User manual BROTHER MFC-3220C - Quick Setup

MFC-3220C Before you can use the MFC, you must set up the hardware and install the driver. Please read this "Quick Setup Guide" for proper set up and installation instructions. Step 1 Setting Up the Machine Quick Setup Guide Step 2 Installing the Driver & Software Installing the Driver & Software Setup is Complete! For the latest drivers and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com Keep this "Quick Setup Guide" , User's Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times. Mac OS® X 10.1/10.2.1 or greater Mac OS® 8.6-9.2 Windows® Setting Up the Machine Warning Indicates warnings that must be observed to prevent possible personal injury. Indicates cautions that must be observed to use the MFC properly or to prevent damage to the MFC. Hint Indicates notes and useful tips to remember when using the MFC. User's Guide Indicates reference to the User's Guide. Getting Started Carton Components MFC 3 2 4 Quick Setup Guide 5 CD-ROM 6 1. Control Panel 3 1 2. Top Cover 4 User's Guide ADF Document Support 5 ADF Document Output Support 6 Paper Tray Accessory Order Form Output Paper Support Test Sheet (USA only) Telephone Line Cord One Touch Labels Black (LC31BK) Magenta (LC31M) Yellow (LC31Y) Cyan (LC31C) Ink Cartridges Carton components may differ from one country to another. Save all packing materials and the carton. You must use the appropriate USB cable. The interface cable is not a standard accessory. Please purchase an appropriate USB interface cable. Use only a USB interface cable that is no longer than 6 feet long (2 meters). 1 Control Panel 12 11 10 9 8 7 1 1. One Touch keys 2. Shift 3. Fax and telephone keys 4. Dial Pad 2 3 5. Stop/Exit 6. Start keys 7. On/Off key 4 5 6 9. Mode keys 10. Liquid Crystal Display (LCD) 11. Copy keys (Temporary Settings) 12. Print key 8. Navigation keys For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. 2 Table of Contents Step 1 Setting Up the Machine 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Removing the Protective Parts ......................................................................... 4 Attaching the Paper Tray and Supports .......................................................... 4 Loading Paper .................................................................................................... 5 Install Phone Line and Power Cord .................................................................. 5 Installing the Ink Cartridges.............................................................................. 6 Color Block Quality and Alignment Check ...................................................... 8 Setting the Date and Time ...............................................................................10 Setting Your Station ID ....................................................................................11 Selecting a Receive Mode ...............................................................................12 Selecting Your Language (Canada Only)....................................................... 13 Sending in the Product Registration and Test Sheet (USA Only) ............... 13 Step 2 Installing the Driver & Software Supplied CD-ROM (MFL-Pro Suite).................................................................... 14 For Windows® 98/98SE/Me/2000 Professional/XP Users................................. 16 For Windows® 98/98SE/Me Users Only............................................................ 19 For Windows® 2000 Professional Users Only ................................................. 21 For Windows® XP Users Only ...........................................................................23 For Mac OS® 8.6 to 9.2 Users ............................................................................. 24 For Mac OS® X 10.1/10.2.1 or greater Users ..................................................... 26 3 Step 1 1 1 Setting Up the Machine Removing the Protective Parts 2 1 Attaching the Paper Tray and Supports Insert the paper tray from above into the back of the MFC. Paper Tray Remove the protective tape. Do NOT connect the USB cable. Connecting the USB cable is done when installing the driver. 2 Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2). Top Cover 2 Attach the ADF document support. ADF Document Support Control Panel Cover 3 Attach the output paper support to the paper output slot, and then pull out the extension. Output Paper Support 3 Pull the protective yellow bar out of the machine. Output Paper Support Extension Protective Yellow Bar 4 Attach the ADF document output support. Do not throw away the protective yellow bar. You will need it in the future to transport the machine. ADF Document Output Support 4 Close the top cover, and then close the control panel cover. 4 3 Loading Paper You can load up to 100 sheets of 20 lb (80 g/m2) paper. For more details, see "Paper Capacity of the Paper Tray" in Chapter 2 of the User's Guide. 4 1 Connect the power cord. Power Cord 1 Fan the stack of paper well to avoid paper jams and misfeeds. 2 Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the MFC marked LINE and the other end to a modular wall jack. Windows® 2 Unfold the paper support and then press and slide the paper guide to fit the paper width. Paper Support Do not connect the USB cable yet. Mac OS® 8.6-9.2 Paper Width Guide 3 Maximum Paper Mark Paper Continued... Print Side 5 Mac OS® X 10.1/10.2.1 or greater Gently insert the paper. Make sure the print side is towards you and the paper is below the maximum paper mark. The MFC must be grounded using a 3-prong plug. Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting the telephone line first and then the power cord. Warning Setting Up the Machine Install Phone Line and Power Cord Step 1 Setting Up the Machine If you are sharing one phone line with an external telephone, connect it as shown below. 5 Installing the Ink Cartridges Warning If ink gets in your eyes irrigate them with water immediately, and if irritation occurs consult a doctor. 1 Make sure that the power is turned on. The LCD shows; Check Cartridge 2 If you are sharing one phone line with an external telephone answering machine, connect it as shown below. Please set the Receive Mode to "External TAD" if you have an external answering machine. For more details, see "Connecting the machine" in Chapter 1 of the User's Guide. Open the control panel cover by pulling it toward you (1), then lift the top cover toward the back (2). The print heads will move to the ink replacement position. Top Cover Control Panel Cover TAD 3 TAD Push the four colored ink cartridge covers one at a time so they pop up. Colored Ink Cartridge Covers PUSH PUSH PUSH PUSH 6 4 Remove the white shipping cover by pulling it towards you. 7 Gently insert the black ink cartridge in the black ink position. Setting Up the Machine White Shipping Cover 5 Take out the black ink cartridge. 9 0 6 Carefully remove the sealing tape from the ink cartridge. To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Opening Close the top cover and control panel cover. The MFC will enter a head cleaning cycle for approximately four minutes. Cleaning Mac OS® X 10.1/10.2.1 or greater Please Wait Continued... · Do not touch the ink opening on the cartridge or removed tape. 7 Mac OS® 8.6-9.2 Repeat Steps 5 to 8 to install each color ink cartridge. Match the colors of the ink to the cartridge covers. Windows® The bottom of the white shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down. Do not throw away the white shipping cover. You will need it when you transport the machine. 8 Press the cover down until it clicks. Step 1 Setting Up the Machine · DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge. · DO NOT shake the ink cartridges. If ink stains your body or clothing, wash with soap or detergent immediately. · Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks and/or cartridges in your machine may cause damage to the machine itself and/or it may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and/ or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies. 6 1 Color Block Quality and Alignment Check After the cleaning cycle is finished, the LCD shows; Set Paper and Press Start 2 3 Make sure the paper is loaded in the paper tray. Press Color Start. The MFC starts printing the PRINT QUALITY CHECK SHEET (only during initial ink cartridge installation). Check in Step A Check in Step B If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See "Cleaning the print head" on page 12-10 of the User's Guide.) Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package. If Ink Empty shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly. 8 Step A: Color Block Quality Check Step B: Alignment Check Is Step "B" OK? 1.Yes 2.No Check the 600 dpi and 1200 dpi test print to see if No.5 most closely matches the OK sample (No.0). Press if No.5 matches it. Setting Up the Machine No.5 1 The LCD shows: 1 The LCD shows: Is Step "A" OK? 1.Yes 2.No Check the quality of the four color blocks formed by the short lines printed on the sheet. (BLACK/CYAN/YELLOW/MAGENTA) 2 OK Poor 600 DPI 1200 DPI 3 Black OK? 1.Yes 2.No When you have finished selecting (YES) or (NO) for each color, the LCD shows: If another test print number is a better match for either 600 dpi or 1200 dpi, press to select NO and go to 2. 2 For 600 dpi, select the number from 1 to 8 that most closely matches the No.0 sample and enter it using the dial pad. Select Best # Start Cleaning? 1.Yes 2.No Press (YES), and then MFC starts cleaning the colors. After cleaning is finished, press Color Start. The MFC starts printing the PRINT QUALITY CHECK SHEET again and goes back to the first step of STEP A. 3 For 1200 dpi, enter the number from 1 to 8 that most closely matches the No.0 sample. Select Best # The Quality check is now complete. 9 Mac OS® X 10.1/10.2.1 or greater Mac OS® 8.6-9.2 The LCD asks you if the print quality is OK for each color. Press or on the dial pad. Windows® If all lines are clear and visible, press on the dial pad to go to STEP B: Alignment Check. ---OR--If you can see missing short lines, press on the dial pad and go to 3. Step 1 Setting Up the Machine Menu/Set Dial pad Stop/Exit 7 Setting the Date and Time The MFC displays the date and time, and prints it on every fax you send. 6 Enter the two digits for the day on the dial pad, and then press Menu/Set. 1 2 3 4 Press Menu/Set. Press Press . . Day:01 (e.g. Enter 0, 1.) 7 Enter the last two digits of the year on the dial pad, and then press Menu/Set. Enter the time in 24-hour format on the dial pad, and then press Menu/Set. Time:15:25 Year:2004 (e.g. Enter 0, 4 for 2004.) (e.g. Enter 1, 5, 2, 5 for 3:25 P.M.) 5 8 Press Stop/Exit. If you want to repeat from step1, press Stop/Exit. Enter the two digits for the month on the dial pad, and then press Menu/Set. Month:03 (e.g. Enter 0, 3 for March.) 