sysadmsh program as follows: 1 Select Printers. 2 Select Configure. 3 Select Add. 4 Enter the name of the print queue you entered in the /etc/printcap file as the Printer name. 5 Enter anything as the Comment, and Class name. 6 For the Use printer interface select Existing. 7 Press the F3 key to get a list of available interfaces, and select the desired one as the Name of interface using the cursor keys (Dumb is a good choice). 8 Select Direct as the Connection. 9 Enter the desired Device name (/dev/lp generally works). 10 Select Hardwired as the Device. 11 Select No for the Require banner field. Older SCO Unix Systems The Brother NC-9100h Print/Fax servers support the FTP protocol. Earlier SCO Unix systems are often configured to print using the FTP protocol. IBM AS/400 To use a Brother Print/Fax server with an IBM AS/400 running IBM's TCP/IP gateways services for OS/400 (the OS/400 system must be v3.1 or later) Use the CFGTCP command at your OS/400 prompt to add the Print/ Fax server's TCP/IP address to the AS/400 host table. UNIX PRINTING 1 - 11 Use the following one-line OS/400 command to create the LPD queue: CRTOUTQ OUTQ( RMSTSYS (*INTNETADR) RMTPRTQ() AUTOSTRWTR(1) CNNTYPE(*IP) DESTTYPE (*OTHER) MFRTYPMDL () INTNETADR('') TEXT ('') where is the new AS/400 print queue name, is the Print/Fax server service name (BINARY_P1 or TEXT_P1) is the OS/400 printer driver name (*HP4 is recommended if in doubt), and is the IP address of the Print/Fax server. Note that the IP address and description must be enclosed in single quotes. Other Systems Other systems use similar programs to set up Print/Fax servers. These programs will generally ask for the following information: Requested information: remote printer remote host computer name You should use: Binary or Text service name Any name (must match the name in the printcap file, if any) or in some cases, you may enter the Print/Fax server IP address here IP address of Print/Fax server. remote host IP address Technical support specialists for these companies can usually answer configuration questions if you provide them with the equivalent UNIX configuration information (tell them that the Print/ Fax server looks like a remote UNIX host computer running the lpd line printer daemon). 1 - 12 UNIX PRINTING If you have not created a spool directory for the Brother Print/Fax server on your UNIX host computer, you will need to do so now (the printer setup utilities in HP/UX, AIX, Solaris 2.xx, and other systems will automatically create the spool directory). The lpd spool directory is usually located in the /usr/spool directory (check with your system manager to see if the location is different for your system). To create a new spool directory, use the mkdir command. For example, to create a spool directory for the queue laser1, you would enter: mkdir /usr/spool/lpd/laser1 On some systems it is also necessary to start the daemon. This is done on Berkeley-compatible UNIX systems with the lpc start command as shown in the following example: lpc start laser1 Other Sources of Information To learn how to configure the IP address on your machine, see Chapter 11 of this User's Guide. UNIX PRINTING 1 - 13 2 2TCP/IP Printing Printing from Windows NT® 4.0, Windows® 2000/XP, LAN Server and Warp Server Overview Users of Windows NT® 4.0 can print directly to a network-ready Brother machine using the TCP/IP protocol. Microsoft Windows NT® 4.0 users must install Microsoft's "TCP/IP Printing" protocol. Windows® 2000/XP users are able to send print jobs directly to the printer without installing any additional software. Brother's print server also supports transparent printing from IBM LAN Server and OS/2 Warp Server file servers, as well as from OS/2 Warp Connect workstations using the TCP/IP protocol. Quick Tips: 1 The Automatic Private IP Addressing (APIPA) protocol automatically assigns an IP address from the range: 169.254.1.0 to 169.254.254.255. If you want to disable the APIPA protocol, set APIPA to Off using the machine control panel. For more information, see APIPA on page 10-9. If the APIPA protocol is disabled, the default IP address of a Brother Print/Fax server is 192.0.0.192. To change it, use the control panel, the BRAdmin Professional utility, Web BRAdmin software or let your DHCP server allocate an IP address to the machine. 2 The default password for Brother Print/Fax servers is access. 3 Windows NT® 4.0 users must install the Microsoft "TCP/IP Printing" protocol. 4 Windows® 2000/XP users can print using TCP/IP using the standard Network Printing software and IPP protocol software built into any Windows® 2000/XP installation. 