User manual KONICA MINOLTA MAGICOLOR 2490MF - Reference Guide

magicolor 2490MF ® Reference Guide 4556-9599-00A 1800800-001A Copyright Notice The digitally encoded software and publication included with your machine are Copyrighted © 2006 by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All Rights Reserved. This software may not be reproduced, modified, displayed, transferred, or copied in any form or in any manner or on any media, in whole or in part, without the express written permission of KONICA MINOLTA PRINTING SOLUTIONS U.S.A., INC. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of KONICA MINOLTA. The information contained in this guide is intended for use with the KONICA MINOLTA magicolor 2490 MF machines only. Trademarks KONICA MINOLTA, the KONICA MINOLTA logo, and PageScope are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor is a trademark or registered trademark of KONICA MINOLTA PRINTING SOLUTIONS U.S.A., INC. Notice KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this manual. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors contained in this manual or for incidental, special, or consequential damages arising out of the furnishing of this manual, or the use of this manual in operating the equipment, or in connection with the performance of the equipment when so operated. SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by Konica Minolta Business Technologies, Inc. (KMBT): software included as part of the printing system, the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form ("Font Programs"), other software which runs on a computer system for use in conjunction with the Printing Software ("Host Software"), and related explanatory written materials ("Documentation"). The term "Software" shall be used to describe Printing Software, Font Programs and/or Host Software and also include any upgrades, modified versions, additions, and copies of the Software. The Software is being licensed to you under the terms of this Agreement. KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, provided that you agree to the following: 1. You may use the Printing Software and accompanying Font Programs for imaging to the licensed output device(s), solely for your own internal business purposes. 2. In addition to the license for Font Programs set forth in Section 1 ("Printing Software") above, you may use Roman Font Programs to reproduce weights, styles, and versions of letters, numerals, characters and symbols ("Typefaces") on the display or monitor for your own internal business purposes. 3. You may make one backup copy of the Host Software, provided your backup copy is not installed or used on any computer. Notwithstanding the above restrictions, you may install the Host Software on any number of computers solely for use with one or more printing systems running the Printing Software. 4. You may assign its rights under this Agreement to an assignee of all of Licensee's right and interest to such Software and Documentation ("Assignee") provided you transfer to Assignee all copies of such Software and Documentation Assignee agrees to be bound by all of the terms and conditions of this Agreement. 5. You agree not to modify, adapt or translate the Software and Documentation. 6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or decompile the Software. 7. Title to and ownership of the Software and Documentation and any reproductions thereof shall remain with KMBT and its Licensor. 8. Trademarks shall be used in accordance with accepted trademark practice, including identification of the trademark owner's name. Trademarks can only be used to identify printed output produced by the Software. Such use of any trademark does not give you any rights of ownership in that trademark. 9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software that the Licensee does not use, or Software contained on any unused media, except as part of the permanent transfer of all Software and Documentation as described above. 10. In no event will KMBT or its licensor be liable to you for any consequential, incidental INDIRECT, PUNITIVE or special damages, including any lost profits or lost saving, even if KMBT has been advised of the possibility of such damages, or for any claim by any third party. KMBT or its licensor disclaims all warranties with regard to the software, express or implied, including, without limitation implied warranties of merchantability, fitness for a particular purpose, title and non-infringement of third party rights. Some states or jurisdictions do not allow the exclusion or limitation of incidental, consequential or special damages, so the above limitations may not apply to you. 11. Notice to Government End Users: The Software is a "commercial item," as that term is defined at 48 C.F.R.2.101, consisting of "commercial computer software" and "commercial computer software documentation," as such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Government End Users acquire the Software with only those rights set forth herein. 