User manual RICOH IS200E - Operating Guide

Image Scanner Operating Instructions What You Can Do With This Machine Setting Up the Scanner Configuring the Scanner Settings Setting Originals Sending Scan File by E-mail Sending Scan File by Scan to Folder Sending Scan File by Scan to FTP Printing Scanned Image Files Sending Scan Files Using Delivery Server Using the TWAIN Scanner Function Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Power Source Color Scanner: 120V, 60 Hz, 10A or more Please be sure to connect the Power Cord to a power source as above. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products. Certain options might not be available in some countries. For details, please contact your local dealer. Some illustrations in this manual might be slightly different from the machine. Trademarks Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated. Pentium is a registered trademark of Intel Corporation. MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks. The Proper names of the Windows operating systems are as follows: · · · · The product name of Windows® 95 is Microsoft® Windows® 95 The product name of Windows® 98 is Microsoft® Windows® 98 The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me) The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Professional Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Advanced Server The product names of Windows® XP are as follows: Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition The product names of Windows® NT 4.0 are as follows: Microsoft® Windows NT® Workstation 4.0 Microsoft® Windows NT® Server 4.0 · · · TABLE OF CONTENTS Safety Information ................................................................................................. 1 Safety During Operation............................................................................................. 1 Lithium Batteries (Memory Back-up).......................................................................... 2 Manuals for This Scanner .....................................................................................3 How to Read This Manual .....................................................................................4 1. What You Can Do With This Machine Outline..................................................................................................................... 5 Scan to E-mail............................................................................................................ 5 Scan to Folder............................................................................................................ 6 Scan to FTP ............................................................................................................... 7 Scan to Print............................................................................................................... 8 Delivery Server........................................................................................................... 9 TWAIN Scanner ....................................................................................................... 10 Guide to this Scanner..........................................................................................12 Using Keys Displayed on the Screen.......................................................................14 How to Interpret the Indicators ................................................................................. 15 Front indicators......................................................................................................15 Network interface indicators .................................................................................. 15 Scanner Features Menu........................................................................................... 16 Function Settings and Standby Screens .................................................................. 16 Function Priority.....................................................................................................17 Select Method........................................................................................................ 18 Standby screens.................................................................................................... 18 When using [Send Function Permission] ...................................................................20 Login and Logout screens ..................................................................................... 21 2. Setting Up the Scanner Checking the Scanner Location ......................................................................... 23 Connecting the Keyboard ...................................................................................25 Connecting to a Local Printer.............................................................................26 Connecting to a Computer via USB Cable ........................................................27 Connecting to a Network.....................................................................................28 Attaching the Card Slot Cover............................................................................29 Connecting to a Power Source........................................................................... 30 Turning On the Power ......................................................................................... 31 i 3. Configuring the Scanner Settings Outline to Use Scan to E-mail.............................................................................33 Outline to Use Scan to Folder.............................................................................34 Outline to Use Scan to FTP.................................................................................36 Outline to Use Scan to Print ...............................................................................37 Outline to Use the Network Delivery ..................................................................38 Outline to Use As a TWAIN Scanner ..................................................................40 To Use as a Network TWAIN Scanner..................................................................... 40 To Use as a USB TWAIN Scanner ..........................................................................40 Initial Scanner Setup ........................................................................................... 41 How to Read the Function Table.............................................................................. 41 Function Table .........................................................................................................43 Basic Settings........................................................................................................ 43 Send File Settings ................................................................................................. 47 E-mail Settings ......................................................................................................48 Delivery Settings.................................................................................................... 50 Print Scan Settings ................................................................................................50 System Settings ...................................................................................................51 Information to Set in [System Settings].......................................................................51 Configuring [System Settings] .................................................................................... 