User manual RICOH AFICIO SP C210SF - Quick Setup

SP C210SF Before you can use the machine, you must set up the hardware and install the software. Please read this "Quick Setup Guide" for the correct setup procedure and installation instructions. Step 1 Setting Up the machine Installing the Drivers & Software Quick Setup Guide Step 2 Installing the Drivers & Software Windows® Setup is Complete! Keep this "Quick Setup Guide", User's Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times. Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Important Information in "User's Guide" before using the machine. For Network Users Network Windows NT® 4.0 Parallel Windows® Parallel Windows® USB Setting Up the machine Warning Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Caution Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. Important Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Improper Setup Alerts you to devices and operations that are not compatible with the machine. Note User's Guide Indicates notes and useful tips to Indicates reference to the User's remember when using the machine. Guide. Getting Started Carton Components 1 2 3 7 4 6 5 1. Automatic Document Feeder (ADF) 2. Control Panel 3. Face-down Output Tray with Support Flap (Support Flap) 9 8 Quick Setup Guide CD-ROM 5. Paper Tray 6. Power Switch 7. Back Cover 8. Document Cover 9. ADF Document Output Support Flap 4. Front Cover User's Guide OPC Belt Cartridge AC Power Cord Telephone Line Cord Toner Cartridges (Black, Cyan, Magenta and Yellow)*1 Carton components may differ from one country to another. Save all packing materials and the carton. The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (Parallel, USB or Network). Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software installation process. USB interface cable Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2.0 meters). When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub. Parallel interface cable Please make sure you use a Parallel interface cable that is no longer than 6 feet (2.0 meters). Use a shielded interface cable that is IEEE 1284-compliant. *1 The toner cartridges that are supplied with this machine, are starter cartridges. Starter cartridges have approx. half the page yield of the standard toner cartridge, 1,500 pages (Black) and 1,500 pages (Cyan, Magenta and Yellow) at approximately 5% print coverage (Letter size). 1 Control Panel 1 2 3 4 5 6 7 12 11 10 9 8 1 4 7 One Touch keys Liquid Crystal Display Stop/Exit key 2 5 8 Job Cancel key Secure Print key Start keys 3 6 9 Fax and telephone keys Dial Pad Navigation keys 10 Mode keys 11 Copy keys 12 Shift key For the details of the control panel, see "Control panel overview" in Chapter 1 of the User's Guide. This machine is heavy and weighs approximately 76.7 lb (34.8 kg). To prevent injuries, use at least two people to lift the machine. When you lift the machine make sure you use the handholds at the bottom four corners of the machine. 2 Table of Contents Step 1 Setting Up the machine 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Install the Toner cartridges ............................................................................... 4 Remove the protective parts of the Fusing Unit ............................................. 5 Install the OPC Belt Cartridge........................................................................... 6 Load Paper in the Paper Tray ........................................................................... 7 Install the Power Cord and Phone Line ........................................................... 8 Setting the Date and Time ................................................................................. 9 Setting your Station ID ...................................................................................... 9 Selecting a Receive Mode ...............................................................................10 Selecting Your Language ................................................................................11 Setting the LCD Contrast ................................................................................11 Step 2 Installing the Drivers & Software Supplied CD-ROM "Multi-Function Suite".....................................................................12 For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP).................................................... 14 For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP).................................................... 17 For Windows NT® Workstation Version 4.0 Users ....................................................... 20 For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP) ..............................................22 For Network Users Installing the BRAdmin Professional Configuration Utility ......................................... 24 Setting your IP Address, Subnet Mask and Gateway using BRAdmin Professional ...................................................................................................................25 Options and Consumables Options ............................................................................................................................. 