12. You agree that you will not export the Software in any form in violation of any applicable laws and regulations regarding export control of any countries. Contents 1 Using Local Setup Utility (LSU) ....................................................................... 1 About Local Setup Utility (LSU) 2 LSU Operating Environment 2 Outline of Setup 3 Installing LSU 3 Starting Up LSU 5 Main LSU Window 6 Connecting to the Machine 7 Downloading Information from the Machine 7 Programming a One-touch Dial Number 7 Editing a One-touch Dial Number 8 Programming a Speed Dial Number 8 Editing a Speed Dial Number 10 Programming a Group Dial Number 10 Editing a Group Dial Number 11 Printing the List of One-touch Dial, Speed Dial and Group Dial Numbers 11 Saving Settings to a Computer 12 Saving Settings to a Fax Machine 12 Specifying Utility Mode Settings 12 Checking the Total Counter 15 Contents i Checking the Configuration Page Uninstalling LSU 16 2 16 Understanding the Network Configuration Menus .......................................17 NETWORK SETTING Menu 18 Location within the Configuration Menu 18 Accessing the Network Setting Menu 19 Using the Network Setting Menu Options 19 IP Address 19 Subnet Mask 20 Gateway 21 DNS Configure 22 Network Printing ..............................................................................................23 Network Connection 24 Theory 24 Making the Connection 25 Ethernet Interface 25 Using DHCP 25 Setting the Address Manually 26 Network Printing 29 BOOTP 29 DHCP 29 DNS 29 HTTP 30 Port 9100 30 SMTP 30 TCP/IP 30 Using PageScope Web Connection ...............................................................31 About PageScope Web Connection 32 Display Language 32 Requirements 32 Setting Up the Printer Web Page 33 Determining the Printer Name 33 Setting Up Your Browser Software 33 Internet Explorer (version 6.0 for Windows) 34 Netscape Navigator (version 7.1) 35 Understanding the PageScope Web Connection Window 36 Navigation 36 Current Status 37 User Mode 37 Administrator Mode 37 Configuring the Printer 38 System Page 38 Summary (shown above) 38 3 4 ii Contents Device Information 39 Details 40 Preference 44 Save Setting 46 Maintenance 47 Online Assistance 50 Fax/E-mail 52 One-Touch Dial Setting (shown above) 52 Speed Dial Setting 57 Group Dial Setting 61 Fax Configuration 63 Downloading/Uploading Destination List 71 Network 72 Summary (shown above) 72 TCP/IP 73 E-mail 75 Contents iii iv Contents Using Local Setup Utility (LSU) About Local Setup Utility (LSU) By installing Local Setup Device (LSU) onto a computer connected to the machine, you can change machine settings and check the counters and machine status from the computer. The following operations can be performed using LSU. Save machine one-touch dialing, speed dialing and group dialing information onto a computer Change machine one-touch dialing, speed dialing, and group dialing information Change Utility mode settings Check the counters Check the configuration page LSU Operating Environment The following environment is required in order to install LSU onto a computer. Item Operating system Processor Memory Operating environment Windows 98 Second Edition, Windows Me, Windows 2000 Professional, Windows XP Pentium II or faster Memory capacity recommended for the operating system. There should be enough memory for the operating system and the applications used. Available hard disk space Web browser 100 MB or more Internet Explorer version 5.0 or later Use a USB cable with an A-type connector (4-pin male) and a B-type connector (4-pin male). We recommend that the USB cable be no more than 3 meters (10 feet) long. 2 About Local Setup Utility (LSU) Outline of Setup 1 2 3 Before using LSU, the machine must be connected to the computer, and LSU must be installed on the computer. Connect the machine to the computer. Install the TWAIN driver and printer driver included with the machine. Install LSU onto the computer. For details on the installation procedure, refer to "Installing LSU" on page 3. Installing LSU 1 2 3 4 5 6 Insert Applications CD-ROM in your CD/DVD-ROM drive. Select the language. From the Application Setup dialog, select "LSU". Select the language. The installer starts up. Select the desired installation language. LSU Operating Environment 3 7 Click the [Next] button, and then follow the on-screen instructions. 8 When a message appears, indicating that the installation of LSU is finished, click the [Finish] button. The installation of LSU is completed. 