55 SendScan Settings ..............................................................................................63 Information to Set in [Send Scan Settings] .................................................................. 63 Configuring [Send Scan Settings] ................................................................................69 Print Scan Settings ..............................................................................................72 Information to Set in [Print Scan Settings]...................................................................72 Configuring [Print Scan Settings] ................................................................................73 Scan Settings .......................................................................................................75 Information to Register in [Scan Settings] .................................................................. 75 Registering [Scan Settings] ........................................................................................ 80 Print Settings........................................................................................................ 84 Information to Register in [Print Settings] .................................................................. 84 Registering [Print Settings] ........................................................................................ 86 Configuring Settings Using a Web Browser ..................................................... 89 Accessing the Scanner ............................................................................................89 System requirements of a client computer ............................................................ 89 To access this machine from a Web browser........................................................ 90 General guide to the Web Status Monitor .............................................................90 Example Procedures Using [Configuration] Main Menu ............................................ 92 Configuring [Scan Settings] ..................................................................................... 92 Configuring [E-mail Address] ...................................................................................93 Information to Register from Web Status Monitor ....................................................96 Information to configure [Send Function Permission] ................................................ 96 Information to Register in [User Authentication Management] ....................................97 Information to Register in [Time Server] .................................................................. 98 Information to register in [Send File Path] ................................................................98 Information to register in [FTP Server]................................................................... 101 Information to register in [E-mail Address] ............................................................. 103 Information to Register in [Search Destinations].....................................................104 Information to register in [Printer]......................................................................... 105 ii Recalling the Settings ............................................................................................ 108 To recall the settings ...........................................................................................108 Creating a Backup File of All the Settings..............................................................108 Setup items to be backed-up and restored.......................................................... 108 To create a backup file ........................................................................................108 To restore settings from a backup file .................................................................109 Installing Software ............................................................................................. 111 List of Files .............................................................................................................111 Auto Run Program .................................................................................................111 Software for Using a TWAIN Scanner....................................................................112 System requirements...........................................................................................112 Installing TWAIN Driver .......................................................................................113 DeskTopBinder Lite................................................................................................114 System requirements...........................................................................................114 Installing DeskTopBinder Lite..............................................................................115 SmartDeviceMonitor............................................................................................... 115 About SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client .........115 Installing SmartDeviceMonitor............................................................................. 116 4. Setting Originals Sizes and Weights of recommended Originals............................................... 117 Originals that Require Special Care.......................................................................117 Original Orientation ........................................................................................... 119 When Using Send Scan Function .......................................................................... 119 When Using as TWAIN Scanner............................................................................ 120 Placing the Original on the Exposure Glass...........................................................122 Placing the Originals in the ADF ............................................................................ 123 5. Sending Scan File by E-mail Procedure Breakdown....................................................................................... 125 E-mail Content .......................................................................................................126 Sender .................................................................................................................126 Subject.................................................................................................................126 File name and file type of an E-mail attachment ................................................. 126 Related information .............................................................................................127 Before Sending Scan Data ................................................................................ 128 Original Location ....................................................................................................128 Original Orientation and Scanning Sides ...............................................................128 E-mail/Send File standby screen ...........................................................................128 Setting Destinations and a Subject.................................................................. 130 Setting Destinations ............................................................................................... 130 Setting Cc Destinations..........................................................................................134 Setting a Subject ....................................................................................................135 Making Scan Settings........................................................................................ 