hp deskjet 900c series Printer Network Guide for Windows English Acknowledgments Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft Corporation (U.S. patent numbers 4955066 and 4974159). MMX and Pentium are U.S. registered trademarks of Intel Corporation. Novell and NetWare are registered trademarks of Novell, Inc. TrueType is a U.S. trademark of Apple Computer, Inc. Notice The information contained in this document is subject to change without notice. Hewlett-Packard Company makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this material. All rights reserved. Reproduction, adaptation, or translation of this manual is prohibited without prior written permission of Hewlett-Packard Company, except as allowed under the copyright laws. No part of this document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Edition 1, July, 2000 © Copyright Hewlett-Packard Company 2000 Table of Contents 1 2 Using Your Printer on a Network Setting Up Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Locally Shared Printer Connection Setting Up a Locally Shared Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Operating Systems for the Locally Shared Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Setting Up Windows 95 and 98 Hosts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Setting Up Windows 2000 Hosts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Setting Up Windows NT 4.0 Hosts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Setting Up Windows for Workgroups 3.11 Hosts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Installing Printer Software on Each Client Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Option 1: Point and Print Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Option 2: Add Printer Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Option 3: Windows for Workgroups 3.11 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 3 Peer-to-Peer Connection Setting Up a Peer-to-Peer Printer Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Operating Systems for the Peer-to-Peer Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Installing Printer Software on Each of the Clients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Windows 95 and 98 Client Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Windows 2000 Client Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Windows NT 4.0 Client Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 4 Client Server Network Connection Operating Systems for the Client Server Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Windows Terminal Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Setting Up a Client Server in Windows 2000 or NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Setting Up a Client Server in NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 5 Using Your Printer Software Finding the HP Printer Properties in Windows 95, 98, 2000 or NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . 25 HP Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 HP DeskJet Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26 Windows for Workgroups 3.11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26 Appendix Language Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Windows 95, 98, 2000, and NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Windows for Workgroups 3.11 Clients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 i Using Your Printer on a Network English Your HP DeskJet Printer can be shared over a network in three different ways: · Locally Shared: Share your printer from a network-connected computer by enabling printer sharing on your computer. See "Locally Shared Printer Connection" on page 5. Printer Host Clients · Peer-to-Peer: Connect your printer to a network via an HP JetDirect External Print Server. See "Peer-to-Peer Connection" on page 17. Print Server Printer Clients · Client Server Network Connection: Connect your printer to a network via an HP JetDirect External Print Server. Clients print through a Windows NT, Windows 2000 or NetWare server. See "Client Server Network Connection" on page 21. Print Server Printer Server Clients 1 Setting Up Your Printer English To share your printer on a network, you must connect the printer to your network using one of the methods listed on page 1. Before you set up your printer, check that your computer is fully set up, operational, and meets the minimum system requirements listed in "System Requirements" in your electronic User's Guide. To set up your printer: 1 Attach Automatic Two-Sided Printing Module. a Turn knob on printer's Rear Access Door counter-clockwise and remove door. b Insert module into back of printer. 2 2 Connect Parallel Cable to Host Computer or an HP JetDirect External Print Server. English · Locally Shared: Connect your printer to the parallel port of the host computer. See "Locally Shared Printer Connection" on page 5 for details. · Peer-to-Peer: Connect your printer to the parallel port of an HP JetDirect External Print Server on your network. See "Peer-to-Peer Connection" on page 17 for details, and consult your print server documentation for help setting up the print server. · Client Server Network Connection: Connect your printer to the parallel port of an HP JetDirect External Print Server, and share the printer from a Windows NT, Windows 2000 or NetWare server on your network. See "Client Server Network Connection" on page 21 for details. 