4 LSU Operating Environment Starting Up LSU 1 Click the Start button, point to "Programs (Windows XP: All Programs)", "KONICA MINOLTA", "magicolor 2490MF", "LSU", and then click "Konica Minolta magicolor 2490MF LSU". The main window of LSU appears. LSU Operating Environment 5 Main LSU Window 1 2 3 4 5 6 7 8 No. Name 1 2 3 4 5 6 7 8 Connect To Machine button Description Click this button to connect the machine with the computer. Disconnect button Click this button to cut the connection between the machine and the computer. Upload button Download button Open button Save button Menu button Machine icon Click this button to send the settings file to the machine. Click this button to send the machine's settings to the computer. Click this button to open the settings file. Click this button to save the settings file. Click this button to display the Menu dialog box. Click beside the machine icon to display the machine one-touch dialing, speed dialing and group dialing settings. 6 Main LSU Window Connecting to the Machine 1 Click . A connection can also be created by clicking "Connect" on the "Machine" menu. When LSU is connected to the machine, "Connect Status: ONLINE" appears. While operations are being performed in LSU, the machine cannot be operated from its control panel. Downloading Information from the Machine 1 Click . The information can also be downloaded by clicking "Download" on the "Machine" menu. Programming a One-touch Dial Number 1 2 Click beside the machine icon, and then click "One Touch". From the list that is displayed, double-click the one-touch dial number to be programmed. A maximum of 9 one-touch dial numbers can be programmed. Main LSU Window 7 3 In the Register One Touch dialog box for the selected number, specify the desired settings. Only numbers and letters can be typed in. 4 Click the [OK] button. Programming of the one-touch dial number is completed. Editing a One-touch Dial Number 1 2 Click beside the machine icon, and then click "One Touch". From the list that is displayed, double-click the one-touch dial number to be edited. If a programmed one-touch dial number is selected, the information can be changed. When editing the information, the "Cut", "Copy", "Paste" and "Delete" commands on the "Edit" menu can be selected. Programming a Speed Dial Number 1 2 8 Click beside the machine icon, and then click "Speed Dial". From the list that is displayed, double-click the speed dial number to be programmed. Main LSU Window A maximum of 100 speed dial numbers can be programmed. 3 In the Register Speed Dial dialog box for the selected number, specify the desired settings. Only numbers and letters can be typed in. 4 Click the [OK] button. Programming of the speed dial number is completed. Main LSU Window 9 Editing a Speed Dial Number 1 2 Click beside the machine icon, and then click "Speed Dial". From the list that is displayed, double-click the speed dial number to be edited. If a programmed speed dial number is selected, the information can be changed. When editing the information, the "Cut", "Copy", "Paste" and "Delete" commands on the "Edit" menu can be selected. Programming a Group Dial Number 1 2 Click beside the machine icon, and then click "Group". From the list that is displayed, double-click the group dial number to be programmed. A maximum of 9 group dial numbers can be programmed. 10 Main LSU Window 3 In the Register Group dialog box for the selected number, select a number to programmed in the group, and then click or . 4 5 Type in the name of the group. Click the [OK] button. Programming of the group is completed. Program group dialing after programming one-touch dial and speed dial numbers. Editing a Group Dial Number 1 From the list that is displayed, double-click the group dial number to be edited. If a programmed group dial number is selected, the information can be changed. Printing the List of One-touch Dial, Speed Dial and Group Dial Numbers 1 On the "File" menu, click "Print". The following dialog box appears. Main LSU Window 11 2 Select the check box for the items to be printed, and then click the [OK] button. Saving Settings to a Computer 1 2 3 1 Click to send the settings to the machine. The settings can also be saved by clicking "Save As" on the "File" menu. Specify the folder where the file is to be saved, and then type in the name of the file. Click the [Save] button. Saving Settings to a Fax Machine Click . The settings can also be saved to the machine by clicking "Upload" on the "Machine" menu. Specifying Utility Mode Settings Utility mode settings specified from the machine's Control panel can be specified from the Utility Setting dialog box of LSU. 1 Click . This dialog box can also be displayed by clicking "Menu" on the "Machine" menu. 12 Main LSU Window The Menu dialog box appears. The following parameters can be specified