Alcatel Advanced Reflexes Alcatel OmniPCX 4400 ARCHITECTS OF AN INTERNET WORLD How to use this guide You have an Alcatel Advanced REFLEXES digital telephone. The large display, a navigator and and alphabetic keypad ensure ease and comfort of use. · Actions Off-hook Hang up Description of an action or context · Navigator Move the navigation key up, down, right or left · Display and display keys Partial view of the display Display key · Programmable keys and icons Line or programmable key Icon corresponding to a key Pre-programmed key ABC · Keypad Numeric keypad Alphabetic keypad 2 Specific key on numeric keypad Loudspeaker Hands free Reduce volume Increase volume · Audio keys · Other fixed keys i Fixed key (eg: MENU) · Other symbols used Alternative to action OR sequence Alternative to action AND/OR sequence Important information Symbols can be enriched by small icons or text. All the implicit or personalized codes are presented in a table of codes provided with the telephone. 1 The availability of some of the functions described in this guide may depend on your system version or configuration. If you are in doubt, consult your system supervisor. We suggest that you consult the corresponding user manual for more detailed information on your telephone. 2 Contents Your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 4 1. Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3 Calling using your personal directory . . . . . . . . . . . . 1.4 Calling your correspondent by name . . . . . . . . . . . . . 1.5 Redialling the last number dialled (Redial) . . . . . . . . . 1.6 Making a call-back request . . . . . . . . . . . . . . . . . . . . . Handling several calls . . . . . . . . . . . . . . . . . . . . . . . 2.1 Calling a second correspondent (enquiry call) . . . . . . 2.2 Answering a second call . . . . . . . . . . . . . . . . . . . . . . . 2.3 Switching between calls (broker call) . . . . . . . . . . . . . 2.4 Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5 Conversing with two correspondents (3-way conference) Customizing your telephone . . . . . . . . . . . . . . . . . 3.1 Programming your personal codel . . . . . . . . . . . . . . . 3.2 Programming your personal directory . . . . . . . . . . . . 3.3 Programming a function on an unassigned key . . . . . . 3.4 Selecting your ringer tune . . . . . . . . . . . . . . . . . . . . . 3.5 Adjusting the display and icon brightness . . . . . . . . . . 3.6 Selecting the language . . . . . . . . . . . . . . . . . . . . . . . . While you are away - When you return . . . . . . . . 4.1 Forwarding your calls to another number (immediate forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2 Forwarding your calls to the voice mail . . . . . . . . . . . 4.3 Cancelling forwarding on your return . . . . . . . . . . . . 4.4 Consulting your messages on your return . . . . . . . . . p. p. p. p. p. p. p. p. p. p. p. p. p. 6 6 6 6 7 7 7 8 8 8 9 9 9 2. 3. p.10 p. 10 p. 10 p. 11 p. 12 p. 12 p. 12 p.13 p. 13 p. 13 p. 14 p. 14 4. 3 Your telephone Navigator for browsing through several pages of the display and selecting a line on it (The bottom line is active implicitly) Light indicates messages received To programme your telephone i Secret to isolate you from your correspondent Interphone so that your telephone answers automatically without you having to off-hook To end a call or exit from programming Alphanumeric keypad for calling by name Protected by a flap, raise the flap to expose the keypad Audio keys Loudspeaker (LS) To share a conversation To reduce the volume of the LS or handset To increase the volume of the LS or handset Hands free to call or answer without off-hooking 4 Display and display keys Comprises 2 lines and several pages giving information about your correspondent and proposing functions accessible using the associated display keysciées. Programmable keys and icons These keys are divided into line keys and function keys. Each key has a corresponding icon. Line icons Incoming call (flashing) Call in progress Call on hold Call on common hold Function icons Function active Function requiring action Telephone or line busy (supervision) Certain keys are preprogrammed to temporarily store a number to access the various message services to automatically redial the last number dialled ISDN to consult the list of unanswered ISDN calls or to make an ISDN call Installing the label on the telephone A printed label is supplied with the telephone to be placed under the programmable keys. Insert a flat-tipped object into the slot (1 slot per block of keys). Raise the key block cover. Slide in your label. Lower the cover. 5 1. Making a call 1 1. Making a call OR Off-hook Hands free Dial OR Dial directly To make an external call, dial the "External call" code. To call the operator, dial the "Operator call" code. · To terminate a call OR Hang up 1 2. Answering a call OR Off-hook Hands free 1 3. Calling using your personal directory OR Display key under selected name Proceed to following pages Selected name 6 1 4. Calling your correspondent by name Name Init. Name&F OR Enter the name or initials or the surname and first name of your correspondent Display of first name in list and corresponding number Prev Call OR Next OR If name is correct Cancel Next name OR Previous name OR Return to idle 1 5. Redialling the last number dialled (Redial) OR Redail Stored number 0122515163 Dialled number 1 6. Making a call-back request CallBk Your correspondent does not reply or is busy Making a call 7 2. Handling several calls During a conversation, you can perform various operations such as call a second person or transfer the call to another number, etc. 2 1. Calling a second correspondent (enquiry call) Enquir The first correspondent is placed on hold OR Dial directly Dial Cancelling the enquiry call EnqOff You recover the first call 2 2. Answering a second call During