X125 All-In-One Quick Reference June 2002 www.lexmark.com Safety Information · Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. · Refer service or repairs, other than those described in the operating instructions, to a professional service person. · Use only Lexmark replacement parts to maintain the safety of this product. · Do not use the fax function during a lightning storm. Contents Installing the software ....................................................... 1 Additional setup instructions ........................................... 3 Connecting to a telephone ............................................................ 3 Connecting to an answering machine ........................................... 4 Connecting to a computer modem ................................................ 5 Learning about your All-In-One ........................................ 7 Understanding the All-In-One ....................................................... 7 Using the operator panel ............................................................... 8 Loading specialty paper .............................................................. 10 Loading a document ................................................................... 11 Using the All-In-One software ..................................................... 12 Additional software ...................................................................... 13 Faxing ............................................................................... 14 Sending a fax .............................................................................. 14 Receiving a fax ........................................................................... 17 Copying ............................................................................. 19 Changing the copy settings ......................................................... 19 Printing ............................................................................. 20 Changing the print settings ......................................................... 20 iii Scanning ........................................................................... 21 Changing the scan settings ......................................................... 22 OCR (Optical Character Recognition) ......................................... 22 Troubleshooting ............................................................... 23 Checking first things first ............................................................. 23 Setup troubleshooting ................................................................. 23 Solving fax problems ................................................................... 26 Solving copy problems ................................................................ 27 Contacting Lexmark .................................................................... 27 Appendix ........................................................................... 28 Federal Communications Commission (FCC) compliance information statement ................................................................. 28 Copyright advisory ...................................................................... 28 Ringer Equivalence Number ....................................................... 28 Canadian regulations governing the use of modems .................. 28 Statement of Limited Warranty ....................................... 29 iv Installing the software Your All-In-One is set up to fax and copy without a computer according to the steps listed in your setup documentation. In order to set up your All-In-One to fax, copy, print, and scan with a computer, follow these installation steps: 1 2 3 Make sure you have completed all of the steps in the setup documentation. Make sure your computer is on. Click Cancel on any screens similar to the one shown. 4 Insert the CD. 1 5 Wait for the Lexmark All-In-One software installation screen to appear, and then click Next. Note: If this screen does not appear, see page 23. 6 Continue with the installation steps on your computer screen. 2 Additional setup instructions You can connect your All-In-One with a telephone, an answering machine, and a computer modem. CAUTION: Do not make these connections during an electrical storm. Connecting to a telephone Your All-In-One is set up according to the steps listed in your setup documentation. To use the fax line as a normal telephone line, connect a telephone to your All-In-One. There are two different ways to do this. Choose the method that you prefer. Connecting to the EXT outlet 1 2 1 2 Connect a phoneline from the telephone to the EXT outlet on the All-In-One. Connect a phoneline from the LINE outlet on the All-In-One to the telephone wall jack. Use the Fax mode or the Tel mode. For help selecting these modes, see page 17. 3 Connecting to the wall jack 1 2 1 2 Connect a phoneline from the telephone to a telephone wall jack. Connect a phoneline from the LINE outlet on the All-In-One to a telephone wall jack. Use the Fax mode or the Tel mode. For help selecting these modes, see page 17. Connecting to an answering machine 1 2 3 1 2 3 Connect a phoneline from the telephone to the answering machine. Connect a phoneline from the answering machine to the EXT outlet on the All-In-One. Connect a phoneline from the LINE outlet on the All-In-One to the telephone wall jack. Use the Fax mode or the Tel mode. For help selecting these modes, see page 17. 4 Connecting to a computer modem Set up without an answering machine 1 2 3 1 2 3 Connect a phoneline from the telephone to the computer modem. Connect a phoneline from the computer modem to the EXT outlet on the All-In-One. Connect a phoneline from the LINE outlet on the All-In-One to the telephone wall jack. Use the Fax mode, the Tel mode, or the Ans/Fax mode. For help selecting these modes, see page 17. 5 Set up with an answering machine 1 2 3 4 1 2 3 4 Connect a phoneline from the telephone to the answering machine. Connect a phoneline from the answering machine to the computer modem. Connect a phoneline from the computer modem to the EXT outlet on the All-In-One. Connect a phoneline from the LINE outlet on the All-In-One to the telephone wall jack. Use the Tel mode or the Ans/Fax mode. For help selecting these modes, see page 17. 