from LSU. Menu Machine Setting Function Auto Panel Reset Energy Save Time Date Format LCD Contrast Language Fax PTT Setting (Read only) Initial Mode Lamp Off Time Preset Zoom Change Buzzer Volume Toner Empty Stop Auto Continue Calibration Paper Source Tray1 Paper Tray2 Paper Main LSU Window 13 Menu Copy Setting/Direct Print Function Paper Priority Mode Density Level (A) Density Level (M) Collate Quality Direct Print TX Operation Scan Contrast Resolution Header RX Operation Memory RX Mode Reduction RX RX Print Mode RX Mode No. of rings Footer Select Tray Communication/Report Tone/Pulse Line Monitor PSTN/PBX Activity Report Tx Result Report Rx Result Report E-mail Setting Sender Name E-Mail Address SMTP Server Address SMTP Port No. SMTP Timeout Default Subject TEXT Insert 14 Main LSU Window Menu Network Setting Function IP Address Subnet Mask Gate Way DNS Configuration Scanner Setiing Resolution Image Format Coding Method While operations are being performed in LSU, the machine cannot be operated from its Control panel. Checking the Total Counter 1 On the "Machine" menu, click "Total Counter". The Total Counter dialog box appears. Main LSU Window 15 Checking the Configuration Page 1 On the "Machine" menu, click "Configuration". The Machine Status dialog box appears. Uninstalling LSU 1 2 3 Click the Start button, point to "Programs (Windows XP: All Programs)", "KONICA MINOLTA", "magicolor 2490MF", "LSU", and then click "Uninstall". Follow the on-screen instructions. When the following dialog box appears, the uninstallation is completed. 16 Main LSU Window Understanding the Network Configuration Menus NETWORK SETTING Menu Location within the Configuration Menu Main screen MACHINE SETTING PAPER SOURCE SETUP COPY SETTING FAX REGISTRATION TX SETTING RX SETTING COMM.SETTING REPORTING USER SETTING DIRECT PRINT NETWORK SETTING IP ADDRESS SUBNET MASK GATEWAY DNS CONFIG. E-MAIL SETTING SCANNER SETTING 18 NETWORK SETTING Menu Accessing the Network Setting Menu Use the following series of keystrokes at the printer to access the Network Setting menu options on your printer. This menu provides access to all of the configurable network items. Press this key . . . (until) the message window reads . . . Main screen MACHINE SETTING NETWORK SETTING Using the Network Setting Menu Options If the printer is connected to a network, the following settings should be specified. For details about each setting, contact your network administrator. To manually specify settings for the IP address, subnet mask and gateway, set "IP ADDRESS" to "SPECIFY". When entering the IP address, do not enter a class D (between 224.0.0.0 and 239.255.255.255) or class E (between 240.0.0.0 and 255.255.255.255) IP address. In addition, "255" cannot be entered as the last three digits of the IP address. IP Address Purpose Options Default Sets the IP address of this printer on the network. AUTO/SPECIFY AUTO (If "IP ADDRESS" is set to "SPECIFY") 192.168.1.2 Range (If "IP ADDRESS" is set to "SPECIFY") 0-255 for each xxx triplet Use the keypad to input each number; use the Left and Right keys to move between triplets. NETWORK SETTING Menu 19 Notes Leading zeros of each triplet are automatically suppressed; for example, "001" displays as "1" The Cancel/C key can also be used for deleting. To cancel IP Address menu, hold down the Cancel/C key for more than one second, and then press the Cancel/C key again after all settings have been cleared. After changing the settings, the printer must be turned off, then on again. Subnet Mask Purpose Sets the subnet mask value of the network. The subnet mask allows you to limit access to your printer (for example, according to departmental divisions). (If "IP ADDRESS" is set to "SPECIFY") 0­255 for each xxx triplet Use the keypad to input each number; use the Left and Right keys to move between triplets. Default Notes (If "IP ADDRESS" is set to "SPECIFY") 255.255.255.0 Leading zeros of each triplet are automatically suppressed; for example, "000" displays as "0" The Cancel/C key can also be used for deleting. To cancel Subnet Mask menu, hold down the Cancel/C key for more than one second, and then press the Cancel/C key again after all settings have been cleared. After changing the settings, the printer must be turned off, then on again. When "IP ADDRESS" is set to "AUTO", this menu option is not available. Range 20 NETWORK SETTING Menu Gateway Purpose Sets the address of the router/gateway if a router/gateway is used on your network and you allow users outside your network environment to print on your printer. (If "IP ADDRESS" is set to "SPECIFY") 0­255 for each xxx triplet Use the keypad to input each number; use the Left and Right keys to move between triplets. Default Notes (If "IP ADDRESS" is set to "SPECIFY") 192.168.1.1 Leading zeros of each