26 Replacement Consumables ............................................................................................ 26 3 Step 1 Setting Up the machine 4 Take out all the toner cartridges from the machine. Install the Toner 1 cartridges Do NOT connect the interface cable. Connecting the interface cable is done when installing the driver. 1 Remove the protective tape. 5 Carefully pull the protective part out of the machine. 2 Open the front cover. 6 Rock the toner cartridge 3 to 4 times. Front cover 7 Pull off the tape labeled REMOVE, and then remove the orange protective cover. REMOVE tape Protective cover 3 Remove the protective part. Go to the next page 4 8 1 Open the back cover (1) and the scanner unit (2) of the machine. 2 K K Y Pull out the protective part from both sides of the fusing unit. Windows NT® 4.0 Parallel Y M C M C 3 Close the scanner unit (1) and the back cover (2). For Network Users 5 Windows® Network 0 Close the front cover. Windows® Parallel 9 Repeat steps 6 through 8 for the remaining toner cartridges. Windows® USB Setting Up the machine Install the toner cartridge by sliding it into the correct guide. Match the cartridge color label to the corresponding label on the machine. 2 Remove the protective parts of the Fusing Unit Step 1 Setting Up the machine 4 Put the OPC belt cartridge into the machine guides with the flat side facing you. Install the OPC Belt 3 Cartridge Do NOT touch the green surface of the OPC belt cartridge or expose it to bright room light or sunlight for more than two minutes to avoid damaging the belt. 1 Open the scanner unit. Scanner unit 5 Lock the belt cartridge lock levers. 2 Open the inside cover so that it latches under the scanner unit. Inside cover Belt cartridge lock levers 6 Close the inside cover, and then close the scanner unit. 3 Remove the orange belt tension release pins from both sides of the OPC belt cartridge. Remove the protective sheet. Protective sheet OPC belt cartridge Belt tension release pin 6 1 Pull the paper tray completely out of the machine. Maximum paper mark 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. Paper guide 5 Put the paper tray firmly back in the machine. Output paper tray support flap Windows NT® 4.0 Parallel Paper guide 3 Fan the stack of paper well to avoid paper jams and misfeeds. For Network Users For details on supported paper specifications, see "Acceptable paper and other media" in Chapter 2 of the User's Guide. 7 Windows® Network Windows® Parallel Windows® USB Setting Up the machine Load Paper in the Paper 4 Tray 4 Put the paper in the paper tray. Check that the paper is flat in the tray and below the maximum paper mark. Step 1 Setting Up the machine If you are sharing one phone line with an external telephone, connect it as shown below. Install the Power Cord 5 and Phone Line Do not connect the Parallel or USB cable yet. 1 Make sure that the power switch is off. Connect the AC power cord to the machine. If you are sharing one phone line with an external telephone answering device, connect it as shown below. 2 Plug the AC power cord into an AC outlet. Turn the power switch on. TAD 3 TAD Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack. Please set the receive mode to External TAD. For more details, see "Connecting an external telephone answering device (TAD)" in Chapter 3 of the User's Guide. Warning The machine must be grounded using a 3-prong plug. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord. 8 The machine displays the date and time, and prints it on every fax you send. You should store your name and fax number to be printed on all fax pages that you send. Enter the last two digits of the year on the dial pad, and then press Menu/Set. Enter your fax number (up to 20 digits) on the dial pad, and then press Menu/Set. Date/Time Year:2005 (e.g. Enter 0, 5 for 2005.) Station ID Fax: 5 Enter the two digits for the month on the dial pad, and then press Menu/Set. Date/Time Month:03 (e.g. Enter 0, 3 for March.) 6 Enter the two digits for the day on the dial pad, and then press Menu/Set. 6 Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. (e.g. Enter 0, 1.) 7 Enter the time in 24-hour format on the dial pad, and then press Menu/Set. (e.g. Enter 1, 5, 2, 5 for 3:25 P.M.) 8 Press Stop/Exit. If you make a mistake, press Stop/Exit to start from Step 1. Press key 2 3 4 5 6 7 8 9 One time A D G J M P T W Two times B E H K N Q U X Three times C F I L O R V Y Four times 2 3 4 5 6 S 8 Z For more details, see "Entering Text" in Appendix B of the User's Guide. 7 Press Stop/Exit. 9 For Network Users Date/Time Time:15:25 Refer to the following chart for entering your name. If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right. Windows® Network Date/Time Day:01 Station ID Name: Windows NT® 4.0 Parallel Station ID Tel: Windows® Parallel 5 Enter your telephone number (up to 20 digits) on the dial pad, and then press Menu/Set. (If your telephone number and fax number are the same, enter the same number again.) Windows® USB 1 2 3 4 Press Menu/Set. Press 0. Press 2. 