User manual LEXMARK X646E - Reference Guide

X644e and X646e Menus and Messages Guide January 2006 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Edition: January 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. 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References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design, MarkNet, MarkTrack, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. PCL® is a registered trademark of the Hewlett-Packard Company. PostScript® is a registered trademark of Adobe Systems Incorporated. The following terms are trademarks or registered trademarks of these companies: Albertus Antique Olive Apple-Chancery Arial The Monotype Corporation plc Monsieur Marcel OLIVE Apple Computer, Inc. The Monotype Corporation plc Based on Times New Roman under license from The Monotype Corporation plc, is a product of Agfa Corporation Apple Computer, Inc. Linotype-Hell AG and/or its subsidiaries Nebiolo Apple Computer, Inc. The Monotype Corporation plc Linotype-Hell AG and/or its subsidiaries Jonathan Hoefler Type Foundry ITC Lubalin Graph ITC Mona Lisa ITC Zapf Chancery Joanna International Typeface Corporation International Typeface Corporation International Typeface Corporation The Monotype Corporation plc CG Times Chicago Clarendon Eurostile Geneva GillSans Helvetica Hoefler ITC Avant Garde Gothic Marigold Monaco New York Oxford Palatino Stempel Garamond Taffy Times New Roman Arthur Baker Apple Computer, Inc. Apple Computer, Inc. Arthur Baker Linotype-Hell AG and/or its subsidiaries Linotype-Hell AG and/or its subsidiaries Agfa Corporation The Monotype Corporation plc International Typeface Corporation Univers Linotype-Hell AG and/or its subsidiaries ITC Bookman International Typeface Corporation © 2006 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. 2 Contents Chapter 1: Using MFP menus ............................................................................................ 5 Understanding the multifunction printer (MFP) control panel ........................................................................... 5 Home screen ............................................................................................................................................ 7 Using the LCD touch-screen buttons ............................................................................................................. 10 Sample screen one ................................................................................................................................. 11 Information on LCD touch-screen buttons .............................................................................................. 11 Sample screen two ................................................................................................................................. 13 Information on LCD touch-screen buttons .............................................................................................. 13 Other LCD touch-screen buttons ............................................................................................................ 15 Features ................................................................................................................................................. 16 Menus ............................................................................................................................................................ 17 Menu map ............................................................................................................................................... 17 Paper Menu ................................................................................................................................................... 18 Default Source ........................................................................................................................................ 18 Paper Size/Type ..................................................................................................................................... 18 Configure MP .......................................................................................................................................... 21 Envelope Enhance ................................................................................................................................. 21 Substitute Size ........................................................................................................................................ 22 Paper Weight .......................................................................................................................................... 23 Paper Loading ........................................................................................................................................ 24 Custom Types ........................................................................................................................................ 24 Custom Names ....................................................................................................................................... 24 Universal Setup ...................................................................................................................................... 25 Reports .......................................................................................................................................................... 25 Network/Ports ................................................................................................................................................ 27 TCP/IP .................................................................................................................................................... 27 IPv6 ........................................................................................................................................................ 29 E-mail Server Setup ............................................................................................................................... 30 Wireless .................................................................................................................................................. 32 Standard Network or Network ......................................................................................................... 32 Standard USB or USB ..................................................................................................................... 33 Standard Parallel or Parallel ............................................................................................................ 