10 8 Setting Your Station ID 1 2 3 4 Setting Up the Machine You should store your name and fax number to be printed on all fax pages that you send. Press Menu/Set. Press Press . . Enter your fax number (up to 20 digits) on the dial pad, and then press Menu/Set. Fax:_ 5 Name:_ Refer to the following chart for entering your name. If you need to enter a character that is on the same key as the previous character, press Press key 2 3 4 5 6 7 8 9 One time A D G J M P T W to move the cursor to the right. Two times B E H K N Q U X Three times C F I L O R V Y Four times 2 3 4 5 6 S 8 Z For more details, see "Setting the Station ID" in Chapter 4 of the User's Guide. 6 Press Stop/Exit. If you want to repeat from step1, press Stop/Exit. 11 Mac OS® X 10.1/10.2.1 or greater Mac OS® 8.6-9.2 Windows® Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. Step 1 Setting Up the Machine Menu/Set Dial pad Stop/Exit 9 Selecting a Receive Mode Are you connecting an external telephone or external telephone answering device to the MFC? There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. Yes Are you using the voice message function of your external telephone answering device? No Fax Only The MFC automatically answers every call as a fax. No Do you want the MFC to answer fax calls only? Yes Fax/Tel The MFC controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call. 1 2 3 4 5 6 Press Menu/Set. Press Press Press . . or to select the mode. Press Menu/Set. Press Stop/Exit. For more details, see "Setup Receive" in Chapter 5 of the User's Guide. No Manual You control the phone line and must answer every call yourself. Yes External TAD Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed. 12 10 Selecting Your Language (Canada Only) 1 2 3 4 5 Press Menu/Set. Press Press . . or , and then press Menu/Set. Setting Up the Machine Select your language (ENGLISH or FRENCH) by using English Press Stop/Exit. 11 1 Fill out the Product Registration and Test Sheet. 3 4 Enter the toll-free fax number: 1-877-268-9575. Press Black Start. You will receive a confirmation fax of your Product Registration. You can also register your product online using the On-Line Registration link from the installation CD-ROM or go to www.registermybrother.com 2 Place the sheet face down in the Automatic Document Feeder. Make sure (Fax) is illuminated in Green. Go to Next page to install the driver 13 Mac OS® X 10.1/10.2.1 or greater Mac OS® 8.6-9.2 Windows® Sending in the Product Registration and Test Sheet (USA Only) Step 2 Installing the Driver & Software Supplied CD-ROM (MFL-Pro Suite) The CD-ROM includes the following items: Install Software You can install printer, PC-FAX Send, scanner drivers and the various utility items, including PaperPort ® and TextBridge® OCR. On-Line Registration You will be pointed to the Brother Product Registration Web Page for quick registration of your MFC. Documentation View the User's Guide and other documentation in PDF format. (Viewer included) Brother Support You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User's Guides, Driver updates and Tips for using your machine. Help Helpful hints. Start Here You can install the printer driver, scanner driver, PC-FAX Send and Presto! PageManager® for Mac OS® 8.6 - 9.2 Documentation View the User's Guide and other documentations in PDF format. Start Here OS X You can install the printer driver, scanner driver, PC-Fax Send, remote setup program and Presto! PageManager® for Mac OS® 10.1/10.2.1 or greater (Scanning is not supported in OS 10.1). Brother Solutions Center You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User's Guides, Driver updates and Tips for using your machine. ReadMe! You can get important information and troubleshooting tips. On-Line Registration You will be pointed to the Brother Product Registration Web Page for quick registration of your MFC. 14 Step 2 Installing the Driver & Software Setting Up the Machine Follow the instructions on this page for your operating system. For Mac OS® X 10.1/10.2.1 or greater Users ...... Go to page 26 15 Mac OS® X 10.1/10.2.1 or greater Mac OS® 8.6-9.2 For Mac OS® 8.6 to 9.2 Users.............................. Go to page 24 Windows® For Windows® 98/98SE/Me/ 2000 Professional/XP Users................................ Go to page 16 Step 2 Installing the Driver & Software For Windows® 98/98SE/Me/2000 Professional/XP Users Make sure that you have completed the instructions from Step 1 "Setting Up the Machine" on pages 4 - 13. 1 Turn off and unplug the MFC from the AC outlet and disconnect it from your computer, if you already connected an interface cable. 5 Click MFL-Pro Suite in Main Application. 2 3 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.) Insert the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, select your machine. If the language screen appears, select your language. MFL-Pro Suite includes Printer Driver, Scanner Driver, ScanSoft ® PaperPort ®, ScanSoft ® TextBridge ®, PC-FAX software, Remote Setup and True Type fonts. PaperPort ® is a document management application for viewing scanned originals. ScanSoft ® TextBridge ®, which is integrated into PaperPort ®, is an OCR application that converts an image into text and inserts it into your default word processor. 6 Click Install. 