User manual RICOH AFICIO 1515 - Network Guide

Network Guide Functions Available over a Network Connecting the Network Cable to the Network Setting Up the Machine on a Network Windows Configuration Using the Printer Function Using SmartDeviceMonitor for Client Using SmartDeviceMonitor for Admin Configuring the Network Interface Board Using a Web Browser Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "Copy Reference" before you use it. Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Software Version Conventions Used in This Manual · · NetWare 3.x means NetWare 3.12 and 3.2. NetWare 4.x means NetWare 4.1, 4.11, 4.2 and IntranetWare. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Apple, AppleTalk, EtherTalk, Macintosh and Mac are registered trademarks of Apple Computer, Inc. Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corporation. Novell, NetWare, NDS and NDPS are registered trademarks of Novell, Inc. PostScript® and Acrobat® are registered trademarks of Adobe Systems, Incorporated. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. Citrix® and MetaFrame® are registered trademarks of Citrix Systems, Inc. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks. The proper names of the Windows operating systems are as follows: · The product name of Windows® 95 is Microsoft® Windows 95. · The product name of Windows® 98 is Microsoft® Windows 98. · The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me). · The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional · The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition · The product names of WindowsTM Server 2003 are as follows: Microsoft® WindowsTM Server 2003 Standard Edition Microsoft® WindowsTM Server 2003 Enterprise Edition Microsoft® WindowsTM Server 2003 Web Edition · The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Server 4.0 Microsoft® Windows NT® Workstation 4.0 · RSA Data Security, Inc. MD5 Message-Digest Algorithm Copyright© 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind. These notices must be retained in any copies of any part of this documentation and/or software. Note: Some illustrations in this manual might be slightly different from the machine. Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note Manuals provided are specific to machine type. Adobe Acrobat Reader is necessary to view the manuals as a PDF file. Three CD-ROMs are provided: · CD-ROM 1 "Operating Instructions for Printer/Scanner" · CD-ROM 2 "Scanner Driver & Document Management Utilities" · CD-ROM 3 "Operating Instructions for General Settings and Facsimile" General Settings Guide (PDF file - CD-ROM3)* Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.) and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Network Guide (PDF file - CD-ROM1) (this manual) Describes procedures for configuring the machine and computers in a network environment. Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. Facsimile Reference Describes operations, functions, and troubleshooting for the machine's facsimile function. Facsimile Reference (PDF file - CD-ROM3)* Describes advanced functions and settings for key operators. Printer Reference 1 Describes system settings and operations for the machine's printer function. Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's printer function. Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. i Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed. · DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. · Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed. · ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed. Other manuals · PostScript 3 Supplement (PDF file - CD-ROM1) · UNIX Supplement (available from an authorized dealer, or as a PDF file on our Web site) *Europe only ii TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 1. Functions Available over a Network Using the Printer ....................................................................................................3 Using Fax................................................................................................................4 Internet Fax ................................................................................................................ 4 LAN-Fax ..................................................................................................................... 5 Network Scanner....................................................................................................6 E-mail ......................................................................................................................... 6 Network Delivery Scanner.......................................................................................... 7 Network TWAIN Scanner ........................................................................................... 8 2. Connecting the Network Cable to the Network Confirming the Connection...................................................................................9 Connecting to the Ethernet Interface .......................................................................10 Connecting to the IEEE 1394 Interface....................................................................11 Using the IEEE 802.11b (Wireless LAN).................................................................. 11 3. Setting Up the Machine on a Network User Tools Menu (System Settings)................................................................... 15 Printer (LAN-Fax) .....................................................................................................15 Internet Fax .............................................................................................................. 17 E-mail ....................................................................................................................... 