1 2 3 4 Press Menu/Set. Press 0. Press 3. Setting Up the machine 6 Setting the Date and Time 7 Setting your Station ID Step 1 Setting Up the machine 1 2 3 4 5 8 Selecting a Receive Mode There are four possible receive modes; Fax Only, Fax/Tel, Manual and External TAD. Choose the Receive Mode which best suits your needs. Are you connecting an external telephone or external telephone answering device to the machine? Press Menu/Set. Press 0. Press 1. Press or Press Menu/Set. Press Stop/Exit. For more details, see "Receiving a fax" in Chapter 6 of the User's Guide. Yes Are you using the voice message function of your external telephone answering device? No to select the mode. No Do you want the machine to answer fax and telephone calls automatically? Yes Do you want to use the machine for Fax only? Yes Fax Only The machine automatically answers every call as a fax. No Fax/Tel The machine controls the line and automatically answers every call. If the call is not a fax, the machine will ring for you to pick up the call. No Manual You control the phone line and must answer every call yourself. Yes External TAD Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed. 10 Local Language English 10 Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. 5 Press Stop/Exit. For Network Users Go to Next page to install the drivers & software 11 Windows® Network 1 2 3 4 Press Menu/Set. Press 1. Press 7. Press to increase the contrast. --OR-- Press to decrease the contrast. Press Menu/Set. Windows NT® 4.0 Parallel Windows® Parallel 5 Press Stop/Exit. Windows® USB 1 2 3 4 Press Menu/Set. Press 0. Press 0. Select your language (English or French) by using or , and then press Menu/Set. Setting Up the machine 9 Selecting Your Language Step 2 Installing the Drivers & Software Supplied CD-ROM "Multi-Function Suite" The CD-ROM includes the following items: Install Multi-Function Suite You can install the Multi-Function Suite and multifunction drivers. Install Optional Applications You can install additional Multi-Function Suite software utilities. Documentation*1 View the User's Guide and other documentation in PDF format (Viewer included). Repair Multi-Function Suite (For USB and Parallel cable users only.) If you experience errors while installing the Multi-Function Suite, you can use this function to automatically repair and re-install the software. *1 The User's Guide on the CD-ROM includes the Software and Network User's Guide for features available when connected to a computer (e.g. Printing and scanning). Multi-Function Suite includes Printer Driver, Scanner Driver, ScanSoft® PaperPort® 9.0SE, ControlCenter2 and ScanSoft® OmniPage®. PaperPort ® 9.0SE is a document management application for viewing scanned documents. ScanSoft ® OmniPage®, which is integrated into PaperPort ® 9.0SE, is an OCR application that converts an image into text and inserts it into your default word processor. 12 Step 2 Installing the Drivers & Software Setting Up the machine Follow the instructions on this page for your operating system and interface cable. For Network Users........................................................ Go to page 24 13 For Network Users Windows® Network Network Interface Cable Users.................................... Go to page 22 Windows NT® 4.0 Parallel Windows NT® Workstation Version 4.0 Users........... Go to page 20 (For Parallel Interface Cable Users) Windows® Parallel Parallel Interface Cable Users ..................................... Go to page 17 (For Windows® 98/98SE/Me/2000 Professional/XP) Windows® USB USB Interface Cable Users .......................................... Go to page 14 (For Windows® 98/98SE/Me/2000 Professional/XP) Step 2 Installing the Drivers & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 "Setting Up the machine" on pages 4 - 11. Please close any applications running before installing the Multi-Function Suite. 5 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. 1 Turn off and unplug the machine from the AC outlet and disconnect it from your computer, if you already connected an interface cable. The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of Multi-Function Suite. 2 6 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on with Administrator rights.) Insert the supplied CD-ROM into your CDROM drive. If the language screen appears, select your language. When the Multi-Function Suite Software License Agreement window appears, read the agreement, then click Yes if you agree to its terms. Select Local Connection, and then click Next. The installation will continue. 3 7 4 The CD-ROM main menu will appear. Click Install Multi-Function Suite. If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the CD-ROM. 14 8 When this screen appears, connect the USB interface cable to your PC, and then connect it to the machine. (For Windows® XP) 9 Plug in the power cord and turn on the machine. Windows® USB (For Windows® 98/98SE/Me/2000) It will take a few seconds for the installation screen to appear. The installation of the drivers will automatically start. The screens appear one after another. Please wait, it will take a few seconds for all the screens to appear. DO NOT try to cancel any of the screens during this installation. 