FAX-2440C Setting Up the Machine Quick Setup Guide Setup is Complete! To find the best solution for your problem or question, access the Brother Solutions Center: http://solutions.brother.com Keep this "Quick Setup Guide" and User's Guide in a convenient place for quick and easy reference at all times. Version A Using the FAX as a Printer or for PC-FAX Send Setting Up the Machine Before you can use the machine, you must set up the machine. Please read this "Quick Setup Guide" for proper set up instructions. Warning Indicates warnings that must be observed to prevent possible personal injury. Indicates cautions that must be observed to use the machine properly or to prevent damage to the machine. Hint User's Guide Indicates notes and Indicates reference to the useful tips to remember User's Guide. when using the machine. Getting Started Carton Components Quick Setup Guide User's Guide Test Sheet (USA only) Telephone Line Cord Telephone Handset One Touch Labels Accessory Order Form Black (LC41BK) Magenta (LC41M) Yellow (LC41Y) Cyan (LC41C) Ink Cartridges Carton components may differ from one country to another. Save all packing materials and the carton. 1 Control Panel 15 14 13 12 11 10 1 2 3 4 6. Menu/Set key 7. Fax Resolution key 8. Shift 9. Start keys 10. Stop/Exit key 5 6 7 8 9 1. Message Center keys 2. Ink key 3. Dial Pad 4. Mode keys 5. Copy Options key 11. On/Off key 12. One Touch keys 13. Navigation keys 14. Liquid Crystal Display (LCD) 15. Fax and Telephone keys For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. 2 Table of Contents Setting Up the Machine 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Removing the Protective Parts ......................................................................... 4 Installing the Handset ........................................................................................ 4 Loading Paper .................................................................................................... 4 Installing the Phone Line and Power Cord ...................................................... 5 Installing the Ink Cartridges.............................................................................. 6 Print Quality Check ............................................................................................ 8 Setting the Date and Time ................................................................................. 9 Setting Your Station ID ...................................................................................... 9 Selecting a Receive Mode ...............................................................................10 Setting Up the Message Center ...................................................................... 10 Selecting Your Language (Canada only) ....................................................... 10 Sending in the Product Registration and Test Sheet (USA only) ................ 11 Using the FAX as a Printer or for PC-FAX Send ...........................................11 Replacement Consumables Ink Cartridge ........................................................................................................... 12 3 Setting Up the Machine Removing the Protective 1 Parts 1 Remove the protective tape. 3 Pull out the paper support and unfold the paper support flap. Paper Support 2 1 Installing the Handset Connect the curled handset cord to the handset. Paper Support Flap Use the paper support flap for Letter, Legal and A4 size paper. 4 Fan the stack of paper well to avoid paper jams and mis-feeds. 3 Loading Paper You can load up to 100 sheets of 20 lb paper. For more details, see "About paper" in Chapter 1 of the User's Guide. 5 Gently insert the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark. 1 Pull the paper tray completely out of the machine and remove the output paper tray. Make sure the paper side guides touch the side of the paper. Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems. 6 Put the output paper tray back on and push the paper tray firmly back into the machine. 2 Press and slide the paper guide to fit the paper width. Paper Side Guide 4 Installing the Phone Line 4 and Power Cord 1 Connect the power cord. If you are sharing one phone line with an external telephone, connect it as shown below. Setting Up the Machine If you are sharing one phone line with an external telephone answering machine, connect it as shown below. For more details, see "Connecting an external device to your machine" in the Appendix of the User's Guide. TAD TAD The machine must be connected to a grounded/ earthed plug. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power switched on when you connect the Fax to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord. Warning 5 Using the FAX as a Printer or for PC-FAX Send 2 Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack. Setting Up the Machine Installing the Ink 5 Cartridges Warning If ink gets in your eyes wash them with water immediately, and if irritation occurs consult a doctor. 4 Take out the ink cartridge. 1 Make sure that the power is turned on. The LCD shows: No Cartridge 2 Lift the scanner cover from the right-hand side of the FAX until it locks securely into the open position. 5 Carefully remove the bottom cap. DO NOT touch the area shown in the illustration below. Scanner Cover Opening 3 Remove the protective parts. If the cartridge cover comes off when you open the bag the cartridge will not be damaged. Keep the ink cartridge in an upright position when you insert it into the slot. OK Do not throw away the protective parts. You will need them when you transport the machine. 