35 Serial ............................................................................................................................................... 37 NetWare ................................................................................................................................................. 39 AppleTalk ................................................................................................................................................ 40 LexLink ................................................................................................................................................... 41 Settings .......................................................................................................................................................... 41 General Settings ..................................................................................................................................... 41 Copy Settings ......................................................................................................................................... 47 Fax Settings ............................................................................................................................................ 51 E-mail Settings ...................................................................................................................................... 60 FTP Settings ........................................................................................................................................... 64 Print Settings .......................................................................................................................................... 67 Security ................................................................................................................................................... 81 Set Date and Time .................................................................................................................................. 88 3 Help Pages .................................................................................................................................................... 89 Manage Shortcuts .......................................................................................................................................... 90 Chapter 2: Understanding MFP messages ..................................................................... 92 Status messages ........................................................................................................................................... 92 Fax status messages ..................................................................................................................................... 95 Cancel jobs messages ................................................................................................................................... 95 Password and PIN messages ........................................................................................................................ 95 Copy, e-mail, fax, FTP, and scan button messages ...................................................................................... 96 Attendance messages ................................................................................................................................... 96 Functions disabled transitional messages ................................................................................................... 110 Index .................................................................................................................................. 111 4 1 Using MFP menus Understanding the multifunction printer (MFP) control panel Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP. Changes made to print settings from an application override changes made from the control panel. If a setting cannot be changed from the application, use the MFP control panel, MarkVisionTM Professional, or the Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default. The MFP control panel consists of: 1 2 ABC DEF 3 GHI JKL MNO PQRS TUV WXYZ 11 4 10 9 5 6 7 8 Using MFP menus 5 Using MFP menus Callout 1 Control panel item LCD Function A liquid crystal display (LCD) which shows home screen buttons, menus, menu items, and values. Allows for making selections within Copy, Fax, and so on. Gives information about the status of the MFP using the colors red and green. Status Off Blinking green Solid green Solid red Indicates MFP power is off. MFP is warming up, processing data, or printing a job. MFP is on, but idle. Operator intervention is required. 2 Indicator light 3 0­9 Note: Referred to as the numeric keypad. Press these buttons to enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes. Note: If a number is pressed while on the home screen without pressing the # button first, the Copy menu opens and changes the Copy Quantity. Press this button: · For a shortcut identifier. · Within phone numbers. For a Fax number with a #, enter it twice -- ##. · From the home screen, the Fax Destination List menu item, E-mail Destination List menu item, or Profile List menu item to access shortcuts. Press to cause a two- or three-second dial pause in a fax number. The button only functions within the Fax menu or with fax functions. Press from the home screen to redial a fax number. When outside of the Fax menu, fax function, or home screen, pressing Dial Pause causes an error beep. When sending a fax, in the Fax To: field, a Dial Pause press is represented by a comma (,). When in the function menus, such as Copy, Fax, E-mail, and FTP, it returns all settings to their default values, and then returns the MFP to the home screen. When in any other menu while the MFP is Ready, it cancels all changes that have not been submitted and returns the MFP to the home screen. Press to initiate the current job indicated on the control panel. From the home screen, press it to start a copy job with the default settings. If pressed while a job runs through the scanner, the button has no effect. 