User manual BROTHER MFC-8860DN - Quick Setup

MFC-8460N MFC-8860DN Before you can use the machine, you must set up the hardware and install the software. Please read this "Quick Setup Guide" for the correct setup procedure and installation instructions. Step 1 Setting Up the machine Quick Setup Guide Step 2 Installing the Drivers & Software Installing the Drivers & Software Windows NT® 4.0 Parallel Setup is Complete! Keep this "Quick Setup Guide", User's Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times. Macintosh® Macintosh® Network Administrators Network USB Windows® Network Windows® Parallel Windows® USB Setting Up the machine Warning Warnings tell you what to do to prevent possible personal injury. Caution Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Improper Setup Improper Setup icons alert you to devices and operations that are not compatible with the machine. Note Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features. User's Guide Indicates reference to the User's Guide. Getting Started Carton Components 1 2 3 4 5 8 7 Quick Setup Guide 6 CD-ROMs For Windows® For Macintosh® 5. Paper Tray 6. Power Switch 7. Document Cover 8. ADF Document Output Support Flap 1. Automatic Document Feeder (ADF) 2. Control Panel 3. Face-down Output Tray Support Flap with Extension (Support Flap) 4. Front Cover User's Guide Drum Unit Assembly (including Toner Cartridge) AC Power Cord Telephone Line Cord Product Registration and Test Sheet (USA only) Carton components may differ from one country to another. Save all packing materials and the carton. Accessory Order Form The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (Parallel, USB or Network). Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software installation process. USB interface cable Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2.0 meters). When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub. Parallel interface cable Please make sure you use a Parallel interface cable that is no longer than 6 feet (2.0 meters). Use a shielded interface cable that is IEEE 1284-compliant. Network cable Use a straight-through Category 5 (or greater) twisted-pair cable for 10BASE-T or 100Base-TX Fast Ethernet Network. 1 Control Panel MFC-8460N 1 2 3 4 5 6 11 10 9 8 7 MFC-8860DN 1 2 3 4 5 6 11 10 9 8 7 1 4 7 One Touch keys Menu keys Start key 2 5 8 Status LED Dial Pad Copy keys 3 6 9 LCD (Liquid Crystal Display) Stop/Exit key Mode keys 10 Fax and telephone keys 11 Print keys For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the machine by holding it at the bottom. 2 Table of Contents Step 1 Setting Up the machine 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Install the Drum Unit Assembly ....................................................................... 4 Load Paper in the Paper Tray .......................................................................... 5 Release the Scanner Lock ................................................................................ 6 Install the Power Cord and Phone Line .......................................................... 6 Setting the Date and Time ................................................................................ 8 Setting your Station ID ..................................................................................... 9 Selecting a Receive Mode .............................................................................. 10 Tone and Pulse dialing mode (Canada only) ................................................ 11 Selecting Your Language (Canada only) ......................................................11 Setting the LCD Contrast ...............................................................................11 Sending in the Product Registration and Test Sheet (USA Only) ..............11 Step 2 Installing the Drivers & Software Supplied CD-ROM "MFL-Pro Suite" .............................................................................. 12 For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ...14 For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ...16 For Windows NT® Workstation Version 4.0 Users ......................................................19 For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition) ...21 For USB Interface Cable Users ......................................................................................24 For Mac OS® 9.1 to 9.2 ......................................................................................24 For Mac OS® X 10.2.4 or greater ....................................................................... 26 For Network Interface Cable Users ...............................................................................29 For Mac OS® 9.1 to 9.2 ......................................................................................29 For Mac OS® X 10.2.4 or greater ....................................................................... 