User manual BROTHER MFC-5440CN - QUICK SETUP GUIDE

MFC-5440CN MFC-5840CN Before you can use the machine, you must set up the hardware and install the driver. Please read this "Quick Setup Guide" for proper set up and installation instructions. Step 1 Windows® Setting Up the Machine Quick Setup Guide Step 2 Installing the Driver & Software Installing the Driver & Software Setup is Complete! For the latest drivers and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com Keep this "Quick Setup Guide", User's Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times. Version A For Network Users Macintosh® Network Mac OS® 8.6 - 9.2 Mac OS® X Windows® Network Setting Up the Machine Warning Indicates warnings that must be observed to prevent possible personal injury. Indicates cautions that must be observed to use the machine properly or to prevent damage to the machine. Hint User's Guide Indicates notes and Indicates reference to the useful tips to remember User's Guide. when using the machine. Getting Started Carton Components Quick Setup Guide CD-ROM User's Guide Telephone Line Cord Accessory Order Form Test Sheet (USA only) Black (LC41BK) Magenta (LC41M) Yellow (LC41Y) Cyan (LC41C) Ink Cartridges Carton components may differ from one country to another. Save all packing materials and the carton. If you are connecting the machine via USB: The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface cable. Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet long (2 meters). Your MFC has a USB 2.0 Full-Speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The MFC can also be connected to a computer that has a USB 1.1 interface. Most of the illustrations in this Quick Setup Guide show the MFC-5440CN. 1 Control Panel (For MFC-5440CN) 10 9 8 12 1. Print keys 2. Fax and telephone keys 3. Copy keys 4. Dial Pad 3 5. Mode keys 4 6. Stop/Exit key 7. Start keys 8. On/Off key 5 6 9. Navigation keys 7 10. Liquid Crystal Display (LCD) For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. (For MFC-5840CN) 11 10 9 8 12 1. Photo keys 2. Fax and telephone keys 3. Copy keys 4. Dial Pad 3 4 5. Mode keys 6. Stop/Exit key 7. Start keys 8. On/Off key 5 6 9. Navigation keys 7 10. Liquid Crystal Display (LCD) 11. Print key For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. 2 Table of Contents Step 1 Setting Up the Machine 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Removing the Protective Parts ......................................................................... 4 Loading Paper .................................................................................................... 4 Installing the Phone Line and Power Cord ...................................................... 6 Installing the Ink Cartridges.............................................................................. 7 Print Quality Check ..........................................................................................10 Setting the Date and Time ...............................................................................11 Setting Your Station ID ....................................................................................11 Selecting a Receive Mode ...............................................................................12 Selecting Your Language (Canada only) ....................................................... 12 Sending in the Product Registration and Test Sheet (USA only) ................ 13 Step 2 Installing the Driver & Software Supplied CD-ROM "MFL-Pro Suite"................................................................... 14 For USB Interface Cable Users For Windows® 98/98SE/Me/2000 Professional/XP ...........................................16 For Network Interface Cable Users For Windows® 98/98SE/Me/2000 Professional/XP ...........................................19 For USB Interface Cable Users................................................................. 22 For Mac OS® X 10.2.4 or greater........................................................................22 For Mac OS® 8.6 to 9.2 .......................................................................................25 For Network Interface Cable Users .......................................................... 27 For Mac OS® X 10.2.4 or greater........................................................................27 For Mac OS® 8.6 to 9.2 .......................................................................................30 For Network Users Network User's Guide Chapter Map .................................................................. 32 Restoring the Network Settings to Factory Default ......................................... 32 Installing the BRAdmin Professional Configuration Utility (Windows® only) ................................................................................................ 33 Setting your IP Address, Subnet Mask and Gateway using BRAdmin Professional (Windows® only) ........................................................ 34 Consumables and Options Replacement Consumables................................................................................ 