a call, a second correspondent tries to contact you: Conslt Dupond OR Line keys whose icon is flashing Single-line terminal Name of caller is displayed for 3 seconds The first correspondent is placed on hold 8 2 3. Switching between calls (broker call) You are in conversation and another call is on hold. To switch from one call to the other: Broker OR Line key associated with the icon Single-line terminal The first correspondent is placed on hold 2 4. Transferring a call To transfer a call to another terminal during a conversation: Transf OR Number of terminal to receive call Single-line terminal only 2 5. Conversing with two correspondents (3-way conference) During a conversation, another call is on hold: Conf nConf 3-way conference Cancel the conference and recover your first correspondent End the first conversation Handling several calls 9 3. Customizing your telephone 3 1. Programming your personal code Prog Passwd The code of your terminal is 0000 by default. i Enter the present code Enter the new code Enter the new code again Each code digit is represented by an asterisk. 3 2. Programming your personal directory Prog Keys Your personal directory can contain up to 45 numbers. i Empty Apply Select a free display key Number to programme Apply Enter name of correspondent (6 characters max.) 10 3 3. Programming a function on an unassigned key The list of programmable functions is given in your user manual. Prog Keys i OR Unassigned programmable key Servic Enter the code or number to programme Next Select a list of functions Apply Apply Display key beneath selected function Customizing your telephone 11 3 4. Selecting your ringer tune Prev Next Terminal idle: OR Select the tune Up AND/OR Down OR Adjust the volume AND/OR 3 5. Adjusting the display and icon brightness Prog Displ i + OR Adjust the brightness - 3 6. Selecting the language Prog Lang i Enter personal code if applicable Display of the various possibilities Apply Display key under selected language 12 All these functions can also be activated by entering the corresponding code. 4 1. Forwarding your calls to another number (immediate forward) Conslt Servic Display of functions of the "Forwarding list" group Apply i Apply Select the type of forwarding Destination number 4 2. Forwarding your calls to the voice mail Conslt Servic Display of functions of the "Forwarding list" group Apply i Apply Select the type of forwarding Voice While you are away - When you return 13 4. While you are away - When you return 4 3. Cancelling forwarding on your return Conslt Servic i Display of functions of the "Forwarding list" group Apply Apply FwdOff 4 4. Consulting your messages on your return indicate messages received. The light and corresponding icon · Call-back requests 2 Msg CallBk CallBk Display of the first person to call back Messages Number of callback requests Recall Save Next OR Call back Store the message OR Proceed to next message Any call-back request that is not stored is erased when you call back the number, when you proceed to the next request, or when you quit message mode. 14 · Voice messages 2 Msg Voice Voice Follow the instructions of the voice guide Messages Number of voice messages · List of internal calls While you were away the internal calls have been stored (16 calls maximum). 2 Msg No ans No ans Messages Display of the number of internal calls Recall Save Consult the list Next Dupond OR Automatically call back person who left message Store the message OR Display the next message Callers identity If you call back a correspondent who does not answer, the message is stored. Any non-stored message is erased when you proceed to the next message or quit message mode. While you are away - When you return 15 · List of external calls While you were away, the external calls from ISDN subscribers have been stored (16 calls maximum). The icon associated with ISDN indicates messages received. No ans 0122515163 ISDN Display of number of external calls ISDN .see § List of internal calls Consult the list Callers identity 16 Personal notes 17 18 Precautions for use Caution: never let your telephone come into contact with water. You can nevertheless use a soft moist cloth to clean your telephone. Never use solvents (trichlorethylene, acetone, etc.) as they risk damaging the plastic surfaces of your telephone. Never spray cleaning products on it. If you use your telephone near an electronic source emitting a high level of electromagnetic radiation, you may hear a slightly audible modulation in the earpiece. Conformity: this telephone is designed to be connected to an Alcatel OmniPCX 4400 PABX. It is classed SELV within the meaning assigned by standard NF EN 60950. The CE marking indicates that this product complies with the following EC directives: - 89/336/CEE (electromagnetic compatibility) - 73/23/CEE (low voltage) - 1999/5/CE (R&TTE) Declaration of conformity We, ALCATEL BUSINESS SYSTEMS 32, avenue Kléber 92707 Colombes Cedex - France declare that the following products are deemed to comply with the requirements of Directive 1999/5/CE of the European Parliament and the Council. ALCATEL Advanced Reflexes Any unauthorized modification of the products makes this declaration of conformity null and void. A copy of the original of this declaration of conformity can be obtained by making a written request to: ALCATEL BUSINESS SYSTEMS Technical Services - Customer Care 1, rue du Dr. A. Schweitzer F - 67408 Illkirch - France 19 For further information, visit our web site www.alcatel.com Copyright © ALCATEL 2001. All rights reserved. Alcatel Business Systems, in keeping with its policy of constant product improvement for the customer, reserves the right to modify product specifications without prior notice. ALCATEL - 32, avenue Kléber, F-92707 Colombes Cedex R.C. Paris 602 033 185 Ref.: 3AK 19524 ENAC Ed. 01 20 ARCHITECTS OF AN INTERNET WORLD