4 # (Pound or number character) 5 Dial Pause 6 Clear All 7 Start Understanding the multifunction printer (MFP) control panel 6 Using MFP menus Callout 8 Control panel item Stop Function Press to cause the printing or scanning to stop. During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF). During a print job, the print media path is cleared before the printing stops. Stopping appears on the control panel during this process. Within the Copy menu, which is accessed by touching the Copy button, press Backspace to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing Backspace numerous times. Within the Fax Destination List, press Backspace to delete the right-most digit of a number entered manually. It also deletes an entire shortcut entry. Once an entire line is deleted, another press of Backspace causes the cursor to move up one line. Within the E-mail Destination List, press Backspace to delete the character to the left of the cursor. If the entry is in a shortcut, the entire entry is deleted. * is used as part of a fax number or as an alphanumeric character. The host Universal Serial Bus (USB) direct interface device on the control panel is used to plug in a USB flash memory device and print any Portable Document Format (PDF) [.pdf file], Joint Photographic Experts Group (JPEG) [.jpeg or .jpg file], Tagged Image File Format (TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF) [.gif file], Basic Multilingual Plane (BMP) [.bmp file], Portable Network Graphics (PNG) [.png file], PiCture eXchange (PCX) [.pcx file], and PC Paintbrush File Format [.dcx file] files. The USB direct interface can also be used to scan a document to a USB flash memory device using the PDF, TIFF, or JPEG formats. 9 Backspace 10 11 Asterisk (*) USB direct interface device Home screen After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen which is referred to as the home screen. Use the LCD touch-screen home screen buttons to open a menu. Once in a menu, use other Understanding the multifunction printer (MFP) control panel 7 Using MFP menus buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to messages. 1 Copy 8 Fax E-mail 2 FTP 7 Menus 6 Status/ Supplies Ready. Toner low. Touch any button to begin. 3 4 5 Callout number 1 Button or screen item Copy Function Touch to access the Copy menus. If the home screen is shown, press a number to access the Copy menus, too. Touch to access the E-mail menus. It is possible to scan a document directly to an e-mail address. Touch to access the menus. These menus are only available when the MFP is in the Ready state. The Menus button is on a gray bar called the navigation bar. The bar contains other buttons described as follows. Shows the current MFP status such as Ready or Busy. Shows MFP conditions such as Toner Low. Shows intervention messages to give instructions on what the user should do so the MFP can continue processing, such as Close door or insert print cartridge. Appears on the LCD whenever the MFP status includes a message requiring intervention. Touch it to access the messages screen for more information on the message including how to clear it. All menus have a Tips button. Tips is the context-sensitive Help feature within the LCD touch screens. 2 3 E-mail Menus (A key is shown on the button.) 4 Status message bar 5 Status/Supplies 6 ? (Tips) Understanding the multifunction printer (MFP) control panel 8 Using MFP menus Callout number 7 8 Button or screen item FTP Fax Function Touch to access the File Transfer Protocol (FTP) menus. A document can be scanned directly to an FTP site. Touch to access the Fax menus. Other LCD touch-screen buttons may appear on the home screen. They are: Button Button name Release Held Faxes (or Held Faxes if in Manual Mode) Function There are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button. Search Held Jobs To search on any of the following items and return any matches: · User names for held or confidential print jobs · Job names for held jobs, excluding confidential print jobs · Profile names · Bookmark container or job names · USB container or job names for supported extensions only To open a screen containing all the held jobs containers. Held Jobs Lock Device This button appears on the screen when the MFP is unlocked and Device Lockout Personal Identification Number (PIN) is not null or empty. To lock the MFP: 1 Touch Lock Device to open a PIN entry screen. 2 Enter the correct PIN to lock the control panel which locks both the control panel buttons and the touch-screen buttons. Once the control panel is locked, the PIN entry screen clears, and the Lock Device button is replaced with the Unlock Device button. Note: If an invalid PIN is entered, Invalid PIN. appears. A pop-up screen appears with the Continue button. Touch Continue. The home screen returns with the Lock Device button. Understanding the multifunction printer (MFP) control panel 9 Using MFP menus Button Button name Unlock Device Function This button appears on the screen when the MFP is locked. The control panel buttons and shortcuts cannot be used while it appears and no default copy starts may occur. To unlock the MFP: 1 Touch Unlock Device to open a PIN entry screen. 2 Enter the correct PIN to unlock the numeric keypad (0­9) and the Backspace button on the control panel. Note: If an invalid PIN is entered, Invalid PIN. appears. A pop-up screen appears with the Continue button. Touch Continue. The home screen returns with the Unlock Device button. To open the Cancel Jobs screen. The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print, Fax, and Network: · print job · copy job · fax · profile · FTP · e-mail send Each heading has its own list of jobs shown in a column under the heading. Each column can only show three jobs per screen. The job appears as a button. If more than three jobs exist in a column, then the down arrow appears at the bottom of the column. Each touch of the down arrow accesses one job in the list. When more than three jobs exist, once the fourth job in the list is reached, then an up arrow appears at the top of the column. For illustrations of the up and down arrow buttons, see Information on LCD touch-screen buttons on page 13. To cancel a job, see the User's Guide for instructions. Cancel Jobs Cancel Jobs Using the LCD touch-screen buttons The following section provides information on navigating through several screens. Only a few are chosen to demonstrate the use of the touch-screen buttons. Using the LCD touch-screen buttons 10 Using MFP menus Sample screen one Copy from Letter (8.5 x 11 in.) Portrait 1-sided to 1-sided Copy to Letter (8.5 x 11 in.) Plain Paper Content Text Scale Auto (100%) Photograph Darkness Printed Image Text/Photo Sides (Duplex) Scan the ADF Scan the flatbed Back Information on LCD touch-screen buttons Button Button name Select button Function or description Touch the select button to have another screen appear with additional items. On the first screen, the user default setting is shown. Once the select button is touched, and the next screen appears, touching another item shown on the screen changes the user default setting. Left scroll decrease button Touch the left scroll decrease button to scroll to another value in decreasing order. Right scroll increase button Touch the right scroll increase button to scroll to another value in increasing order. Left arrow button Touch the left arrow button to scroll left to: · Reach a decreased value shown by an illustration. · See a full text field on the left. Using the LCD touch-screen buttons 11 Using MFP menus Button Button name Right arrow button Function or description Touch the right arrow button to scroll right to: · Reach an increased value shown by an illustration. · See a full text field on the right. Scan the ADF Scan the flatbed Scan the ADF Submit On the gray navigation bar, these two choices indicate that two types of scanning are possible. One may choose to scan from the ADF or the flatbed. A green button indicates a choice. If a different value within a menu item is touched, it needs to be saved to become the current user default setting. To save the value as the new user default setting, touch Submit. Scan the flatbed Submit For information on user default settings, see page 17. Back When the Back button is shaped like this, no other navigation is possible from this screen except to go back. If any other choice is made on the navigation bar, the screen closes. For example, in Sample screen one all the selections for scanning have been made. One of the preceding green buttons should be touched. The only other button available is Back. Touch Back to return to the previous screen, and all the settings for the scan job made on Sample screen one are lost. When the Back button is shaped like this, both forward and backward navigation is possible from this screen, so there are other options available on the screen besides selecting Back. Back Back Back Using the LCD touch-screen buttons 12 Using MFP menus Sample screen two Unknown paper size. Copy from: Letter (8.5 x 11 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8. 5 x 13 in.) Statement (5.5 x 8.5 in.) A4 (210 x 297 mm) Cancel Job Continue Information on LCD touch-screen buttons Button Button name Down arrow Function or description Touch the down arrow to move down to the next item in a list, such as a list of menu items or values. The down arrow does not appear on a screen with a short listing. It only appears if the entire listing cannot be seen on one screen. On the last screen of the listing, the down arrow is gray to indicate that it is not active since the end of the list appears on this screen. Touch the up arrow to move up to the next item in a list, such as a list of menu items or values. When on the first screen presented with a long list, the up arrow is gray to indicate that it is not active. On the second screen needed to show the rest of the listed item, the up arrow is blue to show that it is active. This is an unselected radio button. Up arrow Unselected radio button Selected radio button This is a selected radio button. Touch a radio button to select it. The radio button changes color to show it is selected. In Sample screen two, the only paper size selected is Letter. Using the LCD touch-screen buttons 13 Using MFP menus Button Button name Cancel Job Cancel Job Function or description See Cancel Jobs on page 10. Continue Continue Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen. Once Continue is touched, the original screen appears. For example, if one touched Copy on the home screen, the Copy screen appears like Sample screen one on page 11. The following example shows how the Continue button reacts. 1 Touch the select button by the Copy to box, and a new screen appears. 2 Touch MP Feeder, and a new screen appears. 3 Touch Legal, and a new screen appears. 4 Touch Next, and a new screen appears. 5 Touch Plain Paper for the type of print media needed. 6 Touch Continue. The Copy screen returns to allow other selections besides Copy to. The other settings on the Copy screen available are Duplex, Scale, Darkness, Collate, and Copies. Touch Continue to return to the original screen and make other setting changes for a copy job before the Copy it button is touched to start the job. Using the LCD touch-screen buttons 14 Using MFP menus Other LCD touch-screen buttons Button Button name Custom Function or description Allows for creating a custom button based on the user's needs. Cancel Cancel Touch Cancel to cancel an action or a selection. Touch to cancel out of a screen and return to the previous screen. Select Touch to select a menu. The next screen appears showing menu items. Touch to select a menu item. The next screen appears showing values. Allows specifying that a job is finished. For example, when scanning an original document, one can indicate that the last page is scanned, and then the print job begins. Done Done Back Back Touch the Back button to return to the previous screen and no settings are saved on the screen where it was touched. The Back button appears on each menu screen except for the home screen. Home Touch the Home button to return to the home screen. The Home button appears on every screen except the home screen. See the Home screen on page 7 for more information. Grayed out button When this button appears, it looks faded with a faded word on it. It means the button is not active or is unavailable on this screen. It was probably active on the previous screen, but the selections made on the previous screen caused it to be unavailable on the current screen. For an example, see page 90. Touch this button to select the action appearing on the button. For an example, see page 91. Gray button Using the LCD touch-screen buttons 15 Using MFP menus Features Feature Menus Settings Copy Settings Number of Copies Feature name Menu trail line Description A line is located at the top of each menu screen. This feature acts as a trail. It gives the exact location within the menus. Touch any of the underlined words to return to that menu or menu item. The Number of Copies is not underlined since this is the current screen. If this feature is used on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the user default setting. If an attendance message occurs which closes a function, such as copy or fax, then a blinking red exclamation point appears over the function button on the home screen. This feature indicates an attendance message exists. Attendance message alert Using the LCD touch-screen buttons 16 Using MFP menus Menus Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. Factory defaults are restored if the Restore value for the Factory Defaults menu item is selected. When a value or setting is selected and saved for MFP functions, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored. These settings are called user default settings since the user selects and saves them. Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the application may override the user default settings. Menu map The following menu map provides an overview of the menus and menu items available from the control panel. Select a menu or menu item for more details. For values or settings for each menu item, see the individual descriptions of menu items following the menu map. There can be an extra level in the menu hierarchy so that there are menu, menu item, menu item (which can be several more menu items under a menu item), and values. Click any of the following menus or menu items listed for more information: Paper Menu Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Universal Setup Reports Menu Settings Page Device Statistics Network Setup Page Shortcut List Fax Job Log Fax Call Log E-mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory Network/Ports TCP/IP IPv6 E-mail Server Setup Wireless Standard Network Network Standard USB USB Standard Parallel Parallel Serial NetWare AppleTalk LexLink Settings General Settings Copy Settings Fax Settings E-mail Settings FTP Settings Print Settings Security Set Date and Time Help Pages Print All Information Guide Copying E-mail Faxing FTP Print Defects Supplies Guide Manage Shortcuts Manage Fax Shortcuts Manage E-mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts Note: The factory default is indicated by an asterisk (*) by the value in the following tables. Menus 17 Using MFP menus Paper Menu Use the Paper Menu to define settings relating to print media. Default Source Use this menu item to define the default print media source. Menu item Default Source Purpose Identifies the default print media source. Values and descriptions Tray MP Feeder Envelope Feeder Manual Paper Manual Env If the same size and type of print media are in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source. Tray 1 is the factory default setting. x represents the tray number, such as Tray 1 for the standard tray and Tray 2 for an optional tray. Note: The MP Feeder value, which stands for the multipurpose feeder, is shown only when Configure MP is set to Cassette. See Configure MP for more information. Paper Size/Type Note: Only installed print media sources appear for this menu item. These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold letters. After selecting the print media size, the screen changes, and Type appears in bold letters. Select the print media type. Menu item Tray Size Purpose Identifies the default size for each source. Only installed sources appear. Note: For trays with automatic size sensing, only the value detected by the hardware appears. Values and descriptions A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal If the same size and type of print media is in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source. See Tray Type for more information. Paper Menu 18 Using MFP menus Menu item Tray Type Purpose Identifies the type of print media loaded in each source. Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Paper Type list. Values and descriptions Plain Paper Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type (where x represents 1­6) A4 (non-US)* A5 JIS B5 Letter (US)* Legal Executive Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type (where x represents 1­6) Use this menu item to: · Optimize print quality for the specified print media. · Select sources through the software application by selecting type. · Automatically link sources. Any sources containing the same type and size of print media are automatically linked by the MFP if the Paper Size and the Paper Type are set to the correct values. MP Feeder Size Identifies the size of print media inserted in the multipurpose feeder. The multipurpose feeder only appears on the control panel when Configure MP is set to Cassette. Note: See Configure MP for more information. MP Feeder Type Identifies the type of print media inserted in the multipurpose feeder. Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Paper Type value list. The multipurpose feeder only appears on the control panel when Configure MP is set to Cassette. Custom Type 6 is the factory default for Custom Types. Note: See Configure MP for more information. Paper Menu 19 Using MFP menus Menu item Envelope Feeder Size Purpose Identifies the size of envelope inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed. Values and descriptions 7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope B5 Envelope Other Envelope Envelope Custom Type (where x represents 1­6) Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Envelope Feeder Type value list. Envelope Feeder Type Identifies the type of envelope inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed. Manual Paper Size Identifies the print media size being manually loaded. A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type (where x represents 1­6) 7 3/4 Envelope 9 Envelope 10 Envelope (US)* DL Envelope (non-US)* B5 Envelope C5 Envelope Other Envelope Envelope* Custom Type (where x represents 1­6) Manual Paper Type Identifies the print media type being manually loaded. Manual Envelope Size Identifies the envelope size being manually loaded. Manual Envelope Type Identifies the envelope type being manually loaded. Paper Menu 20 Using MFP menus Configure MP This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tray. Menu item Configure MP Purpose Determines when the MFP selects print media loaded in the multipurpose feeder. Values and descriptions Cassette* MFP treats the multipurpose feeder like any other tray. If a print job requests a size or type that is only loaded in the multipurpose feeder, the MFP pulls print media from the multipurpose feeder for the job. MFP treats the multipurpose feeder like a manual feed tray, and Load Manual appears when a single sheet of print media needs to be inserted in the feeder. MFP pulls print media from the multipurpose feeder until it is empty, regardless of the source or size requested for the job. Manual First Envelope Enhance Use this setting to disable the optional envelope conditioner hardware when printing envelopes. This hardware significantly lessens the wrinkling or creasing of some envelopes. Note: When printing envelopes a bubble may form between the envelope layers. When the bubble reaches the end of the envelope during the fusing process, a wrinkle or crease forms. To prevent this situation, pressure on a roller in the fuser is released periodically. This is envelope conditioning. Menu item Envelope Enhance Purpose Disables the optional envelope conditioner hardware. Values and descriptions On* Off This menu item is shown if optional envelope conditioner hardware is installed. Turning Envelope Enhance to Off does not allow the fuser to release pressure during fusing. Paper Menu 21 Using MFP menus Substitute Size This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter size paper is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job instead of showing a change paper request. Menu item Substitute Size Purpose The MFP substitutes the specified print media size if the requested size is not loaded. Values and descriptions Off MFP prompts the user to load the requested paper size. No size substitutions are allowed. Prints A5 size jobs on statement size paper if only statement size paper is loaded, and prints statement size jobs on A5 paper if only A5 paper is loaded. Prints A4 size jobs on letter size paper if only letter size paper is loaded, and prints letter size jobs on A4 size paper if only A4 size paper is loaded. Substitutes both Letter/A4 and Statement/A5 which means all available substitutions are allowed. Statement/A5 Letter/A4 All listed* Paper Texture These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to optimize the print quality for the specified print media. Menu item Plain Texture Transparency Texture Glossy Texture Labels Texture Bond Texture Envelope Texture Letterhead Texture Preprinted Texture Colored Texture Vinyl Labels Texture Identifies the texture of the vinyl labels loaded in a specific source. Smooth Normal* Rough Shown if vinyl labels are supported in the specified source. Purpose Identifies the texture of the print media loaded in a specific source. Values and descriptions Smooth Normal* Rough Note: The default for Bond Texture is Rough. Paper Menu 22 Using MFP menus Menu item Card Stock Texture Purpose Identifies the texture of the card stock loaded in a specific source. Values and descriptions Smooth Normal* Rough Smooth Normal* Rough Shown if Card Stock is supported in the specified source. Custom Texture Identifies the texture of the custom print media loaded in a specific source. (x represents 1­6.) Shown if the custom type is supported in the specified source. Paper Weight These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to optimize the print quality for the print media weight. Menu item Plain Weight Card Stock Weight Transparency Weight Labels Weight Bond Weight Envelope Weight Letterhead Weight Preprinted Weight Colored Weight Vinyl Labels Weight Identifies the relative weight of the vinyl labels loaded in a specific source. Custom Weight Identifies the relative weight of the custom paper loaded in a specific source. (x represents 1­6.) Light Normal* Heavy Light Normal* Heavy Shown if vinyl labels are a supported type. Purpose Identifies the relative weight of the print media loaded in a specific source, and ensures the toner adheres properly to the printed page. Values and descriptions Light Normal* Heavy Note: Card Stock is shown on the control panel only if it is supported in a specified source. Shown if the custom type is supported in the specified source. Paper Menu 23 Using MFP menus Paper Loading These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank pages to print the simplex job correctly. Paper Loading is only shown on the control panel if a duplex unit is installed. Menu item Card Stock Load Labels Loading Bond Loading Letterhead Loading Preprinted Loading Colored Loading Vinyl Labels Loading Custom Loading Properly handles preprinted custom paper whether the job is a duplex job (two-sided) or a simplex job (single-sided). x represents 1­6. Duplex Off* Duplex Off* Shown if vinyl labels are supported in the specified source. Shown if the custom type is supported in the specified source. Purpose Properly handles the specific preprinted print media whether the job is a duplex job (two-sided) or a simplex job (single-sided). Values and descriptions Duplex Off* Duplex is for two-sided printing on the print media, and off indicates that duplex printing is turned off. Custom Types This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or from the control panel. Menu item Custom Type Purpose Specifies the type of print media associated with each Custom Type available in the Paper Type menu. Values and descriptions Paper* Card Stock Transparency Labels Vinyl Labels Envelope The custom type print media must be supported in the designated source in order to assign a userdefined name. Once the name is assigned, the name appears instead of Custom Type . Custom Names This menu item is used to define a custom name for each print media. Menu item Purpose Specifies the name of print media associated with each Custom Name available in the Paper Type menu where x is 1­6. Values and descriptions [user-defined name], such as: Stephen's labels Mary's card stock The custom print media must be supported in the designated source to assign a user-defined name. Paper Menu 24 Using MFP menus Universal Setup These menu items are used to specify the height and width of the Universal Paper Size. By specifying the height and width for Universal Paper Size, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up. For more information on n-up, see Multipage Print. Menu item Units of Measure Purpose Determines the unit of measure used to enter the Universal Height and Width. Sets the portrait width of the universal media. Note: If the value set exceeds the maximum width, the MFP uses the maximum value allowed in inches or millimeters. Sets the portrait height of the universal media. Note: If the value set exceeds the maximum height, the MFP uses the maximum value allowed in inches or millimeters. Specifies the feed direction of the Universal Paper Size. Values and descriptions Inches Millimeters 3 inches to 14.17 inches in 0.01 inch increments 76 mm to 360 mm in 1 mm increments 3 inches to 14.17 inches in 0.01 inch increments 76 mm to 360 in 1 mm increments Short Edge* Long Edge Inches is the US default, and Millimeters is the international default. Shows either inches or millimeters from Units of Measure setting; 8.5 inches is the US default, and 216 mm is the international default. Portrait Width Portrait Height Shows either inches or millimeters from Units of Measure setting; 14 inches is the US default, and 356 millimeters is the international default. Feed Direction is only shown if the Long Edge value is available. Long Edge exists if the longest edge is shorter than the maximum physical width that the tray can accommodate. See Duplex Bind on page 68 for more information about short and long edges. Feed Direction Reports Note: After a report prints, the MFP returns to the home screen. Reports 25 Using MFP menus Each report prints using some standard print values, such as one copy, 600 dots per inch (dpi) print resolution, normal print area, no separator sheets, duplex printing is off, multiple page printing is off, toner darkness set to eight, portrait orientation, and the media source is the user default. Menu