35 Option ................................................................................................................... 35 3 Step 1 1 Setting Up the Machine 3 Pull out the paper support and unfold the paper support flap. Paper Support Removing the Protective 1 Parts Remove the protective tape and paper. DO NOT connect the USB cable. Connecting the USB cable is done when installing the driver. Paper Support Flap Use the paper support flap for Letter, Legal and A4 size paper. 4 Fan the stack of paper well to avoid paper jams and mis-feeds. 2 Loading Paper For Tray#2, see To load paper in the paper tray#2 (MFC-5840CN only) on page 5. You can load up to 100 sheets of 20 lb paper in Tray#1 and 250 sheets of 20 lb paper in Tray#2 . For more details, see "About paper" in Chapter 1 of the User's Guide. 5 To load paper or other media Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark. Maximum Paper Mark 1 Pull the paper tray completely out of the MFC and remove the output paper tray. Make sure the paper side guides touch the sides of the paper. Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems. 6 2 Press and slide the paper side guide to fit the paper width. Paper Side Guide Put the output paper tray back on and push the paper tray firmly back into the MFC. 4 To load paper in the paper tray#2 (MFC-5840CN only) You can use only plain paper sizes Letter, Legal, A4, Executive or B5 in Tray#2. Tray Cover 1 Pull the paper tray completely out of the MFC. Universal Guide Release Button Windows® Network 2 Press and slide the paper side guide and paper length guide to fit the paper width and length. 3 Fan the stack of paper well to avoid paper jams and mis-feeds. Continued... Mac OS® X Paper Side Guide Paper Length Guide 5 For Network Users Macintosh® Network Mac OS® 8.6 - 9.2 Windows® Setting Up the Machine For Legal size paper, open the tray cover, and then press and hold the universal guide release button as you slide out the front of the paper tray. Step 1 4 Setting Up the Machine 3 1 Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark. Maximum Paper Mark Installing the Phone Line and Power Cord Connect the power cord. 2 Make sure the paper side guides and length guide touch the sides of the paper. Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack. 5 Put the paper tray firmly back into the MFC. Only for MFC-5840CN, see "To load paper in the paper tray#2 (MFC-5840CN only)" in Chapter 1 of the User's Guide. DO NOT connect the USB cable yet. The MFC must be connected to a grounded/ earthed plug. Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power switched on when you connect the MFC to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting the telephone line first and then the power cord. Warning 6 Warning If ink gets in your eyes wash them with water immediately, and if irritation occurs consult a doctor. 1 Make sure that the power is turned on. The LCD shows: No Cartridge Open scanner Windows® 2 If you are sharing one phone line with an external telephone answering machine, connect it as shown below. Please set the Receive Mode to "External TAD" if you have an external answering machine. For more details, see "Connecting an external device to your MFC" in the Appendix of the User's Guide. Lift the scanner cover from right-hand side of the MFC until it locks securely into the open position. Windows® Network Scanner Cover TAD 3 Remove the protective parts. Mac OS® 8.6 - 9.2 TAD Do not throw away the protective parts. You will need them when you transport the machine. Continued... 7 For Network Users Macintosh® Network Mac OS® X Setting Up the Machine If you are sharing one phone line with an external telephone, connect it as shown below. 4 Installing the Ink Cartridges Step 1 4 Setting Up the Machine 6 Press firmly down on the ink cartridge until the hook snaps over it, taking care to match the slot color (A) with the cartridge color (B), as shown in the diagram below. Take out the ink cartridge. 5 Carefully remove the bottom cap. DO NOT touch the area shown in the illustration below. (A) (B) Opening OK 7 If the cartridge cover comes off when you open the bag the cartridge will not be damaged. Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. If Install shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly. Keep the ink cartridge in an upright position when you insert it into the slot. OK The machine will clean the ink tube system for use for the first time. This process will occur only once, the first time ink cartridges are installed. The cleaning process will last approximately four minutes. The LCD shows: Preparing System Approx 4 Minutes 8 · DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. · DO NOT shake the ink cartridges. If ink stains your body or clothing, wash with soap or detergent immediately. · DO NOT insert and remove the cartridges repeatedly. If you do so, the ink may seep out of the cartridge. · Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks and/or cartridges in your machine may cause damage to the machine itself and/or it may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and/ or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies. 9 For Network Users Macintosh® Network Mac OS® 8.6 - 9.2 Mac OS® X Windows® Network Windows® If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See "Cleaning the print head" in chapter 11 Troubleshooting and Routine Maintenance of the User's Guide.) Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package. Setting Up the Machine Step 1 5 1 Setting Up the Machine Print Quality Check 5 If all lines are clear and visible, press 1 on the dial pad to finish the quality check. ---OR--If you can see missing short lines, press 2 on the dial pad and go to 6. OK Poor After the cleaning cycle is finished, the LCD shows: Set Paper and Press Start 2 Make sure the paper is loaded in the paper tray. Press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET (only during initial ink cartridge installation). Check the quality of the four color blocks formed by the short lines printed on the sheet. (BLACK/ CYAN/ YELLOW/ MAGENTA) Print Quality Check 1. Check the quality of the four-color blocks formed by the short lines. 2. If all the short lines are clear and visible, the quality is acceptable. the quality is acceptable. Select (Yes). If you can see missing short lines, select (No) to begin the color cleaning process and follow the prompts on the LCD. 6 The LCD asks you if the print quality is OK for black and color. Press 1 or 2 on the dial pad. Black OK? 1.Yes 2.No After making your selection 1 (Yes) or 2 (No) for both black and color, the LCD shows: Start Cleaning? 1.Yes 2.No Press 1 (Yes), the machine will then start cleaning the colors. After cleaning is finished, press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET again and goes back to step 3. 3 Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers. 4 The LCD shows: Is Quality OK? 1.Yes 2.No 10 1 2 3 4 Press Menu/Set. Press 0. Press 2. Enter the last two digits of the year on the dial pad, and then press Menu/Set. Date/Time Year:2004 (e.g. Enter 0 4 for 2004.) You should store your name and fax number to be printed on all fax pages that you send. Enter your fax number (up to 20 digits) on the dial pad, and then press Menu/Set. Station ID Fax:_ Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. Station ID Name:_ Date/Time Month:03 (e.g. Enter 0 3 for March.) Enter the two digits for the day on the dial pad, and then press Menu/Set. Date/Time Day:01 (e.g. Enter 0 1.) press Press key 2 3 4 5 6 7 8 9 One time A D G J M P T W to move the cursor to the right. Two times B E H K N Q U X Three times C F I L O R V Y Four times 2 3 4 5 6 S 8 Z 7 Enter the time in 24-hour format on the dial pad, and then press Menu/Set. Date/Time Time:15:25 (e.g. Enter 1 5, 2 5 for 3:25 P.M.) 8 Press Stop/Exit. If you want to repeat input, press Stop/Exit to start from Step 1. For more details, see "Setting the Station ID" in Chapter 2 of the User's Guide. 6 Press Stop/Exit. For Network Users If you want to repeat input, press Stop/Exit to start from Step 1. 11 Macintosh® Network Mac OS® 8.6 - 9.2 Mac OS® X 6 Refer to the following chart for entering your name. If you need to enter a character that is on the same key as the previous character, Windows® Network 5 Enter the two digits for the month on the dial pad, and then press Menu/Set. 5 Windows® 1 2 3 4 Press Menu/Set. Press 0. Press 3. Setting Up the Machine 6 Setting the Date and Time 7 Setting Your Station ID Step 1 8 Setting Up the Machine Selecting a Receive Mode 9 1 2 3 4 Selecting Your Language (Canada only) Press Menu/Set. Press 0. Press 0. Select your language (English or French) by using or , and then press Menu/Set. Local Language English There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. Are you connecting an external telephone or external telephone answering device to the MFC? Yes Are you using the voice message function of your external telephone answering device? No Fax Only The MFC automatically answers every call as a fax. No Do you want the MFC to answer every call? 5 Fax/Tel The MFC controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call. Press Stop/Exit. Yes No Manual You control the phone line and must answer every call yourself. Yes External TAD Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed. 1 2 3 4 5 6 Press Menu/Set. Press 0. Press 1. Press or to select the mode. Press Menu/Set. Press Stop/Exit. For more details, see "Setup Receive" in Chapter 4 of the User's Guide. 12 1 Fill out the Product Registration and Test Sheet. Make sure (Fax) is illuminated in Green. 