User manual BROTHER MFC-4800 - Quick Setup

MFC-4800 Quick Setup Guide 1 Packing List Telephone Wire Cord Handset Curled Cord Telephone Handset CD-ROM Drum Unit Assembly (With free Starter Toner Cartridge) Paper Support Document Support Software License Agreement Accessory Order Form Owner's Manual Test Sheet (For USA Only) Brother Quick Setup Guide THANK YOU! CONGRATULATIONS ON PURCHASING THE ULTIMATE BROTHER MACHINE. WE ARE SURE YOU WILL BE THRILLED WITH THE CONVENIENT WAY YOUR NEW MACHINE PERFORMS SO MANY TASKS WITH DAZZLING RESULTS! Follow these simple instructions in numerical order. on your machine or see your Owner's Manual. For more details, press Reports and If you cannot solve a problem: Refer to Frequently Asked Questions (FAQs) on Brother World Wide Web; URL: http://solutions.brother.com Call Brother Customer Service at: USA: 1-800-284-4329 (9AM-5PM EST) 1-800-284-3238 (TTY service for the hearing impaired) 1-877-BROTHER (8AM-8PM EST) 1-514-685-6464 (in Montreal) In Canada: Keep the packing materials for possible future transport. If you do not pack the machine properly, it may void your warranty. 2 Install the Drum Unit B. Open the top cover of the machine. 3 A. Unpack the drum unit assembly, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes. Do NOT remove the clear plastic starter sheet-this will be ejected while the MFC is warming up. Starter Sheet Attach the Plastic Supports and Pull out the Paper Tray 4 Load Paper A. Adjust the guides to the position for the paper size you are using. B. Fan the paper well. A. Attach the plastic document and paper support to the multi-purpose sheet feeder. C. Holding the drum unit by its handles, insert it into the MFC. B. Pull out the paper tray and the extension. Press and slide C. Push down the paper lever. Load the paper (with the lever down). Make sure the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes. (For legal paper) D. Close the top cover. C. If your paper size is A4 or Letter, unfold the paper stopper by pulling it toward you. (For A4 letter paper) Load the paper with the lever down 5 Install Handset, Power Cord and Phone Line 6 If you are sharing one 7 phone line with an external telephone answering device, connect it now to the external jack. Select a Receive Mode MANUAL Choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use. You control the phone line and must answer every call yourself. Power Cord FAX ONLY Handset Cord Telephone Line Cord NO ! YES ! For use with a dedicated fax line. Every call is answered as a fax. TAD FAX/TEL For receiving fax and voice calls on one line. The MFC answers every call and receives a fax or double rings for you to pick up a voice call. . EXT L INE TAD TAD:ANSWER MACH. Note: Please select "TAD" on your machine if you have an external answering machine. (For more details, see page 2-9 to 2-10 in Owner's Manual.) For use with an external answering device. The TAD answers every call and stores voice messages. Fax messages are printed. Make sure that TAD is connected to external jack. For more details, see page 5-1 in Owner's Manual. Do Not connect the Parallel or USB Cable. 8 Set Date and Time , . 9 Set Station ID , . 10 For the USA, complete the Warranty Registration and Test Sheet... A. Press Menu/Set, A. Press Menu/Set, , 2.DATE/TIME YEAR:XX B. Enter the last two digits of the year and press Menu/Set. 3.STATION ID FAX: B. Enter your fax number, then press Menu/Set. MONTH:XX C. Enter two digits for the month and press Menu/Set. TEL: C. Enter your telephone number, then press Menu/Set. DAY:XX D. Enter two digits for the day and press Menu/Set. NAME: D. Enter your name using the dial pad and the chart below, then press Menu/Set. Use the right arrow to create spaces. E. Press Stop/Exit. For more details, see page 4-2 in Owner's Manual. Note: If you can't step forward, press Stop/Exit and repeat from Step A. Key 2 3 4 5 6 7 8 9 TIME:XX:XX E. Enter the time in 24-hour format and press Menu/Set. F. Press Stop/Exit. Note: If you can't step forward, press Stop/Exit and repeat from Step A. once A D G J M P T W twice B E H K N Q U X three times four times five times C F I L O R V Y 2 3 4 5 6 S 8 Z A D G J M 7 T 9 Press Fax Start. ...and fax it to Brother at: 1-877-268-9575 version C ­1­ Setting Up the MFC and PC to Work Together Before You begin · · · · You must set up the hardware and install the driver before you can use your MFC as a printer and scanner in any Windows® application. Please see the README.WRI file in the root directory of the CD-ROM for last-minute important installation and troubleshooting information. Please purchase the appropriate interface cable you intend to use (Parallel or USB). If you have any problem for installation, visit us at: http://solutions.brother.com Use only a shielded parallel interface cable that is IEEE 1284-compliant and/or a USB cable that is no longer than 6 feet long (1.8 meters). Follow the instructions in this guide for your operating system and interface. For Windows® 95/98/98SE/Me/2000 Users Step 1. Step 2. Step 3. Unplug the MFC from the AC outlet and disconnect your MFC from your computer if you already connected an interface cable. Turn on your computer. For Windows® 2000 Professional, you must be logged on as the Administrator. Insert the CD-ROM into the CD-ROM drive. If the model name screen appears, click on your model name. The CD-ROM main menu will appear. (If this window does not appear, use Windows® Explorer to run the setup. exe program from the root directory of the Brother CD-ROM.) 1. Click Install Software. 