triplet are automatically suppressed; for example, "001" displays as "1" The Cancel/C key can also be used for deleting. To cancel Gateway menu, hold down the Cancel/C key for more than one second, and then press the Cancel/C key again after all settings have been cleared. After changing the settings, the printer must be turned off, then on again. When "IP ADDRESS" is set to "AUTO", this menu option is not available. Range NETWORK SETTING Menu 21 DNS Configure Purpose Sets whether or not the DNS server setting is to be specified. If specifying the DNS server setting, the SMTP server can be specified as a host name when using network scanning. If "ENABLE" is selected, type in the IP address of the SMTP server. If "DISABLE" is selected, the DNS server cannot be referenced. DISABLE/ENABLE DISABLE (If "DNS CONFIG." is set to "ENABLE") 0-255 for each xxx triplet Use the keypad to input each number; use the Left and Right keys to move between triplets. Notes Leading zeros of each triplet are automatically suppressed; for example, "001" displays as "1" The Cancel/C key can also be used for deleting. To cancel DNS Configure menu, hold down the Cancel/C key for more than one second, and then press the Cancel/C key again after all settings have been cleared. After changing the settings, the printer must be turned off, then on again. When using network scanning and when specifying the SMTP server as a host name instead of as an IP address, be sure to select "ENABLE", and then specify the IP address of the DNS server. Options Default Range 22 NETWORK SETTING Menu Network Printing Network Connection Theory To connect your printer in a TCP/IP network environment, you must make sure that the internal network addresses in the printer have been set. In many cases, you have to enter only a unique IP address. However, you may also have to enter a subnet mask and/or a gateway (router) address, depending on your network configuration requirements. 24 Network Connection Making the Connection Ethernet Interface An RJ45 connector can be used as the Ethernet interface for this printer. When connecting your printer to an Ethernet network, the tasks you perform depend on how you plan to set the printer's IP (Internet Protocol) address. IP Address--A unique identifier for each device on a TCP/IP network. Subnet Mask--A filter used to determine what subnet an IP address belongs to. Gateway--A node on a network that serves as an entrance to another network. Since the IP address for each PC and printer on your network must be unique, you usually need to modify this preset address so it doesn't conflict with any other IP address or your network or any attached network. You can do this in one of two ways. Each is explained in detail in the following sections. Using DHCP Setting the address manually Using DHCP If your network supports DHCP (Dynamic Host Configuration Protocol), the printer's IP address will be automatically assigned by the DHCP server when you turn on the printer. (Refer to "Network Printing" on page 29 for a description of DHCP.) If the IP address of the printer is not set automatically, check if the printer has been set to allow DCHP to be used (PRINT REPORT -- CONFIGURATION PAGE). If the printer has been set so that DHCP cannot be used, select "AUTO" in the NETWORK SETTING -- IP ADDRESS menu. Connect your printer to the network. When using an Ethernet cable, plug the RJ45 connector into the Ethernet interface port of the printer. Turn on your PC and printer. After the printer's message window is initialized, install the printer driver. 1 2 3 Network Connection 25 Setting the Address Manually You may also manually change the printer's IP address, subnet mask, and gateway by using the following instructions. (See chapter 2, "Understanding the Network Configuration Menus," for more information.) When the IP address is changed, add a new port or reinstall the printer driver. CAUTION You should always notify your network's administrator before changing the printer's IP address. 1 2 Turn on your PC and printer. After the machine's message window is initialized, set the IP address. Press this key . . . (until) the message window displays . . . Main screen MACHINE SETTING? OK=SEL / or 1-9 NETWORK SETTING? OK=SEL or 1-4 1 IP ADDRESS? OK=SEL *AUTO SPECIFY <,> & SEL AUTO *SPECIFY <,> & SEL ADDR= . OK=SEL . . Use the keypad to input each number. Use the and keys to move to each of the four number triplets. (Leading zeros of each triplet are automatically suppressed; for example, ".001." displays as ".1.") The Cancel/C key can also be used for deleting. To cancel IP Address menu, hold down the Cancel/C key for more than one second, and then press the Cancel/C key again after all settings have been cleared. 