Network Guide 1 2 3 4 Using a Printer Server Monitoring and Configuring the Printer Special Operations under Windows Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Software Version Conventions Used in This Manual · · NetWare 3.x means NetWare 3.12 and 3.2. NetWare 4.x means NetWare 4.1, 4.11, 4.2 and IntranetWare. Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Apple, AppleTalk, EtherTalk, Macintosh, Mac OS , and TrueType are trademarks of Apple Computer, Inc, registered in the United States and other countries. BonjourTM is a trademark of Apple Computer Inc. Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corporation. Novell, NetWare, NDS and NDPS are registered trademarks of Novell, Inc. PostScript® and Acrobat® are registered trademarks of Adobe Systems, Incorporated. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. Citrix® and MetaFrame® are registered trademarks of Citrix Systems, Inc. The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. UPnP is a trademark of the UPnP Implementers Corporation. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks. The proper names of the Windows operating systems are as follows: · The product name of Windows® 95 is Microsoft® Windows 95. · The product name of Windows® 98 is Microsoft® Windows 98. · The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me). · The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Professional Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Advanced Server · The product names of Windows® XP are as follows: Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional · The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition · The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Workstation 4.0 Microsoft® Windows NT® Server 4.0 · RSA Data Security, Inc. MD5 Message-Digest Algorithm Copyright© 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind. These notices must be retained in any copies of any part of this documentation and/or software. Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided. General Settings Guide Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. Trouble Shooting Provides a guide to solving common problems, and explains how to replace paper, toner or print cartridge, and other consumables. Security Reference This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication. Copy/Document Server Reference Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals. Copy Reference Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals. Facsimile Reference Explains Facsimile functions and operations. Printer Reference Explains Printer functions and operations. Scanner Reference Explains Scanner functions and operations. i Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine. Other manuals · Manuals for This Machine · Safety Information · Quick Reference Copy Guide · Quick Reference Fax Guide · Quick Reference Printer Guide · Quick Reference Scanner Guide · PostScript 3 Supplement · UNIX Supplement · Manuals for DeskTopBinder Lite · DeskTopBinder Lite Setup Guide · DeskTopBinder Introduction Guide · Auto Document Link Guide Note Manuals provided are specific to machine types. Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ii TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Setting Up the Machine on a Network..................................................................2 Initial Settings Overview.............................................................................................2 Initial Settings.............................................................................................................5 1. Using a Printer Server Preparing Printer Server .....................................................................................23 Printing notification via SmartDeviceMonitor for Client ............................................24 Using NetWare .....................................................................................................25 Setting Up as a Print Server (NetWare 3.x) .............................................................26 Setting Up as a Print Server (NetWare 4.x, 5 / 5.1, 6 / 6.5) .....................................27 Using Pure IP in the NetWare 5 / 5.1 or 6 / 6.5 Environment................................... 28 Setting Up as a Remote Printer (NetWare 3.x) ........................................................30 Setting Up as a Remote Printer (NetWare 4.x, 5 / 5.1, 6 / 6.5) ................................ 32 2. Monitoring and Configuring the Printer Using Web Image Monitor...................................................................................35 Displaying Top Page ................................................................................................37 When user authentication is set ...............................................................................38 About Menu and Mode.............................................................................................39 Access in the Administrator Mode............................................................................41 Displaying Web Image Monitor Help........................................................................41 Using SmartDeviceMonitor for Admin ...............................................................42 Installing SmartDeviceMonitor for Admin .................................................................43 Changing the Network Interface Board Configuration.............................................. 43 Locking the Menus on the Machine's Control Panel ................................................44 Changing the Paper Type ........................................................................................ 45 Managing User Information......................................................................................45 Configuring the Energy Saver Mode ........................................................................48 Setting a Password ..................................................................................................48 Checking the Machine Status ..................................................................................49 Changing Names and Comments ............................................................................49 Load Fax Journal .....................................................................................................50 Viewing and Deleting Spool Print Jobs ....................................................................51 Managing Address Information ................................................................................51 Using SmartDeviceMonitor for Client ................................................................52 Monitoring Printers ...................................................................................................52 Checking the Machine Status ..................................................................................52 When Using IPP with SmartDeviceMonitor for Client .............................................. 53 Printer Status Notification by E-Mail..................................................................54 Auto E-mail Notification............................................................................................55 On-demand E-mail Notification ................................................................................56 Mail authentication ...................................................................................................56 On-demand E-mail Notification ................................................................................57 iii Remote Maintenance by telnet ...........................................................................59 Using telnet ..............................................................................................................59 access ......................................................................................................................60 appletalk...................................................................................................................61 authfree .................................................................................................................... 61 autonet .....................................................................................................................61 bonjour(rendezvous) ................................................................................................62 btconfig.....................................................................................................................63 devicename..............................................................................................................63 dhcp .........................................................................................................................64 diprint ....................................................................................................................... 65 dns ...........................................................................................................................65 domainname ............................................................................................................67 help .............................................................................. ...