136 Confirming the Scan Settings.................................................................................137 Selecting a Sender............................................................................................. 139 Performing Scan Operation .............................................................................. 140 Starting a Scan Operation...................................................................................... 140 To start with originals in the ADF......................................................................... 140 To start with an original on the exposure glass ................................................... 141 Checking Transmission Results............................................................................. 142 iii 6. Sending Scan File by Scan to Folder Sending a Scanned File to a Registered Shared Folder ................................ 144 Procedure Breakdown............................................................................................ 144 Selecting a Shared Folder...................................................................................... 145 Selecting a File Name ............................................................................................ 146 Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder................................................................................................... 148 Procedure Breakdown............................................................................................ 148 Using [Enter Custom Send File] Function................................................................... 149 Scanned Image Files Sent to Shared Folders ................................................. 151 File Locations ......................................................................................................... 151 File Names .............................................................................................................152 7. Sending Scan File by Scan to FTP Procedure Breakdown....................................................................................... 155 Selecting an FTP Server.................................................................................... 156 Scanned Image Files Sent to FTP Servers ...................................................... 158 File Locations ......................................................................................................... 158 File Names .............................................................................................................158 8. Printing Scanned Image Files Procedure Breakdown....................................................................................... 161 Before Printing Scan Data................................................................................. 162 Original Locations .................................................................................................. 162 About Paper Tray Settings .....................................................................................162 About Print Scan Ready screen ............................................................................. 162 Printing Scan Data ............................................................................................. 164 Specifying the Number of Copies...........................................................................165 Configuring Print Settings ...................................................................................... 165 Confirming the Print Settings .................................................................................167 Selecting a Printer.................................................................................................. 168 Selecting Color/Black and White............................................................................ 169 9. Sending Scan Files Using Delivery Server Procedure Breakdown....................................................................................... 171 Selecting Delivery Destinations ....................................................................... 172 10.Using the TWAIN Scanner Function Procedure Breakdown....................................................................................... 176 Scanning Originals ............................................................................................ 177 What You Can Do with the TWAIN Driver ........................................................ 179 Functions of the TWAIN Driver ..............................................................................179 iv 11.Appendix Troubleshooting................................................................................................. 181 When An Original Is Jammed In ADF ....................................................................181 When Scanning is Not Performed as Expected .....................................................182 When an Error Message Appears.......................................................................... 183 Scanner unit error messages ..............................................................................183 Scan settings error messages ............................................................................. 184 Send Scan (E-mail, Send File (SMB/FTP) or Delivery Server) operation error messages...185 Print Scan operation error messages ..................................................................187 Error messages displayed on the Web Status Monitor ....................................... 188 Other Problems ...................................................................................................... 189 Adjusting the position to start reading the originals................................................ 191 Cleaning.............................................................................................................. 193 Cleaning ADF Lifting Up......................................................................................... 193 Cleaning the Interior of ADF................................................................................... 194 Part Names and Replacing Intervals of the Consumable Parts .............................195 Replacing the Consumable Parts...........................................................................195 Displaying and Resetting the Counter of Consumable Parts ................................. 197 Moving and Transporting the Scanner ............................................................ 199 Moving Over Short Distance .................................................................................. 199 Transporting the Scanner.......................................................................................199 Disposing of the Scanner.................................................................................. 201 E-mail Address Book Data Format and Device Tag Information................... 202 Entered Program Information.................................................................................202 About the e-mail address information..................................................................203 Device Tag Information ..........................................................................................204 How File Size Changes Depending on Scan Area and Resolution ............... 205 When Using this Machine as a TWAIN Scanner.................................................... 