HP DeskJet 970C Series Printer Network Guide for Windows English Table of Contents 1 2 Using Your Printer on a Network Setting Up Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Locally Shared Printer Connection Setting Up a Locally Shared Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Operating Systems for the Locally Shared Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Setting Up Windows 95 and Windows 98 Hosts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Setting Up Windows NT 4.0 Hosts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Setting Up Windows 3.11 Hosts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Installing Printer Software on Each Client Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Option 1: Point and Print Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Option 2: Add Printer Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 3 Peer-to-Peer Connection Operating Systems and Print Servers for the Peer-to-Peer Connection . . . . . . . . . . . . 15 Setting Up a Peer-to-Peer Printer Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Installing the Printer Software on Each of the Clients . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 4 Client Server Network Connection Operating Systems for the Client Server Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Setting Up a Client Server in Windows NT 4.0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Setting Up a Client Server in NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 5 Using Your Printer Software Finding the HP Printer Properties in Windows 95, 98, or NT 4.0. . . . . . . . . . . . . . . . . . . . 19 HP Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 HP Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Windows 3.11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Appendix Language Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Acknowledgments Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft Corporation (U.S. patent numbers 4955066 and 4974159). MMX and Pentium are U.S. registered trademarks of Intel Corporation. Novell and NetWare are registered trademarks of Novell, Inc. TrueType is a U.S. trademark of Apple Computer, Inc. Notice The information contained in this document is subject to change without notice. Hewlett-Packard Company makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this material. All rights reserved. Reproduction, adaptation, or translation of this manual is prohibited without prior written permission of HewlettPackard Company, except as allowed under the copyright laws. No part of this document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Edition 1, July, 1999 © Copyright Hewlett-Packard Company 1999 i 1 Using Your Printer on a Network Your HP DeskJet Printer can be shared over a network in three different ways: · Locally Shared: Share your printer from a network-connected computer by enabling printer sharing on your computer. See "Locally Shared Printer Connection" on page 5. Printer Host Clients · Peer-to-Peer: Connect your printer to a network via an HP JetDirect External Print Server. See "Peer-to-Peer Connection" on page 15. Print Server Printer Clients · Client Server Network Connection: Connect your printer to a network via an HP JetDirect External Print Server. Clients print through a Windows NT or NetWare server. See "Client Server Network Connection" on page 17. Print Server Printer Windows NT or NetWare Server Clients 1 1 Using Your Printer on a Network Setting Up Your Printer To share your printer on a network, you must connect the printer to your network using one of the methods listed on page 1. Before you set up your printer, check that your computer is fully set up, operational, and meets the minimum system requirements listed in "System Requirements" in your HP DeskJet Printer User's Guide for Windows. To set up your printer: 1 Attach Automatic Two-Sided Printing Module a Turn knob on printer's Rear Access Door counter-clockwise and remove door. b Insert module into back of printer. 2 1 Using Your Printer on a Network 2 Connect Parallel Cable to Host Computer or an HP JetDirect External Print Server · Locally Shared: Connect your printer to the parallel port of the host computer. See "Locally Shared Printer Connection" on page 5 for details. · Peer-to-Peer: Connect your printer to the parallel port of an HP JetDirect External Print Server on your network. See "Peer-to-Peer Connection" on page 15 for details, and consult your print server documentation for help setting up the print server. · Client Server Network Connection: Connect your printer to the parallel port of an HP JetDirect External Print Server, and share the printer from a Windows NT 4.0 or NetWare 3.12, 4.11, or 5.0 server on your network. See "Client Server Network Connection" on page 17 for details. 3 Plug in Electrical Power Cord 3 1 Using Your Printer on a Network 4 Load White Paper Printable side 5 Insert Print Cartridges a Press Power Button to turn on printer. b Remove vinyl tape from print cartridges. Do NOT touch or remove copper strip on print cartridges. Black Tri-Color 5a c Open top cover, then insert print cartridges. 5b d Close latches, then close top cover. Printer will print a calibration page. 5c, d Note:The part numbers for your two print cartridges are: Black HP 51645 Series Tri-Color HP C6578 Series 4 2 Locally Shared Printer Connection In the locally shared configuration, the printer is connected directly to the parallel port of a selected computer that functions as a host to other computers on the network. To locally share your printer, the printer software must be installed on the host computer and on each client computer. Printer Host Clients Setting Up a Locally Shared Printer 1 Set up the printer. See "Setting Up Your Printer" on page 2. Printer Host Note:Do not have any peripheral devices, such as scanners, switch boxes, backup units, etc. installed between the printer and the computer. 