User manual BROTHER DCP-8040 - Quick Setup

DCP-8040 DCP-8045D Before you can use the DCP, you must set up the hardware and install the driver. To help you get started in setting up the machine and installing the driver and software, please read this "Setup Guide" and follow the simple instructions. Step 1 Setting Up the Machine Quick Setup Guide Step 2 Installing the Driver & Software Installing the Driver & Software Windows NT® 4.0 Parallel Setup is Complete! For the latest drivers and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com Keep this "Quick Setup Guide", User's Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times. Macintosh® Macintosh® For Administrators Network USB Windows® Network Windows® Parallel Windows® USB Setting Up the Machine Getting Started Carton Components DCP 8 1 2 3 5 4 CD-ROMs For Windows® For Macintosh® 6 7 Quick Setup Guide 1. Control Panel 2. Face-down Output Tray Support 4. Paper Tray 5. Front Cover Flap with Extension (Support Flap) 6. Power Switch 3. (For DCP-8040) Manual Feed Tray 7. Document Cover (For DCP-8045D) Multi-purpose 8. Automatic Document Feeder (ADF) Tray (MP Tray) User's Guide ADF Support Drum Unit Assembly (including Toner Cartridge) AC Power Cord Accessory Order Form (USA/Canada only) Carton components may differ from one country to another. Save all packing materials and the carton. The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (Parallel or USB). For Parallel use a bi-directional shield interface cable that is IEEE 1284-compliant, and not longer than 6 feet (2 meters). For USB use a Hi-Speed USB 2.0 interface cable that is not longer than 6 feet (2 meters). Please make sure that you use a Hi-Speed USB 2.0 certified cable if your computer uses a Hi-Speed USB 2.0 interface. Even if your computer has a USB 1.1 interface, you can connect the DCP. Control Panel DCP-8040 and DCP-8045D have similar control panel keys. 1 2 3 4 5 6 7 9 1. Print keys 4. Navigation keys 7. Stop/Exit 8. Start 9. Scan key 8 2. Status LED (Light-Emitting Diode) 5. Copy keys (Temporary Settings) 3. 5-Line Liquid Crystal Display (LCD) 6. Numeric keys For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. Warning When you move the DCP, grasp the side handholds that are under the scanner. Do NOT carry the DCP by holding it at the bottom. Warning Indicates warnings that must be observed to prevent possible personal injury. Indicates cautions that must be observed to use the DCP properly or to prevent damage to the DCP. Hint Indicates notes and useful tips to remember when using the DCP. User's Guide Indicates reference to the User's Guide. Table of Contents Step 1 1. 2. 3. 4. 5. 6. Setting Up the Machine Install the Automatic Document Feed (ADF) Support .................................... 2 Install the Drum Unit Assembly ........................................................................ 2 Load Paper in the Paper Tray ........................................................................... 3 Release the Scanner Lock................................................................................. 4 Install Power Cord.............................................................................................. 5 Selecting Your Language (Canada Only)......................................................... 5 Step 2 Installing the Driver & Software Supplied CD-ROM (MFL-Pro Suite)...................................................................... 6 For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP).................................. 8 For Windows® 98/98SE/Me Users Only ............................................................ 11 For Windows® 2000 Professional Users Only..................................................13 For Windows® XP Users Only ...........................................................................17 For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP)................................ 20 For Windows® 98/98SE/Me Users Only ............................................................ 23 For Windows® 2000 Professional Users Only..................................................24 For Windows® XP Users Only ...........................................................................28 Windows NT® Workstation Version 4.0 Users ................................. 31 For For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP).......................... 34 For USB Interface Cable Users................................................................. 38 For Mac OS® 8.6 to 9.2 .......................................................................................38 For Mac OS® X 10.1/10.2.1 or greater................................................................40 For Network Interface Cable Users .......................................................... 