205 When [Binary] or [Halftone] is selected .................................................................206 When [Gray-scale] is selected............................................................................... 206 When [8 colors] or [8 colors (halftone)] is selected ................................................. 207 When [256 colors] is selected ............................................................................... 207 When [16770K colors] is selected.......................................................................... 208 When Using this Machine for Sending Scan Data ................................................. 208 When [Black and White:Text], [Black and White:Text/Photo] or [Black and White:Photo] is selected...................................................................... 209 When [Black and White:Gray Scale] is selected....................................................... 209 When [Color:Full Color] is selected .......................................................................209 Option ................................................................................................................. 210 Specifications..................................................................................................... 211 Software Information ......................................................................................... 213 GPL/LGPL Application Software ............................................................................ 213 BSD License Application Software......................................................................... 213 The Apache Software License Application Software ............................................214 JPEG Software ...................................................................................................... 214 TIFF Software ........................................................................................................ 216 UCD-SNMP Software.............................................................................................216 MD5 Software License Agreement ........................................................................218 Expat ......................................................................................................................219 INDEX....................................................................................................... 220 v vi Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. R WARNING: · Connect the Power Cord directly into a wall outlet and never use an extension cord. · Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. · Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists: · You spill something into the equipment. · You suspect that your equipment needs service or repair. · Your equipment's cover has been damaged. · Disposal can take place at our authorized dealer or at appropriate collection sites. 1 R CAUTION: · Protect the equipment from dampness or wet weather, such as rain, snow, and so on. · Unplug the Power Cord from the wall outlet before you move the equipment.While moving the equipment, you should take care that the Power Cord will not be damaged under the equipment. · When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). · Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. · For environmental reasons, do not dispose of the equipment or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites. · The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. · Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. Lithium Batteries (Memory Back-up) R WARNING: · Do not try to replace the lithium batteries by yourself. A battery of this type can explode if incorrectly replaced. If the lithium batteries need to be replaced, contact an authorized dealer to request servicing. · Never dispose of the lithium batteries by incineration. This can cause them to rupture resulting in injury. Note Please return used NIC boards to our authorized dealer or service representative. Your cooperation with our recycling activities is appreciated. NIC boards are equipped with a lithium battery. In the case NIC boards are disposed of by the customer, please dispose them in accordance with national or local regulations after separating the lithium batteries from the NIC board. 2 Manuals for This Scanner The following manuals describe the operational and maintenance procedures of this machine. To enhance safe and efficient operation of this scanner, all users should read and follow the instructions carefully. Quick Installation Guide Describes how to install the scanner. Operating Instructions (this manual) Provides all of the information how to install, set up, and use the scanner. This manual is provided as a PDF file. Note There is a CD-ROM that comes with this scanner. 3 How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates information or preparations required prior to operating. Note This symbol indicates precautions for operation, or actions to take after abnormal operation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display panel. [ ] Keys and buttons that appear on the computer's display. { } Keys built into the machine's control panel. { } Keys on the computer's keyboard. 4 1. What You Can Do With This Machine This section introduces various functions of this machine, and provides most basic information such as control locations and standby screens, etc. Outline Scan to E-mail You can directly send a scanned data as an attached file from this machine. The e-mail destinations can be pre-registered, or entered directly using the bundled USB-keyboard. On keyboard entry, you can use the LDAP server you are currently accessible. AFJ038S 1. This machine Connect this machine to a network ( TC P/IP ) us ing a 100BA SE- TX , or 10BASE-T cable. Use the bundled USBkeyboard for the user authenticate processes, direct entry of E-mail destination, and search for E-mail address using LDAP server. 3. E-mail client software Use e-mail client software (such as Microsoft Outlook) to receive e-mail messages and scan file attachments that are generated by this machine. 2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to use "Scan to Email" function. However, it is not essential to have an e-mail server inside the LAN where this machine belongs. 5 What You Can Do With This Machine Process Flow A Specify an e-mail destination, subject, and make necessary settings for 1 scanning using the control panel of "1. This machine." The e-mail destinations can be searched or entered using the bundled USB-keyboard. B Originals are scanned by "1.This machine." C An E-mail message with a scan file attachment is sent to "2.SMTP server" from "1.This machine." D The E-mail message is delivered to the specified destination's POP server from "2.SMTP server", and received by "3.E-mail client software". Scan to Folder It is possible to register Windows shared folders to this machine, as destinations for sending scan data. You can easily send and save scan files to a Windows shared folder that is registered to this machine. Note This function is displayed as "SMB" on the display panel of this machine. The SMB (Server Message Block) standard, to which various operating systems including Windows adhere, is a popular protocol for sharing files, folders, printers and so on. AFJ039S 1. This machine Connect this machine to a network ( TC P/IP ) us ing a 100BA SE- TX , or 10BASE-T cable. Use the bundled USBkeyboard for the user authenticate processes, via the USB interface card installing at the PC Card slot. 2. Computer with a shared folder To use this function, it is necessary to create a shared folder in advance. You can specify a shared folder to save scan files. 6 Outline 3. Client computer You can use a client computer on the network to perform a scan to folder operation remotely (which requires a Web browser). You can also browse scanned files saved to a shared folder from a client computer. 1 Process Flow A Specify a shared folder, file name, and make necessary settings for scanning using "3.Client computer", or the control panel of "1.This machine." B Originals are scanned by "1.This machine." C The scan data is saved in the specified shared folder on "2.Computer with a shared folder". D You can use the scan data from "3.Client computer". Scan to FTP It is possible to register FTP servers to this machine as destinations for sending scan data. You can easily send and save scan files to an FTP server that is registered to this machine. AFJ040S 1. This machine Connect this machine to a network ( TC P/IP ) us ing a 100BA SE- TX , or 10BASE-T cable. Use the bundled USBkeyboard for the user authenticate processes, via the USB interface card installing at the PC Card slot. 2. FTP server You can specify an FTP server to save scan files. Note, however, that it is essential to have the FTP server inside the LAN/WAN where this machine belongs. It is not possible to access an FTP server via a proxy server. 7 What You Can Do With This Machine 3. Client computer You can browse scanned files saved to an FTP server from a client computer. You need to have an FTP client program on the computer to connect to an FTP server. 1 Process Flow A Specify an FTP server, file name, and make necessary settings for scanning using the control panel of "1.This machine." B Originals are scanned by "1.This machine." C The scan data is saved in the specified folder on "2.FTP server". D You can use the scan data from "3.Client computer". Scan to Print You can send scan files directly to a printer, so it is possible to use this machine like a copier. AFJ042S 1. This machine When you use a network printer, connect this machine to a network (TCP/IP) using a 100BASE-TX or 10BASE-T cable. When using a local printer, connect the printer cable to the USB port of the USB interface card installing at the PC Card slot. For the user authenticate processes, connect the bundled USB-keyboard via the other USB port of the USB interface card. 2. Local printer A printer connected to this machine using a USB cable. It is necessary to register the printer to this machine. 3. Network printers Printers connected to a network (TCP/IP) using a 100BASE-TX or 10BASE-T cable. It is necessary to assign a fixed IP address to each of the network printers. It is necessary to register the printer to this machine. 8 Outline Process Flow A Perform a Print Scan operation using the control panel of "1. This machine." B Originals are scanned by "1.This machine." C The scan data is interpreted to a printer language and sent to either "2.Local printer" or one of "3.Network printers" you specified. 1 D The scan data is printed from the printer (either "2.Local printer" or one of "3.Network printers") you specified. Delivery Server By using ScanRouter V2/Professional, it is possible to deliver scan data that is scanned by this machine to multiple destinations. Note To use the delivery scanner function, a delivery server installed with the optional ScanRouter V2/Professional is required. AFJ041S 1. This machine Connect this machine to a network (TCP/IP) using a 100BASE-TX or 10BASE-T cable. You can connect up to two machines to a network where you have a computer (a delivery server) with ScanRouter V2/Professional. 2. Delivery server A delivery server with ScanRouter V2/Professional installed, which manages destinations including E-mail addresses, shared folders, groups, etc., and document data files sorted by each of the destinations. 3. Client computer You can browse document data files on a delivery server from a client computer, by using DeskTopBinder Lite. You can also save those files on the local hard disk of the client computer, as necessary. 9 What You Can Do With This Machine Process Flow A Specify destinations, and make necessary settings for scanning using the 1 control panel of "1.This machine." B Originals are scanned by "1.This machine." C The scan data is sent to and saved on "2.Delivery server". D "2.Delivery server" performs jobs as configured, such as giving delivery notice to specified destinations, or storing the scan data on a specified hard disk, etc. E You can use the scan data from "3.Client computer" by using DeskTopBinder Lite. TWAIN Scanner You can use this machine as a TWAIN scanner, by operating this machine from a client computer on the network. Originals can be scanned with the same operation used for USB-connected scanners. Further, this machine can be used as a TWAIN-compliant scanner, by directly connected with an off-line Computer over USB. AFJ037S 1. This machine Connect this machine to a network (TCP/IP) using a 100BASE-TX or 10BASE-T cable. 3. Off-line computer It is a PC that is USB-connected to this machine. You need to install the USBcompliant TWAIN driver prior to use it. You can use this scanner from a TWAINcompliant application (such as DeskTopBinder). 2. Client computer The scanner can be operated using a TWAIN-compliant application (such as DeskTopBinder Lite). 10 Outline Process Flow A Use a TWAIN-compliant application on a "2. Client computer" or "3. Offline computer" to send a command for scanning via the TWAIN driver. B Originals are scanned by "1. This machine." C The scanned data can be edited and stored using the TWAIN-compliant application on the "2. Client computer" or "3. Off-line computer." 1 11 What You Can Do With This Machine Guide to this Scanner 1 AFJ002S 1. ADF (Automatic Document Feeder) Allows you to automatically load multiple originals into this machine. The ADF also provides duplex scanning. 8. 9. (User Tools) key Press this key to configure various settings such as send scan, print scan, network, etc. 2. Original table Set originals here to be loaded into this machine using the ADF (Automatic Document Feeder). (Clear Modes) key Press this key to return to the initial screen that is displayed when you turn the power on. 3. Output stopper Stops the ejected originals after scan using ADF. When scanning the legal size originals, pull out to the end. 10. (Clear/Stop) key Press this key when you want to clear the value that you have entered, or stop scanning currently in progress. 4. Output table The originals that have been loaded by the ADF are output here after scanning. 11. (Start) key Press this key to start scanning. 12. {#} key } Used to enter various IP addresses. You can move by every 3 digits toward the right. 5. Power switch Turns this machine's power on and off. 6. Control panel Used to configure settings and operate this machine. 13. Number keys Used to select a menu item displayed on the screen, or enter numeric values. 7. Display panel Displays the configuration items and processes. 14. {./*} (Title) key } Press this key to display list of titles. 15. Indicators Indicate status of this machine. 12 Guide to this Scanner 16. {0} / {1} (Cursor) keys Used to move highlight on the screen for selecting an option. 17. Function key Used to select functions that appear on the display panel of this machine. See p.14 "Using Keys Displayed on the Screen" for details. 1 AFJ003S 1. White Sheet Holds the original down on the exposure glass. 7. PC card slot This machine has one Type II PC Card slot: By inserting the bundled USB interface card connecting with the bundled USB-keyboard and a local USB printer for Print Scan. 2. Exposure glass for the ADF Scans originals when they are loaded in the ADF. 3. Exposure glass Place the original here when you do not use the ADF for scanning. 