User manual BROTHER FAX-1820C - Quick Setup

FAX-1820C FAX-1920CN Before you can use the machine, you must set up the hardware. Please read this "Quick Setup Guide" for proper set up instructions. Setting Up the Machine Quick Setup Guide Setup is Complete! To find the best solution for your problem or question, access the Brother Solutions Center, http://solutions.brother.com Keep this "Quick Setup Guide" and User's Guide in a convenient place for quick and easy reference at all times. Using the Network features of the FAX-1920CN Using the FAX as a Printer or for PC-FAX Send Setting Up the Machine Getting Started Carton Components MFC 3 2 4 Quick Setup Guide 5 User's Guide 6 1. Control Panel 3 1 2. Top Cover 4 Test Sheet (USA only) Accessory Order Form ADF Document Support 5 ADF Document Output Support 6 Paper Tray Output Paper Support Telephone Line Cord Telephone Handset Handset Curled Cord One Touch Label for FAX-1820C only Black (LC31BK) Magenta (LC31M) Yellow (LC31Y) Cyan (LC31C) Ink Cartridges Carton components may differ from one country to another. Save all packing materials and the carton. One Touch Label for FAX-1920CN only Warning Indicates warnings that must be observed to prevent possible personal injury. Indicates cautions that must be observed to use the machine properly or to prevent damage to the machine. Hint User's Guide Indicates notes and Indicates reference to the useful tips to remember User's Guide. when using the machine. 1 Control Panel (FAX-1820C) 12 11 10 9 8 7 1 1. One Touch keys 2. Shift 3. Fax and telephone keys 4. Dial Pad 2 3 5. Stop/Exit 6. Start keys 7. On/Off key 4 5 6 9. Mode keys 10. Liquid Crystal Display (LCD) 11. Copy keys (Temporary Settings) 12. Ink/Reports key 8. Navigation keys For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. (FAX-1920CN) 13 12 11 10 9 8 12 1. One Touch keys 2. Shift 3. Message Center keys 4. Fax and telephone keys 5. Dial Pad 3 4 6. Stop/Exit 7. Start keys 8. On/Off key 5 6 7 11. Liquid Crystal Display (LCD) 12. Copy keys (Temporary Settings) 13. Ink/Reports key 9. Navigation keys 10. Mode keys For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. 2 Table of Contents Setting Up the Machine 1. Removing the Protective Parts ......................................................................... 4 2. Install Handset.................................................................................................... 4 3. Attaching the Paper Tray and Supports .......................................................... 5 4. Loading Paper .................................................................................................... 5 5. Install Phone Line and Power Cord .................................................................. 6 6. Installing the Ink Cartridges.............................................................................. 7 7. Color Block Quality and Alignment Check ...................................................... 9 8. Setting the Date and Time ...............................................................................11 9. Setting Your Station ID ....................................................................................12 10. Selecting a Receive Mode (FAX-1820C only) ................................................ 13 11. Selecting a Receive Mode (FAX-1920CN only) ..............................................13 12. Setting Up the Message Center (FAX-1920CN only) ..................................... 14 13. Selecting Your Language (Canada Only)....................................................... 14 14. Sending in the Product Registration and Test Sheet (USA Only) ............... 15 15. Using the FAX as a Printer or for PC-FAX Send ...........................................15 16. Using the Network features of the FAX-1920CN ...........................................15 3 Setting Up the Machine 1 1 2 Removing the Protective Parts Remove the protective tape. Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2). Top Cover 2 Install Handset 1 Connect the curled handset cord to the machine and the other end to the handset. Control Panel Cover 3 Pull the protective yellow bar out of the machine. Protective Yellow Bar Do not throw away the protective yellow bar. You will need it in the future to transport the machine. 4 Close the top cover, and then close the control panel cover. 4 3 1 Insert the paper tray from above into the back of the machine. Paper Tray You can load up to 100 sheets of 20 lb (80 g/m2) paper. For more details, see "Paper Capacity of the Paper Tray" in Chapter 2 of the User's Guide. 1 Fan the stack of paper well to avoid paper jams and misfeeds. ADF Document Support 2 Unfold the paper support and then press and slide the paper guide to fit the paper width. Paper Support 3 Output Paper Support Output Paper Support Extension Paper Width Guide 3 Gently insert the paper. Make sure the print side is towards you and the paper is below the maximum paper mark. Paper Maximum Paper Mark 4 Attach the ADF document output support. ADF Document Output Support Print Side 5 Using the Network features of the FAX-1920CN Attach the output paper support to the paper output slot, and then pull out the extension. Using the FAX as a Printer or for PC-FAX Send 2 Attach the ADF document support. Setting Up the Machine Attaching the Paper Tray and Supports 4 Loading Paper Setting Up the Machine Install Phone Line and 5 Power Cord 1 Connect the power cord. Power Cord If you are sharing one phone line with an external telephone, connect it as shown below. 