item Menu Settings Page Purpose Prints information relating to: · Current settings for each of the menu items for all menus · Cartridge information · A list of installed options and features · Available MFP memory Prints information relating to the MFP statistics. Prints information relating to network settings and verifies the network connection. Note: This page also provides information that aids in configuring for network printing. Prints a list of previously defined shortcuts. Prints a list of pending fax jobs along with the most recent 200 fax tasks completed. Note: The menu item only appears when Enable Job Log is on. Prints a list of the of the last 100 fax calls made or answered by the MFP. Note: The menu item only appears when Enable Call Log is on. Prints a list of the e-mail shortcuts. Prints a list of the fax shortcuts. Prints a list of the FTP shortcuts. Prints a list of profiles stored in the MFP. Prints a page listing the NetWare protocol settings. Prints a sample of all the fonts available for the selected emulation. PCL Fonts Prints a sample of all MFP fonts available for PCL emulation. Prints a sample of all MFP fonts available for PostScript emulation. Values and descriptions After selecting this item, the page prints and the MFP returns to Ready. Device Statistics Network Setup Page Network Setup Page appears if additional network options are installed. Shortcut List Fax Job Log Fax Call Log E-mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts PostScript Fonts Print Directory Prints a list of the resources that are stored on the optional flash memory card or the internal hard disk. Note: Print Directory is available on the control panel if either an optional nondefective flash memory or standard hard disk is installed and formatted. After selecting this item, the page prints and the MFP returns to Ready. Reports 26 Using MFP menus Network/Ports TCP/IP This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same order in which they were sent. Menu item Set Hostname Address Netmask Defines a specific address on the network which defines the device. Defines information that the network uses to decide how to search for the specific IP address. Provides the address of the machine that controls the communication for the sub-network. IP address netmask 4 field IP address Display only 4 field mask Display only 4 field IP address Display only Link to the page to set a static IP address. Changing the IP address sets DHCP, BOOTP, and RARP to Off. Purpose Values and descriptions Gateway gateway Set static IP address link Enable DHCP DHCP is Dynamic Host Configuration Protocol. The network automatically assigns a number for the network information. RARP is Reverse Address Resolution Protocol. BOOTP is Bootstrap Protocol. Provides automatic IP. Allows files to be transferred to the device. File Transfer Protocol (FTP) is the protocol used on the Internet for exchanging files. FTP uses the Internet TCP/IP protocols to enable data transfer. TFTP is Trivial File Transfer Protocol, which is a simple form of FTP. On* Off Enable RARP Enable BOOTP AutoIP Enable FTP/TFTP On* Off On* Off On* Off On* Off HTTP Server Enabled Specifies if Web pages can be seen. On* HyperText Transfer Protocol (HTTP), the underlying protocol used by the Off World Wide Web (WWW). HTTP defines how messages are formatted and transmitted, and what actions Web servers and browsers should take in response to various commands. The function is enabled. Web pages can be seen. The function is disabled. Network/Ports 27 Using MFP menus Menu item WINS Server Address Purpose A server handles host names by assigning host names to IP addresses. Devices have a host name registered with the WINS server. Windows Internet Naming Service (WINS) is a system that determines the IP address associated with a particular network computer. This is called name resolution. WINS supports network client and server computers running Windows and can provide name resolution for other computers with special arrangements. Registers the host name with the DNS server. Enables name resolution for the e-mail server, FTP, and other host name entries. Domain Name System (or Domain Name Service) [DNS] is an Internet service that translates domain names into IP addresses. Domain names are alphabetic; therefore, they are easier to remember. The Internet is really based on IP addresses. Each time a domain name is used, a DNS service must translate the name into the corresponding IP address. This is used if the DNS Server Address is not available. Defines the search order of the domains. Defines a limited number of IP addresses. Values and descriptions 4 field IP address DNS Server Address 4 field IP address Backup DNS Server Address Domain Search Order 4 field IP address text entry field text entry The search order is given in a comma delimited list, such as: myserver.com, myprinter.com This is a comma delimited list of up to 10 IP addresses allowed to make TCP connections. A zero (0) can be used as a wildcard in the list. This is range, such as 256­1500 Ethernet, 256­4096 Token-Ring Gives the range in seconds, such as Range: 5­254 seconds Restricted Server List MTU Default TTL* DDNS Defines the range of the communication type. numeric entry numeric entry On* Off mDNS On* Off Zero Configuration Name SLP Broadcast text entry On* Off Example: John's office printer. LPD Timeout numeric entry The range is 0­65535 seconds. Network/Ports 28 Using MFP menus Menu item LPD Banner Page Purpose Values and descriptions On Off* LPD Trailer Page On Off* LPD Carriage Return Conversion On Off* IPv6 Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings. Note: This menu item does not appear for non-network models. Menu item IPv6 Purpose Sets the network to IPv6 (Internet Protocol Version 6). Values and descriptions Enable IPv6 Yes* No Auto Configuration On* Off Hostname Address Router Address Enable DHCPv6 text entry field text entry field text entry field Yes* No Network/Ports 29 Using MFP menus E-mail Server Setup Menu item Primary SMTP Gateway Primary SMTP Gateway Port Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout Purpose Values and descriptions IP address field numeric entry (25*) IP address field numeric entry (25*) numeric entry 5­30 (30*) header Yes No* text entry text entry, plain text? if not need confirm text entry text entry text entry Sends a copy of the e-mail back to the creator of the e-mail. Never appears* On by default Off by default Always on numeric entry The text entry field has a limitation of 512 characters. The user must be authenticated. This is a required item. The timeout numeric entry is a range of 5 to 30 seconds with 30 seconds as the default. Authentication