8. USB port Used to directly USB connect this machine with a PC. 4. Power connector For connection of the bundled AC power cord. 9. Status display of lock switch Displays the status of the lock switch. 10. Lock switch Set this switch to the "Lock" position when you transport this machine. 5. Network interface connector For connection of an Ethernet network cable. 6. SD card slot Used for an authorized customer engineer's maintenance purpose only. 13 What You Can Do With This Machine Using Keys Displayed on the Screen 1 You can use the function keys, located under the display panel, to operate keys that appear on the display panel. Example: AFJ005S To execute a key operation on the display panel, press the relevant function key. · Press A to select [Settings]. · Press B to select [E-mail]. · Press C to select [SMB/FTP]. · Press D to select [Exit]. 14 Guide to this Scanner How to Interpret the Indicators Front indicators This section explains how to interpret the indicators of this machine. 1 AFJ063S Description For a short while after turning the power on. b b b Power is on. Restart the machine. If the error occurs again, contact your service representative. Power save mode. : On b : Blinking : Off Network interface indicators The network interface connector on the right side panel of this machine is equipped with the following two indicators. ABK020S 1. Green indicator Lights when this machine is connected to the network correctly. 2. Yellow indicator Lights when this machine is sending/receiving data through the network. 15 What You Can Do With This Machine Scanner Features Menu 1 Pressing the {User Tools} key displays the Scanner Features menu. You can con} figure settings for network, Send Scan, Print Scan, and Scan/Print conditions to meet your requirements. Function Settings and Standby Screens You cannot use the following functions at the same time. · E-mail (See p.5 "Scan to E-mail" ) · Send File (SMB) (See p.6 "Scan to Folder" ) · Send File (FTP) (See p.7 "Scan to FTP" ) · Print Scan (See p.8 "Scan to Print" ) · Delivery Server (See p.9 "Delivery Server" ) · TWAIN (See p.10 "TWAIN Scanner" ) To select the functions you use, you must configure the following settings in advance, referring to p.69 "Configuring [Send Scan Settings]" · With the options in [6.Select Method], select a method that suits for the functions you want to use. · With the options in [Function Priority] and [1.Send File/TWAIN Priority], select the initial screen that is displayed when you turn the machine's power on. Note [1.Send File/TWAIN Priority] and [6.Select Method] are menu items that are included in [2.Send Scan Settings] under Scanner Features menu, which is displayed by pressing the {User Tools} key. [Function Priority] is a menu item that is in} cluded in [1.System Settings] under Scanner Features menu. Reference p.63 "SendScan Settings" for details about how to configure the above settings. 16 Guide to this Scanner Function Priority You can select the initial screen displayed each time you turn the machine's power on. It is good idea to select the initial screen in accordance with how frequently you use Print Scan. The following three options are available. · Select: Send/Print Select this option if you use Print Scan as well as Delivery Server/Send File. On the Select Method screen (which is initially displayed when you select this option), pressing the {1} key displays the same screen as one of the Send Scan } initial screens, and pressing the {2} key displays the same screen as the Print } Scan initial screen. Note Instead of pressing the number keys, you can also use the {0} or {1} key to highlight "Send Scan" or "Print Scan" on the screen, and then press [OK]. 1 · Send Scan Select this option if you hardly ever use Print Scan. With this option, one of the following screens is displayed as the initial screen, depending on the setting in [6.Select Method] : Delivery Server standby screen, E-mail/Send File standby screen, or TWAIN standby screen If you want to print a scan data while a Send Scan initial screen is displayed, press [Exit] to display the Select Method screen, and then press the {2} key. } · Print Scan Select this option if you use Print Scan frequently. With this option, the Print Scan Ready screen is displayed as the initial screen. If you want to use any one of the functions other than Print Scan (Delivery server, e-mail, Send File or TWAIN) while the Print Scan Ready screen is displayed, press [Exit] to display the Select Method screen, and then press the {1} key. At this time, Deliv} ery Server standby screen, E-mail/Send File standby screen, or Network TWAIN standby screen is displayed, depending on the settings in [1.Send File/TWAIN Priority] and [6.Select Method]. 17 What You Can Do With This Machine Select Method · With the options in [6.Select Method], you can select a combination of the functions that suits for the method how you use this machine. The following three options are available. · Delivery Server/TWAIN Select this option if you want to use Delivery Server and TWAIN. With this option, e-mail, Send File (SMB), and Send File (FTP) are not available. · Send File/TWAIN Select this option if you want to use e-mail, Send File (SMB), Send File (FTP), and TWAIN. With this option, Delivery Server is not available. · TWAIN Select this option if you want to use TWAIN only. With this option, Delivery Server, e-mail, Send File (SMB), and Send File (FTP) are not available. · The following table shows which standby screen will be displayed as the Send Scan initial screen in accordance with the settings in [1.Send File/TWAIN Priority] and [6.Select Method] (which settings are included in [2.Send Scan Settings] ). 1.Send File/TWAIN Priority Send File Delivery Server/TWAIN 6.Select Method Send File/TWAIN TWAIN Delivery Server standby screen E-mail/Send File standby screen TWAIN TWAIN standby screen TWAIN exclusive standby screen 1 Standby screens · Select Method screen While this screen is displayed, pressing the {1} key displays Delivery Server } standby screen, E-mail/Send File standby screen, TWAIN standby screen, or TWAIN exclusive standby screen. Pressing the {2} key displays the Print } Scan Ready screen. When you start the TWAIN driver from a TWAIN-compliant application on a client computer, TWAIN standby screen is displayed. Press [Exit] to return to the Select Method screen. 18 Guide to this Scanner · Delivery Server standby screen While this screen is displayed, pressing [Dest.] enables you to deliver scan data using the address book in ScanRouter V2/Professional. You can also configure various settings using the control panel of this machine, or using a Web browser on a client computer. You can send any file by using a Web browser on a client computer; however, you cannot send an e-mail or send a file by SMB/FTP by using the control panel of this machine. When you start the TWAIN driver from a TWAIN-compliant application on a client computer, TWAIN standby screen is displayed. Press [Exit] to return to the Delivery Server standby screen. 