6 Learning about your All-In-One Understanding the All-In-One Document support Paper support Paper guide Document guides Cartridge access door Display Operator panel Document exit tray Paper exit tray Use this... Document support Cartridge access door Display Document exit tray Paper exit tray Document guides Paper guide Paper support When you want to... Keep documents straight during copying, scanning, and faxing. Install or replace the cartridges. Check the status of the All-In-One. Stack paper after copying, scanning, or faxing. Stack paper after printing. Make sure documents feed correctly. Make sure paper feeds correctly. Keep paper straight during printing. 7 Using the operator panel The following table describes what each button does. Messages and errors appear on the display when your All-In-One is on. Press... Menu Options Setup Fax Copy Scan Speaker The keypad buttons Speed Dial (# key) Paper Feed Pause/Redial When you want to... Scroll through available features on the display. Scroll through the settings for the feature you select. Access the system setup, maintain your cartridges, and print reports. Initiate sending a fax. Initiate a copy job. Initiate a scan job. Listen as you manually dial and connect to another fax machine. Dial a fax number or select a number of copies. Access the speed dial menu. · Continue printing after reloading the paper support. · Remove paper if it does not exit after printing. · Add a three-second pause when you dial a telephone or fax number to access an outside telephone or fax line. · Dial the last number called. 8 Press... Cancel/No Start/Yes When you want to... Cancel an action or clear an incorrect value, or provide a No response when answering questions. Start a copy or scan job, or provide a Yes response when answering questions. Adjusting the All-In-One settings Use the Menu, Options, and Setup buttons to navigate the All-In-One menus and to change the settings on your All-In-One. Settings menus To display the settings menus press Fax, Copy, Scan, or Setup, and then press Menu. Use your settings menus to adjust: · Copy type, contrast, size, and paper type. · Scan type, contrast, size, and file type. · Fax type, resolution, and contrast. Setup menu To display the Setup menu, press Setup and then press Menu. Press Menu to display each menu feature. To navigate the menu features, press Options. Use the Setup menu to: · · · · · · · · · · Set the date and time Print a report Maintain your printer Set the paper size Set the ringer volume Set the fax print quality Set up fax forwarding Set the fax receive mode Set up distinctive ringing support Select a language to appear on the display. 9 Loading specialty paper Follow these guidelines when loading specialty paper: Load up to: 10 envelopes Make sure: · The print side faces you. · The envelopes are loaded vertically against the right side of the paper support. · The stamp location is in the upper left corner. · The paper guide is against the left edge of the envelopes. · The print side faces you. · The cards are loaded vertically against the right side of the paper support. · The paper guide is against the left edge of the cards. · The glossy or coated side faces you. · The paper guide is against the left edge of the photo paper. · The rough side faces you. · The paper guide is against the left edge of the transparencies. · The print side faces you. · Your paper size fits within these dimensions: Width 76 mm to 216 mm 3.0 in. to 8.5 in. Length 127 mm to 432 mm 5.0 in. to 17.0 in. · The paper guide is against the left edge of the paper. 25 iron-on transfers · You follow the loading instructions on the iron-on packaging. · The print (blank) side faces you. · The paper guide is against the left edge of the iron-on transfers. 10 greeting cards, index cards, postcards, or photo cards 25 sheets of coated, photo, or glossy paper 10 transparencies 100 sheets of custom size paper 10 Loading a document Load documents that you want to fax, copy, or scan in the document support. You can load up to 30 sheets of paper at a time. You can use your All-In-One to fax, copy, or scan documents that are printed on plain A4, letter, or legal size paper. Before you load a document into your All-In-One, make sure: · Your document is at least 76 mm (3.0 in.) long and 140 mm (5.5 in.) wide. · You remove all staples and paper clips. · You let ink and correction fluid dry completely. · You load paper in the paper support. 1 2 Place your document face down and top down in the document support. Slide the document guides toward the paper until they rest against both sides of the paper. 11 Using the All-In-One software In addition to changing the settings from the operator panel, you can also change them using the Settings Utility. To access the Settings Utility, click Start Lexmark X125 Settings Utility. Programs Lexmark X125 Select... print fax copy scan When you want to... Set up the default printer properties. Change the fax settings or set up your speed-dial list with frequently dialed numbers. Change the default copy settings, including copy type, contrast, and size. Change the default scan settings or scan to: · A folder on your computer · Your e-mail program · A software application. close Close the Settings Utility. 12 To learn more about how to customize your All-In-One settings, refer to the Online User's Guide. To view the guide, click Start Programs Lexmark X125 Online User's Guide. Additional software To access the scanning and image editing software that came with your All-In-One, click Start Programs Lexmark X125. Use the software to explore the capabilities of your All-In-One. 13 Faxing This section takes you step-by-step through the basics of sending and receiving faxes. It also teaches you the advanced faxing features of your All-In-One, such as speed-dialing, using the speaker, and fax forwarding. Sending a fax Use your All-In-One to fax documents that are printed on A4, letter, or legal size paper. To send a fax with the default settings: 1 2 3 4 5 Load paper in the paper support. Load your document. For help, see page 11. Press Fax. Enter the fax number using the operator panel keypad, or press Pause/Redial to send the fax to the last number you dialed. Press Start/Yes. 14 Changing the fax settings Use the operator panel or the software to change the fax type, resolution, and contrast. Using the operator panel Using the software 1 Press FAX, and then press Menu 1 Make sure you have installed the repeated ...