User manual BROTHER MFC-8860DN - Network Guide

Multi-Protocol On-board Multi-function Print Server NETWORK USER'S GUIDE MFC-8460N MFC-8860DN DCP-8065DN Please read this manual thoroughly before using this machine on your network. You can print or view this manual from the CD-ROM at any time, please keep the CD-ROM in a convenient place for quick and easy reference at all times. The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your printing needs. Download the latest drivers and utilities for your machine, read FAQs and troubleshooting tips or learn about special printing solutions. Version 0 Definitions of warnings, cautions, and notes We use the following icon throughout this User's Guide: Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Trademarks Brother and the Brother logo are registered trademarks and BRAdmin Professional is a trademark of Brother Industries, Ltd. UNIX is a registered trademark of The Open Group. Apple, Macintosh, and LaserWriter are registered trademarks of Apple Computer, Inc. HP, Hewlett-Packard, Jetdirect and PCL are registered trademarks of Hewlett-Packard Company. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation. OpenLDAP is a registered trademark of the OpenLDAP Foundation. All other terms, brand and product names mentioned in this User's Guide are registered trademarks or trademarks of their respective companies. OpenLDAP Statements This product includes software developed by the OpenLDAP Project. Unless otherwise expressly stated herein, The OpenLDAP Public License Version 2.8 shall be applied to individual files. Copyright 1998-2005 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License. A copy of this license is available in the file LICENSE in the top-level directory of the distribution or, alternatively, at . Portions Copyright 1999 Lars Uffmann. Portions Copyright 1998 A. Hartgers. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License. Portions Copyright ©1990, 1993-1996 Regents of the University of Michigan. All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission. This software is provided ``as is'' without express or implied warranty. i Portions Copyright ©1999, 2000 Novell, Inc. All Rights Reserved. THIS WORK IS SUBJECT TO U.S. AND INTERNATIONAL COPYRIGHT LAWS AND TREATIES. USE, MODIFICATION, AND REDISTRIBUTION OF THIS WORK IS SUBJECT TO VERSION 2.0.1 OF THE OPENLDAP PUBLIC LICENSE, A COPY OF WHICH IS AVAILABLE AT HTTP://WWW.OPENLDAP.ORG/LICENSE.HTML OR IN THE FILE "LICENSE" IN THE TOP-LEVEL DIRECTORY OF THE DISTRIBUTION. ANY USE OR EXPLOITATION OF THIS WORK OTHER THAN AS AUTHORIZED IN VERSION 2.0.1 OF THE OPENLDAP PUBLIC LICENSE, OR OTHER PRIOR WRITTEN CONSENT FROM NOVELL, COULD SUBJECT THE PERPETRATOR TO CRIMINAL AND CIVIL LIABILITY. Portions Copyright ©The Internet Society (1997). see RFC 2251 for full legal notices. The OpenLDAP Public License Version 2.8, 17 August 2003 Redistribution and use of this software and associated documentation ("Software"), with or without modification, are permitted provided that the following conditions are met: 1. Redistributions in source form must retain copyright statements and notices, 2. 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THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. RFC 2251 Full Copyright Statement Copyright ©The Internet Society (1997). All Rights Reserved. This document and translations of it may be copied and furnished to others, and derivative works that comment on or otherwise explain it or assist in its implementation may be prepared, copied, published and distributed, in whole or in part, without restriction of any kind, provided that the above copyright notice and iii this paragraph are included on all such copies and derivative works. However, this document itself may not be modified in any way, such as by removing the copyright notice or references to the Internet Society or other Internet organizations, except as needed for the purpose of developing Internet standards in which case the procedures for copyrights defined in the Internet Standards process must be followed, or as required to translate it into languages other than English. The limited permissions granted above are perpetual and will not be revoked by the Internet Society or its successors or assigns. This document and the information contained herein is provided on an "AS IS" basis and THE INTERNET SOCIETY AND THE INTERNET ENGINEERING TASK FORCE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OF THE INFORMATION HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Compilation and publication notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product's descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. ©2006 Brother Industries Ltd. iv IMPORTANT NOTE: For technical and operational assistance, you must call the country where you purchased the machine. Calls must be made from within that country. In USA In Canada In Europe 1-800-284-4329 1-877-BROTHER Visit http://www.brother.com for contact information on your local Brother office. If you have any comments or suggestions, please write to us at: In Europe European Technical Services 1 Tame Street Audenshaw Manchester, M34 5JE UK In USA Customer Support Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 In Canada Brother International Corporation (Canada), Ltd. - Marketing Dept. 1, rue Hôtel de Ville Dollard-des-Ormeaux, PQ, Canada H9B 3H6 Brother fax-back system (USA) Brother has set up an easy-to-use fax-back system so you can get instant answers to common technical questions and information about all our products. This is available 24 hours a day, seven days a week. You can use the system to send the information to any fax machine. Call the number below and follow the recorded instructions to receive a fax about how to use the system and an Index of the subjects you can get information about. v In USA only 1-800-521-2846 Service center locator (USA) For the location of a Brother authorized service center, call 1-800-284-4357. Service center locations (Canada) For the location of a Brother authorized service center, call 1-877-BROTHER. Internet addresses Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities: http://solutions.brother.com (In USA Only) For Brother Accessories & Supplies: http://www.brothermall.com vi Table of contents 1 Introduction Overview................................................................................................................................................1 Network function features ......................................................................................................................2 Network printing...............................................................................................................................2 Network scanning ............................................................................................................................2 Network PC-FAX (Not available for DCP-8065DN).........................................................................2 Fax to server....................................................................................................................................2 Management utility ..........................................................................................................................2 BRAdmin Professional (for Windows®) .......................................................................................2 BRAdmin Light (for Mac OS® X 10.2.4 or greater) ......................................................................2 Remote Setup (Not available for DCP-8065DN) .........................................................................3 Types of Network Connections..............................................................................................................3 Network Connection Example .........................................................................................................3 Peer-to-Peer printing using TCP/IP .............................................................................................3 Network Shared