31 For Network Users and Administrators BRAdmin Professional configuration utility (For Windows® users) .......................... 34 BRAdmin Light configuration utility (For Mac OS® X users) ...................................... 36 Options and Consumables Options ............................................................................................................................37 Replacement Consumables ...........................................................................................37 3 Step 1 Setting Up the machine 2 Unpack the drum unit and toner cartridge assembly. 1 Install the Drum Unit Assembly Do NOT connect the interface cable. Connecting the interface cable is done during the software installation process. 3 1 Open the front cover by pressing the front cover (1) release button. Gently rock the drum assembly from side to side several times to distribute the toner evenly inside the assembly. 4 Put the drum unit assembly into the machine until it clicks into place. (1) 5 Close the front cover of the machine. 4 2 Load Paper in the Paper Tray 1 Pull the paper tray completely out of the machine. 3 Fan the stack of paper well to avoid paper jams and misfeeds. 4 Put paper in the paper tray. Check that the paper is flat in the tray and below the maximum paper mark (1). 2 While pressing the paper guide release lever (1), slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. (1) (1) 5 For Legal size paper, press the lever (1) located at the back of the tray and pull out the back of the paper tray. Move the tray lock button (2) to the lock position. (1) (2) (1) 5 Network Administrators For details on supported paper specifications, see "Acceptable paper and other media" in Chapter 2 of the User's Guide. Macintosh® Network Macintosh® USB Put the paper tray firmly back into the machine and unfold the output tray support flap (1) before you use the machine. Windows® Network Windows NT® 4.0 Parallel Windows® Parallel Windows® USB Setting Up the machine Step 1 3 1 Setting Up the machine Release the Scanner Lock 4 Install the Power Cord and Phone Line Do not connect the Parallel or USB cable yet. Push the lever (1) up to unlock the scanner. (The gray scanner lock lever is located at the back left side, under the document cover (2).) (2) 1 Make sure that the power switch is off. Connect the AC power cord to the machine. (1) 2 Plug the AC power cord into an AC outlet. Turn the power switch on. If Scanner Locked appears on the LCD, immediately release the scanner lock and press Stop/Exit. 3 Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack. 6 Warning The machine must be grounded using a 3-prong plug. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord. Setting Up the machine If you are sharing one phone line with an external telephone, connect it as shown below. Extension Telephone External Telephone TAD TAD Please set the receive mode to External TAD. For more details, see "Connecting an external TAD (Telephone Answering Device)" in Chapter 7 of the User's Guide. 7 Network Administrators Macintosh® Network Macintosh® USB Windows® Network If you are sharing one phone line with an external telephone answering device, connect it as shown below. Windows NT® 4.0 Parallel Windows® Parallel Windows® USB Step 1 1 2 3 4 Setting Up the machine 5 Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. Press Menu. Press 0. Press 2. Enter the last two digits of the year on the dial pad, and then press OK. 7 Enter the time in 24-hour format on the dial pad, and then press OK. 02.Date/Time 03/25/2006 Time:15:25 Enter & OK Key (e.g. Enter 1, 5, 2, 5 for 3:25 P.M.) 02.Date/Time Year:2006 Enter & OK Key (e.g. Enter 0, 6 for 2006.) 8 Press Stop/Exit. If you make a mistake, press Stop/Exit to start from Step 1. 5 Enter the two digits for the month on the dial pad, and then press OK. 02.Date/Time XX/XX/2006 Month:03 Enter & OK Key (e.g. Enter 0, 3 for March.) 6 Enter the two digits for the day on the dial pad, and then press OK. 02.Date/Time 03/XX/2006 Day:25 Enter & OK Key (e.g. Enter 2, 5.) 8 6 Setting your Station ID You should store your name and fax number to be printed on all fax pages that you send. 5 6 7 8 9 J M P T W K N Q U X L O R V Y 5 6 S 8 Z 03.Station ID Fax:_ Enter & OK Key 5 For more details, see "Entering Text" in Chapter D of the User's Guide. NOTICE (For USA) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. To program this information into your machine, see Setting the Date and Time on page 8 and Setting your Station ID on page 9. 