2. Click Multi-Function Link® Pro Suite in Main Application. *1 3. Click Install. 4. The InstallShield Wizard Setup window will appear briefly, followed by the PaperPort® Setup window. Click Yes. 5. When the PaperPort® Setup window displays your Name and Company, either change or accept them, and then click Next. 6. When the Choose Destination Location window displays the path where the PaperPort ® files will be installed, either change or accept, and then click Next. 7. When Register Today screen appears, click Next. This is registration for Paper Port®. Follow the instructions. 8. When the Brother MFL Pro Suite Installation window appears, click Next to begin installing the MultiFunction Link® Pro Suite. *2 For Parallel For USB 9. When the Setup Type window appears, select Standard, and then click Next. The application files will be copied to your computer. 10. The Connect Cable window will appear. *1 Multi-Function Link® Pro Suite includes Printer Driver, Scanner Driver, ScanSoftTM PaperPort®, ScanSoftTMText Bridge®, PC-FAX software, Remote Setup and True Type fonts. PaperPort® is a document management application for viewing scanned documents. ScanSoftTM TextBridge®, which is integrated into PaperPort®, is an OCR application that converts an image into text and inserts it into your default word processor. *2 If an error message appears during the installation process, or you have previously installed MFL Pro Suite, you will first have to uninstall it. From the Start menu, select Programs, Brother, Brother MFL Pro Suite, Uninstall, and then follow the instructions on the screen. ­2­ 109876543210987654321 109876543210987654321 109876543210987654321 109876543210987654321 7654321 109876543210987654321 109876543210987654321 2109876 109876543210987654321543210987654321098765432121098765432109876543210987654321 109876543210982109876543210987654321098765432121098765432109876543210987654321 2 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 7654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210982109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 7654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210982109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210987654321 109876543210982109876543210987654321098765432121098765432109876543210987654321 2654321 7109876543210987654321098765432121098765432109876543210987654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 7654321 2654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 109876543210982109876543210987654321098765432121098765432109876543210987654321 2654321 654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 109876543210982109876543210987654321098765432121098765432109876543210987654321 2 7654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210982654321 7654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 7109876543210987654321098765432121098765432109876543210987654321 654321 109876543210987109876543210987654321098765432121098765432109876543210987654321 2654321 109876543210982109876543210987654321098765432121098765432109876543210987654321 109876543210987654321 2109876 109876543210987654321543210987654321098765432121098765432109876543210987654321 109876543210987654321 109876543210987654321 109876543210987654321 109876543210987654321 109876543210987654321 Please see NEXT PAGE *3 Even if you select NO, later you will be able to launch the Brother Control Center to use the Scan keys. See AutoLoad the Brother Control Center, Chapter 14 in the On-Line Documentation (Owner's Manual) on the CDROM. For USB interface cable users Step 6. Step 5. Step 4. For Parallel interface cable users Step 6. Step 5. Step 4. A. B. 3. 1. 4. 1. Connect the interface cable to the printer port of the computer and secure it with the two screws. For the location of your computer's parallel printer port, see the User's Guide for your computer. Connect the parallel interface cable to the parallel interface port of the MFC and secure the wire clips. Click Yes to have the Control Center loaded each time Windows ® is star ted. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the MFC will be disabled. *3 In the Connect Cable window, click Next. If the test page is printed correctly, click Yes. If you click No, follow the prompts on the screen to correct the problem. In the Add Printer Wizard window, select BRUSB: USB Printer Port, and then click Next. ( For Windows® 95/98/98SE/Me Users ) The installation of the Brother driver will automatically start. Follow the instructions on the screen. Connect the MFC to your PC with the USB cable (It will take a few seconds for the installation screen to appear.) Turn on the MFC by plugging in the power cord. Follow the instructions on the screen. The installation of the Brother driver will automatically start. Turn on the MFC by plugging in the power cord. Connect the MFC to your PC with Parallel Cable. ( For Windows® 98/98SE/Me Users ) 5. 