20 Network Delivery Scanner........................................................................................ 22 Network TWAIN Scanner .........................................................................................23 Network Configuration.............................................................................................. 25 Settings You Can Change with User Tools..............................................................28 4. Windows Configuration Configuring TCP/IP ..............................................................................................37 Configuring a Windows 95/98/Me Computer ...........................................................37 Configuring a Windows 2000 Computer .................................................................. 37 Configuring a Windows XP Computer......................................................................38 Configuring a Windows Server 2003 computer........................................................ 38 Configuring a Windows NT 4.0 Computer................................................................39 Configuring NetBEUI ........................................................................................... 40 Configuring a Windows 95/98/Me Computer ...........................................................40 Configuring a Windows 2000 Computer .................................................................. 40 Configuring a Windows NT 4.0 Computer................................................................41 iii 5. Using the Printer Function Printing with Windows ........................................................................................47 Printing with a Windows 2000/XP, Windows Server 2003 or Windows NT 4.0 Print Server ...47 Printing without a Print Server.................................................................................. 48 Printing with a Macintosh ...................................................................................51 Changing to EtherTalk .............................................................................................51 Configuring the Printer .............................................................................................52 Changing the Printer Name......................................................................................52 Changing the Zone...................................................................................................52 Printing with NetWare..........................................................................................53 Setting Up as a Print Server..................................................................................... 53 Setting Up as a Remote Printer ............................................................................... 57 Setting Up a Client Computer .................................................................................. 61 6. Using SmartDeviceMonitor for Client SmartDeviceMonitor for Client ........................................................................... 65 7. Using SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin ..........................................................................69 Changing the Network Interface Board Configuration..............................................71 Displaying Machine Status.......................................................................................71 Locking the Control Panel Menu .............................................................................. 72 Selecting the Paper Type.........................................................................................72 Managing User Information......................................................................................73 Loading Fax Journal................................................................................................. 73 Managing Address Information ................................................................................74 Configuring Energy Saver Mode .............................................................................. 74 8. Configuring the Network Interface Board Using a Web Browser Going to the Top Page......................................................................................... 76 Types of Menu Configuration and Mode ...........................................................77 Verifying the Network Interface Board Settings ............................................... 79 Configuring the Network Interface Board Settings .......................................... 80 Using Help on the Web Browser ........................................................................81 Downloading Help .................................................................................................... 81 9. Appendix Remote Maintenance by telnet ........................................................................... 83 Using telnet .............................................................................................................. 83 Commands List ........................................................................................................ 84 Using DHCP.......................................................................................................... 99 Using AutoNet ........................................................................................................ 100 SNMP................................................................................................................... 101 Error Messages on the Display ........................................................................ 102 Messages without Code Numbers ......................................................................... 