Printing..............................................................................................................4 Protocols................................................................................................................................................5 TCP/IP Protocols .............................................................................................................................5 DHCP/BOOTP/RARP..................................................................................................................5 APIPA ..........................................................................................................................................5 DNS client....................................................................................................................................5 LPR/LPD .....................................................................................................................................5 Port 9100 .....................................................................................................................................5 SMTP client .................................................................................................................................6 IPP...............................................................................................................................................6 mDNS ..........................................................................................................................................6 TELNET.......................................................................................................................................6 SNMP ..........................................................................................................................................6 Web server (HTTP) .....................................................................................................................6 FTP..............................................................................................................................................6 LDAP ...........................................................................................................................................6 IPv6 .............................................................................................................................................6 2 Configuring your network printer Overview................................................................................................................................................7 IP addresses, subnet masks and gateways ..........................................................................................7 IP address .......................................................................................................................................7 Subnet mask....................................................................................................................................8 Gateway (and router).......................................................................................................................8 Setting the IP address and subnet mask ...............................................................................................9 Using the BRAdmin Professional utility and the TCP/IP protocol to configure your network printer (for Windows® only) ................................................................................................9 BRAdmin Professional utility .......................................................................................................9 How to configure your machine using the BRAdmin Professional utility .....................................9 Using the control panel to configure your machine for a network..................................................10 Using other methods to configure your machine for a network .....................................................10 Changing the print server settings .......................................................................................................10 Using the BRAdmin Professional utility to change the print server settings (for Windows® only) .......................................................................................................................10 vii Using a HTTP (web browser) to change the print/scan settings ...................................................11 Using the Remote Setup to change the print server settings (for Windows® and Mac OS® X 10.2.4 or greater) (Not available for DCP-8065DN) ................11 Remote Setup for Windows® .....................................................................................................11 Remote Setup for Macintosh® ...................................................................................................12 3 Control Panel Setup LAN Main Setup Menu.........................................................................................................................13 Setup TCP/IP.................................................................................................................................13 BOOT Method ...........................................................................................................................13 IP Address .................................................................................................................................15 Subnet Mask .............................................................................................................................16 Gateway ....................................................................................................................................16 Node Name ...............................................................................................................................16 WINS Config..............................................................................................................................17 WINS Server..............................................................................................................................17 DNS Server ...............................................................................................................................18 APIPA ........................................................................................................................................18 IPv6 ...........................................................................................................................................19 Ethernet .........................................................................................................................................19 Setup I-Fax (MFC-8860DN only)...................................................................................................20 SMTP Server address ...............................................................................................................20 POP3 Server address................................................................................................................20 Mailbox Name............................................................................................................................21 Mailbox Pwd ..............................................................................................................................21 Setup Mail RX (MFC-8860DN only) ..............................................................................................22 Auto Polling ...............................................................................................................................22 Poll Frequency...........................................................................................................................22 Header.......................................................................................................................................22 Del Error Mail.............................................................................................................................23 Notification.................................................................................................................................23 