26 Network Connection Press this key . . . (until) the message window displays . . . Main screen 3 4 Display the NETWORK SETTING menu. If you don't want to set the subnet mask or gateway, go to step 8. If you don't want to set the subnet mask, but you do want to set the gateway, go to step 6. If you want to set the subnet mask, follow these steps. Press this key . . . (until) the message window displays . . . 2 SUBNET MASK? OK=SEL SUB= . OK=SEL . . Use the keypad to input each number. Use the and keys to move to each of the four number triplets. (Leading zeros of each triplet are automatically suppressed; for example, ".001." displays as ".1.") The Cancel/C key can also be used for deleting. To cancel Subnet Mask menu, hold down the Cancel/C key for more than one second, and then press the Cancel/C key again after all settings have been cleared. Main screen 5 6 Display the NETWORK SETTING menu. If you don't want to set the gateway, go to step 8. If you want to set the gateway, follow these steps. Press this key . . . (until) the message window displays . . . 3 GATEWAY? OK=SEL Network Connection 27 Press this key . . . (until) the message window displays . . . ADDR= . OK=SEL . . Use the keypad to input each number. Use the and keys to move to each of the four number triplets. (Leading zeros of each triplet are automatically suppressed; for example, ".001." displays as ".1.") The Cancel/C key can also be used for deleting. To cancel Gateway menu, hold down the Cancel/C key for more than one second, and then press the Cancel/C key again after all settings have been cleared. Main screen 7 8 9 Restart the printer. Print a configuration page to verify that the correct IP address, subnet mask, and gateway have been set. After the printer's message window is initialized, install the printer driver. 28 Network Connection Network Printing Network printing terms are described below: BOOTP DHCP DNS HTTP Port 9100 SMTP TCP/IP This section contains descriptions of these network printing terms. BOOTP BOOTP (Bootstrap Protocol) is an Internet protocol that enables a diskless workstation to discover (1) its own IP address, (2) the IP address of a BOOTP server on the network, and (3) a file that can be loaded into memory to boot the workstation. This enables the workstation to boot without requiring a hard or floppy disk drive. DHCP DHCP (Dynamic Host Configuration Protocol) is a protocol for assigning dynamic IP addresses to devices on a network. With dynamic addressing, a device can have a different IP address every time it connects to the network. In some systems, the device's IP address can even change while it is still connected. DHCP also supports a mix of static and dynamic IP addresses. Dynamic addressing simplifies network administration because the software keeps track of IP addresses rather than requiring an administrator to manage the task. This means that a new computer can be added to a network without the hassle of manually assigning it a unique IP address. DNS Abbreviation for Domain Name System. A system that acquires the supported IP addresses from host names in a network environment. DNS allows the user to access other computers over a network by specifying host names, instead of difficult to memorize and understand IP addresses. Network Printing 29 HTTP HTTP (HyperText Transfer Protocol) is the underlying protocol used by the World Wide Web. It defines how messages are formatted and transmitted, and what actions web servers and browsers should take in response to various commands. For example, when you enter a URL in your browser, this actually sends an HTTP command to the Web server directing it to fetch and transmit the requested web page. Port 9100 When printing through a network, TCP/IP port number 9100 can be used to send raw data. SMTP SMTP (Simple Mail Transfer Protocol) is a protocol for sending e-mail. This protocol was originally used to send e-mail between servers; however, currently client e-mail software use it to also send e-mail to servers using POP. TCP/IP Most networks combine TCP (Transmission Control Protocol) with the lower-level protocol IP (Internet Protocol). TCP establishes a virtual connection between two host systems and guarantees the delivery of data between them while IP specifies the format and addressing of this data sent between these two host systems. 