102 Messages with Code Numbers ..............................................................................103 iv Understanding Displayed Information............................................................. 105 Print Job Information ..............................................................................................105 Print Log Information..............................................................................................105 Machine Status and Configuration ......................................................................... 106 Configuring the Network Interface Board ...............................................................109 Message List ...................................................................................................... 113 System Log Information ......................................................................................... 113 When Using Windows Terminal Service/MetaFrame...................................... 120 Operating Environment ..........................................................................................120 Supported Printer Drivers.......................................................................................120 Limitation................................................................................................................120 Precautions ........................................................................................................ 122 Connecting a Dial-Up Router to a Network ............................................................122 NetWare Printing....................................................................................................123 When Using IPP with SmartDeviceMonitor for Client ............................................124 When the IEEE 80211.b interface unit (optional) Is Installed................................. 125 Specifications..................................................................................................... 126 INDEX....................................................................................................... 127 v vi How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates prior knowledge or preparation is required before operation. Note This symbol indicates precautions for operation, or actions to take after mal-operation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display. [ ] Keys and buttons that appear on the computer's display. { } Keys built into the machine's control panel. { } Keys on the computer's keyboard. 1 Names of Major Components and Software The following software products are referred to using a general name: · DeskTopBinder V2 Lite and DeskTopBinder V2 professional DeskTopBinder V2 Lite/professional · ScanRouter V2 Lite and ScanRouter V2 professional (optional) ScanRouter V2 Lite/professional 2 1. Functions Available over a Network This machine provides printer, LAN-Fax, Internet Fax, and scanner functions over a network. Using the Printer The network interface board is compatible with NetWare *1 (IPX/SPX, TCP/IP), Windows NT 4.0 (TCP/IP, NetBEUI *2 , IPP *3 ), Windows 2000 (TCP/IP, NetBEUI *2 , IPP *3 ), Windows XP (TCP/IP, IPP *3 ), Windows Server 2003 (TCP/IP, IPP *3 ), Windows 95/98/Me (TCP/IP, NetBEUI *2 , IPP *3 ), UNIX (TCP/IP), and Macintosh (AppleTalk) protocols. This allows you to operate the machine in a network that uses different protocols and operating systems. *1 *2 *3 If the optional 802.11b interface unit is installed, you can use only infrastructure mode. For NetBEUI, use the SmartDeviceMonitor for Client port. IPP (Internet Printing Protocol) is a protocol for printing via the Internet. Windows 2000/XP Windows Server 2003 Windows NT 4.0 (Print Server) NetWare (File Server) (Print Server) Windows 95/98/Me Windows 2000/XP Windows NT 4.0 NetWare (Client) Macintosh UNIX ABW001S1 Reference For details about what settings to make, see p.15 "Setting Up the Machine on a Network". For details about using this function, see p.43 "Using the Printer Function". 3 Functions Available over a Network Using Fax 1 Internet Fax This machine converts scanned document images to e-mail format and transmits the data over the Internet. Specify the e-mail address instead of the fax number, and then send the document. E-mail can be received on a fax machine that supports Internet Fax, or on a computer that can receive normal e-mail. You can also receive e-mails or Internet faxes, and then print or forward them. London Branch of Company A Mail Server Paris Branch of Company B Mail Server Internet This machine E-Mail: aaaa@abc.company.com E-Mail: bbbb@abc.company.com ABW002S1 For details about what settings to make, see p.15 "Setting Up the Machine on a Network". For details about using this function, see "Using Internet Fax Functions", Facsimile Reference . 4 Using Fax LAN-Fax You can fax documents over phone lines from any computer connected to the machine via Ethernet, IEEE 1394 (IP over 1394), or IEEE 802.11b (wireless LAN). To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. You can also check the sent image data. 1 ABW003S1 Reference For details about what settings to make, see p.15 "Setting Up the Machine on a Network". For details about using this function, see "Sending Fax Documents from Computers", Facsimile Reference . 5 Functions Available over a Network Network Scanner 1 E-mail Scan file attached to an e-mail can be sent using the e-mail system through a LAN or the Internet. Mail Server ABW004S1 Reference For details about what settings to make, see p.15 "Setting Up the Machine on a Network". For details about using this function, see "Sending Scan Files by E-mail", Scanner Reference. 6 Network Scanner Network Delivery Scanner You can use the machine as a delivery scanner for ScanRouter V2 Lite / Professional. Scan file or document received by fax can be stored in the delivery server, or delivered via the network to specified folders on client computers. 