0 When the On-Line Registration screen is displayed, follow the on-screen instructions. Installing the Drivers & Software 15 For Network Users We recommend that you connect the machine directly to your computer. DO NOT connect the machine to a USB port on a keyboard or a nonpowered USB hub. Continued ... Setting Up the machine Step 2 Installing the Drivers & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) A Click Finish to restart your computer. (After restarting the computer, for Windows® 2000 Professional/XP, you must be logged on with Administrator rights.) The Multi-Function Suite, Printer Driver and Scanner driver have been installed and the installation is now complete. 16 Make sure that you have completed the instructions from Step 1 "Setting Up the machine" on pages 4 - 11. Please close any applications running before installing the Multi-Function Suite. 5 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. Windows® USB 1 Turn off and unplug the machine from the AC outlet and disconnect it from your computer, if you already connected an interface cable. Installing the Drivers & Software 17 The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of Multi-Function Suite. 2 6 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on with Administrator rights.) Insert the supplied CD-ROM into your CDROM drive. If the language screen appears, select your language. When the Multi-Function Suite Software License Agreement window appears, read the agreement, then click Yes if you agree to its terms. Select Local Connection, and then click Next. The installation will continue. 3 7 4 The CD-ROM main menu will appear. Click Install Multi-Function Suite. For Network Users If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the CD-ROM. Continued ... Windows® Parallel Setting Up the machine For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Step 2 Installing the Drivers & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) 8 When this screen appears, connect the parallel interface cable to your PC, and then connect it to the machine. (For Windows® XP) 9 Plug in the power cord and turn on the machine. (For Windows® 98/98SE/Me/2000) 0 For Windows® 98/98SE/Me/2000 Professional users, click Next. DO NOT plug in the power cord before connecting the parallel Caution interface cable. It may cause damage to your machine. For Windows® XP users, wait for a while since the installation of the drivers will automatically start. The screens appear one after another. DO NOT try to cancel any of the screens during this installation. A When the On-Line Registration screen is displayed, follow the on-screen instructions. We recommend that you connect the machine directly to your computer. 18 B When the following screen appears, click Finish and wait as the PC restarts Windows® and continues the installation. Installing the Drivers & Software 19 C After the computer restarts, the installation of the drivers will automatically start. Follow the instructions on the screen. (For Windows® 2000 Professional/XP, you must be logged on with Administrator rights.) For Windows® 2000 Professional users, if the Digital Signature Not Found dialog boxes appear, click Yes to install the drivers. D The Multi-Function Suite, Printer driver and Scanner driver have been installed and the installation is now complete. For Network Users Windows® Parallel Setting Up the machine Step 2 Installing the Drivers & Software For Windows NT® Workstation Version 4.0 Users Make sure that you have completed the instructions from Step 1 "Setting Up the machine" on pages 4 - 11. Please close any applications running before installing the Multi-Function Suite. 5 Insert the Supplied CD-ROM into your CDROM drive. If the language screen appears, select your language. 1 2 Turn off and unplug the machine from the AC outlet. Turn on your computer. You must be logged on with Administrator rights. 6 The CD-ROM main menu will appear. Click Install Multi-Function Suite. DO NOT plug in the power cord before connecting the parallel Caution interface cable. It may cause damage to your machine. 3 Connect the parallel interface cable to your computer, and then connect it to the machine. If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the CD-ROM. 7 After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. We recommend that you connect the machine directly to your computer. 4 Plug in the power cord and turn on the machine. The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of Multi-Function Suite. 8 When the Multi-Function Suite Software License Agreement window appears, read the agreement, then click Yes if you agree to its terms. 20 9 Select Local Connection, and then click Next. The installation will continue. 0 When the On-Line Registration screen is displayed, follow the on-screen instructions. Installing the Drivers & Software 21 A When the following screen appears, click Finish and wait as the PC restarts Windows® and continues the installation. (You must be logged on with Administrator rights.) The Multi-Function Suite, Printer driver and Scanner driver have been installed and the installation is now complete. For Network Users Windows NT® 4.0 Parallel Setting Up the machine Step 2 Installing the Drivers & Software For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP)