User manual POLYCOM VS4000 - QUICK START

Quick Tips for ViewStation EX, ViewStation FX, and VS4000 Using the Remote Control Capture an image from a camera and send it to the far sites as a still image Adjust the camera; navigate through menus Return to the main (home) screen Increase or decrease the sound you hear from the far sites Mute the sound you're sending to the far sites Zoom the camera image in or out Turn automatic camera tracking on or off Select a camera or other video source Display the onscreen keyboard so you can enter text Start and stop sending content to far sites when using the Visual ConcertTM FX device; select PowerPoint® presentations Place or end a call Open the address book so you can make a call or work with an entry Confirm your current selection; perform functions on highlighted items Return to the previous screen Toggle between controlling the near-site and far-site cameras Show or hide the Picture-in-Picture (PIP) Store camera positions (when followed by a number); delete all stored camera positions Answering a Video Call >> Press Call-Hang Up. Ending a Video Call 1. Press Call-Hang Up. 2. Select Disconnect Video Call. Placing a Video Call Entering a Name or Number 1. Select Video Call from the main screen. 2. Enter the ISDN number, system name, or IP address. To enter text, press Keyboard to access the onscreen keyboard. 3. Enter a second ISDN number, if necessary. 4. Select the call type. 5. Select the call speed. 6. Press Call-Hang Up. Enter a dot in an IP address Delete letters or numbers Enter numbers or text; move the camera to a stored position Access the online help; access Technical Support if your organization uses the Global Management SystemTM Using the Address Book 1. Press Directory. 2. Use the arrow buttons to scroll to the name of the site you want to call. 3. Press Call-Hang Up. Using the Speed Dial List 1. Select Address Book from the main screen. 2. Press the speed dial number of the site you want to call. Quick Tips for ViewStation EX, ViewStation FX, and VS4000 Placing a Multipoint Call 1. Select Video Call from the main screen. 2. Select Multipoint from the Video Phone screen. 3. Enter the names of the sites you want to call by using the Address Book or by manually entering the phone number of the site. 4. Press Call-Hang Up. If you are already in a video call and would like to add more sites to that call, press Call-Hang Up and select Add a Video Call. Selecting and Adjusting a Camera or Other Video Source 1. Press Near or Far. You can select and adjust this... Near-site camera or video source Setting and Using Camera Presets To store a preset: 1. Press Near or Far. Zoom and If you see this... 2. Move the camera as needed using the arrow buttons. 3. Press Preset. 4. Press a number from 0 to 9. Adding a Phone Call to a Video Call 1. Press Call-Hang Up after your video call is connected. 2. Select Add Telephone. 3. Enter the telephone number of the audio participant that you want to add to your video call. 4. Press Call-Hang Up. Near or Far. Far-site camera or video source To move the camera to a preset position: >> Make sure the camera is pointing towards you and press a number from 0 to 9. 2. Press the number button that corresponds to the video source you want to select. Press this... 1 2 3 4 To select this... Main camera Document camera VCR or DVD player Auxiliary pan/tilt/zoom camera Presenting Content To show any content (such as a slideshow or document) stored on your laptop: 1. Connect the laptop to the optional Visual Concert FX device. 2. Make sure the laptop video is configured to a supported resolution and refresh rate. 3. Press on the Visual Concert or press Graphics on the remote control. 5. Once the call connects, press During Your Videoconference To do this... Mute the microphones Press this... Mute (or press on the microphone) Increase or decrease the volume Turn the PIP on and off Enable automatic camera tracking Volume PIP Auto · 3. To adjust the main or auxiliary camera: · Press the arrow buttons to move the camera up, down, to the left, or to the right. Press Zoom to zoom the camera in or out. Getting Help If you need help using the ViewStation® system, go to www.polycom.com/videodocumentation to access other documents (such as the ViewStation Getting Started Guide), or contact your system administrator. Copyright © 2003 Polycom, Inc. Polycom, the Polycom logo, and ViewStation are registered trademarks and Global Management System and Visual Concert are trademarks of Polycom, Inc. PowerPoint is a registered trademark of Microsoft Corp. 3725-21631-001/B