2 Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack. If you are sharing one phone line with an external telephone answering machine, connect it as shown below. Please set the Receive Mode to "External TAD" if you have an external answering machine. For more details, see "Connecting the machine" in Chapter 1 of the User's Guide. The machine must be grounded using a 3-prong plug. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord. Warning TAD TAD 6 Warning If ink gets in your eyes irrigate them with water immediately, and if irritation occurs consult a doctor. 1 Make sure that the power is turned on. The LCD shows; White Shipping Cover Check Cartridge 2 Top Cover Control Panel Cover 5 Take out the black ink cartridge. 6 3 Push the four colored ink cartridge covers one at a time so they pop up. Colored Ink Cartridge Covers PUSH PUSH PUSH PUSH Carefully remove the sealing tape from the ink cartridge. To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Opening · Do not touch the ink opening on the cartridge or removed tape. Continued... 7 Using the Network features of the FAX-1920CN Using the FAX as a Printer or for PC-FAX Send Open the control panel cover by pulling it toward you (1), then lift the top cover toward the back (2). The print heads will move to the ink replacement position. The bottom of the white shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down. Do not throw away the white shipping cover. You will need it when you transport the machine. Setting Up the Machine Installing the Ink 6 Cartridges 4 Remove the white shipping cover by pulling it towards you. Setting Up the Machine 7 Gently insert the black ink cartridge in the black ink position. · DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. · DO NOT shake the ink cartridges. If ink stains your body or clothing, wash with soap or detergent immediately. · Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks and/or cartridges in your machine may cause damage to the machine itself and/or it may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and/ or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies. 8 Press the cover down until it clicks. 9 0 Repeat Steps 5 to 8 to install each color ink cartridge. Match the colors of the ink to the cartridge covers. Close the top cover and control panel cover. The machine will enter a head cleaning cycle for approximately four minutes. Cleaning Please Wait If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See "Cleaning the print head" on page 12-10 of the User's Guide.) Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package. If Ink Empty shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly. 8 1 1 The LCD shows: After the cleaning cycle is finished, the LCD shows; Is Step "A" OK? 1.Yes 2.No Check the quality of the four color blocks formed by the short lines printed on the sheet. (BLACK/CYAN/YELLOW/MAGENTA) Set Paper and Press Start 2 3 Make sure the paper is loaded in the paper tray. Press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET (only during initial ink cartridge installation). 2 Check in Step A OK Poor Check in Step B 3 The LCD asks you if the print quality is OK for each color. Press or on the dial pad. Black OK? 1.Yes 2.No When you have finished selecting (YES) or (NO) for each color, the LCD shows: Start Cleaning? 1.Yes 2.No Press (YES), and then machine starts cleaning the colors. After cleaning is finished, press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET again and goes back to the first step of STEP A. 9 Using the Network features of the FAX-1920CN Using the FAX as a Printer or for PC-FAX Send If all lines are clear and visible, press on the dial pad to go to STEP B: Alignment Check. ---OR--If you can see missing short lines, press on the dial pad and go to 3. Setting Up the Machine Color Block Quality and 7 Alignment Check Step A: Color Block Quality Check Setting Up the Machine Step B: Alignment Check 1 The LCD shows: Is Step "B" OK? 1.Yes 2.No Check the 600 dpi and 1200 dpi test print to see if No.5 most closely matches the OK sample (No.0). Press if No.5 matches it. No.5 600 DPI 1200 DPI If another test print number is a better match for either 600 dpi or 1200 dpi, press to select NO and go to 2. 2 For 600 dpi, select the number from 1 to 8 that most closely matches the No.0 sample and enter it using the dial pad. Select Best # 3 For 1200 dpi, enter the number from 1 to 8 that most closely matches the No.0 sample. Select Best # The Quality check is now complete. 10 (FAX-1920CN) Menu/Set Dial pad Stop/Exit 8 Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. 6 Enter the two digits for the day on the dial pad, and then press Menu/Set. 1 2 3 4 Press Menu/Set. Press Press . . Day:01 (e.g. Enter 0, 1.) 