2 - 1 TCP/IP PRINTING 5 Windows® 95/98/Me users can send print jobs using the IPP protocol via a Windows® 2000/XP computer provided that the Microsoft Internet Print Services software is installed on the client PC, Internet Information Server (IIS) is installed and running on the Windows® 2000/XP computer and that the client PC is using version 4 or later of Microsoft Internet Explorer. For more information, see Windows® 2000/XP IPP Printing on page 5-9. 6 The default name for a Brother Print/Fax server is usually BRN_xxxxxx (where xxxxxx is the last six digits of the Ethernet address of the Print/Fax server). Windows NT® 4.0 and Windows® 2000/XP (TCP/IP) Configuration If you have not already done so, install the TCP/IP protocol onto your Windows NT® 4.0 system. This is done via the Network icon in the Control Panel window of the Windows NT® 4.0 system (use the Start button on Windows NT® 4.0 to access the Settings/Control Panel menu). The default configuration of Windows® 2000/XP automatically installs the TCP/IP protocol. Refer to the appropriate section in this chapter for more information. Windows® 2000/XP Printing (Printer Driver not yet installed) By default, Windows® 2000/XP systems install with all the necessary software required for you to be able to print. This chapter describes the two most commonly used configurations, Standard TCP/IP Port printing and IPP (Internet Printing Protocol). If you have already installed the printer driver, jump to the printer driver already installed section. Standard TCP/IP Port Printing 1 From the Printers folder select Add Printer. The Add Printer Wizard will now start. Click on Next. 2 Now select the Local Printer option and deselect the Automatically detect and install my Plug and Play printer option. TCP/IP PRINTING 2 - 2 3 Click on Next. 4 You must now select the correct Network printing port. Select Create a new port and select Standard TCP/IP Port port from the pull-down window. 5 When you have done that click Next. 6 The Add Standard TCP/IP Port Wizard will now appear. Click the Next button. 7 Enter the IP address, or name of the printer you wish to configure. The Wizard will automatically enter the Port name information for you. 8 Click the Next button. 9 Windows® 2000/XP will now contact the printer that you specified. If you did not specify the correct IP address or name then you will receive an error message. 10 Click the Finish button to complete the Wizard. 11 Now that you have configured the port, you must specify which printer driver you wish to use. Select the appropriate driver from the list of supported printers. If you are using a driver supplied with the machine on CD-ROM then select the Have Disk option to browse to the CD-ROM. You can also click the Windows Update button to connect directly to Microsoft's support Web site to download printer drivers. 12 When the driver is installed, click the Next button. 13 Specify a name and click the Next button. 14 Now specify if you wish to share the printer, enter the share name and click Next. 15 Continue through the Wizard clicking the Finish button when complete. 2 - 3 TCP/IP PRINTING Windows® 2000/XP Printing (Printer Driver already installed) If you have already installed the printer driver and wish to configure it for network printing, follow these steps: 1 Select the printer driver you wish to configure. 2 Select File and then choose Properties. 3 Click the Ports tab of the driver and click Add Port. 4 Select the port that you wish to use. Typically this would be Standard TCP/IP Port. Then click the New Port... button. 5 The standard TCP/IP Port Wizard will start. Follow the Step 6 to 10 in the Standard TCP/IP Port Printing section. Windows NT® 4.0 Printing If you did not install the TCP/IP protocol during the installation of your Windows NT® 4.0 system (either workstation or server) follow these steps. If you have already installed the TCP/IP protocol, proceed to the next section. 1 Go to the Start button, choose Settings, and then select Control Panel. 2 Run the Network applet by double clicking the Network icon and then click on the Protocols tab. 3 Select Add, and double click on the TCP/IP Protocol. 4 Insert the requested disk(s), or CD-ROM, to copy the required files. 5 Click the Close button. The Windows NT® 4.0 system will review protocol bindings and then you will see the TCP/IP Properties dialog. TCP/IP PRINTING 2 - 4 6 Configure the host IP address, subnet mask, and gateway address in that dialog. Consult your system manager for these addresses. 7 Click OK to exit (your Windows NT® 4.0 or server will need to be re-booted). Windows NT® 4.0 Printing Installing the Brother Peer to Peer Software 1 Start the CD-ROM installation menu program according to the Quick Setup Guide. 2 Select the desired Language and then select Install Optional Applications. Then select the Network Print Software installation program. 3 Click on Next in response to the Welcome message. 4 Select the Brother Peer to Peer Print (LPR) button. 5 Select the desired directory to install the Brother Peer to Peer Print (LPR) files and click on Next. The installation program will create the directory for you if it does not already exist on your disk. 6 Enter the Port name that you wish to use and click OK. The default port name is BLP1. Whichever name you choose, it must be unique and it MUST begin with BLP. 7 You must now enter the actual IP address of the print server in the IP Address field. If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the printer configuration page. By default the NetBIOS name will appear as BRN_xxxxxx where xxxxxx is the last six digits of the Ethernet address. 8 Click the OK button. When prompted you must re-boot your computer. 2 - 5 TCP/IP PRINTING Windows NT® 4.0 Printing Associating to the Printer You must now create a printer on your Windows® system using the standard Windows® printer setup procedure. 1 To do this, go to the Start button, select Settings and then Printers. 2 Double click the Add Printer icon to get the Add Printer Wizard. 3 Select My Computer (not Network Printer) and click on Next. 4 Select the Brother LPR Port (the port name you assigned in step 6 of the "Installing Brother Peer to Peer Software" section in this chapter) and click on Next. 5 Select the desired printer model. If the correct model is not displayed, click on the Have Disk option and insert the CDROM supplied with your printer. 6 If the driver already exists, select Keep Existing Driver (if it does not exist, this step will be skipped), and then click on Next. 7 If desired, change the name of the printer then click Next. 8 If desired, make the printer shared (so other user can access it), and select the operating system(s) that these other computers will be running. Click on Next. 9 Select Yes when you asked Would you like to print a test page?. Click on Finish to complete the installation. You may now print to the printer as if it were a local printer. TCP/IP PRINTING 2 - 6 Windows NT® 4.0 Printing Adding a Second Brother LPR Port You do not need to re-run the install program to add a new Brother LPR port. Instead, press the Start button, select Settings, and open the Printers window. Click on the icon of the printer that you wish to configure, select File from the menu bar, and then choose Properties. Click on the Ports tab and push the Add Port button. In the Printer Ports dialog, highlight Brother LPR Port. Click the New Port button and enter the port name. The default port name is BLP1. If you have already used this name, you will get an error message if you try to use it again, in which case use BLP2, etc... Once you have specified the port name, click the OK button. You will then see the Port Settings dialog. Enter the IP address of the printer that you wish to print to and click OK. And then click Close in the Printer Ports dialog. You should now see the port that you have just created in the Print to the following port(s) setting of the printer driver. Other Sources of Information To learn how to configure the IP address on your machine, see Chapter 11 of this User's Guide. 2 - 7 TCP/IP PRINTING 3 3Peer to Peer Printing How to Print in a Windows® 95/98/Me Peer to Peer network Overview Microsoft's Windows® 95/98/Me operating systems feature built-in networking capabilities. These capabilities allow a Windows® PC to be configured as a client workstation in a file server based network environment. For smaller networks, Windows® 95/98/Me also allows the PC to operate in a peer-to-peer mode. In this mode, the PC can share resources with other PCs on the network without the need for a central file server. Quick Tips: 1 The Automatic Private IP Addressing (APIPA) protocol automatically assigns an IP address from the range: 169.254.1.0 to 169.254.254.255. If you want to disable the APIPA protocol, set APIPA to Off using the machine control panel. For more information, see APIPA on page 10-9. If the APIPA protocol is disabled, the default IP address of a Brother Print/Fax server is 192.0.0.192. To change it, use the control panel, the BRAdmin Professional utility, Web BRAdmin software or let your DHCP server allocate an IP address to the machine. 2 To learn how to configure the IP address on your machine, see chapter 11 of this User's Guide. 