4 The CD-ROM main menu will appear. Click Install Software. If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC may restart. Note: If it does the installation will automatically continue. If this window does not appear, use Windows® Explore to run the setup.exe program from the root directory of the Brother CD-ROM. If the installation does not continue automatically, please open the installer menu again by double-clicking the setup.exe program from the root directory of the Brother CD-ROM, and continue from Step 4. 16 Step 2 Setting Up the Machine 7 When the PaperPort® 8.0 SE Setup window is displayed, click Next. A When the ScanSoft® Registration screen is displayed, make your selection and follow the on-screen instructions. 8 After reading and accepting the ScanSoft® License Agreement, enter your user information and click Next. B Click Finish to complete installation. 9 Select Typical and click Next. C When the Brother MFL-Pro Suite Installation window appears, click Next. 0 Click Install and PaperPort® will start installing on your computer. If an error message appears at this point in the installation process, you will first have to uninstall it. From the Start menu, select Programs, Brother, MFL-Pro Suite, Uninstall, and then follow the instructions on the screen. Continued... 17 Installing the Driver & Software Windows® Step 2 Installing the Driver & Software For Windows® 98/98SE/Me/2000 Professional/XP Users D When the Brother Software License Agreement window appears, click Yes, if you agree to the Software Licence Agreement. E Select Standard, and then click Next. The application files will be copied and installed to your computer. Windows® 98/98SE/Me Users Go to page 19 Windows® 2000 Professional Users Go to page 21 ® XP Users Windows Go to page 23 18 Step 2 For Windows® 98/98SE/Me Users Only Make sure that you followed the instructions in 1 to E on pages 16 - 18. Setting Up the Machine F When this screen appears, connect the USB interface cable to your PC, and then connect it to the MFC. Turn on the MFC by plugging in the power cord. H Accept the default Printer name by selecting Yes, and then click Next. I Select Yes (recommended), and then click Finish. A test page will be printed so you can check the print quality. J If the test page is printed correctly, click Yes. If you click No, follow the prompts on the screen to correct the problem. It will take a few seconds for the installation screen to appear. The installation of the Brother drivers will automatically start. Follow the instructions on the screen. If the ReadMe3220C.wri file shown in step K appears, close the ReadMe3220C.wri file and then click Finish after printing the page. G Select BRUSB: USB Printer Port, and then click Next. Continued... 19 Installing the Driver & Software Windows® Step 2 Installing the Driver & Software For Windows® 98/98SE/Me/2000 Professional/XP Users K The ReadMe3220C.wri file will be displayed. Please read this file for troubleshooting information and then close the file to continue installation. L Click Finish to restart your computer. M After the computer restarts, click Yes to have the Control Center load each time Windows® is started. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the MFC will be disabled. Even if you select NO, later you will be able to launch the Brother Control Center to use the Scan key by double clicking the Smart UI icon on the desktop. This loads the Brother Control Center to the task tray. See AutoLoad the Brother Control Center, Chapter 4 in the Documentation (Software User's Guide) located on the CD-ROM. The Brother PC-FAX, Printer and Scanner drivers have been installed and the installation is now complete. 20 For Windows® 2000 Professional Users Only Make sure that you followed the instructions in 1 to E on pages 16 - 18. F When this screen appears, connect the USB interface cable to your PC, and then connect it to the MFC. Turn on the MFC by plugging in the power cord. G . If the Digital Signature Not Found dialog boxes appear, click Yes to install the driver. H The ReadMe3220C.wri file will be displayed. Please read this file for troubleshooting information and then close the file to continue installation. Installing the Driver & Software 21 I Click Finish to restart your computer. It will take a few seconds for the installation screen to appear. The installation of the Brother drivers will automatically start. Follow the instructions on the screen. Continued... Windows® Setting Up the Machine Step 2 Installing the Driver & Software For Windows® 98/98SE/Me/2000 Professional/XP Users J After the computer restarts, click Yes to have the Control Center load each time Windows® is started. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the MFC will be disabled. . Even if you select NO, later you will be able to launch the Brother Control Center to use the Scan key by double clicking the Smart UI icon on the desktop. This loads the Brother Control Center to the task tray. See AutoLoad the Brother Control Center, Chapter 4 in the Documentation (Software User's Guide) located on the CD-ROM. The Brother PC-FAX, Printer and Scanner drivers have been installed and the installation is now complete. 22 For Windows® XP Users Only Make sure that you followed the instructions in 1 to E on pages 16 - 18. F When this screen appears, connect the USB interface cable to your PC, and then connect it to the MFC. Turn on the MFC by plugging in the power cord. G The ReadMe3220C.wri file will be displayed. Please read this file for troubleshooting information and then close the file to continue installation. H