03.Station ID Fax:908XXXXXXXX Tel:_ Enter & OK Key 6 Use the dial pad to enter your name (up to 20 characters), and then press OK. Enter & OK Key Refer to the following chart for entering your name. If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right. If you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect character, press Clear/Back. 9 Network Administrators Macintosh® Network Macintosh® USB 03.Station ID Fax:908XXXXXXXX Tel:908XXXXXXXX Name:_ Windows® Network Windows NT® 4.0 Parallel Enter your telephone number (up to 20 digits) on the dial pad, and then press OK. (If your telephone number and fax number are the same, enter the same number again.) 7 Press Stop/Exit. Windows® Parallel Windows® USB 1 2 3 4 Press Menu. Press 0. Press 3. Enter your fax number (up to 20 digits) on the dial pad, and then press OK. Press key 2 3 4 One time A D G Two times B E H Three times C F I Four times 2 3 4 Setting Up the machine Step 1 Setting Up the machine 7 Selecting a Receive Mode There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. Choose the Receive Mode which best suits your needs. Are you connecting an external telephone or external telephone answering device to the machine? Yes Do you use a Distinctive Ring subscriber service? No No Yes Are you using the voice message function of your external telephone answering device? Go to "Distinctive Ring" in the 1 2 3 4 5 Press Menu. Press 0. Press 1. Press or Press OK. Press Stop/Exit. For more details, see "Receiving a fax" in Chapter 6 of the User's Guide. to select the mode. Chapter 7 of the User's Guide No Do you want the machine to answer fax and telephone calls automatically? Yes Do you want to use the machine for Fax only? Yes Fax Only The machine automatically answers every call as a fax. No Fax/Tel The machine controls the line and automatically answers every call. If the call is not a fax, the machine will ring for you to pick up the call. No Manual You control the phone line and must answer every call yourself. Yes External TAD Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed. 10 Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode. 1 1 2 3 4 5 Fill out the Product Registration and Test Sheet. Press Menu. Press 0. Press 4. Press or Press OK. Press Stop/Exit. Windows® Parallel Windows® USB to select Pulse (or Tone). Selecting Your 9 Language (Canada only) 1 2 3 4 5 Press Menu. Press 0. Press 0. Select your language (English or French) by using or , and then press OK. Press Stop/Exit. 2 Place the sheet face up in the Automatic Document Feeder. Make sure (Fax) is illuminated in Blue. 10 Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. 3 4 Enter the toll-free fax number: 1-877-268-9575. Press Start. You will receive a confirmation fax of your Product Registration. You can also register your product online using the On-Line Registration link from the installation CD-ROM or go to http://www.brother.com/registration Macintosh® USB Press to increase the contrast. --OR-- Press to decrease the contrast. Press OK. Press Stop/Exit. 5 Go to the next page to install the drivers & software 11 Network Administrators Macintosh® Network 1 2 3 4 Press Menu. Press 1. Press 8. Windows® Network Windows NT® 4.0 Parallel Setting Up the machine 8 Tone and Pulse dialing mode (Canada only) Sending in the Product 11 Registration and Test Sheet (USA Only) Step 2 Installing the Drivers & Software Supplied CD-ROM "MFL-Pro Suite" The CD-ROM includes the following items: Install MFL-Pro Suite You can install the MFL-Pro Suite and multifunction drivers. Install Optional Applications You can install additional MFL-Pro Suite software utilities. Documentation View the User's Guide and other document in PDF format (Viewer included). The User's Guide on the CD-ROM includes the Software and Network User's Guide for features available when connected to a computer (e.g. Printing, Scanning and networking details). On-Line Registration You will be pointed to the Brother Product Registration Web page for quick registration of your machine. Brother Support View contact information for Brother Customer Service and how to locate a Brother Authorized Service Center. Repair MFL-Pro Suite (For USB and Parallel cable users only) If you experience errors while installing the MFL-Pro Suite, you can use this function to automatically repair and re-install the software. MFL-Pro Suite includes Printer Driver, Scanner Driver, ScanSoft® PaperPort® 9.0SE, Brother ControlCenter2, ScanSoft® OmniPage® and True Type® fonts. PaperPort ® 9.0SE is a document management application for viewing scanned documents. ScanSoft ® OmniPage®, which is integrated into PaperPort ® 9.0SE, is an OCR application that converts an image into text and inserts it into your default word processor. 12 Start Here OS 9.1-9.2 You can install the printer driver, scanner driver and Presto!® PageManager® for Mac OS® 9.1 - 9.2. Start Here OSX You can install the MFL-Pro Suite that includes the printer driver, scanner driver and the Brother ControlCenter2 for Mac OS® 10.2.4 or greater. You can also install Presto!