3 The default password for Brother Print/Fax servers is access. PEER TO PEER PRINTING 3 - 1 Driver Deployment Wizard This installer includes the Windows® PCL driver and Brother network port driver (LPR and NetBIOS). If the administrator then installs the printer driver and port driver using this software, he can save the file to the File server or send the file in E-mail to users. Then, each user just clicks that file to have the printer driver, port driver, IP address, and so on, automatically copied to their PC. For more information, see the Driver Deployment Wizard User's Guide on the CD-ROM. TCP/IP Printing Our Peer to Peer printing software requires the TCP/IP protocol to be installed on your Windows® peer-to-peer computers and an IP Address has to be defined for the Print/Fax server. Refer to your Windows® documentation for more information on how to configure the TCP/IP protocol on your Windows® PC. If you haven't already done so, configure the IP address of the machine, for more information on IP address configuration, see chapter 11 of this User's Guide. Installing the Brother Peer to Peer Software If you already installed the driver from the printer's CD-ROM Installer and you selected "Brother Peer-to-Peer Network Printer" during the installation then you do not need to install the Brother Network Print Software again. 1 Start the CD-ROM installation menu program according to the Quick Setup Guide. 2 Select the proper model and then the Install Optional Applications menu. Then select Network Print Software installation program. 3 Push the Next button in response to the Welcome message. 4 Select the Brother Peer to Peer Print (LPR) button. 3 - 2 PEER TO PEER PRINTING 5 Select the desired directory to install the Brother Peer to Peer Print (LPR) files and push Next. The installation program will create the directory for you if it does not already exist on your disk. 6 Enter the Port name that you wish to use and click OK. The default port name is BLP1. Whichever name you choose, it must be unique and it MUST begin with BLP. 7 You must now enter the actual IP address of the Print/Fax server in the Printer name or IP address field. If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the name of the print server. As the Print/Fax server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the Print/Fax server. The NetBIOS name can be seen in your printer settings page. By default the NetBIOS name will usually appear as BRN_xxxxxx where xxxxxx is the last six digits of the Ethernet address. Windows® 95/98/Me store the hosts file in the default Windows® directory. By default, the Windows® hosts file is called hosts.sam. If you wish to use the hosts file you must rename the file to hosts with no extension. The.sam extension stands for sample. 8 Click the OK button. When prompted you must re-boot your computer. Associating to the Printer You must now create a printer on your Windows® system using the standard Windows® printer setup procedure. 1 To do this, go the Start button, select Settings and then Printers. 2 Select Add Printer to begin the printer installation. 3 Click Next when you get the Add Printer Wizard window. PEER TO PEER PRINTING 3 - 3 4 Select Local Printer when you are asked how the printers are connected to your computer, and then push Next. 5 Select the correct driver. Click Next when you are done. 6 If you have selected a printer driver that is already being used, you have the option of either keeping the existing driver (recommended) or replacing it. Select the desired option and press Next. 7 Select the Brother LPR port (the port name you assigned in step 6 of the "Installing the Brother Peer to Peer Software" section) and press Next. 8 Enter any desired name for the Brother printer and press Next. For example, you could call the printer "Networked Brother Printer". 9 Windows® will now ask you if you wish to print out a test page, select Yes and then select Finish. You have now finished installing the Peer to Peer Print (LPR) software. 3 - 4 PEER TO PEER PRINTING Adding a Second Brother LPR Port You do not re-run the install program to add a new Brother LPR port. Instead, press the Start button, select Settings, and open the Printers window. Click on the icon of the printer that you wish to configure, select File from the menu bar, and then choose Properties. Click on the Details tab and push the Add Port button. In the Add Port dialog, select the Other radio button and then highlight Brother LPR port. Click OK and enter the port name. The default port name is BLP1. If you have already used this name, you will get an error message if you try to use it again, in which case use BLP2, etc... Once you have specified the port name, click the OK button. You will then see the Port Properties dialog. Enter the IP address of the printer that you wish to print to and click OK. You should now see the port that you have just created in the Print to the following port setting of the printer driver. Other Sources of Information 1 Visit http://solutions.brother.com/ for more information on network printing. 2 To learn how to configure the IP address on your machine, see chapter 11 of this User's Guide. PEER TO PEER PRINTING 3 - 5 4 4NetBIOS Peer to Peer Printing How to Print Using NetBIOS in Windows® 95/98/Me/2000/XP, Windows NT® 4.0, LAN Server and OS/2 Warp Server Overview Brother Print/Fax server range supports SMB (Server Message Block) over the TCP/IP protocol via the NetBIOS interface. This means that just like regular Windows® PC's, Brother printers can appear in your network neighborhood. The main advantage of NetBIOS printing is that you are able to print from legacy DOS applications that are running on PC's that are connected to Microsoft networks. Quick Tips: 1 The Automatic Private IP Addressing (APIPA) protocol automatically assigns an IP address from the range: 169.254.1.0 to 169.254.254.255. If you want to disable the APIPA protocol, set APIPA to Off using the machine control panel. For more information, see APIPA on page 10-9. If the APIPA protocol is disabled, the default IP address of a Brother Print/Fax server is 192.0.0.192. To change it, use the control panel, the BRAdmin Professional utility, Web BRAdmin software or let your DHCP server allocate an IP address to the machine. 2 To learn how to configure the IP address on your machine, see Chapter 11 of this User's Guide . 3 The default password for Brother Print/Fax servers is access. 4 The default domain name of the Print/Fax server is WORKGROUP, to change it use your web browser or the BRAdmin Professional utility. 4 - 1 NETBIOS PEER TO PEER PRINTING Print Server Configuration In order for this function to work, you must correctly change the DOMAIN name or WORKGROUP name to match that of your network. Once this is done, the Print/Fax server will appear automatically in your network neighborhood and you will be able to send print documents to it without having to install additional software. However, in some instances you may find that your Windows® 95/98/Me/2000/XP and Windows NT® 4.0 systems may receive "Printer is busy" error messages when more than one person attempts to access the printer. In this instance Brother has provided the "Brother NetBIOS Port Monitor" software which allows users to continue spooling print jobs while the printer is busy, down or out of paper. The port monitor will hold the jobs until the printer is again available. When you install Windows® 95/98/Me you are asked which workgroup you belong to. The default workgroup name for Windows® 95/98/Me is WORKGROUP, however you could change this to anything you want. With Windows NT® 4.0, Microsoft introduced the concept of "Domains". A domain offers centralized security management whereas a workgroup offers distributed security management. The Print/Fax server does not care if your network consists of a Workgroup or a Domain, the only thing you must tell it is the name of the workgroup or domain. The Brother Print/Fax server automatically has a default workgroup/domain name of WORKGROUP. If you need to change name, you can configure the Brother print server to recognize this. There are three ways of doing this. (If you are unsure about the name of your workgroup or domain, look in the identification tab in your network applet). Use BRAdmin Professional utility (This utility can use the TCP/IP protocol or Netware IPX protocol - no file server necessary.) Use a Web browser (the Print/Fax server must have a valid IP address and your computer must also have a valid IP address); you can configure the IP address by using BRAdmin Professional utility. Use front panel on the machine. For more information, see Chapter 10 of this User's Guide. NETBIOS PEER TO PEER PRINTING 4 - 2 Because of the way that Microsoft networks work, the Print/ Fax server may take several minutes to appear in the network neighborhood. You will also find that the Print/Fax server may take several minutes to disappear from the network neighborhood even if the printer is switched off. This is a feature of Microsoft workgroup and domain based networks. Changing the workgroup/domain name using a web browser You can change the workgroup/domain name using BRAdmin Professional utility. To do this press NetBIOS tab and then enter your workgroup/domain name into the Domain Name text box. You can also use a standard WWW browser to change the NetBIOS name. To do this, connect to the print server using its IP address and then select the Configure NetBIOS option from the Network Configuration screen, then enter your workgroup/domain name into the Domain Name text box. Make sure you submit the changes (click on the Submit button). 