6 6 (B) (A) OK 7 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. If Install shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly. The machine will clean the ink tube system for use for the first time. This process will occur only once, the first time ink cartridges are installed. The cleaning process will last approximately four minutes. The LCD shows: Preparing System Approx 4 Minutes If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See "Cleaning the print head" in chapter 12 Troubleshooting and Routine Maintenance of the User's Guide.) Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package. 7 Using the FAX as a Printer or for PC-FAX Send Setting Up the Machine Press firmly down on the ink cartridge until the hook snaps over it, taking care to match the slot color (A) with the cartridge color (B), as shown in the diagram below. · DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. · DO NOT shake the ink cartridges. If ink stains your body or clothing, wash with soap or detergent immediately. · DO NOT insert and remove the cartridges repeatedly. If you do so, the ink may seep out of the cartridge. · Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks and/or cartridges in your machine may cause damage to the machine itself and/or it may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and/ or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies. Setting Up the Machine 6 1 Print Quality Check After the cleaning cycle is finished, the LCD shows: Set Paper and Press Start 5 If all lines are clear and visible, press 1 on the dial pad to finish the quality check. ---OR--If you can see missing short lines, press 2 on the dial pad and go to 6. OK Poor 2 Make sure the paper is loaded in the paper tray. Press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET (only during initial ink cartridge installation). Check the quality of the four color blocks formed by the short lines printed on the sheet. (BLACK/ CYAN/ YELLOW/ MAGENTA) Print Quality Check 1. Check the quality of the four-color blocks formed by the short lines. 2. If all the short lines are clear and visible, the quality is acceptable. the quality is acceptable. Select (Yes). If you can see missing short lines, select (No) to begin the color cleaning process and follow the prompts on the LCD. 6 The LCD asks you if the print quality is OK for black and color. Press 1 or 2 on the dial pad. Black OK? 1.Yes 2.No After making your selection 1 (Yes) or 2 (No) for both black and color, the LCD shows: Start Cleaning? 1.Yes 2.No Press 1 (Yes), the machine will then start cleaning the colors. After cleaning is finished, press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET again and goes back to step 3. 3 Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers. 4 The LCD shows: Is Quality OK? 1.Yes 2.No 8 7 1 2 3 4 Setting the Date and Time Press Menu/Set. Press 0. Press 2. Enter the last two digits of the year on the dial pad, and then press Menu/Set. Year:2004 (e.g. Enter 0 4 for 2004.) 8 Setting Your Station ID Setting Up the Machine You should store your name and fax number to be printed on all fax pages that you send. 1 2 3 4 Press Menu/Set. Press 0. Press 3. Enter your fax number (up to 20 digits) on the dial pad, and then press Menu/Set. Fax:_ Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. Name:_ Refer to the following chart for entering your name. If you need to enter a character that is on the same key as the previous character, 5 Month:03 (e.g. Enter 0 3 for March.) 6 Enter the two digits for the day on the dial pad, and then press Menu/Set. Day:01 (e.g. Enter 0 1.) press Press key 2 3 4 5 6 7 8 9 One time A D G J M P T W to move the cursor to the right. Two times B E H K N Q U X Three times C F I L O R V Y Four times 2 3 4 5 6 S 8 Z 7 Enter the time in 24-hour format on the dial pad, and then press Menu/Set. Time:15:25 (e.g. Enter 1 5, 2 5 for 3:25 P.M.) 8 Press Stop/Exit. If you want to repeat input, press Stop/Exit to start from Step 1. For more details, see "Setting the Station ID" in Chapter 2 of the User's Guide. 6 Press Stop/Exit. If you want to repeat input, press Stop/Exit to start from Step 1. 9 Using the FAX as a Printer or for PC-FAX Send Enter the two digits for the month on the dial pad, and then press Menu/Set. 5 Setting Up the Machine 9 Selecting a Receive Mode 10 Setting Up the Message Center There are three possible receive modes: Fax Only, Fax/Tel and Manual. Do you want to receive a fax automatically? You must record an outgoing message in order to use the Message Center mode. 1 No Manual You control the phone line and must answer every call yourself. Record Message Center Outgoing Message (Msg Ctr Ogm). See "Recording Message Center Outgoing Message" in Chapter 7 of the User's Guide. Yes Do you use the FAX for the fax use only? Yes Fax Only The FAX automatically answers every call as a fax. 2 Activate Message Center mode. Press and hold LCD shows: until it lights and the No Fax/Tel The FAX controls the line and automatically answers every call. If the call is not a fax, it will ring for you to pick up the call. Light MC:Msg Ctr 1 2 3 4 5 6 Press Menu/Set. Press 0. Press 1. Press or to select the mode. Press Menu/Set. Press Stop/Exit. For more details, see "Setup Receive" in Chapter 4 of the User's Guide. If the Message Center Mode is ON, it overrides your Receive Mode setting. The built-in digital Message Center answers voice calls. If the call is a fax, you can receive a fax automatically. For more details, see "Message Center" in Chapter 7 of the User's Guide. 11 1 2 3 4 Selecting Your L ...