Alcatel Easy Reflexes Alcatel OmniPCX 4400 ARCHITECTS OF AN INTERNET WORLD How to use this guide You have an Alcatel Easy REFLEXES digital telephone. · Actions Off-hook Hang up Description of an action or context · Display Partial view of the display · Programmable keys and LEDs Line or programmable key LED corresponding to a key Pre-programmed key · Keypad Numeric keypad 2 · Audio keys Loudspeaker Reduce volume Increase volume · Other fixed keys i Fixed key (eg: MENU) · Other symbols used OR AND/OR Alternative to action sequence Alternative to action sequence Important information ABC Specific key on numeric keypad Symbols can be enriched by small icons or text. All the implicit or personalized codes are presented in a table of codes provided with the telephone. 1 The availability of some of the functions described in this guide may depend on your system version or configuration. If you are in doubt, consult your system supervisor. We suggest that you consult the corresponding user manual for more detailed information on your telephone. 2 Contents Your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 4 1. Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Calling using your personal directory . . . . . . . . . . . . 1.3 Redialling the last number dialled (Redial) . . . . . . . . . 1.4 Making a call-back request . . . . . . . . . . . . . . . . . . . . . Handling several calls . . . . . . . . . . . . . . . . . . . . . . . 2.1 Calling a second correspondent (enquiry call) . . . . . . 2.2 Answering a second call . . . . . . . . . . . . . . . . . . . . . . . 2.3 Switching between calls (broker call) . . . . . . . . . . . . . 2.4 Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5 Conversing with two correspondents (3-way conference) Customizing your telephone . . . . . . . . . . . . . . . . . 3.1 Programming your personal code . . . . . . . . . . . . . . . 3.2 Programming your personal directory . . . . . . . . . . . . 3.3 Programming a function on an unassigned key . . . . . . 3.4 Selecting your ringer tune . . . . . . . . . . . . . . . . . . . . 3.5 Adjusting the display brightness . . . . . . . . . . . . . . . . 3.6 Selecting the language . . . . . . . . . . . . . . . . . . . . . . . . While you are away - When you return 4.1 Forwarding your calls to another number (immediate forward) . . . . . . . . . . . . . . . . 4.2 Forwarding your calls to the voice mail . . 4.3 Cancelling forwarding on your return . . . 4.4 Consulting your messages on your return p. p. p. p. p. p. p. p. p. p. p. 6 6 6 7 7 8 8 8 9 9 9 2. 3. p.10 p. 10 p. 10 p. 11 p. 11 p. 12 p. 12 4. . . . . . . . . p.13 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13 p. 13 p. 13 p. 14 3 Your telephone Display Comprises 1 line and several pages of information about your correspondent Light indicates messages received To programme your telephone i Audio keys Loudspeaker (LS) To share a conversation To reduce the volume of the LS or handset To increase the volume of the LS or handset To end a call or exit from programming 4 Programmable keys and LEDs These keys are divided into line keys and function keys. Each key has a corresponding LED. Call or function LEDs LED flashing: Call being made Fixed LED: Call in progress Call on hold Call on common hold. Certain keys are preprogrammed (these keys differ according to the configuration of your telephone (single-line or multi-line)). to switch between two calls (single-line terminal only) to cancel an enquiry call (single-line terminal only) to divert calls to another terminal to temporarily store a number to access the various message services to call using your personal directory ISDN to consult the list of unanswered ISDN calls or to make an ISDN call to transfer a call to another terminal (multi-line terminal only) to automatically redial the last number dialled Installing the label on the telephone A printed label is supplied with the telephone to be placed under the programmable keys. Insert a flat-tipped object into the slot. Raise the cover. Slide the printed label into position. Lower the cover. 3 4 2 1 5 1. Making a call 1 1. Making a call OR Off-hook Dial Dial directly Off-hook To make an external call, dial the "External call" code. To call the operator, dial the "Operator call" code. · To terminate a call OR Hang up 1 2. Answering a call Directory Programmed numeric key 6 1 3. Redialling the last number dialled (Redial) 0122515163 Redial Dialled number 1 4. Making a call-back request Your correspondent does not reply or is busy "Call-back request" function code Making a call 7 2. Handling several calls During a conversation, you can perform various operations such as call a second person or transfer the call to another number, etc. 2 1. Calling a second correspondent (enquiry call) OR Dial directly Directory The first correspondent is placed on hold Programmed numeric key Cancelling the enquiry call OR Hang up then offhook Single-line terminal You recover the first call 2 2. Answering a second call During a call, a second correspondent tries to contact you: Dupond OR Line keys whose LED is flashing "Consulting call on hold" function code (single-line terminal) Name of caller is displayed for 3 seconds The first correspondent is placed on hold 8 2 3. Switching between calls (broker call) You are in conversation and another call is on hold. To switch from one call to the other: OR Line keys whose LED is on steady Broker call (singleline terminal) The first correspondent is placed on hold 2 4. Transferring a call To transfer a call to another terminal during a conversation: OR Number of terminal to receive call Transfer Single-line terminal only 2 5. Conversing with two correspondents (3-way conference) During a conversation, another call is on hold: "Conference" function code To cancel the conference and recover your first correspondent, redial the "3 party conference call" code. Handling several calls 9 3. Customizing your telephone 3 1. Programming your personal code The code of your terminal is 0000 by default. To select or change your personal code: Code of the "Change personal code" function Enter the present code Enter the new code Each code digit is represented by an asterisk. 