3 4 Press Black Start. You will receive a confirmation fax of your Product Registration. You can also register your product online using the On-Line Registration link from the installation CD-ROM or go to http://www.brother.com/registration 13 For Network Users Go to Next page to install the driver Macintosh® Network Mac OS® 8.6 - 9.2 Enter the toll-free fax number: 1-877-268-9575. Mac OS® X Windows® Network 2 Place the sheet face up in the Automatic Document Feeder. Windows® Setting Up the Machine Sending in the Product 10 Registration and Test Sheet (USA only) Step 2 Installing the Driver & Software Supplied CD-ROM "MFL-Pro Suite" The CD-ROM includes the following items: Install MFL-Pro Suite You can install the MFL-Pro Suite software and multifunction drivers. Install Optional Applications You can install additional MFL-Pro Suite software utilities. Documentation*1 View the User's Guide and other documentation in PDF format (Viewer included). On-Line Registration You will be pointed to the Brother Product Registration Web page for quick registration of your machine. Brother Support View contact information for Brother Customer Service and how to locate a Brother Authorized Service Center. Repair MFL-Pro Suite If an error occurred during the installation of the MFL-Pro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite. MFL-Pro Suite includes Printer Driver, Scanner Driver, ScanSoft ® PaperPort ® 9.0SE, ScanSoft ® OmniPage® and True Type® fonts. PaperPort ® 9.0SE is a document management application for viewing scanned documents. ScanSoft ® OmniPage®, which is integrated into PaperPort ® 9.0SE, is an OCR application that converts an image into text and inserts it into your default word processor. Start Here You can install the printer driver, scanner driver and Presto!® PageManager® for Mac OS® 8.6 - 9.2. Start Here OSX You can install the printer driver, scanner driver, remote setup program and Presto!® PageManager® for Mac OS® 10.2.4 or greater. Readme! You can get important information and troubleshooting tips. Documentation*1 View the User's Guide and other documentation in PDF format. Brother Solutions Center You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User's Guides, Driver updates and Tips for using your machine. *1 The User's Guide on the CD-ROM includes the Software and Network User's Guide for features available when connected to a computer (e.g. Printing and Scanning). 14 On-Line Registration You will be pointed to the Brother Product Registration Web Page for quick registration of your machine. Step 2 Installing the Driver & Software Setting Up the Machine Follow the instructions on this page for your operating system and interface cable. 15 For Network Users For Network Users ............................................... Go to page 32 Macintosh® Network For Network Interface Cable Users Mac OS® X 10.2.4 or greater........................... Go to page 27 Mac OS® 8.6 to 9.2........................................... Go to page 30 Mac OS® 8.6 - 9.2 For USB Interface Cable Users Mac OS® 8.6 to 9.2........................................... Go to page 25 Mac OS® X For USB Interface Cable Users Mac OS® X 10.2.4 or greater........................... Go to page 22 Windows® Network For Network Interface Cable Users Windows® 98/98SE/Me/2000 Professional/XP ... Go to page 19 Windows® For USB Interface Cable Users Windows® 98/98SE/Me/2000 Professional/XP ... Go to page 16 Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 "Setting Up the Machine" on pages 4 - 13. If you are using Windows® 2000 Professional (MFC-5840CN only): To access the PhotoCapture CenterTM features from your PC you may have to install a Windows® 2000 update first. The Windows® 2000 update is included with the MFL-Pro Suite installer. To install the update, follow the steps below: 1. Follow the installation steps from 1 to 4. 2. Click OK to start installation of the update. 3. When instructed, click OK to restart your PC. 4. After the PC restarts, the installation of MFL-Pro Suite will automatically continue. If the installation does not continue automatically, please open the MFL-Pro Suite installer menu again by ejecting then reinserting the CD-ROM disc or double-click the setup.exe program from the root directory, and continue from Step 4 to install the MFL-Pro Suite. Make sure there are no media cards inserted into the media drive of the machine. Brother recommends you connect the machine directly to your computer. Please close any applications running before installing MFL-Pro Suite. 2 3 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.) Insert the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, select your machine. If the language screen appears, select your language. 4 The CD-ROM main menu will appear. Click Install MFL-Pro Suite. If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. (MFC-5840CN only) If you see the following screen, click OK to install the Windows® updates. After the updates are installed, your PC may restart. Then the installation will automatically continue. 1 Disconnect the machine from the AC outlet and from your computer, if you have already connected an interface cable. If the installation does not continue automatically, please open the main menu again by ejecting then reinserting the CD-ROM disc or double-click the setup.exe program from the root directory, and continue from Step 4 to install the MFL-Pro Suite. 16 5 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. 9 When this screen appears, connect the USB interface cable to your PC, and then connect it to the machine. Windows® 6 7 When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes, if you agree to the Software Licence Agreement. 8 Select Local Connection, and then click Next. The installation will continue. 