1 Delivery Server ABW005S1 Reference For details about what settings to make, see p.15 "Setting Up the Machine on a Network". For details about using this function, see "Using the Network Delivery Scanner Function", Scanner Reference. 7 Functions Available over a Network Network TWAIN Scanner 1 You can use the scanning function of this machine from a computer connected via a network (Ethernet, IEEE 1394(IP over 1394), or IEEE 802.11b (wireless LAN)). You can scan documents the same way you would if you were using a scanner connected directly to your computer. ABW006S1 Reference For details about what settings to make, see p.15 "Setting Up the Machine on a Network". For details about using this function, see "Using the Network TWAIN Scanner Function", Scanner Reference. 8 2. Connecting the Network Cable to the Network Confirming the Connection When the IEEE 802.11b When the IEEE 1394 interface board (optional) interface unit (optional) is installed. is installed. ABW022S1 1. 10BASE-T/100BASE-TX port Port for connecting the 10BASE-T or 100BASE-TX cable 3. Wireless LAN card (optional) Port for using the wireless LAN 2. IEEE 1394 ports (optional) Ports for connecting the IEEE 1394 interface cable 9 Connecting the Network Cable to the Network Connecting to the Ethernet Interface The network interface board supports 10BASE-T or 100BASE-TX connections. C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port. 2 A Turn off the main power switch. Important Make sure the main power is off. See "Turning On the Power", Copy Reference. ABW023S1 B Loop the network interface cable and attach the ferrite core. Note The network interface cable loop should be about 15 cm (6")(A) from the end of the cable (closest end to the printer). The ferrite core at the end of the cable should be a ring type. D Turn on the main power switch. 1. 2. AAW022S1 1. Indicator (green) Remains green when the machine is properly connected to the network. 2. Indicator (yellow) Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T is operating. AAW026S1 10 Confirming the Connection Connecting to the IEEE 1394 Interface Important Before making the connection, touch the metallic part to ground yourself. Note Use the interface cable supplied with the IEEE 1394 interface board (optional). Using the IEEE 802.11b (Wireless LAN) Setting the IEEE 802.11b (Wireless LAN) 2 Make sure the interface cable is not looped. A Connect the IEEE 1394 interface cable to the IEEE 1394 ports. AAW025S1 ABW018S1 Note Select [802.11 Ad hoc] when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. Note Two interface ports are available for connecting the IEEE 1394 interface cable. Either is suitable. 11 Connecting the Network Cable to the Network Confirming the Connection When using in ad hoc mode/802.11 ad hoc mode A Make sure the LED of the IEEE 802.11b card is lit. When using in infrastructure mode 1 2 2 1 2 AAW027S1 1. If it is connected properly to the AAW027S1 1. If it is connected properly to the network, the LED is green when in infrastructure mode. If the LED is blinking, the machine is searching for devices. network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching for devices. The LED will light after a few seconds. 2. If the IEEE 802.11b card is working, it is lit in orange. 2. If [LAN Type] on the [Interface Settings]/[Network] screen is not set to [IEEE 802.11b], it does not light, even if the main power is on. B Print the configuration page to verify settings. Reference For more information about printing a configuration page, see Printer Reference 2. 12 Confirming the Connection Checking the machine's radio wave status When using in infrastructure mode, you can check the machine's radio wave status using the control panel. Note To check the radio wave status, select [IEEE 802.11b] under [LAN Type] on the [Network] screen. 2 A Press the {User Tools/Counter} key. } B Select [System Settings] using {U} or {T}, and then press the {OK} } key. or {T}, and then press the {OK} } key. C Select [Interface Settings] using {U} D Select [IEEE 802.11b] using {U} or {T}, and then press the {OK} key. } E Select [Wireless LAN Signal] using {U} or {T}, and then press the {OK} key. } The machine's radio wave status appears. tus, press the {User Tools/Counter} } key. F After checking the radio wave sta- 13 Connecting the Network Cable to the Network 2 14 3. Setting Up the Machine on a Network User Tools Menu (System Settings) This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected. Important These settings should be made by the systems administrator, or after consulting with the systems administrator. Reference For details about settings, see p.28 "Settings You Can Change with User Tools" Viewing the Information Displayed in the List $ These items must be set to use the function. Be sure to set them before attempting to use the corresponding function. These items must be set if required. Printer (LAN-Fax) Interface Ethernet Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol *3 NW Frame Type LAN Type *2 Ethernet Speed Host Name Domain Name $ $ $ 15 Setting Up the Machine on a Network Interface IEEE 1394 (IP over 1394) Interface Settings/ IEEE 1394 *1 See p.29 "Interface Settings/IEEE 1394". Settings IP Address WINS Configuration IP over 1394 Host Name Domain Name Interface Settings/ Network Gateway Address DNS Configuration Effective Protocol *3 IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol *3 NW Frame Type LAN Type *2 Ethernet Speed Host Name Domain Name Interface Settings/ IEEE 802.11b *2 See p.31 "Interface Settings/IEEE 802.11b". Communication Mode SSID Setting Channel WEP (Encryption) Setting Communication Speed *1 *2 $ $ $ $ $ $ $ 3 IEEE 802.11b (wireless