4 - 3 NETBIOS PEER TO PEER PRINTING NetBIOS Port Monitor for Windows® 95/98/Me/ 2000/XP and Windows NT® 4.0 This software requires the TCP/IP transport protocols to be installed on your Windows® 95/98/Me/2000/XP and Windows NT® 4.0 computer. To install those protocols refer to your Windows® documentation. If you are using the TCP/IP protocol, the proper IP address should be defined on both the Brother Print/Fax server and your client PC. Installing the Brother NetBIOS Port Monitor If you already installed the driver from the printers CD-ROM Installer and you selected "Brother Peer to Peer Network Printer" during the installation then you do not need to install the Brother Network Print Software again. 1 Start the CD-ROM installation menu program according to the Quick Setup Guide. 2 Select the proper model and then the Install Optional Applications menu. Then select Network Print Software installation program. 3 Push the Next button in response to the Welcome message. 4 Select Brother Peer to Peer Print (NetBIOS) installation 5 Select the desired directory to install the Brother Peer to Peer Print (NetBIOS) files and push Next. 6 Enter the port name that you wish to use. The port name must start with "BNT". For example BNT1. Whichever name you choose, it must be unique. Then press OK. The name must be unique on your PC, however other computers can use the same port name as the name you specify on your PC. NETBIOS PEER TO PEER PRINTING 4 - 4 7 You must now enter the server name and port name for the actual Print/Fax server. You can use the Browse button to search for the Print/Fax server, select the domain/workgroup name, and then the server is listed. If the print server does not automatically appear in your browse list, then you must ensure that the domain name is configured correctly. Otherwise you must enter the name manually. The name should be compliant with UNC (Universal Name Convention). For example: \\NodeName\ServiceName. Where NodeName is the NetBIOS name of the Brother Print/ Fax server (the default name is usually BRN_xxxxxx, where xxxxxx is the last six digits of the Ethernet address), and ServiceName is the service name for NetBIOS of the Print/ Fax server. By default it is BINARY_P1. For example: \\BRN_310107\BINARY_P1 You can find the NetBIOS name and MAC address by printing out the printer configuration page. see Resetting the Print/Fax Sever back to factory settings (Test Switch) on page 13-4 for information on how to print the configuration page on your Print/Fax server. 8 Then press OK. 9 Click the Finish button. You must now restart your computer before you can continue. Associating the Printer 1 You must now create a printer on your Windows® 95/98/Me/ 2000/XP and Windows NT® 4.0 systems using the standard Windows® printer setup procedure. To do this, go the Start button, select Setting and then Printers. Windows® 95/98/Me 2 Select Add Printer to begin the printer installation. 3 Click Next when you get the Add Printer Wizard window. 4 - 5 NETBIOS PEER TO PEER PRINTING 4 Select Local Printer when you are asked how the printer is connected to your computer, and then push Next. 5 Select the correct driver. Click Next when you are done. 6 If you have selected a printer driver that is already being used, you have the option of either keeping the existing driver (recommended) or replacing it. Select the desired option and press Next. 7 Select the Brother NetBIOS Port (the port name you assigned in step 6 of the "Installing the Brother NetBIOS Port Monitor" section and press Next. 8 Enter any desired name for the Brother machine and press Next. For example, you could call the printer "Networked Brother Printer". 9 Windows® will now ask you if you wish to print out a test page, select Yes and then select Finish. You are now ready to print. If necessary, you can share the printer on your PC so that all print jobs are routed through your computer. Windows NT® 4.0 / Windows® 2000/XP 2 Select Add Printer to begin the printer installation. 3 Click Next when you get the Add Printer Wizard window. 