42 For Mac OS® 8.6 to 9.2 .......................................................................................42 For Mac OS® X 10.1/10.2.1 or greater................................................................44 For Administrators Network User's Guide Chapter Map (NC-9100h) .............................................. 46 Installing the BRAdmin Professional Configuration Utility (Windows® Users Only) .................................................................................... 47 Web BRAdmin (Windows® Users Only) ............................................................ 47 Setting your IP Address, Subnet Mask and Gateway using BRAdmin Professional (Windows® Users Only) .............................................................. 48 Options ................................................................................................................. 49 Replacement Consumables................................................................................ 49 1 Step 1 Setting Up the Machine 4 Close the ADF cover. Install the Automatic 1 Document Feed (ADF) Support Do NOT connect the interface cable. Connecting the interface cable is done when installing the driver. 2 1 1 Open the ADF cover. Install the Drum Unit Assembly Open the front cover by pressing the front cover release button. ADF Cover 2 Insert the tabs of ADF support into the holes of the ADF one side at a time. Tab Front Cover Release Button Hole Front Cover Tab ADF support 3 Push ADF Support down until it latches in place. 2 Unpack the drum unit assembly. Remove the protective part. Drum Unit Assembly Protective part 2 3 1 Pull the paper tray completely out of the machine. 2 5 Close the front cover of the machine. For Legal size paper, press the universal guide release button and pull out the rear of the paper tray. Universal Guide Release Button 3 For Administrators Macintosh® Network Macintosh® USB Windows® Network Paper Guide Release Lever Windows NT® 4.0 Parallel While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots on the tray. Windows® Parallel 4 Push the drum unit assembly into the machine (until it snaps into place). Windows® USB Setting Up the Machine Rock it from side to side several times to distribute the toner evenly inside the assembly. 3 Load Paper in the Paper Tray Step 1 3 Setting Up the Machine 4 1 Fan the stack of paper well to avoid paper jams and misfeeds. Release the Scanner Lock Push the lever up to unlock the scanner. (The gray scanner lock lever is located at the back left under side of the document cover.) Scanner Lock Lever 4 Put paper in the paper tray. Check that the paper is flat in the tray and below the maximum paper mark. Up to here. 5 Put the paper tray firmly back in the machine and unfold the Support flap before you use the machine. Support Flap For details on supported paper specifications, see "Paper" in Chapter 2 of the User's Guide. 4 5 Install Power Cord Do not connect the Parallel or USB cable yet. 1 Make sure that the power switch is off. Connect the AC power cord to the machine. 10.Local Language English French * 2 Select & Set Plug the AC power cord into an AC outlet. Turn the power switch on. 5 Press the Stop/Exit key. If Check Scan Lock appears on the LCD, immediately release the scanner lock and press Stop/Exit. Go to Next page to install the driver Windows® Network 5 For Administrators Macintosh® Network Macintosh® USB Windows NT® 4.0 Parallel Windows® Parallel Windows® USB 1 2 3 4 Press the Menu key. Press the Press the key. key. Select your language (ENGLISH or FRENCH) by using or , and then press the Set key. Setting Up the Machine 6 Selecting Your Language (Canada Only) Step 2 Installing the Driver & Software Supplied CD-ROM (MFL-Pro Suite) You can find a variety of information on the CD-ROM. Install Software You can install printer, scanner drivers and the various utility items, including PaperPort® and OmniPage® OCR. On-Line Registration You will be pointed to the Brother Product Registration Web Page for quick registration of your DCP (Internet access required). Documentation View the User's Guide and other documentation in PDF format. (Viewer included) Brother Support You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User's Guides, Driver updates and Tips for using your machine. Help Helpful hints. Start Here You can install the printer driver, scanner driver, and Presto!® PageManager® for Mac OS® 8.6 - 9.2 Documentation View the User's Guide and other documentations in PDF format. Start Here OSX You can install the printer driver, scanner driver, and Presto!® PageManager® for Mac OS® 10.1/10.2.1 or greater (Scanning is not supported in Mac OS® 10.1). Brother Solutions Center You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User's Guides, Driver updates and Tips for using your machine. ReadMe! You can get important information and troubleshooting tips. On-Line Registration You will be pointed to the Brother Product Registration Web Page for quick registration of your DCP (Internet access required). 6 Step 2 Installing the Driver & Software Setting Up the Machine Follow the instructions on this page for your operating system and interface cable. Network Interface Cable Users ........................... Go to page 34 (For Windows® 98/98SE/Me/NT/2000 Professional/XP) For Administrators............................................... Go to page 46 7 For Administrators Macintosh® Network Network Interface Cable Users For Mac OS® 8.6 to 9.2..................................... Go to page 42 For Mac OS® X 10.1/10.2.1 or greater ............. Go to page 44 Macintosh® USB USB Interface Cable Users For Mac OS® 8.6 to 9.2..................................... Go to page 38 For Mac OS® X 10.1/10.2.1 or greater ............. Go to page 40 Windows® Network Windows NT® 4.0 Parallel Windows NT® Workstation Version 4.0 Users... Go to page 31 (For Parallel Interface Cable Users) Windows® Parallel Parallel Interface Cable Users............................. Go to page 20 (For Windows® 98/98SE/Me/2000 Professional/XP) Windows® USB USB Interface Cable Users.................................... Go to page 8 (For Windows® 98/98SE/Me/2000 Professional/XP) Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 "Setting Up the Machine" on pages 2 - 5. 1 Switch off and unplug the DCP from the AC outlet and disconnect it from your computer, if you already connected an interface cable. 5 Click MFL-Pro Suite in Main Application. 2 3 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.) Insert the supplied CD-ROM for Windows® into your CD-ROM drive. If the model name screen appears, select your machine. If the language screen appears, select your language. MFL-Pro Suite includes Printer Driver, Scanner Driver, ScanSoft ® PaperPort ®, ScanSoft ® OmniPage® and True Type fonts. PaperPort ® is a document management application for viewing scanned documents. ScanSoft ® OmniPage®, which is integrated into PaperPort ®, is an OCR application that converts an image into text and inserts it into your default word processor. 6 Click Install. 4 The CD-ROM main menu will appear. Click Install Software. If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC may restart. Note: If it does the installation will automatically continue. If this window does not appear, use Windows® Explore to run the setup.exe program from the root directory of the Brother CD-ROM. If the installation does not continue automatically, please open the installer menu again by double-clicking the setup.exe program from the root directory of the Brother CD-ROM, and continue from Step 4. 8 Step 2 Setting Up the Machine 7 When the PaperPort® 8.0 SE Setup window is displayed, click Next. A When the ScanSoft® Registration screen is displayed, make your selection and follow the on-screen instructions. Windows® USB 8 After reading and accepting the ScanSoft® License Agreement, enter your user information and click Next. B Click Finish to complete installation. 9 Select Typical and click Next. C When the Brother MFL-Pro Suite Installation window appears, click Next. 0 Click Install and PaperPort® will start installing on your computer. If an error message appears at this point in the installation process, or if you have previously installed the MFL-Pro Suite, you will first have to uninstall it. From the Start menu, select Programs, Brother, MFL-Pro Suite DCP-8045D, Uninstall, and then follow the instructions on the screen. Installing the Driver & Software 9 For Administrators Continued ... Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) D When the Brother Software License Agreement window appears, click Yes. E Select Local Interface, and then click Next. Windows® 98/98SE/Me Users Go to page 11 ® 2000 Professional Users Windows Go to page 13 Windows® XP Users Go to page 17 F Select Standard, and then click Next. The application files will be copied and installed to your computer. If you want to install the PS driver, select Custom and then follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. 10 Step 2 For Windows® 98/98SE/Me Users Only Make sure that you followed the instructions in 1 to F on pages 8 - 10. Setting Up the Machine G J Select Yes (recommended), and then click Finish. A test page will be printed so you can check the print quality. Installing the Driver & Software 11 For Administrators K If the test page is printed correctly, click Yes. If you click No, follow the prompts on the screen to correct the problem. It will take a few seconds for the installation screen to appear. The installation of the Brother drivers will automatically start. Follow the instructions on the screen. If the README.WRI file shown in step L appears, close the README.WRI file and then click Finish after printing the test page. H Select BRUSB: USB Printer Port, and then click Next. Continued ... Windows® USB When this screen appears, connect the USB interface cable to your PC, and then connect it to the DCP. Turn on the DCP by plugging in the power cord. Turn the power switch on. I Accept the default Printer name by selecting Yes, and then click Next. Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) L The README.WRI file will be displayed. Please read this file for troubleshooting information and then close the file to continue installation. O After the computer restarts, click Yes to have the Control Center load each time Windows® is started. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the DCP will be disabled. M Check the Run On-Line Registration and then click Next. If you checked the box in step M, the screen for On-Line Registration will appear. Please complete your registration before proceeding to step O. Even if you select No, you will be able to launch the Brother Control Center later to use the Scan key by double clicking the Smart UI icon on the desktop. This loads the Brother Control Center to the task tray. See AutoLoad the Brother Control Center, Chapter 9 in the Documentation (User's Guide) located on the CD-ROM. N Click Finish to restart your computer. The Brother Printer and Scanner drivers have been installed and the installation is now complete. 12 For Windows® 2000 Professional Users Only Make sure that you followed the instructions in 1 to F on pages 8 - 10. G K Click Finish to restart your computer. It will take a few seconds for the installation screen to appear. The installation of the Brother drivers will automatically start. Follow the instructions on the screen. H . If the Digital Signature Not Found dialog boxes appear, click Yes to install the driver. Continued ... Installing the Driver & Software 13 For Administrators J Check the Run On-Line Registration and then click Next. Windows® USB When this screen appears, connect the USB interface cable to your PC, and then connect it to the DCP. Turn on the DCP by plugging in the power cord. Turn the Power Switch on. I The README.WRI file will be displayed. Please read this file for troubleshooting information and then close the file to continue installation. Setting Up the Machine Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) L After the computer restarts, click Yes to have the Control Center load each time Windows® is started. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the DCP will be disabled. Brother Native driver Installation M Click Start and select Settings and then Printers. Click on Add a printer and the Add Printer Wizard will start. When this screen appears, click Next. . If you checked the box in step J, the screen for On-Line Registration will appear. Please complete your registration before proceeding to step L. Even if you select No, later you will be able to launch the Brother Control Center to use the Scan key by double clicking the Smart UI icon on the desktop. This loads the Brother Control Center to the task tray. See AutoLoad the Brother Control Center, Chapter 9 in the Documentation (User's Guide) located on the CD-ROM. N Un-check the Automatically detect and install my Plug and Play printer selection and then click Next. A Basic Universal printer driver was installed with the MFL-PRO Software Suite which is certified for use with Windows® operating systems. Brother also offers a full featured printer driver (Native driver) that includes more features than the Basic Universal driver. However, this driver does not include a Windows® certificate. To install the Brother Native driver proceed to step M. For details on what features are available see chapter 7 of the User's Guide. O Select USBXXX from the pull down window for the Printer Port Selection and then click Next. 14 P Click on Have Disk. T Q The model you are installing will be listed in the window. Select Yes or No if you want this driver to be your default printer. R Click Open. V If this screen appears, select Do not share this printer and Next. S Make sure X:\ENG\W2K\Addprt is displayed in the window and click OK (X:\ is the drive letter of your CD-ROM). Continued ... For Administrators 15 Installing the Driver & Software Browse the CD-ROM and highlight your language folder and click Open. Highlight the W2K folder and click Open. Highlight the Addprt folder and click Open. Make sure you select a USB printer. U Windows® USB Highlight the model you are installing from the list of machines and click Next. Setting Up the Machine Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) W Select Yes and Next to print a test page. Z If the test page printed, click OK. X When this screen appears, click Finish. There will be two Brother printer drivers listed in the Printers selection. The driver with "Printer" after the model name (ex. Brother DCP-8045D Printer) is the Brother Native Driver. The