LAN) See p.28 "Interface Settings/Network". Interface Settings/ Network See p.28 "Interface Settings/Network". *3 Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. Check [Effective] is selected for TCP/IP. 16 User Tools Menu (System Settings) Internet Fax Interface Ethernet Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol LAN Type *2 Ethernet Speed Host Name Domain Name File Transfer See p.32 "File Transfer". SMTP Server *3 SMTP Authentication POP before SMTP Reception Protocol *4 *5 $ $ $ $ $ $ $ *4 3 POP3/IMAP4 Settings *6 Key Operator's E-mail Add. *8 E-mail Reception Port *4 E-mail Recept. Interval Max. Recept. E-mail Size E-mail Storage in Server Prog./Change/Del. Subject Fax Mail Reception Account *3 *7 $ 17 Setting Up the Machine on a Network Interface IEEE 1394 (IP over 1394) Interface Settings/ IEEE 1394 *1 See p.29 "Interface Settings/IEEE 1394". Settings IP Address WINS Configuration IP over 1394 Host Name Domain Name Interface Settings/ Network Gateway Address DNS Configuration Effective Protocol *5 SMTP Server *3 SMTP Authentication POP before SMTP Reception Protocol *4 POP3/IMAP4 Settings *6 Key Operator's E-mail Add. *8 E-mail Reception Port *4 E-mail Recept. Interval Max. Recept. E-mail Size E-mail Storage in Server Prog./Change/Del. Subject Fax Mail Reception Account *3 *4 *7 $ $ $ $ $ $ $ $ 3 See p.28 "Interface Settings/Network". File Transfer See p.32 "File Transfer". 18 User Tools Menu (System Settings) Interface IEEE 802.11b (wireless LAN) Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol *5 LAN Type *2 Ethernet Speed Host Name Domain Name Interface Settings/ IEEE 802.11b *2 See p.31 "Interface Settings/IEEE 802.11b". Communication Mode SSID Setting Channel WEP (Encryption) Setting Communication Speed File Transfer See p.32 "File Transfer". SMTP Server *3 $ $ $ $ $ $ $ $ *4 3 SMTP Authentication POP before SMTP Reception Protocol *4 POP3/IMAP4 Settings *6 Key Operator's E-mail Add. *8 E-mail Reception Port *4 E-mail Recept. Interval Max. Recept. E-mail Size E-mail Storage in Server Prog./Change/Del. Subject Fax Mail Reception Account *3 *7 $ *1 *2 *3 *4 *5 *6 *7 *8 Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. Minimum settings required to use transmission. Minimum settings required to use reception. To use SMTP reception, make an entry in the DNS server's MX record indicating this machine is capable of SMTP reception. Check [Effective] is selected for TCP/IP. If you select [On] for [POP before SMTP], select this function also. If you select [On] for [POP before SMTP], check the port number for [POP3]. If you select [On] for [SMTP Authentication], select this function also. 19 Setting Up the Machine on a Network E-mail Interface Ethernet Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration $ $ $ $ $ $ $ $ $ $ 3 Effective Protocol LAN Type *2 Ethernet Speed Host Name Domain Name File Transfer See p.32 "File Transfer". SMTP Server *3 SMTP Authentication POP before SMTP POP3/IMAP4 Settings *4 Key Operator's E-mail Add. E-mail Reception Port *5 Prog./Change/Del. Subject IEEE 1394 (IP over 1394) Interface Settings/IEEE 1394 *1 See p.29 "Interface Settings/IEEE 1394". IP Address WINS Configuration IP over 1394 Host Name Domain Name Interface Settings/ Network See p.28 "Interface Settings/Network". File Transfer See p.32 "File Transfer". Gateway Address DNS Configuration Effective Protocol *3 SMTP Server SMTP Authentication POP before SMTP POP3/IMAP4 Settings *4 Key Operator's E-mail Add. E-mail Reception Port *5 Prog./Change/Del. Subject 20 User Tools Menu (System Settings) Interface IEEE 802.11b (wireless LAN) Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol *3 LAN Type *2 Ethernet Speed Host Name Domain Name Interface Settings/ IEEE 802.11b *2 See p.31 "Interface Settings/IEEE 802.11b". Communication Mode SSID Setting Channel WEP (Encryption) Setting Communication Speed File Transfer See p.32 "File Transfer". SMTP Server SMTP Authentication POP before SMTP POP3/IMAP4 Settings *4 Key Operator's E-mail Add. E-mail Reception Port *5 Prog./Change/Del. Subject *1 *2 $ $ $ $ $ $ 3 *3 *4 *5 Appears when the IEEE 1394 interface board (optional) is installed. Appears when the 802.11b unit (optional) is installed. If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. Check [Effective] is selected for TCP/IP. If you select [On] for [POP before SMTP], select this function as well. If you select [On] for [POP before SMTP], check the port number for [POP3]. 21 Setting Up the Machine on a Network Network Delivery Scanner Interface Ethernet Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration $ $ $ 3 Effective Protocol LAN Type *2 Ethernet Speed Host Name Domain Name File Transfer See p.32 "File Transfer". IEEE 1394 (IP over 1394) Interface Settings/ IEEE 1394 *1 See p.29 "Interface Settings/IEEE 1394". IP Address *4 Delivery Option *3 $ $ $ WINS Configuration IP over 1394 Host Name Domain Name Interface Settings/ Network See p.28 "Interface Settings/Network". File Transfer See p.32 "File Transfer". Gateway Address DNS Configuration Effective Protocol *4 Delivery Option *3 22 User Tools Menu (System Settings) Interface IEEE 802.11b (wireless LAN) Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol *4 LAN Type *2 Ethernet Speed Host Name Domain Name Interface Settings/ IEEE 802.11b *2 See p.31 "Interface Settings/IEEE 802.11b". Communication Mode SSID Setting Channel WEP (Encryption) Setting Communication Speed File Transfer See p.32 "File Transfer". *1 *2 $ $ $ $ 3 Delivery Option *3 *3 *4 Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. When delivery option is set to [On], make sure the IP address is set. Check [Effective] is selected for TCP/IP. Network TWAIN Scanner Interface Ethernet Interface Settings/ Network See p.28 "Interface Settings/Network". Settings IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol LAN Type *2 Ethernet Speed Host Name Domain Name *3 $ $ $ 23 Setting Up the Machine on a Network Interface IEEE 1394 (IP over 1394) Interface Settings/ IEEE 1394 *1 See p.29 "Interface Settings/IEEE 1394". Settings IP Address WINS Configuration IP over 1394 Host Name Domain Name Interface Settings/ Network Gateway Address DNS Configuration Effective Protocol *3 IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol *3 LAN Type *2 Ethernet Speed Host Name Domain Name Interface Settings/ IEEE 802.11b *2 See p.31 "Interface Settings/IEEE 802.11b". Communication Mode SSID Setting Channel WEP (Encryption) Setting Communication Speed *1 *2 $ $ $ $ $ $ $ 3 IEEE 802.11b (wireless LAN) See p.28 "Interface Settings/Network". Interface Settings/ Network See p.28 "Interface Settings/Network". *3 Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority. Check [Effective] is selected for TCP/IP. 24 User Tools Menu (System Settings) Network Configuration Any change you make with User Tools remains in effect even if the main power switch or operation switch is turned off, or the { Clear Modes} key is pressed. } Configuring the network using the control panel Note Operations for System Settings are different from normal operations. After using User Tools, press the {User Tools/Counter} key to exit. } 3 If the key operator code has been set, the key operator code entry screen appears. Enter the code, and then press the {OK} key. For de} tails about the key operator code, see General Settings Guide. } A Press the {User Tools/Counter} key. B Select [System Settings] using {U} or {T}, and then press the {OK} } key. C Select D Select [Interface Settings] or [File Transfer] using {U} or {T}, and then press the {OK} key. } the setting you want to change, and then press the {OK} } key. the setting, and then press the {OK} key. } Note Press the {Cancel} key to cancel } the setting. E Change F Press the {User Tools/Counter} key. } 25 Setting Up the Machine on a Network Configuring the network using other utilities As well as using the control panel to make network settings, utilities such as a Web browser and SmartDeviceMonitor for Admin can also be used. The following table shows available settings: Note Indicates machine settings can be changed. - Indicates the setting cannot be changed from that device. 3 Interface Settings Name on the control panel Web browser Server 1 Server 2 Server 3 Smart DeviceMonitor for Admin *1 *2 - telnet Network IP Address Auto-Obtain (DHCP) Specify IP Add. Subnet M Mac Add. Gateway Address DNS Configuration WINS Configuration NW Frame Type Specify Server Scope ID Auto Select Ethernet II Ethernet 802.2 Ethernet 802.3 Ethernet SNAP LAN Type Ethernet IEEE 802.11b Ethernet Speed Effective Protocol TCP/IP NetWare SMB AppleTalk SNMP Host Name Domain Name 26 User Tools Menu (System Settings) Smart DeviceMonitor for Admin - Name on the control panel Web browser IP Add. Subnet M Mac Add. - telnet - Interface Settings IEEE 1394 IP Address Specify WINS Configuration Server Scope ID IP over 1394 SCSI print (SBP-2) Bidirectional SCSI print Host Name Domain Name IEEE 802.11b Communication Mode SSID Setting Channel WEP (Encryption) Setting Communication Speed File Transfer Delivery Option SMTP Server SMTP Authentication POP before SMTP Reception Protocol POP3/IMAP4 Settings Key Operator's E-mail Add. E-mail Reception Port E-mail Recept. Interval Max. Recept. E-mail Size E-mail Storage in Server Prog./Change/Del. Subject Fax Mail Reception Account *1 *2 3 You can make the TCP/IP settings if SmartDeviceMonitor for Admin is communicating with the machine using IPX/SPX. You can make the IPX/SPX settings if SmartDeviceMonitor for Admin is communicating with the machine using TCP/IP. 27 Setting Up the Machine on a Network Settings You Can Change with User Tools Interface Settings/Network IP Address Before using this machine in the network environment, you must configure the IP address and subnet mask. · Auto-Obtain (DHCP) · Specify When you select [Specify], enter [IP Address:]and [Sub-net Mask:] as "xxx.xxx.xxx.xxx"("x" indicates a number). · IP Address: 011.022.033.044 · Sub-net Mask: 000.000.000.000 Note Default: Auto-Obtain (DHCP) Gateway Address A gateway is a connection or interchange point between two networks. Configure the gateway address for the router or host computer used as a gateway. · Gateway Address:000.000.000.000 Note Default: 000.000.000.000 3 DNS Configuration Make settings for the DNS server. · Specify When you select [Specify], enter the DNS server IP address as "xxx.xxx.xxx.xxx"("x" indicates a number). · DNS Server 1:000.000.000.000 · DNS Server 2:000.000.000.000 · DNS Server 3:000.000.000.000 Note Default: Specify If you use the interface for Ethernet and IEEE 1394 (IP over 1394) at the same time, settings must be made carefully. See p.99 "Using DHCP" If you install the IEEE 1394 interface board (optional) and use the IEEE 1394 interface, you must set the address of the domain, different from the [IP Address:] of [IEEE 1394]. If you intend to set the address for the same domain, set a different value for [Sub-net Mask:]. When you select [Specify], be sure not to set the same [IP Address:] as that of another machines on the network. The physical address (MAC address) also appears. WINS Configuration You can specify the WINS server settings. · On If [On] is selected, enter the [Server] IP address as "xxx.xxx.xxx.xxx"("x" indicates a number). If DHCP is in use, specify the [Scope ID]. · WINS Server:000.000.000.000 · Scope ID · Off Limitation Enter a [Scope ID] using up to 31 alphanumeric characters. Note Default: Off 28 User Tools Menu (System Settings) Effective Protocol Select the protocol to use in the network. · TCP/IP:Effective/Invalid · NetWare:Effective/Invalid · SMB:Effective/Invalid · AppleTalk:Effective/Invalid Note Default: TCP/IP: Effective, NetWare: Effective, SMB: Effective, AppleTalk: Effective Ethernet Speed Set the access speed for networks. Select a speed that matches your network environment. [Auto Select] should usually be selected. · Auto Select · 100Mbps Fixed · 10Mbps Fixed Note Default: Auto Select 3 NW Frame Type Select the frame type when you use NetWare. · Auto Select · Ethernet II · Ethernet 802.2 · Ethernet 802.3 · Ethernet SNAP Note Default: Auto Select Host Name Specify the host name. Domain Name Specify the domain name. Interface Settings/IEEE 1394 Preparation You must install the IEEE 1394 interface board (optional) in the machine. LAN Type Select interface, IEEE 802.11b (wireless LAN) or Ethernet. · Ethernet · IEEE 802.11b Note Default: Ethernet Appears when the IEEE 802.11b unit is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface takes precedence. IP Address When you connect the machine to a network using the IEEE 1394 interface, you must configure the IP address and subnet mask. · Auto-Obtain (DHCP) · Specify When you select [Specify], enter [IP Address:] and [Sub-net Mask:] as "xxx.xxx.xxx.xxx"("x" indicates a number). · IP Address: 011.022.033.044 · Sub-net Mask: 000.000.000.000 Note Default: Auto-Obtain (DHCP) If you use the interface for Ethernet and IEEE 1394 (IP over 1394) at the same time, settings must be made carefully. See p.99 "Using DHCP" 29 Setting Up the Machine on a Network When you use the IEEE 1394 interface on a network, you cannot use the Ethernet interface in the same domain. To use both interfaces in the same domain, set different values for [Sub-net Mask:]. The physical address (MAC address) also appears. Note Default: Active 3 WINS Configuration You can specify the WINS server settings. · On If [On] is selected, specify the [Server] IP address as "xxx.xxx.xxx.xxx" ("xxx" indicates a number). If DHCP is in use, specify [Scope ID]. · WINS Server:000.000.000.000 · Scope ID · Off Limitation Enter [Scope ID] using up to 31 alphanumeric characters. Note Default: Off SCSI print (SBP-2) When you print using the SCSI print client function supported by Windows 2000, Windows XP, or Windows Server 2003, you must set [SCSI print (SBP-2)]. · Active · Inactive Limitation The IEEE 1394 interface can be used when Windows 2000 Service Pack 1 or later is installed. If the Service Pack is not installed, only one SCSI print device is connectable via 1394 bus. Note Default: Active Bidirectional SCSI print Specifies the printer's response mode etc. for status requests when using the IEEE 1394 interface. · On · Off Note Default: On IP over 1394 When you use the IP over 1394 function of the IEEE 1394 interface to connect the machine to the network, or you print from computer with the IP over 1394 driver, you must specify [Active]for [IP over 1394]. · Active · Inactive Limitation Printing with IP over 1394 is possible under Windows Me/XP and Windows Server 2003. If this is set to [Off], bidirectional communication will not work. Host Name Specify the host name. Domain Name Specify the domain name. 30 User Tools Menu (System Settings) Interface Settings/IEEE 802.11b Preparation You must install the IEEE 802.11b unit (optional) into the machine. Note Be sure to make all settings simultaneously. WEP (Encryption) Setting Specifies the encryption of the IEEE 802.11b (wireless LAN). If this is set to [Active], you must enter the WEP key. · Active · Inactive Limitation 10 alphanumeric characters must be entered for 64 bit, 26 alphanumeric characters for 128 bit. Note Default: Inactive Communication Mode Specifies the communication mode of the wireless LAN. · 802.11 Ad hoc · Ad hoc · Infrastructure Note Default: 802.11 Ad hoc 3 Wireless LAN Signal Shows the radio wave conditions of the access point connected in infrastructure mode. Note Radio wave status is displayed when you press [Wireless LAN Signal]. SSID Setting Specifies SSID to distinguish the access point in infrastructure mode or 802.11 ad hoc mode. Limitation The characters that can be used are ASCII 0x20-0x7e (32 bytes). Note Default: blank Channel Specifies a channel when you select 802.11b ad hoc mode or ad hoc mode. Note Default: 11 Communication Speed Specifies th e comm unica tion speed of the IEEE 802.11b (wireless LAN). · Auto · 11Mbps Fixed · 5.5Mbps Fixed · 2Mbps Fixed · 1Mbps Fixed Note Default: Auto The following channels are available: · Metric version: 1-13 · Inch version: 1-11 Return to Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. · No · Yes 31 Setting Up the Machine on a Network Interface Settings/Print I/F Settings List You can check items related to the network in use. Reference For details about printing, see p.36 "Printing the interface settings lists". Enter [Port No.] between 1 and 65535 using the number keys, and then press the {OK} key. } 3 File Transfer Delivery Option Enables or disables sending scanned documents via the ScanRouter V2 Professional/Lite delivery server. · On · Server1 · Server2 · Off Note Default: Off SMTP Authentication You can configure SMTP authentication (PLAIN, LOGIN, CRAMMD5). Authentication prevents unauthorized access, by making users enter a user name and password when sending e-mail to the SMTP server. · On If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify [User Name:], [Password:], and [Encrypt:]. · User Name: · Password: · Encrypt: Auto/On/Off · Off Limitation Enter [User Name:] using up to 191 alphanumeric characters. Spaces cannot be used. Depending on the SMTP server type, "realm" must be specified. Add "@" after the user name, as in "user name@realm". Enter [Password:] using up to 63 alphanumeric characters. Spaces cannot be used. Enter the user name and password to be set for [Key Operator's E-mail Add.] when using Internet Fax. Note Default: Off Set this option when specifying whether or not to use ScanRouter V2 Professional/Lite. If you do, you will have to re-register I/O devices in ScanRouter V2 Professional/Lite. SMTP Server Specify the SMTP server name. If DNS is in use, enter the host name. If DNS is not in use, enter the SMTP server IP address. · Server Name · Port No. Limitation Enter the [Server Name] using up to 127 alphanumeric characters. Spaces cannot be used. Note Default: Port No./25 [Encrypt:]-[Auto]: If the authentication method is PLAIN, LOGIN, or, CRAM-MD5. 