4 Select Local printer (Windows® 2000) or Local printer attached to this computer (Windows® XP) when you are asked how the printer is connected to your computer, and then push Next. 5 Select the Brother NetBIOS Port (the port name you assigned in step 7 of the "Installing the Brother NetBIOS Port Monitor" section and press Next. 6 Select the correct driver. Click Next when you are done. NETBIOS PEER TO PEER PRINTING 4 - 6 7 If you have selected a printer driver that is already used, you have the option of either keeping the existing driver (recommended) or replacing it. Select the desired option and press Next. 8 Enter any desired name for the Brother printer and press Next. For example, you could call the printer "Networked Brother Printer". 9 Select Not Shared or Shared and Share Name and press Next. 10 Windows® will now ask you if you wish to print out a test page, select Yes and then select Finish. You are now ready to print. If necessary, you can share the printer on your PC so that all print jobs are routed through your computer. Adding a Second NetBIOS Print Port 1 You do not need to re-run the installation program to add a new NetBIOS port. Instead, press the Start button, select Settings, and open the Printers window. Click on the icon of the printer that you wish to configure, select File from the menu bar, and then choose Properties. Windows® 95/98/Me 2 Click on the Details tab and push the Add Port button. In the Add Port dialog, select the Other radio button and then highlight Brother NetBIOS port. Click OK and enter the port name. The default port name is BNT1. If you have already used this name, you will get an error message if you try to use it again, in which case use BNT2, etc... Once you have specified the port name, click the OK button. You will then see the Port Properties Dialog. Enter the Print/Fax server and port name of the printer that you wish to print to and click OK. You should now see the port that you have just created in the Print to the following port setting of the printer driver. 4 - 7 NETBIOS PEER TO PEER PRINTING Windows NT® 4.0 / Windows® 2000/XP 2 Click on the Port/s tab and push the Add Port button. In the Add Port dialog, highlight Brother NetBIOS port. Click New Port and enter the port name. The default port name is BNT1. If you have already used this name, you will get an error message if you try to use it again, in which case use BNT2, etc... Once you have specified the port name, click the OK button. You will then see the Port Properties Dialog. Enter the Print/Fax server and port name of the printer that you wish to print to and click OK. You should now see the port that you have just created in the Print to the following port setting of the printer driver. Other Sources of Information 1 Visit http://solutions.brother.com/ for more information on network printing. 2 To learn how to configure the IP address on your machine, see Chapter 11 of this User's Guide. NETBIOS PEER TO PEER PRINTING 4 - 8 5 5Configuring Internet Printing for Windows® Internet Printing Installation Overview Brother's Brother Internet Print (BIP) software, for Windows® 95/98/ Me and Windows NT® 4.0, allows a PC user at one location to send a print job to a Brother Printer at a remote location via the Internet. For example, a user on a PC in New York could print a document directly from his Microsoft Excel application program to a printer in Paris. Windows® 2000/XP users can also use this BIP software, but are recommended to use the IPP protocol support that is part of the Windows® 2000/XP operating systems. Skip to the "Windows® 2000 IPP Printing" section of this document. Quick Tips: 1 The Automatic Private IP Addressing (APIPA) protocol automatically assigns an IP address from the range: 169.254.1.0 to 169.254.254.255. If you want to disable the APIPA protocol, set APIPA to Off using the machine control panel. For more information, see APIPA on page 10-9. If the APIPA protocol is disabled, the default IP address of a Brother Print/Fax server is 192.0.0.192. To change it, use the control panel, the BRAdmin Professional utility, Web BRAdmin software or let your DHCP server allocate an IP address to the machine. 2 To learn how to configure the IP address on your machine, see Chapter 11 of this User's Guide. 3 The default password for Brother Print/Fax servers is access. 4 Windows® 2000/XP users can print using TCP/IP using the standard Network Printing software and IPP protocol software built into any Windows® 2000/XP installation. 