Brother Native Drivers have been installed and the installation is now complete. Y If the Digital Signature Not Found dialog box appears, click Yes. 16 For Windows® XP Users Only Make sure that you followed the instructions in 1 to F on pages 8 - 10. G J Click Finish to restart your computer. Installing the Driver & Software 17 For Administrators If you checked the box in step I, the screen for On-Line Registration will appear. Please complete your registration before proceeding to step J. It will take a few seconds for the installation screen to appear. The installation of the Brother drivers will automatically start. The screens appear one after another, please wait for a while. A Basic Universal printer driver was installed with the MFL-PRO Software Suite which is certified for use with Windows® operating systems. Brother also offers a full featured printer driver (Native driver) that includes more features than the Basic Universal driver. However, this driver does not include a Windows® certificate. To install the Brother Native driver proceed to step K. For details on what features are available see chapter 7 of the User's Guide. H The README.WRI file will be displayed. Please read this file for troubleshooting information and then close the file to continue installation. Continued ... Windows® USB When this screen appears, connect the USB interface cable to your PC, and then connect it to the DCP. Turn on the DCP by plugging in the power cord. Turn the power switch on. I Check the Run On-Line Registration and then click Next. Setting Up the Machine Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Brother Native driver Installation N Click on Have Disk. K Click Start and select Printers and Faxes. Click on Add a printer and the Add Printer Wizard will start. When this screen appears, click Next. O Browse the CD-ROM and highlight your language folder and click Open. Highlight the WXP folder and click Open. Highlight the Addprt folder and click Open. L Un-check the Automatically detect and install my Plug and Play printer selection and then click Next. P Click Open. M Select USBXXX from the pull down window for the Printer Port Selection and then click Next. Q Make sure X:\ENG\WXP\Addprt is displayed in the window and click OK (X:\ is the drive letter of your CD-ROM). 18 R W Make sure you select a USB printer. When the Windows Logo testing screen appears, click Continue Anyway. Installing the Driver & Software 19 For Administrators S The model you are installing will be listed in the window. Select Yes or No if you want this driver to be your default printer. There will be two Brother printer drivers listed in the Printers selection. The driver with "Printer" after the model name (ex. Brother DCP-8045D Printer) is the Brother Native Driver. T If this screen appears, select Do not share this printer and Next. The Brother Native Drivers have been installed and the installation is now complete. U Select Yes and Next to print a test page. Windows® USB Highlight the model you are installing from the list of machines and click Next. V When this screen appears, click Finish. Setting Up the Machine Step 2 Installing the Driver & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 "Setting Up the Machine" on pages 2 - 5. 1 Switch off and unplug the DCP from the AC outlet and disconnect it from your computer, if you already connected an interface cable. 5 Click MFL-Pro Suite in Main Application. 2 3 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.) Insert the supplied CD-ROM for Windows® into your CD-ROM drive. If the model name screen appears select your machine. If the language screen appears, select your language. MFL-Pro Suite includes Printer Driver, Scanner Driver, ScanSoft ® PaperPort ®, ScanSoft ® OmniPage® and True Type fonts. PaperPort ® is a document management application for viewing scanned documents. ScanSoft ® OmniPage®, which is integrated into PaperPort ®, is an OCR application that converts an image into text and inserts it into your default word processor. 6 Click Install. 4 The CD-ROM main menu will appear. Click Install Software. If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC may restart. Note: If it does the installation will automatically continue. If this window does not appear, use Windows® Explore to run the setup.exe program from the root directory of the Brother CD-ROM. If the installation does not continue automatically, please open the installer menu again by double-clicking the setup.exe program from the root directory of the Brother CD-ROM, and continue from Step 4. 20 7 When the PaperPort® 8.0 SE Setup window is displayed, click Next. A When the ScanSoft® Registration screen is displayed, make your selection and follow the on screen instructions. 8 After reading and accepting the ScanSoft® License Agreement, enter your user information and click Next. B