2 Install the printer software on the host computer, and share your printer on the network. See the table below to find instructions for your operating system. 3 Install the printer software on each of the client computers. See the table below to find instructions for your operating system. Operating Systems for the Locally Shared Connection Installation instructions for the supported operating systems can be found on page: Supported OS Windows 95 and Windows 98 Windows NT 4.0 Windows 3.11 Host See page 6 See page 8 See page 9 Client See page 10 See page 10 See page 14 5 2 Locally Shared Printer Connection Setting Up Windows 95 and Windows 98 Hosts Host Preparing your Computer to Share Your Printer on the Network 1 Turn on the host computer and the printer. 2 Select Start Settings Control Panel. 3 Double-click the Network control panel. 4 Click the File and Print Sharing button. 5 If it is not already checked, check I want to be able to allow others to print to my printer(s). 6 Click OK to close the File and Print Sharing dialog box, then click OK to close the Network dialog box. If prompted, restart Windows. Installing Printer Software on a Windows 95 or Windows 98 Host Note:Close any virus protection programs or other software programs that are open and running on the computer, except the HP DeskJet Installer and Windows Explorer or Program Manager. 1 Select Start Settings Printers from the Taskbar. 2 Double-click Add Printer, then click Next. 3 Choose Local Printer as the printer connection, then click Next. 4 Click the Have Disk button, and insert the HP DeskJet 970C Series Printer Software CD into your CD-ROM drive. Note:If the CD-ROM autoplays and starts an installation program, exit that program before continuing. 6 2 Locally Shared Printer Connection 5 In the Install From Disk dialog box, click Browse, then browse to the HPDJ.INF file on the CD for your desired language and your PC's operating system. See the language code chart on page 21. Example:To select the HPDJ.INF file for the English language and the Windows 95 or Windows 98 operating system, browse enu\9xinf\HPDJ.INF. 6 Click OK to close the Open dialog box, then click OK to close the Install From Disk dialog box, then click Next. 7 Select the printer port from the Available ports dialog box (LPT1 is the recommended choice), then click Next. 8 You can enter a name for your printer, but the default name is recommended. If you want to use this printer as your default printer, click Yes. 9 Click Finish to complete the installation of the HP DeskJet printer software. If prompted, restart Windows. Sharing Your Printer on the Network 1 Select Start Settings Printers from the Taskbar. 2 Right-click the HP DeskJet 970C Series printer icon and choose Sharing from the pop-up menu. 3 Select Shared As and enter the name you want to use for your printer on the network. Use a name of eight characters or less. If you want to restrict access to your printer, enter a password in the Password field; users will need to enter this password in order to print to your printer. Note:See your Windows 95 or Windows 98 documentation for more information about sharing your printer. 4 Click OK. 7 2 Locally Shared Printer Connection Setting Up Windows NT 4.0 Hosts Host Installing Printer Software on a Windows NT 4.0 Host Note:To install the printer software on a Windows NT 4.0 system, you must have administrator privileges. 1 Turn on the host computer and the printer. Note:Close any virus protection programs or other software programs that are open and running on the computer, except the HP DeskJet Installer and Windows Explorer or Program Manager. 2 Select Start Settings Printers from the Taskbar. 3 Double-click Add Printer, choose My Computer as the printer connection, then click Next. 4 Select the printer port from the Available ports dialog box (LPT1 is the recommended choice), then click Next. 5 Click the Have Disk button, and insert the HP DeskJet 970C Series Printer Software CD into your CD-ROM drive. Note:If the CD-ROM autoplays and starts an installation program, exit that program before continuing. 6 In the Install From Disk dialog box, click Browse, then browse to the HPDJ.INF file on the CD for your desired language and your computer's Windows operating system. See the language code chart on page 21. Example:To select the HPDJ.INF file for the English language and the Windows NT 4.0 operating system, browse enu\nt4inf\HPDJ.INF. 7 Click Open, then click OK, then click Next. 8 2 Locally Shared Printer Connection 8 Enter a name for the printer (the default name is recommended), then click Next. 9 Click Shared and enter a Share Name for the printer. Use a name of eight characters or less. Note:You can copy Windows 95 and Windows 98 printer software to your host at this time to facilitate a Point and Print installation. See the Language Codes chart on page 21 to select the correct printer software that you want to copy. 10 Choose whether to print a test page, then click Finish. 11 If prompted, restart Windows. Setting Up Windows 3.11 Hosts Host Installing Printer Software on the Windows 3.11 Host 1 Turn on the host computer and the printer. Note:Close any virus protection programs or other software programs that are open and running on the computer, except the HP DeskJet Installer and Windows Explorer or Program Manager. 2 Insert the HP DeskJet 970C Series Printer Software CD into your CD-ROM drive, and select File Run in the File Manager. 3 If your CD-ROM drive is drive D, enter D:\setup.exe. If your CD-ROM drive is not drive D, enter [Your drive letter]:\setup.exe. 4 Click OK. 5 Follow the on-screen instructions to ins ...