® PageMaker® to add OCR capability to the Brother ControlCenter2 and easily scan, share and organize photos and documents. Readme.html You can get important information and troubleshooting tips. Documentation View the User's Guide and other document in PDF format (Viewer included). The User's Guide on the CD-ROM includes the Software and Network User's Guide for features available when connected to a computer (e.g. Printing, Scanning and networking details). Brother Solutions Center You can access the Brother Solutions Center, a Web site offering information about your Brother product including FAQs, User's Guides, Driver updates and Tips for using your machine. On-Line Registration You will be pointed to the Brother Product Registration Web Page for quick registration of your machine. Step 2 Installing the Drivers & Software Setting Up the machine Follow the instructions on this page for your operating system and interface cable. For the latest drivers and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com For Network Users and Administrators...................... Go to page 34 13 Network Administrators Macintosh® Network Network Interface Cable Users For Mac OS® 9.1 to 9.2 ............................................. Go to page 29 For Mac OS® X 10.2.4 or greater ............................. Go to page 31 Macintosh® USB USB Interface Cable Users For Mac OS® 9.1 to 9.2 ............................................. Go to page 24 For Mac OS® X 10.2.4 or greater ............................. Go to page 26 Windows® Network Network Interface Cable Users.................................... Go to page 21 Windows NT® 4.0 Parallel Windows NT® Workstation Version 4.0 Users........... Go to page 19 (For Parallel Interface Cable Users) Windows® Parallel Parallel Interface Cable Users ..................................... Go to page 16 (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) Windows® USB USB Interface Cable Users .......................................... Go to page 14 (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) Step 2 Installing the Drivers & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) Make sure that you have finished the instructions from Step 1 "Setting Up the machine" on pages 4 - 11. Please close any applications running before installing the MFL-Pro Suite. 5 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. 1 Turn off and unplug the machine from the AC outlet and disconnect it from your computer, if you already connected an interface cable. The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of MFL-Pro Suite. 6 2 Turn on your computer. (For Windows® 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.) Put the supplied CD-ROM for Windows® into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software Licence Agreement. 3 4 7 The CD-ROM main menu will appear. Click Install MFL-Pro Suite. Choose Local Connection, and then click Next. The installation will continue. If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the Brother CD-ROM. If you want to install the PS driver (Brother's BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. 14 8 When this screen appears, connect the USB interface cable to your PC, and then connect it to the machine. (For Windows® XP) DO NOT try to cancel any of the screens during this installation. 0 (For Windows® 98/98SE/Me/2000) When the On-Line Registration screen is displayed, make your selection and follow the on-screen instructions. A Click Finish to restart your computer. (After restarting the computer, for Windows® 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.) DO NOT connect the machine to a USB port on a keyboard or a nonpowered USB hub. Brother recommends that you connect the machine directly to your computer. ( 9 Plug in the power cord and turn on the machine. After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown. If the Installation Diagnostics shows a failure, please follow the on-screen instruction or read on-line help and FAQ's in Start/All Programs (Programs)/Brother/ MFL-Pro Suite MFC-XXXX (where XXXX is your model name). Installing the Drivers & Software 15 Network Administrators The MFL-Pro Suite (including, Printer driver and Scanner driver) has been installed and the installation is now complete. Windows® USB It will take a few seconds for the installation screens to appear. The installation of the Brother drivers will automatically start. The installation screens appear one after another. Please wait, it will take a few seconds for all the screens to appear. Setting Up the machine Step 2 Installing the Drivers & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) Make sure that you have finished the instructions from Step 1 "Setting Up the machine" on pages 4 - 11. Please close any applications running before installing the MFL-Pro Suite. 