7 Enter the last two digits of the year on the dial pad, and then press Menu/Set. Enter the time in 24-hour format on the dial pad, and then press Menu/Set. Using the Network features of the FAX-1920CN Time:15:25 Year:2004 (e.g. Enter 0, 4 for 2004.) (e.g. Enter 1, 5, 2, 5 for 3:25 P.M.) 5 8 Press Stop/Exit. If you want to repeat from step1, press Stop/Exit. Enter the two digits for the month on the dial pad, and then press Menu/Set. Month:03 (e.g. Enter 0, 3 for March.) 11 Using the FAX as a Printer or for PC-FAX Send Setting Up the Machine Setting Up the Machine (FAX-1920CN) Menu/Set Dial pad Stop/Exit 9 Setting Your Station ID You should store your name and fax number to be printed on all fax pages that you send. 1 2 3 4 Press Menu/Set. Press Press . . Enter your fax number (up to 20 digits) on the dial pad, and then press Menu/Set. Press key 2 3 4 5 6 7 8 9 One time A D G J M P T W Two times B E H K N Q U X Three times C F I L O R V Y Four times 2 3 4 5 6 S 8 Z Fax:_ 5 Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. For more details, see "Setting the Station ID" in Chapter 4 of the User's Guide. 6 Press Stop/Exit. If you want to repeat from step1, press Stop/Exit. Name:_ Refer to the following chart for entering your name. If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right. 12 10 Are you connecting an external telephone or external telephone answering device to the FAX? Yes Are you using the voice message function of your external telephone answering device? No Fax Only The FAX automatically answers every call as a fax. Do you want to receive a fax automatically? No Manual You control the phone line and must answer every call yourself. Yes Do you use the FAX for the fax use only? Yes No Do you want the FAX to answer fax calls only? Fax Only The FAX automatically answers every call as a fax. Yes No The FAX controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call. Fax/Tel The FAX controls the line and automatically answers every call. If the call is not a fax, it will ring for you to pick up the call. No Manual You control the phone line and must answer every call yourself. There are three possible receive modes: Fax Only, Fax/Tel and Manual. Yes External TAD Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed. Press or to select the mode. Press Menu/Set. Press Stop/Exit. For more details, see "Setup Receive" in Chapter 5 of the User's Guide. There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. 1 2 3 4 5 6 Press Menu/Set. Press Press Press . . or to select the mode. Press Menu/Set. Press Stop/Exit. For more details, see "Setup Receive" in Chapter 5 of the User's Guide. 13 Using the Network features of the FAX-1920CN 1 2 3 4 5 6 Press Menu/Set. Press Press . . Using the FAX as a Printer or for PC-FAX Send Fax/Tel Setting Up the Machine Selecting a Receive Mode (FAX-1820C only) Selecting a Receive 11 Mode (FAX-1920CN only) Setting Up the Machine (FAX-1920CN) Menu/Set Dial pad Stop/Exit Setting Up the Message 12 Center (FAX-1920CN only) You must record an outgoing message in order to use the Message Center mode. 13 1 2 3 4 Selecting Your Language (Canada Only) Press Menu/Set. Press Press . . 1 Record Message Center Outgoing Message (Msg. Ctr OGM). See "Recording Message Center Outgoing Message" in Chapter 9 of the User's Guide. Select your language (ENGLISH or FRENCH) by using or , and then press Menu/Set. 2 Activate Message Center mode. Press and hold LCD shows: until it lights and the English 5 Press Stop/Exit. MC:Msg. Ctr Lights If the Message Center Mode is ON, it over rides your Receive Mode setting. The built-in digital Message Center answers voice calls. If the call is a fax, you can receive a fax automatically. For more details, see "Message Center" in Chapter 9 of the User's Guide. 14 1 Fill out the Product Registration and Test Sheet. You can download the Brother Printer Driver and PC-FAX Send driver from the Brother Solutions Center for use with FAX-1820C and FAX-1920CN. Visit us at: http://solutions.brother.com Please download the Printer Driver first before connecting the machine to your computer with the USB cable. You must use the appropriate USB cable. If you don't have it, please purchase a USB cable that is no longer than 6 feet long (2 meters). 2 Place the sheet face down in the Automatic Document Feeder. Using the Network 16 features of the FAX-1920CN When connected to a network the FAX-1920CN supports network printing, PC-FAX Send and Internet FAX. For details on how to configure and use these network features, visit us at: Make sure (Fax) is illuminated in Green. http://solutions.brother.com If you use the FAX-1920CN as a network printer, you can download the driver and Network User's Guide at: http://solutions.brother.com If you use the FAX-1920CN for Network PC-FAX Send, you can download the driver at: http://solutions.brother.com 3 4 Enter the toll-free fax number: 1-877-268-9575. Press Black Start. You will receive a confirmation fax of your Product Registration. You can also register your product online, go to www.registermybrother.com 15 Using the Network features of the FAX-1920CN Using the FAX as a Printer or for PC-FAX Send Setting Up the Machine Sending in the Product 14 Registration and Test Sheet (USA Only) Using the FAX as a 15 Printer or for PC-FAX Send USA