5 - 1 CONFIGURING INTERNET PRINTING FOR WINDOWS® 5 Windows® 95/98/Me users can send print jobs using the IPP protocol via Windows® 2000 computer, provided that the Microsoft Internet Print Services software is installed on the client PC, Internet Information Server (IIS) is installed and running on the server and that the client PC is using version 4 or later of Microsoft Internet Explorer. Brother Internet Print General Information The BIP software is installed using a standard Windows® 95/98/Me/ 2000/XP and Windows NT® 4.0 Installation Wizard. It creates a virtual port on the Windows® 95/98/Me/2000/XP and Windows NT® 4.0 PC that operates in a similar way to the standard LPT1 printer port from the application program point of view. The user can use the Windows® 95/98/Me/2000/XP and Windows NT® 4.0 Print Manager to create a printer that uses this port along with a standard Windows® 95/98/Me/2000/XP and Windows NT® 4.0-compatible printer. Any Windows® 95/98/Me/2000/XP and Windows NT® 4.0 applications program can therefore print to this printer (and hence to the virtual port) without modification or operational procedure. When a job is printed to the BIP virtual port, it is actually MIMEencoded (converted to a standard Internet E-mail message) and sent out to a Brother Print/Fax server at the remote location. This means that BIP is compatible with most common E-mail software packages. The only requirement is that the E-mail server be capable of sending E-mail message over the Internet. In more detail, the procedure works in the following way: If you are connected to a Local Area Network, the E-mail message is passed to the E-mail server, which in turn transmits the message out over the Internet using the SMTP protocol (Simple Mail Transport Protocol) to the remote Print/Fax server. If you are connecting via a modem directly to an Internet Service Provider (ISP), the ISP handles the routing of the E-mail to the remote Print/Fax server. CONFIGURING INTERNET PRINTING FOR WINDOWS® 5 - 2 At the remote site, an E-mail server receives the E-mail message. The remote Print/Fax server, which has its own E-mail address, uses the POP3 protocol (Post Office Protocol 3) to download the E-mail message from the E-mail server. It then decodes the attachment and prints it out on the printer. If an E-mail is received that has not been configured to use the BIP virtual port driver, the printer will print the E-mail out as a text document. Brother Internet Print: Configuring the Brother Print/Fax Server The Print/Fax server can be configured using BRAdmin Professional utility or by using a web browser. Print Server Configuration Checklist Before configuring the print server to receive BIP jobs, be sure that the E-mail server at the remote site (the receiving end) is configured to handle the TCP/IP POP3, and SMTP protocols (SMTP is only required if the notification feature is enabled). 1 Configure the POP3 server on the E-mail server at the remote site with a mail account (Mailbox name) and password for the Brother Print/Fax server (generally, the mail account name will be the first part of the Email address; for example, if you assign the E-mail address emailprinter@xyz.com, then the mail account name would be emailprinter). 2 Make sure that the Print/Fax server is installed and running with TCP/IP enabled and has a valid IP address assigned to it. Because access to the E-mail server on most networks is usually restricted, you may need to have your network administrator check the configuration and add the mail account. 5 - 3 CONFIGURING INTERNET PRINTING FOR WINDOWS® Brother Internet Print: Using BRAdmin Professional utility to Configure the Print Server Skip this section if you wish to use the Web Browser to configure the Print/Fax server. Using the BRAdmin Professional utility, you can configure the Brother print server using the TCP/IP protocol, or the IPX protocol. The steps required to configure the Print/Fax server to receive print jobs from a Windows® 95/98/Me/2000/XP and Windows NT® 4.0 PC running the BIP software are as follows. 1 Start BRAdmin Professional utility. 2 Select the node name of the desired Brother Print/Fax server from the list and double click on it. (the default node name is usually BRN_xxxxxx, where xxxxxx is the last six digits of the Ethernet address (MAC address)). You will be prompted for a password; the default password is access. You can find the node name and MAC address by printing out the machine configuration page. For information on how to print the configuration page on your Print/Fax server, see Resetting the Print/Fax Sever back to factory settings (Test Switch) on page 13-4. 3 Click on the POP3/SMTP tab. 4 Enter the address of the POP3 server (consult your network administrator if you do not know this address). 5 Enter the mailbox name for the remote Brother Print/Fax server. Usually this will be the first part of the E-mail address (for example, if the E-mail address of the print server is emailprinter@xyz, then the mailbox name would be emailprinter). 6 Enter the password for the mailbox, if any. CONFIGURING INTERNET PRINTING FOR WINDOWS® 5 - 4