LASER PRINTER Operation Manual (for network scanner) Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product. Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual for printer operation and general information". Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual for printer operation and general information" and operation manuals for any optional equipment which has been installed. INTRODUCTION The optional Network Scanner Expansion Kit (AR-NS2) enables the machine to be used as a network scanner. Page 2 of the manual that accompanies the Network Scanner Expansion Kit (AR-NS2) contains an overview of the network scanner functions, general considerations, and an explanation of image sending methods. Please read the manual that accompanies the AR-NS2 before you read this manual. Both manuals explain only the network scanner functions of the product. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral units, and other printer-related information, please refer to your "Operation manual (for printer operation and general information)". Additional manuals have been provided for copy and facsimile features. Please refer to these as necessary. To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the "Product Key Entry for Network Scanner Expansion Kit" program to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key operator programs, refer to KEY OPERATOR'S GUIDE.) NOTES · Before using the network scanner feature, several settings must be established from the Web page. These settings are explained from page 2 on. The settings must be established by the network administrator. Such settings must be effected by the system administrator who has the special network related backgrounds. · This manual assumes that several options have been installed. TABLE OF CONTENTS Page INTRODUCTION ...................................................... 1 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE ........... 2 qABOUT THE WEB PAGE .................................... 2 qSETTING PASSWORDS .................................... 2 qBASIC SETTINGS FOR NETWORK SCANNING ..... 3 qSETTING UP DESTINATION INFORMATION .... 4 qSTORING SENDER INFORMATION .................. 5 qSTORING A CUSTOM DIRECTORY .................. 5 CONDITION SETTING SCREEN OF SCANNER MODE .............................................. 6 SENDING AN IMAGE ............................................... 8 qBASIC TRANSMISSION METHOD .................... 8 qTRANSMISSION METHODS FOR SCAN TO E-MAIL (MANUAL ENTRY, BROADCAST TRANSMISSION) ......... 10 qSCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL ................................ 11 qSTAMPING SCANNED ORIGINALS (VERIFICATION STAMP FUNCTION) .............. 12 SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, AND EXPOSURE) .... 13 qMANUALLY SETTING THE SCANNING SIZE .... 13 qSELECTING THE RESOLUTION ..................... 14 qSELECTING THE EXPOSURE ........................ 15 Page PRIORITY TRANSMISSION OF A STORED JOB ..... 16 CANCELING AN E-MAIL/FTP TRANSMISSION .... 16 STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL ................................... 17 qSTORING ONE-TOUCH KEYS (only addresses for Scan to E-mail and Internet-Fax) .............................................. 17 qEDITING AND DELETING ONE-TOUCH KEYS ..... 19 qPROGRAMMING A GROUP KEY .................... 20 qEDITING AND DELETING GROUP KEYS ....... 21 qSTORING SENDER INFORMATION ................ 22 qEDITING AND DELETING SENDER INFORMATION ................................. 22 qSTORING A GROUP INDEX ............................ 23 qPRINTING PROGRAMMED INFORMATION ... 23 TROUBLESHOOTING ............................................ 24 qIF YOUR E-MAIL IS RETURNED ..................... 24 qIF A TRANSMISSION ERROR OCCURS ........ 24 KEY OPERATOR PROGRAMS .............................. 25 qKEY OPERATOR PROGRAM LIST .................. 25 qUSING THE KEY OPERATOR PROGRAMS .... 25 qSETTING PROGRAMS .................................... 26 qPRINTING OUT SETTINGS ............................. 27 SPECIFICATIONS .................................................. 28 1 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the E-mail server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later). To access the Web page, refer to page 2-6 of "Operation manual (for printer operation and general information)". ABOUT THE WEB PAGE When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For overviews of each of the menu items, refer to pages 2-7 to 2-8 of "Operation manual (for printer operation and general information)". For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. Web Page SETTING PASSWORDS Passwords can be set to restrict Web page access and protect settings. Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords. A password can be set for the administrator and passwords can be set for each user. If you use a user password to access the Web page, you will be able to establish, edit, and delete destinations in the Scanner Destination Management menu; however, you will not be able to establish settings in the Setup menu. The passwords for "User" and "admin" are both initially set to "Sharp". If you wish to change the passwords when first establishing the settings, enter "Sharp" in "Old Admin Password" before you establish the settings. A password must consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive.After entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on. When a password is set, you will be prompted for the password when you attempt to access a Web page with protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are accessing the page as an administrator. For detailed information on setting passwords, refer to "Help". 2 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. After entering the settings, be sure to click "Submit" to store them. For detailed information on setting procedures, refer to "Help". Network Scanning Setting screen I Select the method for assigning a file name to a scanned image Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to use in the file name. "Sender Name" and "Date & Time" are initially selected. If you are going to send images to the same recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file. I Selecting an e-mail subject (only used for Scan to E-mail) Enter a subject when using Scan to E-mail. Only one subject can be entered. If nothing is entered, "Scanned image from " will appear. *The name that appears in is the name stored in "Name" in the screen that appears when you click "Status & Alert E-mail" in the menu frame. If a name has not been stored, the product name will appear. I E-mail Server and DNS Server Settings E-mail sent by Scan to E-mail or Scan to FTP (Hyperlink) uses SMTP To use either of these transmission methods, . you must first click "E-mail & DNS Setup" in the Network Scanning page and then enter the required information in the settings under "E-mail Setup". (This page can also be displayed by clicking "E-mail & DNS" in the Web page menu.) If you entered a host name in "Primary E-mail Server" or "Secondary E-mail Server" under "E-mail Setup", you will need to enter the settings for the DNS server under "DNS Setup". If you entered a host name in "Hostname or IP Address" when storing a destination for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop, you will also need to enter the settings for the DNS server under "DNS Setup". 3 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE SETTING UP DESTINATION INFORMATION To store the name and address of a destination in an auto dial key, click "Destination Management" or one of the transmission methods in the Web page menu frame. "Destination Management" can also be used to edit or clear stored destinations. A total of 500 destinations can be stored, including E-mail, FTP Desktop, Internet-Fax, and Group destinations. , Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored. The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image, allowing you to select the destination. For detailed information on setting up, editing, and deleting destinations, refer to "Help". I Storing destinations for Scan to E-mail and Internet-Fax Scan to E-mail and Internet-Fax destinations can also be stored, edited, and cleared from the touch panel of the machine. (Pages 17 - 19) To perform Scan to E-mail, the e-mail server settings must first be established. (Refer to page 3.) I Storing destinations for Scan to FTP If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to a "Sender" selected from "E-mail Destination" (stored in "Sender E-mail" in the Web page menu (page 5)), to notify that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink)) The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user name or password (anonymous server), the recipient can display the image by simply clicking on the address. If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. Click "Email & DNS" and enter the settings under "DNS Setup". To perform Scan to FTP (Hyperlink), you must also enter the settings under "E-mail Setup" for the e-mail server. (Refer to page 3.) I Storing destinations for Scan to Desktop Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is included on the CD-ROM that accompanies the AR-NS2 Network Scanner Expansion Kit). You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that you normally use Network Scanner Tool, which automatically establishes settings. The Web page is primarily used when the same settings are to be established in multiple laser printers, or when the network administrator performs maintenance. If the information set here differs from the information set in the host computer, transmission and reception will not take place normally. For details, refer to "User's Guide"* for Network Scanner Tool in the CDROM that accompanies the Network Scanner Expansion Kit (AR-NS2). If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Refer to page 3.) *To view "User's Guide", Adobe Acrobat Reader 4.05 or later is necessary. If this is not installed on your computer, you can install it from the CD-ROM that accompanies the Network Scanner Expansion Kit (AR-NS2). For details, refer to the operation manual for the Network Scanner Expansion Kit (AR-NS2). I Storing Groups If you are using Scan to E-mail or Internet-Fax, a scanned image can be sent to multiple destinations in a single operation. To use this function, you must first store the destinations in a group. Click "Group" and then select the Scan to E-mail or Internet Fax destinations that you wish to store in the group. Up to 300 destinations can be stored in one group. Only destinations for E-mail or Internet-Fax can be stored in a group. Note that multiple destinations cannot be entered manually when sending an image. 4 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE I Items common to all transmission methods when storin ...