2. 2. The Brother PC fax, Printer and Scanner drivers have been installed and the installation is now complete. Select Yes to restar t your computer, and then click Finish. Accept the default Printer name by selecting Yes, and then click Next. When the above screen appears, click Finish and wait as the PC restarts Windows® and continues the installation. ­3­ The Brother PC fax, Printer and Scanner drivers have been installed and the installation is now complete. 6. 3. 3. 1. Select Yes (recommended), and then click Finish. A test page will be printed so you can check the print quality. Click Yes to have the Control Center loaded each time Windows ® is star ted. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the MFC will be disabled. *3 When the Digital Signature Not Found dialog boxes appear, click Yes to install the driver. In the Connect Cable window, click Next. ( For Windows® 2000 Professional User ) 3. 2. 1. ( For Windows® 2000 Users ) 4. 2. The Brother PC fax, Printer and Scanner drivers have been installed and the installation is now complete. The Brother PC fax, Printer and Scanner drivers have been installed and the installation is now complete. Click Yes to have the Control Center loaded each time Windows® is started. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the MFC will be disabled. *3 Select Finish to restart your computer. When the Digital Signature Not Found dialog boxes appear, click Yes to install the driver. Click Yes to have the Control Center loaded each time Windows® is started. The Control Center will appear as an icon in the task tray. If you click No the Scan keys on the MFC will be disabled. *3 When the above screen appears, Click Finish and wait as the PC restarts Windows® and continues the installation. 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 876543210987654321 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Check that your computer is turned on. Step 3. Step 4. Turn on the MFC by plugging in the power cord. Insert the CD-ROM into the CD-ROM drive. Then, follow the instructions on the screen. 10. Select Yes to restart your computer, and then click Finish. You must be logged on as the Administrator. Step 2. A. B. Connect the MFC to your PC with the Parallel Cable. Connect the parallel interface cable to the parallel interface port of the MFC and secure the wire clips. Connect the interface cable to the printer port of the computer and secure it with the two screws. For the location of your computer's parallel printer port, see the User's Guide for your computer. (Same step as for Windows® 95/98/98SE/Me/2000 Users Step 3. , 1 to 9) 11. Click Yes to have the Control Center loaded each time Windows is started. The Control Center will appear as an icon in the task bar. If you click No, the Scan keys on the MFC will be disabled.*3 The Brother PC fax, Printer and Scanner drivers have been installed and the installation is now complete. For Apple® Macintosh® Step 1. QuickDraw® Driver for OS 8.6/9.0/9.0.4/9.1 Users Make sure your MFC power cord is unplugged and your Macintosh is turned on. Step 4. Make sure you do NOT connect your MFC to your Macintosh Connect the MFC to your Macintosh with the USB cable, and then turn on the MFC by plugging in the power cord. Step 2. Insert the CD-ROM into your CD-ROM drive. 1. When the window appears, double-click MFL-PRO Suite Driver Installer to install the printer and scanner drivers. After the installation is completed, the screen prompts you to restart your Macintosh. Installing MFL Pro Driver Step 5. Select the Printer. 1. 2. From the Apple menu, open the Chooser. Click to highlight the printer driver icon you installed. On the right side of the Chooser, select the printer to which you want to print. Close the Chooser. Step 3. Restart your Macintosh so it can recognize the new driver. Step 6. Install Paper Port. 1. 2. Double-click the PaperPort®5.5 Installer. *1 Follow the instructions on the screen. The Brother PC fax, Printer and Scanner drivers have been installed and the installation is now complete. What is included on the CD-ROM Windows You can get a variety of information from this CD-ROM Install Software You can install printer and scanner drivers and the various utility items. On-Line Registration You will be pointed to a directory on the Brother Product Registration Web page. On-Line Documentation View the Owner's Manual and other documentation. Brother Support Get all contact you need if you have to get in touch with our Customer Service, or Brother Authorized Service Center. Help Helpful hints. You can get a variety of information from this CD-ROM Macintosh MFL Pro Driver Installer You can install the printer and scanner drivers and the various utility items. PaperPort 5.5 Installer You can install a document management application used to view scanned documents. ReadMe! You can get important information and troubleshooting tips. Documents View the Owner's Manual and other documentations. (For Macintosh®) (For Windows ) ® ­4­