32 User Tools Menu (System Settings) [Encrypt:]-[On]: If the authentication method is CRAM-MD5. [Encrypt:]-[Off]: If the authenticat io n m e t h o d i s P L A I N , o r LOGIN. POP before SMTP You can configure POP authentication (POP before SMTP). Authentication prevents unauthorized access, by authenticating with the POP server before sending e-mail to the SMTP server. · On To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for [Wa it Tim e after Auth.:] has elapsed. · Wait Time after Auth.: 300msec · User Name: · Password: · Off Limitation Enter [User Name:] using up to 63 alphanumeric characters. Spaces cannot be used. Reception Protocol Specify Reception Protocol for receiving Internet faxes. · Off · POP3 · IMAP4 · SMTP Note Default: Off POP3/IMAP4 Settings Specify the POP3/IMAP4 [Server Name:] for receiving Internet faxes. The specified POP3 server name is used for [POP before SMTP]. If DNS is in use, enter the host name. If DNS is not in use, enter the POP3 or IMAP4 server IP address. · Server Name: · Encrypt: · Auto · On · Off Limitation Enter POP3 or IMAP4 [Server Name:] using to 127 alphanumeric characters. Spaces cannot be used. Note [Encrypt:]-[Auto]: Password encryption is automatically set according to the POP server settings. [Encrypt:]-[On]: Encrypt password. [Encrypt:]-[Off]: Do not encrypt password. 3 Enter [Password:] using up to 63 alphanumeric characters. Spaces cannot be used. Note Default: Off Using the number keys, you can set [Wait Time after Auth.:] from zero to 10,000 milliseconds, in increments of one millisecond. If you select [On], enter [Server Name] in [POP3/IMAP4 Settings]. Also, check the port number for [POP3] in [E-mail Reception Port]. 33 Setting Up the Machine on a Network 3 Key Operator's E-mail Add. If the sender is not specified on emailed scanned documents, this appears as the sender's address. This can be used as the sender with SMTP authentication for Internet Fax. If [On] is selected for [SMTP Authentication] be sure to enter the key operator's e-mail address here. This can be used as the destination for data transmission result cc emails, as well as the destination for data communication management e-mail. Limitation Enter up to 128 alphanumeric characters. Note If [None] is selected in [Sender's Name Default], specify the sender's name when sending scanned document e-mail. E-mail Recept. Interval Specify, in minutes, the time limit for receiving Internet faxes via POP3 or IMAP4 server. · On · Off Note Default: On/15 minute(s) If [On] is selected, the number of times can be set from two to 1440 in increments of one minute, using the number keys. Max. Recept. E-mail Size Specify [Max. Recept. E-mail Size] for receiving Internet faxes. Note Default: 2MB Using the number keys, enter a size from one to two MB in increments of one megabyte. E-mail Reception Port Specify the [POP3], [IMAP4], and [SMTP] port numbers for receiving Internet faxes. The specified POP3 port number is used for [POP before SMTP]. · POP3 · IMAP4 · SMTP Note Default: POP3/110, IMAP4/143, SMTP/25 E-mail Storage in Server You can specify whether or not to store received Internet fax e-mails on the POP3 or IMAP4 server. · Off · All · Errors Only Note Default: Off Enter a port number between 1 and 65535 using the number keys, and then press the {OK} } key. Prog./Change/Del. Subject You can program, change, or delete the subject used when sending an Internet fax or scan file as an attachment. · Program/Change · Delete Note Enter a subject using up to 20 alphanumeric characters. 34 User Tools Menu (System Settings) Fax Mail Reception Account Specify [E-mail Address], [User Name], and [Password] for receiving Internet faxes. · E-mail Address · User Name · Password Limitation Enter an e-mail address using up to 128 alphanumeric characters. D Select [Prog./Change/Del. Subject] usProgramming a subject A Select [Program/Change] using {U} or {T}, and then press the {OK} key. } B Select [*Not programmed] using {U} or {T}, and then press the {OK} key. } C Enter the text, and then press the {OK} key. } ing {U} or {T}, and then press the {OK} key. } 3 Enter a user name using up to 64 alphanumeric characters. Enter a password using up to 64 alphanumeric characters. Programming, changing, or deleting a subject Limitation Enter a subject using up to 20 alphanumeric characters. Note [Urgent] and [High] are programmed as the e-mail subjects. Reference For details about entering text, see "Entering Text", General Settings Guide. Changing a subject A Select [Program/Change] using {U} or {T}, and then press the {OK} key. } B Select the subject using {U} or {T}, and then press the {OK} } key. C Enter the text, and then press the {OK} key. } Reference For details about entering text, see "Entering Text", General Settings Guide. A Press the {User Tools/Counter} key. } B Select [System Settings] using {U} or {T}, and then press the {OK} } key. C Select [File Transfer] using {U} or {T}, and then press the {OK} key. } 35 Setting Up the Machine on a Network Deleting a subject A Select [Delete] using {U} or {T}, and then press the {OK} } key. B Select the subject using {U} or {T}, and then press the {OK} } key. Confirmation message appears. C To delete the subject, press [Yes]. 3