5 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. 1 Turn off and unplug the machine from the AC outlet and disconnect it from your computer, if you already connected an interface cable. The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of MFL-Pro Suite. 6 2 Turn on your computer. (For Windows® 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.) Put the supplied CD-ROM for Windows® into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software License Agreement. 3 4 7 The CD-ROM main menu will appear. Click Install MFL-Pro Suite. Choose Local Connection, and then click Next. The installation will continue. If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the Brother CD-ROM. If you want to install the PS driver (Brother's BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. 16 8 When this screen appears, connect the parallel interface cable to your PC, and then connect it to the machine. (For Windows® XP) 9 Plug in the power cord and turn on the machine. (For Windows® 98/98SE/Me/2000) For Windows® 98/98SE/Me/2000 Professional users, click Next. DO NOT plug in the power cord before connecting the parallel interface cable. It may cause damage to your machine. For Windows® XP users, wait for a while since the installation of the Brother drivers will automatically start. The screens appear one after another. DO NOT try to cancel any of the screens during this installation. A When the On-Line Registration screen is displayed, make your selection and follow the on-screen instructions. Brother recommends that you connect the machine directly to your computer. Installing the Drivers & Software 17 Network Administrators Continued .. Windows® Parallel 0 Setting Up the machine Step 2 B Installing the Drivers & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) When the following screen appears, click Finish and wait as the PC restarts Windows® and continues the installation. C After the computer restarts, the installation of the Brother drivers will automatically start. Follow the instructions on the screen. (For Windows® 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.) After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown. If the Installation Diagnostics shows a failure, please follow the on-screen instruction or read on-line help and FAQ's in Start/All Programs (Programs)/Brother/ MFL-Pro Suite MFC-XXXX (where XXXX is your model name). The MFL-Pro Suite (including, Printer driver and Scanner driver) has been installed and the installation is now complete. 18 For Windows NT® Workstation Version 4.0 Users Make sure that you have finished the instructions from Step 1 "Setting Up the machine" on pages 4 - 11. Please close any applications running before installing the MFL-Pro Suite. Setting Up the machine 5 1 2 Turn off and unplug the machine from the AC outlet. Turn on your computer. You must be logged on with Administrator rights. DO NOT plug in the power cord before connecting the parallel interface cable. It may cause damage to your machine. Put the Supplied CD-ROM for Windows® into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. 6 The CD-ROM main menu will appear. Click Install MFL-Pro Suite. Windows® Parallel Installing the Drivers & Software 19 3 If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the Brother CD-ROM. 7 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. Brother recommends that you connect the machine directly to your computer. 4 Plug in the power cord and turn on the machine. The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of MFL-Pro Suite. Continued .. Network Administrators Windows NT® 4.0 Parallel Connect the parallel interface cable to your computer, and then connect it to the machine. Step 2 8 Installing the Drivers & Software For Windows NT® Workstation Version 4.0 Users When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software License Agreement. A Click Finish and wait as the PC restarts Windows® and continues the installation. (You must be logged on with Administrator rights.) 9 Choose Local Connection, and then click Next. The installation will continue. After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown. If the Installation Diagnostics shows a failure, please follow the on-screen instruction or read on-line help and FAQ's in Start/Programs/ Brother/MFL-Pro Suite MFC-XXXX (where XXXX is your model name). If you want to install the PS driver (Brother's BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. The MFL-Pro Suite (including, Printer driver and Scanner driver) has been installed and the installation is now complete. 0 When the On-Line Registration screen is displayed, make your selection and follow the on-screen instructions. 20