3 Plug in Electrical Power Cord. 3 4 Load White Paper. English Printable side 5 Insert Print Cartridges. a Make sure OUT tray is down and press Power Button to turn printer on. b Open top cover and raise cradle latch. c Remove vinyl tape from print cartridges. Do NOT touch or remove copper strip on print cartridges. d Push print cartridge straight down into print cartridge cradle. e Close latch and then close top cover. A calibration page will print. Tri-Color OUT tray down Note: The part numbers for your two print cartridges are: Black HP 51645 Series or HP No. 45 Tri-Color HP C6578 Series or HP No. 78 C 4 Locally Shared Printer Connection English In the locally shared configuration, the printer is connected directly to the parallel or USB port of a selected computer that functions as a host to other computers on the network. To locally share your printer, the printer software must be installed on the host computer and on each client computer. Note: USB is only supported in Windows 98 and 2000. Printer Host Clients Setting Up a Locally Shared Printer 1 Set up the printer. See "Setting Up Your Printer" on page 2. Printer Host Note: For best results, do not install any parallel connected devices, such as a scanner or tape backup system, between the printer and computer. 2 Install the printer software on the host computer, and share your printer on the network. See the section "Operating Systems for the Locally Shared Connection" on page 6 to find instructions for your operating system. 3 Install the printer software on each of the client computers. See the section "Operating Systems for the Locally Shared Connection" on page 6 to find instructions for your operating system. 5 Operating Systems for the Locally Shared Connection English Installation instructions for the supported operating systems can be found on: Operating System Windows 95 and 98 Windows 2000 Windows NT 4.0 Windows for Workgroups 3.11 Host See page 6 See page 8 See page 10 See page 12 Client See page 13 See page 13 See page 13 See page 16 Setting Up Windows 95 and 98 Hosts Host Preparing Your Computer to Share Your Printer on the Network 1 Turn on the host computer. 2 Click Start Settings Control Panel. 3 In the Control Panel, double-click Network. 4 Click the File and Print Sharing button. 5 Click to select I want to be able to allow others to print to my printer(s). 6 Click OK, and then click OK to close the Network dialog box. If prompted, restart Windows. 6 Installing Printer Software on a Windows 95 or 98 Host 1 Click Start Settings Printers. English 2 Double-click Add Printer, and then click Next. 3 Choose Local Printer as the printer connection, and then click Next. 4 Click the Have Disk button, and insert the hp deskjet 900c series printer software CD into your CD-ROM drive. 5 In the Install From Disk dialog box, click Browse, then move to the hpf9x01.inf file in the folder for your language and the Windows 95/98 operating system. See the language code chart on page 27. To select the hpf9x01.inf file for the English language and the Windows 95 or 98 operating system, move to enu\driver\win9x_me\hpf9x01.inf. Example: 6 Click OK, and then click OK to close the Install From Disk dialog box. 7 Click Next. 8 Select the printer port from the Available ports list (LPT1 is recommended), and then click Next. 9 Accept the default name for your printer (recommended) or enter a new name. To use this printer as your default printer, click Yes; otherwise click No. 10 Click Finish. Sharing Your Printer on the Network 1 Select Start menu. Settings Printers from the Taskbar. 2 Right-click the hp deskjet 900c series printer icon and choose Sharing from the shortcut 3 Select Shared As and enter the name you want to use for your printer on the network. If you want to restrict access to your printer, enter a password in the Password box; users will need to enter this password in order to use your printer. Note: See your Windows 95 or 98 documentation for more information about sharing your printer. 4 Click OK. 5 If a password was set, retype it and click OK. 7 Setting Up Windows 2000 Hosts English Host Installing Printer Software on a Windows 2000 Host 1 Turn on the host computer. 2 Click Start Settings Printers. 3 Double-click Add Printer, and then click Next. 4 Choose Local printer as the printer connection, and then click Next. 5 Select a printer port in the Use the following port list (LPT1 is recommended), and then click Next. 6 Click the Have disk button. 7 Insert the hp deskjet 900c series printer software CD into your CD-ROM drive. 8 Click Browse. 9 Move to the hpf2k01.inf file in the folder for your language and the Windows 2000 operating system. See the language code chart on page 27. Example: To select the hpf2k01.inf file for the English language and the Windows 2000 operating system, move to enu\driver\win_2k\hpf2k01.inf. 10 Click Open, and then click OK to close the Install From Disk dialog box. 11 Click Next. 12 Accept the default name for your printer (recommended) or enter a new name. To use this printer as your default printer, click Yes; otherwise click No. 13 Click Next. 8 14 Click Share as and type the name you want to use for your printer on the network. 15 Click Next. 16 Type the location of your printer and any additional comments (optional), and then click Next. English 17 To print a test page, click Yes; otherwise click No. Click Next. 18 Click Finish. You can copy Windows 95 or 98 printer software to your host to al ...