3 2. Programming your personal directory Your personal directory contains up to 12 numbers (0 to 9, * and #). i ABC 2 ABC 2 Number to programme ABC 2 Directory Numeric key on which you want to programme the number Personal directory numbers * # 10 3 3. Programming a function on an unassigned key The list of programmable functions is given in your user manual. i ABC 2 1 OR Enter the code or number to programme Select a function Unassigned programmable key 3 4. Selecting your ringer tune Terminal idle: OR Select the ringer from the 16 options (successive presses) Adjust the volume Return to idle Customizing your telephone 11 3 5. Adjusting the display brightness OR Code of the "Programming brightness" function Adjust the brightness Confirm the setting 3 6. Selecting the language Display the language options (*) Display of the various options Code of the "Language" function Code associated with the chosen language Confirm (*) for example: F: French - GB: English - D: German - SP: Spanish - P: Portuguese - NL: Dutch - DK: Danish - I: Italian - A: Austrian 12 4 1. Forwarding your calls to another number (immediate forward) OR Single-line terminal Code of the "Immediat forward" function Destination number Forward acknowledgement is displayed Display of forwarding and destination number 4 2. Forwarding your calls to the voice mail Code of type of forward No. of recorded message 4 3. Cancelling forwarding on your return OR If forwarding activated with this key (singleline terminal) Code of the "Cancel forwarding" function While you are away - When you return 13 4. While you are away - When you return 4 4. Consulting your messages on your return indicate messages received. The light and corresponding LED · Call-back requests Messages Screen displays the number of new messages Screen displays first number to call back Display the number of call-back requests (xx Msg Recall) OR Call back Next call-back request OR Previous call-back request Note: even if the correspondent does not answer, the call-back message is erased after the number is called back when you proceed to the next message, as it is when you press to quit message mode. 14 · Voice messages Messages Screen displays the number of new messages Follow the instructions of the voice guide voice messages (xx Msg Voice) While you are away - When you return 15 · List of internal calls While you were away the internal calls have been stored (16 calls maximum). Screen displays the number of new messages Messages Display of the identity of the first caller Display of the number of internal calls (xx Msg NO ANS) i Display of time and date of call Call back OR Store the message (* is displayed in front of the caller's name) OR Next internal call If you call back a correspondent who does not answer, the message is stored. If the message is not stored and you do not call back the correspondent, it is cleared when you proceed to the next message, as it is when you press to quit message mode. 16 · List of external calls While you were away, the external calls from ISDN subscribers have been stored (16 calls maximum). The LED associated with ISDN indicates messages received. ISDN ISDN Screen displays the number of new messages Display of the identity of the first caller i Display of the time and date of the call . (*) (*) .see § List of internal calls While you are away - When you return 17 Personal notes 18 Precautions for use Caution: never let your telephone come into contact with water. You can nevertheless use a soft moist cloth to clean your telephone. Never use solvents (trichlorethylene, acetone, etc.) as they risk damaging the plastic surfaces of your telephone. Never spray cleaning products on it. If you use your telephone near an electronic source emitting a high level of electromagnetic radiation, you may hear a slightly audible modulation in the earpiece. Conformity: this telephone is designed to be connected to an Alcatel OmniPCX 4400 PABX. It is classed SELV within the meaning assigned by standard NF EN 60950. The CE marking indicates that this product complies with the following EC directives: - 89/336/CEE (electromagnetic compatibility) - 73/23/CEE (low voltage) - 1999/5/CE (R&TTE) Declaration of conformity We, ALCATEL BUSINESS SYSTEMS 32, avenue Kléber 92707 Colombes Cedex - France declare that the following products are deemed to comply with the requirements of Directive 1999/5/CE of the European Parliament and the Council. ALCATEL Easy Reflexes Any unauthorized modification of the products makes this declaration of conformity null and void. A copy of the original of this declaration of conformity can be obtained by making a written request to: ALCATEL BUSINESS SYSTEMS Technical Services - Customer Care 1, rue du Dr. A. Schweitzer F - 67408 Illkirch - France 19 For further information, visit our web site www.alcatel.com Copyright © ALCATEL 2001. All rights reserved. Alcatel Business Systems, in keeping with its policy of constant product improvement for the customer, reserves the right to modify product specifications without prior notice. ALCATEL - 32, avenue Kléber, F-92707 Colombes Cedex R.C. Paris 602 033 185 Ref. : 3AK 19526 ENAC Ed. 01 20 ARCHITECTS OF AN INTERNET WORLD