Setup Mail TX (MFC-8860DN only)...............................................................................................23 Sender Subject ..........................................................................................................................23 Size Limit ...................................................................................................................................24 Notification.................................................................................................................................24 Setup Relay (MFC-8860DN only)..................................................................................................25 Rly Broadcast ............................................................................................................................25 Relay Domain ............................................................................................................................25 Relay Report..............................................................................................................................26 Scan to E-mail (E-mail server) (MFC-8860DN only) .....................................................................26 Colour File Type for Scan to E-mail (E-mail server) ..................................................................26 Black and White File Type for Scan to E-mail (E-mail server)...................................................26 Scan to FTP...................................................................................................................................27 Colour File Type for Scan to FTP ..............................................................................................27 Black and White File Type for Scan to FTP...............................................................................27 Fax to Server (MFC-8860DN only)................................................................................................28 Setting Fax to Server to On .......................................................................................................29 How to Operate .........................................................................................................................29 Time Zone (MFC-8860DN only) ....................................................................................................30 Windows® Time Zone Setting....................................................................................................30 Restoring the network settings to factory default...........................................................................30 Printing the Network Configuration List .........................................................................................31 viii 4 Network printing from Windows® basic TCP/IP Peer-to-Peer printing Overview..............................................................................................................................................32 For Windows® 98/Me/NT®/2000/XP users...........................................................................................32 Configuring the standard TCP/IP port ...........................................................................................32 Printer driver not yet installed ....................................................................................................32 Printer driver already installed ...................................................................................................33 For Windows NT® 4.0 users ................................................................................................................33 Installing the TCP/IP protocol ........................................................................................................33 Other sources of information ...............................................................................................................34 5 Internet printing for Windows® Overview..............................................................................................................................................35 Quick Tips..................................................................................................................................35 Brother Internet Print General Information ....................................................................................35 Brother Internet Print: Configuring the Brother Print Server ..........................................................36 Print Server Configuration Checklist..........................................................................................36 Brother Internet Print: Using the BRAdmin Professional utility to Configure the Print Server .......37 Brother Internet Print: Using a Web Browser to Configure the Print Server..................................38 Brother Internet Print: Installing the BIP software on Windows® 98/Me/2000/XP and Windows NT® 4.0 ...................................................................................................................38 Setup from CD-ROM .................................................................................................................38 Adding a Second Brother Internet Port..........................................................................................40 Windows® 2000/XP IPP printing....................................................................................................41 Specifying a different URL.............................................................................................................43 Other sources of information ...............................................................................................................43 6 Network printing from a Macintosh® Overview..............................................................................................................................................44 How to select the print server (TCP/IP) (Mac OS® X 10.2.4 or greater) ........................................44 How to select the print server (TCP/IP) (Mac OS® 9.1 - 9.2) .........................................................46 Changing the print server settings .......................................................................................................48 Changing the configuration using a web browser..........................................................................48 Changing the configuration using the Remote Setup ....................................................................48 Using the BRAdmin Light utility to change the print server settings (for Mac OS® X 10.2.4 or greater) .................................................................................................48 Other sources of information ...............................................................................................................49 7 Web Based Management Overview..............................................................................................................................................50 How to connect to your machine using a Browser ........................................................................51 Password Information....................................................................................................................51 Changing the Scan to FTP configuration using a Browser (Not available for DCP-8065DN) ...................................................................................................51 Changing the LDAP configuration using a Browser (MFC-8860DN only) .....................................52 8 LDAP Operation (MFC-8860DN only) Overview..............................................................................................................................................53 ix Changing the LDAP configuration using a Browser ......................................................................53 LDAP operation using the control panel ........................................................................................53 9 Internet FAX (MFC-8860DN only) Overview..............................................................................................................................................55 Getting Connected ....................................................................................................................55 Control Panel Key Functions .........................................................................................................56 Sending an Internet Fax ................................................................................................................56 Manually Entering Text..................................................................................................................57 Receiving E-mail or Internet Fax ...................................................................................................57 Receiving an Internet Fax to a PC.................................................................................................58 Forwarding Received E-mail and Fax Messages ..........................................................................58 Relay Broadcasting .......................................................................................................................58 Relay Broadcast from a machine ..............................................................................................59 Sending to multiple phone numbers: .........................................................................................59 Outlook 97/98/2000/2002/2003: ................................................................................................60 TX Verification Mail........................................................................................................................60 Setup Mail (TX)..............................................................................................................................61 Setup Mail (RX) .............................................................................................................................61 Error mail .......................................................................................................................................61 Important information on Internet Fax ...........................................................................................62 10 Troubleshooting Overview..............................................................................................................................................63 General problems ................................................................................................................................63 CD-ROM is inserted, but does not start automatically...............................................................63 How to reset the Brother print server to factory default .............................................................63 Network print software installation problems .......................................................................................63 The Brother print server is not found during setup of the network print software installation or from the printer driver of the Brother machine in Windows®. ..............................63 The Brother print server is not found using the Simple Network Configuration capabilities of Mac OS® X. ........................................................................................................63 Printing problems.................................................................................................................................66 Print job is not printed................................................................................................................66 Error during printing...................................................................................................................67 Protocol-specific troubleshooting.........................................................................................................67 Windows® 2000/XP IPP troubleshooting .......................................................................................67 Want to use a different Port number other than 631. ................................................................67 Get More Info option in Windows® 2000 not working ................................................................67 Web browser troubleshooting (TCP/IP).........................................................................................68 LDAP troubleshooting....................................................................................................................68 A Appendix A Using services .....................................................................................................................................69 Other ways to set the IP address (for advanced users and Administrators)........................................69 Using DHCP to configure the IP address ......................................................................................69 Using BOOTP to configure the IP address....................................................................................70 Using RARP to configure the IP address ......................................................................................70 Using APIPA to configure the IP address......................................................................................71 Using ARP to configure the IP address .........................................................................................71 x Windows® systems ....................................................................................................................71 UNIX®/Linux systems ................................................................................................................72 Using the TELNET console to configure the IP address ...............................................................72 Using the Brother Web BRAdmin server software for IIS* to configure the IP address ................73 Installation when using a Network Print Queue or Share (printer driver only) .....................................74 Multi-function Print Server specifications.............................................................................................75 Function Table and Default Factory Settings.......................................................................................76 Entering Text .......................................................................................................................................78 I Index xi 1 Introduction Overview The Brother machine can be shared on a 10/100 MB wired Ethernet network using the internal network print server. The print server supports various functions and methods of connection depending on the operating system you are running on a network supporting TCP/IP. These functions include printing, scanning, PC-FAX send, PC-FAX receive, Remote Setup and Status Monitor. The following chart shows what network features and connections are supported by each operating system. 1 Operating Systems 10/100 BASE-TX Wired Ethernet (TCP/IP) Printing Scanning PC-Fax Send* PC-Fax Receive* Remote Setup* Status Monitor Windows® 98/98SE/Me/ 2000/XP/XP Professional x64 Edition Windows NT® 4.0 Mac OS® X 10.2.4 or greater Mac OS® 9.1-9.2 * PC-FAX Send, PC-FAX Receive and Remote Setup functions are not available for DCP-8065DN To use the Brother machine through a network, you need to configure the print server, and set up the computers you use. In this chapter, you will learn the basic concept of the network function, connection and protocols. In Chapter 2, you will read information on network configuration. In Chapter 3, you will learn how to configure the print server using the control panel. Chapter 4 through Chapter 6 describe how to configure your print server with your operating system: Chapter 2: Configuring your network printer Chapter 3: Control Panel Setup Chapter 4: Network printing from Windows® basic TCP/IP Peer-to-Peer printing Chapter 5: Internet printing for Windows® Chapter 6: Network printing from a Macintosh® 1 Introduction Network function features Brother machine has the following basic network functions. Network printing The print server provides printing services for Windows® 98/98SE/Me/NT®/2000/XP supporting the TCP/IP protocols and Macintosh® supporting TCP/IP (Mac OS® 9.1-9.2 / Mac OS® X 10.2.4 or greater for a wired network). 