1 · E-mail/Send File standby screen While this screen is displayed, pressing [E-mail] enables you to send an E-mail. Pressing [SMB/FTP] enables you to send a file by SMB or FTP. You can also send any file by using a Web browser on a client computer, and configure various settings using the control panel of this machine or a Web browser on a client computer. You cannot deliver scan data by using Delivery Server. If you want to print scan data, press [Exit] and display the Select Method screen. When you start the TWAIN driver from a TWAIN-compliant application on a client computer, TWAIN standby screen is displayed. Press [Exit] to return to the E-mail/Send File standby screen. · TWAIN standby screen While this screen is displayed, you can use this machine as a TWAIN scanner, by starting the TWAIN driver from a TWAIN-compliant application on a client computer. You can also configure various settings using the control panel of this machine, or using a Web browser on a client computer. When this screen is initially displayed after you turn the machine's power on, pressing [Exit] will display the following standby screens according to the settings in [1.Send File/TWAIN Priority] and [6.Select Method]. · Delivery Server standby screen · E-mail/Send File standby screen · Print Scan standby screen 19 What You Can Do With This Machine 1 While Select Method screen, Delivery Server standby screen, E-mail/Send File standby screen, or Print Scan standby screen is displayed, starting the TWAIN driver from a TWAIN-compliant application on a client computer will display the TWAIN standby screen. Press [Exit] to return to the previous screen. · TWAIN exclusive standby screen While this screen is displayed, you can use this machine as a TWAIN scanner, by starting the network TWAIN driver from a TWAIN-compliant application on a client computer. You can also configure various settings using the control panel of this machine, or using a Web browser on a client computer. However, you cannot use the following functions: Print Scan, Delivery Server, E-mail, Send File (SMB), Send File (FTP), sending custom file by using a Web browser on a client computer. · Print Scan standby screen While this screen is displayed, you can print scan data. If you want to use any other functions such as Delivery Server, e-mail or Send File (SMB/FTP), press [Exit] and display the Select Method screen. At this time, functions you can use changes depending on the settings in [1.Send File/TWAIN Priority] and [6.Select Method]. When you start the TWAIN driver from a TWAIN-compliant application on a client computer, TWAIN standby screen is displayed. Press [Exit] to return to the Print Scan Ready screen. When using [Send Function Permission] When you have selected the mode [Send File/TWAIN] at [6.Select Method] in [Send Scan Settings] from the User Tool, you can select a file send function among the available send menu; [All Send Functions], [E-mail Only], [SMB Only (File Name Changeable)], [SMB Only (File Name Unchangeable)], [FTP Only (File Name Changeable)], [FTP Only (File Name Unchangeable)]. This example screen shows that the [E-mail Only] is configured. 20 Guide to this Scanner Login and Logout screens If you have specified and configured your user ID and password at [Password] menu of the Web Status Monitor, the Login menu will be displayed. Depending on the system settings, the [Login] screen may be shown after you select [Send Scan] or [Print Scan] on the Select Method screen. You must enter your ID and password to log in to this machine. Logout from the machine after you finish your operation. · To login A Select the method you want to use with the number keys. 1 B Enter your [User Name] and [Password]. Press [OK]. User Authentication screen will appear. If you want to cancel, press [Cancel]. If authentication succeeds, the screen for your operation will appear. If not, the error message screen will appear. Configure the message and press [Exit] to retry the login. Note Ask the administrator for your password. · To logout Press the {Clear/Stop}key after your operation. The screen with the message } "Are you sure you want to log out?" appears. Click [OK] if you want to log out. Press [Cancel] to return to the previous screen. Note Refer to Web Status Monitor Help for configuration of [User Authentication Management]. 21 What You Can Do With This Machine 1 22 2. Setting Up the Scanner This section explains how to setup the scanner to get it ready for use, and how to make necessary connections. Checking the Scanner Location Before setting up the scanner, take a few minutes to check the location where you are going to install the scanner. R WARNING: · Make sure the wall outlet is near the machine and easily accessible so that in event of an emergency it can be unplugged easily. R CAUTION: · Keep the machine away from humidity and dust. A fire or an electric shock might occur. · Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. · Place the scanner on a level, stable, vibrating-free surface. Allowable inclination of the surface for installation is within 5 mm (0.2") (when measuring difference of heights between an end and the other end of this machine, compared to a level surface). Installation space Make sure that the scanner is in a location where there is enough space to provide the clearance as illustrated below, and also provide a comfortable working area in the front. AFJ045S 23 Setting Up the Scanner 1. 140 mm (5.5") or more 2. 50 mm (1.96") or more 3. 190 mm (7.48") or more 4. 378 mm (14.88") or more Installation environment 2 Important Do not set up the scanner in any of the following types of locations. Doing so creates the risk of malfunction of the scanner. · In a location exposed to direct sunlight · In a location where the scanner will be subjected to blowing air or radiant heat, such as near an air conditioner or heater · In a location near other electronic devices, such as a radio or television set · In a location subject to extreme temperatures or humidity · Near a humidifier Set up the scanner in a location where the temperature and humidity will fall within the ranges shown below. ADC123S Important Save the box and cushioning material in which the scanner was packed so that they can be used if it is necessary to transport the scanner in the future. When the machine is moved from a cold location to a warm location, sudden temperature changes cause condensation inside of the scanner. Wait one hour or more before turning on the scanner to allow the condensation to evaporate. 24 Connecting the Keyboard Connecting the Keyboard Use the bundled USB keyboard to enter configuration of User Authenticate, to make search for the destinations of E-mails at Send Scan, and to enter directly the E-mail addresses and subjects. This section explains how to connect the keyboard to this machine. C Connect the USB keyboard cable to one of the USB ports. 2 A Turn off the power of this ma- chine. this machine to the PC Card slot on the right side panel of this machine. AFJ048S B Insert the USB interface card with Note You can insert either USB port of the two. AFJ047S Note Make sure that the card is securely inserted, until you feel the card click into place. Important If you remove the USB interface card while the machine is turned on, it is necessary to restart the machine. 25 Setting Up the Scanner Connecting to a Local Printer When you wish to use a local printer at Print Scan, USB connect this machine with the printer. This section explains how to connect a local printer with this machine. Important You need to register the printer with Web Status Monitor before using Print Scan function. See p.37 "Outline to Use Scan to Print" for the outline of procedures to use the function. Note See the manuals that comes with the printer you are going to connect to this machine, for details about connections and setup information other than the USB cable. Important Only one printer is available for printing at Print Scan. If you have USB connected with multiple printers at the same time, the first printer that this machine should recognize will be available. 2 When you connect only a local printer without connecting the USB keyboard, set up the USB interface card according to p.25 "Connecting the Keyboard". A Connect the bundled USB cable to one of the ports of the USB interface card. AFJ048S B Connect the other end of the cable to the USB port of the printer. 26 Connecting to a Computer via USB Cable Connecting to a Computer via USB Cable This section explains how to connect an off-line computer to this machine. Important Prepare a marketed USB2.0 compliant cable before connection procedures. Before connection, install a TWAIN driver on the computer. 2 A Connect a USB2.0 compliant cable to this machine. AFJ033S B Connect other end of the USB ca- ble to the USB port of the computer. 27 Setting Up the Scanner Connecting to a Network This section explains how to connect this machine to a network. Important Use a 100BASE-TX (category 5) or 10BASE-T network cable when you connect this machine to a network. 2 A Insert the network cable's end to the network interface connector of this machine. AFJ202S B Insert the other end of the network cable to an appropriate connector of a network device, such as an Ethernet hub. 28 Attaching the Card Slot Cover Attaching the Card Slot Cover A Reeve the USB and network cables through the slits of the card slot cover. C Insert the prongs to the prong holes, and then push both sides of the card slot cover until it is secured to the machine. 2 AFJ054S B Align the two prongs of the card AFJ056S slot cover with the two prong holes located at the upper left and right of the PC card slot. AFJ055S 1. Prong holes 2. Prongs 29 Setting Up the Scanner Connecting to a Power Source This section explains how to connect this machine to a power source, using the bundled AC power cord. B Confirm that the lock switch located at the right side of the mach ine is se t to th e "U nlock " position. 2 R WARNING: · Do not use with a power source with a voltage different from the specified voltage. Do not use a power outlet with multiple devices plugged in. These could create the risk of fire or electric shock. · Avoid the use of an extension cord. · Do not damage, break, twist or modify the Power Cord. Placing heavy objects on the cord, pulling on or bending it excessively can damage the Power Cord, creating the risk of fire or electric shock. · Never touch or unplug the power plug with wet hands. This can create the risk of electric shock. R CAUTION: · When unplugging from an outlet, be sure to grasp the plug when pulling. Never pull on the cord. This could damage the cord creating the risk of fire or electrical shock. AFJ053S Important Be sure to confirm the Lock Switch Status Display shows "Unlock", at the right side panel. Turning on the power with this lock switch set to "Lock" could result in failure in scanning or malfunction of this machine. C Push the power cord plug all the way into the power connector on this machine. A Confirm that the power switch is set to off. AFJ059S Note Be sure to use the power cord that comes with this machine. D Insert 30 the power plug into the power outlet. Turning On the Power Turning On the Power A Make sure the power cord is firmly plugged into the wall outlet. on the power switch. B Open the switch cover and turn 2 AFJ057S - Before turning off the power Before you turn off the power of this machine, make sure that a standby screen is displayed on the display panel. If you turn off the power while the Scanner Features menu is displayed, all the settings that you have configured could be discarded, and this machine could return to its factory default status. You should also confirm that B is not displayed on the screen when you turn off the power. Otherwise, loss of scan data or failure in sending files might occur. 31 Setting Up the Scanner 2 32 3. Configuring the Scanner Settings Outline to Use Scan to E-mail The following overview diagram shows the preparation steps for sending scan files as e-mail attachments. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure settings using a Web browser on a client computer, 3) items that you can configure settings using both of the above. See p.41 "Initial Scanner Setup" for details. This manual covers only the setting procedures that you can perform using the control panel of this machine. For details about settings this manual does not cover, see the Web Status Monitor Help. For information about how to view the Web Status Monitor, see p.89 "Accessing the Scanner" Configure [1.System Settings] on this machine See p.51 "System Settings" Configure [General Settings] on the Web Status Monitor See the Web Status Monitor Help. Configure [2.Send Scan Settings] and [4.Scan Set- See p.63 "SendScan Settings". tings] on this machine or on the Web Status Monitor Configure [Custom Title] settings on the Web Status Monitor. See the Web Status Monitor Help. See p.93 "Configuring [E-mail Address]" Configure [E-mail], register [E-mail Address] and [Subject] on the Web Status Monitor and p.103 "Information to register in [E-mail Address]" See the Web Status Monitor Help for details about [E-mail] and [Subject]. Recall the Settings on the Web Status Monitor See p.108 "Recalling the Settings" for details. Reference For configuration items, see p.41 "Initial Scanner Setup" and for operation of configuration, see p.125 "Sending Scan File by E-mail". 33 Configuring the Scanner Settings Outline to Use Scan to Folder The following overview diagram shows the preparation steps for sending scan files to shared folders of Windows using SMB protocol. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure settings using a Web browser on a client computer, 3) items that you can configure settings using both of the above. See p.41 "Initial Scanner Setup" for details. 3 This manual covers only the setting procedures that you can perform using the control panel of this machine. For details about settings this manual does not cover, see the Web Status Monitor Help. For information about how to view the Web Status Monitor, see p.89 "Accessing the Scanner". Create a shared folder on a Windows computer See Windows Help. Configure [1.System Settings] on this machine See p.51 "System Settings" Configure [General Settings] on the Web Status Monitor See the Web Status Monitor Help. Configure [2.SendScan Settings] and [4.Scan Set- See p.63 "SendScan Settings". tings] on this machine or on the Web Status Monitor Configure [Custom Title] settings on the Web Status Monitor. See the Web Status Monitor Help. Configure [Send File], register [Send File Path] *1 and [File Name] on the Web Status Monitor See p.98 "Information to register in [Send File Path]" See the Web Status Monitor Help for details about [Send File] and [File Name]. Recall the Settings on the Web Status Monitor See p.108 "Recalling the Settings" for details. *1 34 This setting becomes essential if you want to perform Scan to Folder (SMB) operation from this machine. When you perform [Enter Custom Send File] operation using the Web Status Monitor, it is not necessary to register [Send File Path] in advance. Outline to Use Scan to Folder Reference For configuration items, see p.41 "Initial Scanner Setup" and for operation of configuration, see p.143 "Sending Scan File by Scan to Folder". 3 35 Configuring the Scanner Settings Outline to Use Scan to FTP The following overview diagram shows the preparation steps for sending scan files to folders on an FTP server. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure settings using a Web browser on a client computer, 3) items that you can configure settings using both of the above. See p.41 "Initial Scanner Setup" for details.