30 Network Printing Using PageScope Web Connection About PageScope Web Connection This chapter provides information on PageScope Web Connection, an HTTP (HyperText Transfer Protocol)-based web page that resides in your printer and that you can access using your Web browser. This page gives you instant access to printer status and the most frequently used printer configuration options. Anyone on your network can access the printer using their web browser software. In addition, with the proper password, you can change the configuration of the printer without leaving your PC. Users who are not given passwords by the administrator can still view the configuration settings and options but are not able to save or apply changes. Display Language The language used in the PageScope Web Connection screens is specified from the printer's control panel. For details on specifying the display language, refer to the User's Guide (CD-ROM) provided with the printer. Requirements To use PageScope Web Connection, the following is required: Windows Server 2003/XP/2000/Me/98SE/NT4.0 Microsoft Internet Explorer version 5.5 or later Netscape Navigator version 7.1 or later You do not need an Internet connection. TCP/IP communication software (used by PageScope Web Connection) installed on your PC A network, to which both your PC and the printer are connected You cannot access PageScope Web Connection using a local (USB) connection. 32 About PageScope Web Connection Setting Up the Printer Web Page Setting up the printer web page to run on your network involves two basic steps: Determining the name or address of your printer Setting up the "no proxy" preferences in your browser software Determining the Printer Name The printer web page can be accessed in two ways: The printer names can also be determined via WINS if the network supports it. Through the assigned name of the printer--This name comes from the IP host table (the filename is hosts) on the computer system and is usually assigned by the system administrator (for example, magicolor 2490 MF). It may be more convenient for you to use the printer name than the IP address. Location of the Host Table on the PC Windows Server 2003/XP Windows Me/98SE Windows 2000/NT4.0 \windows\system32\drivers\etc\hosts \windows\hosts \winnt\system32\drivers\etc\hosts Through the printer's IP address--The IP address of your printer is a unique number and, therefore, may be the preferred identification to enter, especially if you have more printers active in your network. The printer's IP address is listed on the configuration page. Setting Up Your Browser Software Since your printer resides on your intranet and is not accessible beyond the firewall of your network, you must set up the proper "preferences" in your browser software. Your printer name or IP address must be added to the "no proxy" list in the preferences dialog box of the browser. You need to do this procedure only once. The sample screens below may be different from yours depending on software versions and operating systems in use. Our examples represent the IP address of the printer with xxx.xxx.xxx.xxx. Always enter your printer's IP address without leading zeros. For example, 192.168.001.002 should be entered as 192.168.1.2. Setting Up the Printer Web Page 33 Internet Explorer (version 6.0 for Windows) 1 2 3 4 5 6 Start Internet Explorer. From the Tools menu choose Internet Options. Select the Connections tab on the dialog box. Choose the LAN Settings button to display the Local Area Network (LAN) Settings dialog box. Select Advanced in Proxy server to open the Proxy Settings dialog box. In the Exceptions text box, type a comma after the last entry and then type the printer name or the IP address of your printer. Choose OK three times to return to the main browser window. Enter the printer's IP address in the URL Address box to access the printer home page. 7 8 34 Setting Up the Printer Web Page Netscape Navigator (version 7.1) 1 2 3 4 5 6 7 Start Netscape Navigator. From the Edit menu choose Preferences. Select the Advanced/Proxies directory from the left pane of the dialog box. Select the Manual Proxy Configuration radio button. In the No Proxy for: text box, type a comma after the last entry, and then type the printer name or the IP address of your printer. Choose OK to return to the main browser window. Enter the printer name or IP address in the URL Location box to access the printer home page. http://192.168.1.2/ Setting Up the Printer Web Page 35 Understanding the PageScope Web Connection Window The illustration below identifies the navigation and configuration areas of the windows that you see in PageScope Web Connection windows. Link to KONICA MINOLTA web site Current status Links to main Printer name topics Version information Links to subtopics Access to Administrator Mode Configuration area Navigation Selecting the main topic and subtopic displays the configuration area for the printer options (parameters) associated with your selections. To change a current setting, click on the current setting and then select from the available choices or enter the new value. In order to apply or save any changes made to the configuration settings, PageScope Web Connection must be logged in from Administrator Mode. (For details, refer to "Administrator Mode" on page 37.) 