3. Carefully route the USB cable through the trench and out the back of the machine as shown below. Warning For Network Users Ensure that the cable does not restrict the cover from closing, or an error may occur. DO NOT connect the machine to a USB port on a keyboard or a non powered USB hub. Continued... 17 Installing the Driver & Software The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of MFL-Pro Suite. To connect the USB cable to the machine: 1. Open the scanner cover to its open position. 2. Insert the USB cable into the USB socket, marked with a symbol. You will find the USB socket above and to the left of the ink cartridge slots, as shown below. Setting Up the Machine Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) 0 A Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Turn on the machine by plugging in the power cord. D After restarting the computer, the Installation Diagnostics will run automatically and the installation results window will be shown. If the installation is unsuccessful try installing again using the Repair MFL-Pro Suite option from the main menu. Select Repair MFL-Pro Suite and follow the instructions on the screen. The MFL-Pro Suite, Brother Printer driver and Scanner driver have been installed and the installation is now complete. It will take a few seconds for the installation screens to appear. The installation of the Brother drivers will automatically start. The installation screens appear one after another, please wait for a while. B When the Brother and ScanSoft on-line Registration screen is displayed, make your selection and follow the on-screen instructions. C Click Finish to restart your computer. 18 Make sure that you have completed the instructions from Step 1 "Setting Up the Machine" on pages 4 - 13. Before installation, if you are using Personal Firewall software, disable it. Once you are sure that you can print, re-start your Personal Firewall software. 2 3 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Windows® 1 4 5 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.) Insert the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, select your machine. If the language screen appears, select your language. 3. Carefully route the network cable through the trench and out the back of the machine as shown below. 6 The CD-ROM main menu will appear. Click Install MFL-Pro Suite. Warning Ensure that the cable does not restrict the cover from closing, or an error may occur. In case of using both USB and LAN cables, route both cables through the trench. For Network Users If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. Continued... 19 Installing the Driver & Software Connect the network cable to the machine, and then connect it to a free port on your hub. To connect the network interface cable to the machine: 1. Open the scanner cover to its open position. 2. Insert the network cable into the LAN socket, marked with a symbol. You will find the LAN socket above and to the left of the ink cartridge slots, as shown below. Turn on the machine by plugging in the power cord. Windows® Network Setting Up the Machine For Network Interface Cable Users (Windows® 98/98SE/Me/2000 Professional/XP) Step2 Installing the Driver & Software For Network Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC may restart. Then the installation will automatically continue. 0 Select Network Connection, and then click Next. If the installation does not continue automatically, please open the main menu again by ejecting then reinserting the CD-ROM disc or double-click the setup.exe program from the root directory, and continue from Step 6 to install the MFL-Pro Suite. A The installation of the Brother drivers will automatically start. The installation screens appear one after another, please wait for a while. If the machine is configured for your network, select the machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be selected automatically. B 7 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. If the machine is not yet configured for use on your network, the Configure IP Address window will appear. Enter the IP address information appropriate to your network by following the on-screen instructions. 8 9 The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of MFL-Pro Suite. When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes, if you agree to the Software Licence Agreement. C When the Brother and ScanSoft on-line Registration screen is displayed, make your selection and follow the on-screen instructions. 20 D Click Finish to restart your computer. E For network installations the Repair MFL-Pro Suite selection from the main menu is not supported. The MFL-Pro Suite, Brother Network Printer driver, Network Scanner driver and Network PhotoCapture CenterTM have been installed and the installation is now complete. Installing the Driver & Software 21 For Network Users Windows® Network After restarting the computer, the Installation Diagnostics will run automatically and the installation results window will be shown. Setting Up the Machine Step 2 Installing the Driver & Software