1 Network scanning You can scan documents over the network to your computer or to a central server (See Chapter 4 for Windows® and Chapter 10 for Macintosh® of the Software User's Guide on the CD-ROM). Network PC-FAX (Not available for DCP-8065DN) You can directly send and receive a PC file as a PC-FAX on your network (See Chapter 6 for Windows® and Chapter 7 for Macintosh® of the Software User's Guide on the CD-ROM for complete description). Fax to server The Fax to Server feature allows the machine to scan documents and send them via a separate fax server. Unlike Internet Fax or I-Fax, the Fax to Server feature utilizes a server to send the documents as fax data over phone or T-1 lines. Management utility BRAdmin Professional (for Windows®) The BRAdmin Professional utility provides powerful, easy to use configuration and management of fax and network settings. BRAdmin Light (for Mac OS® X 10.2.4 or greater) BRAdmin Light is a utility for viewing machine status and configuring network settings from a computer running Mac OS® X 10.2.4 or greater. 2 Introduction Remote Setup (Not available for DCP-8065DN) The Remote Setup software allows you to configure network settings from a Windows® or Macintosh® (Mac OS® X 10.2.4 or greater). (See Chapter 5 for Windows® and Chapter 11for Macintosh® of the Software User's Guide on the CD-ROM). 1 Types of Network Connections Generally speaking, there are two types of networks: A Peer-to-Peer network and a shared Network. Network Connection Example Peer-to-Peer printing using TCP/IP In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no central server controlling File access or Printer sharing. Windows R Windows R Windows R Network printer (your machine) TCP/IP Switch or Router TCP/IP In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier to configure than the Network Shared Printing method described on the following page. See Network Shared Printing on page 1-4. Each computer must use the TCP/IP Protocol. The Brother machine needs an appropriate IP address configuration. If you are using a router, the Gateway address must be configured on the computers and the Brother machine. 3 Introduction Network Shared Printing In a Network Shared environment, each computer sends data via a centrally controlled computer. This type of computer is often called a "Server" or a "Print Server". Its job is to control the printing of all print jobs. 1 Windows R Windows R Windows R TCP/IP Windows R Also known as "Server" or "Print Server" Network printer (your machine) Network Shared In a larger network, we recommend a Network Shared printing environment. The "Server" or the "Print Server" must use the TCP/IP Print Protocol. The Brother machine needs an appropriate IP address configuration unless the machine is shared via the parallel port or USB port of the server. 4 Introduction Protocols TCP/IP Protocols 1 Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain access to network-connected resources. The print server used on this Brother product supports the TCP/IP (Transmission Control Protocol/Internet Protocol) protocols. TCP/IP is the most popular set of protocols and can be used in almost all operating systems such as Windows®, Macintosh® and Linux. The following TCP/IP protocols are available on this Brother product. DHCP/BOOTP/RARP By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured. Note To use the DHCP/BOOTP/RARP protocols, please contact your Network Administrator. APIPA If you do not assign an IP address manually (using the MFL-Pro Suite Installation or BRAdmin software) or automatically (using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA) protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. DNS client The Brother print server supports the Domain Name Service (DNS) client function. This function allows the print server to communicate with other devices by using its DNS name. LPR/LPD Commonly used printing protocol on a TCP/IP network. Port 9100 Another commonly used printing protocol on a TCP/IP network. 5 Introduction SMTP client The Simple Mail Transfer Protocol (SMTP) allows the Brother machine to send and receive e-mails. IPP The Internet Printing Protocol (IPP Version 1.0) allows you to print documents via the internet. 1 mDNS mDNS allows the Brother print server to automatically configure itself to work in a Mac OS® X Simple Network Configured system. (Mac OS® X 10.2.4 or greater). TELNET The Brother print server supports TELNET server for command line configuration. SNMP Simple Network Management Protocol (SNMP) is used to manage network devices including computers, routers and Brother network ready machines. Web server (HTTP) The Brother print server is equipped with a built in web server that allows you to monitor its status or change its configuration settings. Note We recommend Internet Explorer 6.0 (or higher) or Netscape Navigator 7.1 (or higher). If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1. FTP File Transfer Protocol (FTP) allows the Brother machine to scan black and white or colour documents directly to an FTP server located locally on your network or on the internet. LDAP Lightweight Directory Access Protocol (LDAP) allows the Brother machine to search for information such as fax numbers and E-mail addresses from an LDAP server. IPv6 This machine is compatible with the IPv6, the next generation internet protocol. For more information on the IPv6 protocol, visit http://solutions.brother.com. 6 2 Configuring your network printer Overview Before you can use your Brother machine on your network, you need to install the Brother software and also configure the appropriate TCP/IP network settings on the machine itself. To do this, we recommend that you use the automatic installer on the Brother CD-ROM as this will guide you through the software and network installation. If you do not wish to use the automatic installer, or you do not understand some of the terms used by the automatic installer, refer to the remainder of this chapter for more information. Note If you do not wish to, or are unable to use the automatic installer or any of Brother's software tools, you can also use the machine's control panel to change network settings. For more information, see Control Panel Setup on page 13. 2 IP addresses, subnet masks and gateways To use the machine in a networked TCP/IP environment, you need to configure its IP address and subnet mask. The IP address you assign to the print server must be on the same logical network as your host computers. If it is not, you must properly configure the subnet mask and the gateway address. IP address An IP address is a series of numbers that identifies each device connected to a network. An IP address consists of four numbers separated by dots. Each number is between 0 and 255. Example: In a small network, you would normally change the final number. 192.168.1.1, 192.168.1.2, 192.168.1.3 If you have a DHCP/BOOTP/RARP server in your network (typically a UNIX®/Linux or Windows® 2000/XP network) the print server will automatically obtain its IP address from that server. Note On smaller networks, the DHCP server may be the Router. For more information on DHCP, BOOTP and RARP, see Using DHCP to configure the IP address on page 69, Using BOOTP to configure the IP address on page 70 and Using RARP to configure the IP address on page 70. 7 Configuring your network printer If you do not have a DHCP/BOOTP/RARP server, the Automatic Private IP Addressing (APIPA) protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. For more information on APIPA, see Using APIPA to configure the IP address on page 71. If the APIPA protocol is disabled, the default IP address of a Brother print server is 192.0.0.192. However, you can easily change this IP address number to match with the IP address details of your network. For information on how to change the IP address, see Setting the IP address and subnet mask on page 9. 