36 Understanding the PageScope Web Connection Window Current Status The current status of the printer is displayed at the top of all PageScope Web Connection windows. The icon displays the type of status being displayed. Icon Status Ready Description Examples The printer is online READY and either ready to PRINTING print or printing. The printer needs attention, but printing continues. Attention TRAY 1 EMPTY C TONER LOW WARMING UP Fixable Error The printer needs PUT MEDIA:TRAY 1 attention before TONER EMPTY CYAN printing can resume. MEDIA JAM TRAY 2 Fatal Error The printer must be ERROR AIDC SENSOR rebooted. If that doesn't fix the error, service is required. User Mode You automatically enter User Mode whenever you enter PageScope Web Connection. In User Mode you can view configuration settings but not change them. Administrator Mode In order to change any configuration settings through PageScope Web Connection, you must first enter Administrator Mode: 1 2 Type the password in the Admin Password text box. The default password is "MagiMFP". However, once you are in Administrator Mode, you can change this in the System - Preference window. Choose the Login button. If you type an incorrect password, the following message displays: "Please retype the correct password." Retype the password. Understanding the PageScope Web Connection Window 37 Configuring the Printer The Configuration page allows you to view and change the configuration settings of the printer. System Page This page allows you to configure several user- and printer-specific items. Summary (shown above) The System - Summary window provides the following information. Item Device Name Device Place Engine Serial Number Memory ADF Duplex Input Tray Description Displays the name of the printer. Displays the setup location for the printer. Displays the serial number of the printer engine. Displays the amount of memory installed in the printer. Identifies whether the ADF is "Installed" or "Not Installed." Identifies whether the optional duplex unit is "Installed" or "Not Installed." Identifies whether an optional lower feeder unit is "Tray1" or "Tray1, Tray2." 38 Configuring the Printer Item Network Logout botton Description Lists the printer interface (Ethernet 10Base-T/ 100Base-TX). Logs out of Administrator Mode and returns to User Mode. This button is available from all web pages. All of the information displayed on the System Page - Summary is read-only; however, some of the items (such as the device name) are configurable on other pages. Device Information The System - Device Information window allows you to configure the following items: Item Administrator Name Device Name Description Specifies the name of the administrator for the printer. Range: Default: Range: Default: Device Place Range: Default: Up to 255 characters [Blank] Up to 255 characters [Blank] Up to 255 characters [Blank] Specifies the name of the printer. Specifies the setup location of the printer. Configuring the Printer 39 Details Input Tray The System - Details - Input Tray window provides the following information. Item Tray Paper Size Media Type Status Description Identifies the media feed units (Tray 1/2) installed on the printer. Indicates the size of media loaded in a specific tray. Indicates the type of media loaded in a specific tray. Indicates the media status ("Ready" or "Empty") for each tray. 40 Configuring the Printer ROM Version The System - Details - ROM Version window provides the following information. Item Engine Master Controller FPGA Code Version Description Displays the ROM version of the printer engine. Displays the ROM version of the master controller. Displays the ROM version of the FPGA code. Network Interface Displays the ROM version of the network interface conController troller. Configuring the Printer 41 Interface Information The System - Details - Interface Information window provides the following information. Item Type Ethernet Speed Description Identifies the type of network interface on the printer (Ethernet 10Base T/100Base TX). Identifies the transmission speed for the network and the transmission method for bi-directional transmission. The following settings are available. Auto, 10Base-T, 100Base-TX IP Address Identifies the IP (Internet Protocol) address of the Ethernet interface. The address can also be viewed on the control panel. Subnet Mask Gateway Address Identifies the subnet mask address of the Ethernet interface. The address can also be viewed on the control panel. Identifies the gateway address of the Ethernet interface. The address can also be viewed on the control panel. MAC Address Identifies the Media Access Control (MAC) address of the Ethernet interface. Host Name Identifies the name of the printer. 42 Configuring the Printer