2 Subnet mask Subnet masks restrict network communication. Example: PC1 can talk to PC2 PC1 IP Address:192.168.1.2 Subnet Mask: 255.255.255.0 PC2 IP Address:192.168.1.3 Subnet Mask: 255.255.255.0 Note 0 denotes that there is no limit to communication at this part of the address. In the above example, we can communicate with anything that has an IP address that begins with 192.168.1.X Gateway (and router) A gateway is a network point that acts as an entrance to another network and sends data transmitted via the network to an exact destination. The router knows where to direct data that arrives at the gateway. If a destination is located at an external network, the router transmits data to the external network. If your network communicates with other networks, you may need to configure the Gateway IP address. If you do not know the Gateway IP address then contact your Network Administrator. 8 Configuring your network printer Setting the IP address and subnet mask Using the BRAdmin Professional utility and the TCP/IP protocol to configure your network printer (for Windows® only) BRAdmin Professional utility The BRAdmin Professional utility is designed to allow you to manage your network connected Brother machines in a TCP/IP environment. 2 How to configure your machine using the BRAdmin Professional utility Note · Please use the BRAdmin Professional utility that was supplied on the CD-ROM of your Brother product. You can also download the latest Brother BRAdmin Professional utility from http://solutions.brother.com. This utility is only available for Windows® users. · If you are using Personal Firewall software (e.g. the Internet Connection Firewall available in Windows® XP), disable it. Once you are sure that you can print, re-start your Personal Firewall software. · Node name: Node name appears in current BRAdmin Professional window. The default Node name is "BRN_xxxxxx" ("xxxxxx" is the last six digits of Ethernet address.). · The default password for Brother print servers is "access". 1 2 3 Start the BRAdmin Professional utility (from Windows® 98/98SE/Me, Windows NT® 4.0 and Windows® 2000/XP), by clicking Start / Programs / Brother Administrator Utilities / Brother BRAdmin Professional Utilities / BRAdmin Professional. Select TCP/IP in the left frame of the main BRAdmin window. Select Search Active Devices from the Devices menu. BRAdmin Professional will search for new devices automatically. 9 Configuring your network printer Note · If the print server is set to its factory default settings without using a DHCP/BOOTP/RARP server, the device will appear as an APIPA device in the BRAdmin Professional utility screen. · You can find the node name and IP address by printing the Network Configuration List. See Printing the Network Configuration List on page 31 for information on how to print the Network Configuration List on your print server. 2 4 5 6 7 Double-click the unconfigured device. Enter the IP address, Subnet Mask and Gateway (if needed) of your print server. Click OK. With the correctly programmed IP address, you will see the Brother print server in the device list. Using the control panel to configure your machine for a network You can configure your machine for a network using the control panel LAN menu. See Control Panel Setup on page 13. Using other methods to configure your machine for a network You can configure your machine for a network using other methods. See Other ways to set the IP address (for advanced users and Administrators) on page 69. Changing the print server settings Using the BRAdmin Professional utility to change the print server settings (for Windows® only) 1 2 3 4 5 Start the BRAdmin Professional utility (from Windows® 98/Me, Windows NT® 4.0 and Windows® 2000/XP), by clicking Start / Programs / Brother Administrator Utilities / Brother BRAdmin Professional Utilities / BRAdmin Professional. Select TCP/IP in the left frame of the main BRAdmin window. Select the print server which you want to configure, in the right frame of the main BRAdmin window. Select Configure Print Server from the Control menu. Enter a password. The default Password is "access". 10 Configuring your network printer 6 You can now change the print server settings. Using a HTTP (web browser) to change the print/scan settings A standard web browser (we recommend Microsoft Internet Explorer® version 6.0 or later, or Netscape Navigator® version 7.1 or later) can be used to change your print server settings using the HTTP (Hyper Text Transfer Protocol). To use a web browser, you must have assigned an IP address to the print server. 2 1 Type http://printer_ip_address/ into your browser. (Where printer_ip_address is the IP address or the print server name) For example: http://192.168.1.2/ (if the printer's IP address is 192.168.1.2.) Note If you have edited the hosts file on your computer or are using Domain Name System (DNS), you can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List. See Printing the Network Configuration List on page 31 for information on how to print the Network Configuration List on your print server. The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as BRN_xxxxxx where xxxxxx is the last six digits of the Ethernet address. 2 3 4 5 6 Click Network Configuration. Enter a user name and a password. The User Name is "admin" and the default Password is "access". Click OK. Click Configure TCP/IP. You can now change the printer server settings. Using the Remote Setup to change the print server settings (for Windows® and Mac OS® X 10.2.4 or greater) (Not available for DCP-8065DN) Remote Setup for Windows® The Remote Setup application allows you to configure network settings from a Windows® application. When you access this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. 1 2 Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, Remote Setup, then MFC-XXXX LAN (where XXXX is your model name). Enter a password. The default Password is "access". 11 Configuring your network printer 3 4 Click TCP/IP. You can now change the print server settings. Remote Setup for Macintosh® The Remote Setup application allows you to configure many MFC settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine. 2 1 2 3 4 5 Double click the Macintosh HD icon on your desktop, Library, Printers, Brother, then Utilities. Double click the Remote Setup icon. Enter a password. The default Password is "access". Click TCP/IP. You can now change the print server settings. 12 3 Control Panel Setup LAN Main Setup Menu The control panel LAN menu section can be used to configure network settings. Press Menu, then press number 6 for MFC-8460N and MFC-8860DN, 4 for DCP-8065DN and then proceed to the menu selection you wish to configure. Please note that the machine is supplied with Remote Setup applications for Windows® and Macintosh®, the BRAdmin Professional utility for Windows®, BRAdmin Light utility for Mac OS® X 10.2.4 or greater and HTTP protocol (web based management) for Windows® and Macintosh®, which also can be used to configure many aspects of the network. See Changing the print server settings on page 10 for Windows® and Changing the print server settings on page 48 for Macintosh®. 3 Setup TCP/IP This menu has ten sections: Boot Method, IP Address, Subnet Mask, Gateway, Node Name, WINS Config, WINS Server, DNS Server, APIPA and IPv6. BOOT Method 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 1. (For DCP-8065DN) Press Menu, 4, 1, 1. Press or to select Auto, Static, RARP, BOOTP or DHCP. Press OK. Press Stop/Exit. Auto mode In this mode, the machine will scan the network for a DHCP server, if it can find one, and if the DHCP server is configured to allocate an IP address to the machine, then the IP address supplied by the DHCP server will be used. If no DHCP server is available, the machine will scan for a BOOTP server. If a BOOTP server is available, and it is configured correctly, the machine will take its IP address from the BOOTP server. If a BOOTP server is not available, the machine will scan for a RARP server. If a RARP server also does not answer, the machine will use an APIPA address, see Using APIPA to configure the IP address on page 71. This whole process can take 2 to 3 minutes so we recommend printing a Network Configuration List to confirm the network settings are set correctly. Static mode In this mode the machine's IP address must be manually assigned. Once entered the IP address is locked to the assigned address. 13 Control Panel Setup RARP mode Brother print server IP address can be configured using the Reverse ARP (RARP) facility on your host computer. This is done by editing the /etc/ethers file (if this file does not exist, you can create it) with an entry similar to the following: 00:80:77:31:01:07 BRN_310107 3 Where the first entry is the Ethernet address of the print server and the second entry is the name of the print server (the name must be the same as the one you put in the /etc/hosts file). If the RARP daemon is not already running, start it (depending on the system the command can be rarpd, rarpd -a, in.rarpd -a or something else; type man rarpd or refer to your system documentation for additional information). To verify that the RARP daemon is running on a Berkeley UNIX-based system, type the following command: ps -ax | grep -v grep | grep rarpd For AT&T UNIX-based systems, type: ps -ef | grep -v grep | grep rarpd The Brother print server will get the IP address from the RARP daemon when it is powered on. BOOTP mode BOOTP is an alternative to RARP. However, unlike RARP, it is able to configure the subnet mask and gateway. In order to use BOOTP to configure the IP address make sure that BOOTP is installed and running on your host computer (it should appear in the /etc/services file on your host as a real service; type man bootpd or refer to your system documentation for information). BOOTP is usually started up via the /etc/inetd.conf file, so you may need to enable it by removing the "#" in front of the bootp entry in that file. For example, a typical bootp entry in the /etc/inetd.conf file would be: #bootp dgram udp wait /usr/etc/bootpd bootpd -i Note Depending on the system, this entry might be called "bootps" instead of "bootp". In order to enable BOOTP, simply use an editor to delete the "#" (if there is no "#", then BOOTP is already enabled). Then edit the BOOTP configuration file (usually /etc/bootptab) and enter the name, network type (1 for Ethernet), Ethernet address and the IP address, subnet mask and gateway of the print server. Unfortunately, the exact format for doing this is not standardized, so you will need to refer to your system documentation to determine how to enter this information (many UNIX® systems also have template examples in the bootptab file that you can use for reference). Some examples of typical /etc/bootptab entries include: BRN_310107 1 and: BRN_310107:ht=ethernet:ha=008077310107:\ ip=192.189.207.3: 00:80:77:31:01:07 192.189.207.3 14 Control Panel Setup Certain BOOTP host software implementations will not respond to BOOTP requests if you have not included a download filename in the configuration file; if this is the case, simply create a null file on the host and specify the name of this file and its path in the configuration file. As with RARP, the print server will load its IP address from the BOOTP server when the printer is powered on. 3 DHCP mode Dynamic Host Configuration Protocol (DHCP) is one of several automated mechanisms for IP address allocation. If you have a DHCP server in your network (typically a UNIX®, Windows® 2000/XP network) the print server automatically obtains its IP address from DHCP server and register its name with any RFC 1001 and 1002-compliant dynamic name services. Note If you do not want your print server to be configured using DHCP, BOOTP or RARP, you must set the BOOT METHOD to static, this will prevent the print server from trying to obtain an IP address from any of these systems. To change the BOOT METHOD, use the control panel, Web browser or by using the BRAdmin application. IP Address This field displays the current IP address of the machine. If the BOOT Method is set to Static, enter the IP address that you wish to assign to the machine (check with your network manager for the IP address to use). If you have selected a method other than Static, the machine will attempt to determine its IP address using the DHCP, RARP or BOOTP protocols. The default IP address of your machine will probably be incompatible with the IP address numbering scheme of your network. We recommend that you contact your network manager for the correct IP address settings. 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 2. (For DCP-8065DN) Press Menu, 4, 1, 2. Select 1 to change. Enter the IP address. Press OK. Press Stop/Exit. 15 Control Panel Setup Subnet Mask This field displays the current subnet mask used by the machine. If you are not using DHCP or BOOTP to obtain the subnet mask, enter the desired subnet mask. Check with your network manager for the subnet mask to use. 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 3. (For DCP-8065DN) Press Menu, 4, 1, 3. Select 1 to change. Enter the Subnet Mask address. Press OK. Press Stop/Exit. 3 Gateway This field displays the current gateway or router address used by the machine. If you are not using DHCP or BOOTP to obtain the gateway or router address, enter the address you wish to assign. If you do not have a gateway or router, leave this field blank. Check with your network manager if you are unsure. 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 4. (For DCP-8065DN) Press Menu, 4, 1, 4. Enter the Gateway address. Press OK. Press Stop/Exit. Node Name You can register the machine name on the Network. This name is often referred to as a NetBIOS name; and is the name that is registered by the WINS server on your network. Brother recommends the name BRN_XXXXXX (where XXXXXX is the last six digits of the Ethernet address) (up to 15 characters). 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 5. (For DCP-8065DN) Press Menu, 4, 1, 5. Select 1 to change. Enter the Node Name. Press OK. Press Stop/Exit. 16 Control Panel Setup WINS Config This selection controls how the machine obtains the IP address of the WINS server. 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 6. (For DCP-8065DN) Press Menu, 4, 1, 6. Press or to select Auto or Static. Press OK. Press Stop/Exit. 3 Auto Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto for this feature to work. Static Uses a specified IP address for the primary and secondary WINS servers. WINS Server 1 2 3 4 5 6 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 7. (For DCP-8065DN) Press Menu, 4, 1, 7. Press or to select Primary or Secondary. Press OK. Enter the WINS Server address. Press OK. Press Stop/Exit. Primary WINS Server IP Address This field specifies the IP address of the primary WINS (Windows® Internet Naming Service) server. Secondary WINS Server IP Address This field specifies the IP address of the secondary WINS server. It is used as a backup to the Primary WINS server address. If the Primary server is unavailable, the machine still can register itself with a secondary server. If you have a primary WINS server, but no secondary WINS server, simply leave this field blank. 17 Control Panel Setup DNS Server 1 2 3 4 5 6 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 8. (For DCP-8065DN) Press Menu, 4, 1, 8. Press or to select Primary or Secondary. Press OK. Enter the DNS Server address. Press OK. Press Stop/Exit. 3 Primary DNS Server IP Address This field specifies the IP address of the primary DNS (Domain Name Service) server. Secondary DNS Server IP Address This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS server address. If the Primary server is unavailable, the machine will contact the Secondary DNS server. APIPA When enabled, the print server will automatically allocate a IP address in the range (169.254.1.0 169.254.254.255) when the print server cannot obtain an IP address through the BOOT Method you have set (Menu, 6, 1, 1 for MFC-8460N and MFC-8860DN, Menu, 4, 1, 1 for DCP-8065DN). Selecting Off means the IP address doesn't change, when the print server cannot obtain an IP address through the BOOT Method you have set. 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 1, 9. (For DCP-8065DN) Press Menu, 4, 1, 9. Press or to select On or Off. Press OK. Press Stop/Exit. 18 Control Panel Setup IPv6 This machine is compatible with IPv6, the next generation internet protocol. If you want to use the IPv6 protocol, select On.The default setting for IPv6 is Off. For more information on the IPv6 protocol, visit http://solutions.brother.com. 3 1 2 3 4 Press (For MFC-8460N and MFC-8860DN) Menu, 6, 1, 0. (For DCP-8065DN) Press Menu, 4, 1, 0. Press or to select On or Off. Press OK. Press Stop/Exit. Ethernet Ethernet link mode. Auto allows the print server to operate in 100BASE TX full or half duplex, or in 10BASE T full or half duplex mode. 100BASE TX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BASE T Full Duplex (10B-FD) or Half Duplex (10B-HD) fix the print server link mode. This change is valid after the print server has been reset (default is Auto). Note If you incorrectly set this value, you may not be able to communicate with your print server. 1 2 3 4 (For MFC-8460N and MFC-8860DN) Press Menu, 6, 2. (For DCP-8065DN) Press Menu, 4, 2. Press or to select Auto/100B-FD/100B-HD/10B-FD/10B-HD. Press OK. Press Stop/Exit. 19 Control Panel Setup Setup I-Fax (MFC-8860DN only) This menu has five selections: Mail Address, SMTP Server, POP3 Server, Mailbox Name and Mailbox Pwd. As this section requires you to enter a lot of text characters, you may find that it is more convenient to use your favorite web browser to configure these settings. (See Web Based Management on page 50. For more details about Internet Fax, see Internet FAX (MFC-8860DN only) on page 55.) 3 Mail Address 1 2 3 Press Menu, 6, 3, 1, 1. Select 1 to change. Enter the mail address. Press OK. Press Stop/Exit. Entering text You can access the character you want by repeatedly pressing the appropriate number key. For more information, see Entering Text on page 78. SMTP Server address This field displays the Node Name or IP address of an SMTP mail server (outgoing E-mail Server) on your network. (Ex, mailhost.brothermail.net -or- 192.000.000.001) 1 2 3 4 5 Press Menu, 6, 3, 1, 2. Press or to select Name or IP Address. Enter the SMTP SERVER Address. Press OK. Press Stop/Exit. POP3 Server address This field displays the Node Name or IP address of the POP3 server (incoming E-mail server) used by the Brother machine. This address is necessary for the Internet Fax features to function correctly. (Ex, mailhost.brothermail.net -or- 192.000.000.001) 1 Press Menu 6, 3, 1, 3. 20 Control Panel Setup 2 3 4 5 Press or to select Name or IP Address. Enter the POP3 Server Address. Press OK. Press Stop/Exit. 3 Mailbox Name You can specify a mailbox name on the POP3 server where the internet print jobs are to be retrieved. 1 2 3 4 Press Menu, 6, 3, 1, 4. Enter the user account name assigned to the Brother machine that will login to the POP3 Server. Press OK. Press Stop/Exit. Mailbox Pwd You can specify password on the POP3 server where the internet print jobs are to be retrieved. 1 2 3 4 5 Press Menu, 6, 3, 1, 5. Enter the user password assigned to the machine that will login to the POP3 Server. Please note that this password is case sensitive. Press OK. Press OK again to verify the password. Press Stop/Exit. Note To set for no password, enter a single space. 21 Control Panel Setup Setup Mail RX (MFC-8860DN only) This menu has five selections Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On the machine automatically checks the POP3 server for new messages. "No Mail" will be displayed if there are no E-mail messages when the POP3 server is polled. 3 1 2 3 4 Press Menu, 6, 3, 2, 1. Press or to select On or Off. Press OK. Press Stop/Exit. Poll Frequency Sets the interval for checking for new messages on the POP3 server (default is 10Min). 1 2 3 4 Press Menu, 6, 3, 2, 2. Enter the polling frequency. Press OK. Press Stop/Exit. Header This selection allows the contents of the mail header to be printed when the received message is printed (Subject+From+To or All or None). 1 2 3 4 Press Menu, 6, 3, 2, 3. Press or to select All or Subject+From+To or None. Press OK. Press Stop/Exit. 22 Control Panel Setup Del Error Mail When set to On, the machine automatically deletes error mails that the machine can not receive from the POP server. 1 2 3 4 Press Menu, 6, 3, 2, 4. Press or to select On or Off. Press OK. Press Stop/Exit. 3 Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station When the I-Fax has been received. This feature only works on I-Fax machines that support the "MDN" specification. 1 2 3 4 Press Menu, 6, 3, 2, 5. Press or to select On or MDN or Off. Press OK. Press Stop/Exit. Setup Mail TX (MFC-8860DN only) This menu has three selections Sender Subject, Size Limit and Notification. Sender Subject This field displays the subject that is attached to the Internet Fax data being sent from the Brother machine to a PC (default is "Internet Fax Job"). 1 2 3 4 5 Press Menu, 6, 3, 3, 1. Select 1 to change the Sender Subject--OR--2 to exit. Enter the subject information. Press OK. Press Stop/Exit. 23 Control Panel Setup Size Limit Some E-mail servers do not allow you to send large E-mail documents. (the System Administrator will often place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of Memory when trying to send E-mail documents over 1Mbyte in size. The document will not be sent and an error report will be printed. The document you are sending should be separated into smaller documents that will be accepted by the mail server. (For your information, a 42 page document based on the ITU-T Test Chart#1 test chart is approximately 1Mbyte in size). 3 1 2 3 4 Press Menu, 6, 3, 3, 2. Press or to select On or Off. Press OK. Press Stop/Exit. Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station When the I-Fax has been received. This feature only works on I-Fax machines that support the "MDN" specification. 1 2 3 4 Press Menu, 6, 3, 3, 3. Press or to select On or Off. Press OK. Press Stop/Exit. 24 Control Panel Setup Setup Relay (MFC-8860DN only) This menu has three selections Rly Broadcast, Relay Domain and Relay Report. For more information on Relay Broadcast, see Relay Broadcasting on page 58 of this User's Guide. 3 Rly Broadcast This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines 1 2 3 4 Press Menu, 6, 3, 4, 1. Press or to select On or Off. Press OK. Press Stop/Exit. Relay Domain You can register the Domain Names (Max.10) that are allowed to request a Relay Broadcast. 1 2 3 4 5 6 Press Menu, 6, 3, 4, 2. Press or to select the Relay Domain (01 - 10). Press OK. Enter the Relay Domain name for the Domain that is being allowed to request a Relay Broadcast. Press OK. Press Stop/Exit. 25 Control Panel Setup Relay Report A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts. When the machine is used with the Brother Network PC Fax software the machine is also acting as a Relay Station for fax transmissions from the network. This means that a Relay Report can also be printed for confirmation of sent network faxes. (For US / Canada only) Its primary function is to print reports of any relayed broadcasts that have been sent through the machine. Please note: in order to use this function, you must assign the relay domain in the "Trusted Domains" section of the Relay function settings. 3 1 2 3 4 Press Menu, 6, 3, 4, 3. Press or to select On or Off. Press OK. Press Stop/Exit. Scan to E-mail (E-mail server) (MFC-8860DN only) Colour File Type for Scan to E-mail (E-mail server) You can select the default colour file type for the Scan to E-mail (E-mail server) function. 1 2 3 4 Press Menu, 6, 4, 1. Press or to select PDF or JPEG. Press OK. Press Stop/Exit. Black and White File Type for Scan to E-mail (E-mail server) You can select the default Black and White file type for the Scan to E-mail (E-mail server) function. 1 2 3 4 Press Menu, 6, 4, 2. Press or to select PDF or TIFF. Press OK. Press Stop/Exit. 26 Control Panel Setup Note For how to operate Scan to E-mail (E-mail server), see Network Scanning of the Software User's Guide on the CD-ROM.