Server Requires Authentication Userid Password Reply Address Subject Message Send me a copy Max e-mail size Specifies the maximum e-mail size in kilobytes. E-mail above the specified size is not sent. Sends a message when an e-mail is greater than the configured size limit. Sends an e-mail only when the address contains the domain name, such as a company domain name. E-mail can only be sent to the specified domain. Specify 0 (zero) for no limit. Size error message text entry Limit destinations @text entry The limit is one domain. The @ is permanent before the text field. Example: @companydomain.com For the example, e-mails are only sent when the address ends with @companydomain.com. Web Link Setup Server Login Password Specifies the name of the server. header text entry text entry password text entry For example: server.mine.com Network/Ports 30 Using MFP menus Menu item Path Purpose Defines the path name. Values and descriptions text entry For example: /directory/path The following characters or symbols are invalid entries for a path name: * ­ asterisk : ­ colon ? ­ question mark < ­ less than symbol > ­ greater than symbol | ­ vertical bar The default value is the following word: image Note: There is a 53-character limit for the base file name. The following characters or symbols are invalid: * ­ asterisk : ­ colon ? ­ question mark < ­ less than symbol > ­ greater than symbol | ­ vertical bar A time stamp is added to the end of the base file name. Example: http://my.business.com/directory/path Base file name Specifies the base file name. text entry A timestamp is added to the image* end of the base file name. Web Link text entry Network/Ports 31 Using MFP menus Wireless Menu item Mode Network Name Values Infrastructure Ad hoc list of available network names print server* Standard Network or Network Use these menu items to change printer settings affecting jobs sent to the MFP through a network port (either Standard Network or Network ) where x represents 1 or 2. Menu item PCL SmartSwitch Purpose Configures the MFP so it automatically switches to PCL emulation when a print job received through the network port requires it, regardless of the default printer language. Values and descriptions On* The MFP examines data on the network interface and selects PCL emulation if the data indicates that is the required printer language. The MFP does not examine the incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off. The MFP examines data on the network interface connection and selects PostScript emulation if the data indicates that is the required printer language. The MFP does not examine the incoming data. The printer uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off. The MFP does not perform NPA processing. The MFP examines the data to determine the format and then processes it appropriately. Off PS SmartSwitch Configures the MFP so it automatically switches to PostScript emulation when a print job received through the network port requires it, regardless of the default printer language. On* Off NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol. Note: Changing this menu item automatically resets the MFP. Off Auto* Network/Ports 32 Using MFP menus Menu item Network Buffer Purpose Configures the size of the network input buffer. Note: Changing the Network Buffer menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost. Values and descriptions Auto* The MFP automatically calculates the Network Buffer size (recommended setting). User specifies the Network Buffer size. The maximum size depends on the amount of memory in the MFP, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Network Buffer size, disable or reduce the size of the parallel, serial, and USB buffers. Does not buffer jobs to the hard disk. Buffers print jobs to the hard disk. Buffers print jobs only if the MFP is busy processing data from another input port. The MFP processes raw binary PostScript print jobs from computers using the Macintosh operating system. Note: This setting often causes Windows print jobs to fail. The MFP filters PostScript print jobs using standard protocol. The MFP processes print jobs from computers using either Windows or Macintosh operating systems. 3K to maximum size allowed (1K increments) Job Buffering Temporarily stores jobs on the MFP hard disk before printing. This menu item only appears when a nondefective formatted hard disk is installed. Note: Changing this menu item automatically resets the MFP. Configures the MFP to process Macintosh binary PostScript print jobs. Off* On Auto Mac Binary PS On Off Auto* Standard USB or USB These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a Universal Serial Bus (USB) port (USB ). x represents 1 or 2. Menu item PCL SmartSwitch Purpose Configures the MFP so it automatically switches to PCL emulation when a print job received through the USB port requires it, regardless of the default printer language. Values and descriptions On* The MFP examines the data on the USB port and selects PCL emulation if the data indicates that is the required printer language. The MFP does not examine the incoming data. The MFP uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off. Off Network/Ports 33 Using MFP menus Menu item PS SmartSwitch Purpose Configures the MFP so it automatically switches to PostScript emulation when a print job received through the USB port requires it, regardless of the default printer language. Values and descriptions On* The MFP examines data on the USB interface and selects PostScript emulation if the data indicates that is the required printer language. The MFP does not examine the incoming data. The MFP uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off. The MFP performs NPA processing. If data is not in NPA format, it is rejected as bad data. The MFP does not perform NPA processing. The MFP examines the data to determine the format and then processes it appropriately. Off NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol. Note: Changing this menu item automatically resets the MFP once the menus are exited. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost. Configures the size of the USB input buffer. Note: Changing the USB Buffer menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost. On Off Auto* USB Buffer Disabled Job buffering is disabled. Any jobs already buffered on the hard disk are printed before normal processing of incoming jobs resumes. The MFP automatically calculates the USB Buffer size (recommended setting). The user specifies the USB Buffer size. The maximum size depends on the amount of memory in the MFP, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the USB Buffer size, disable or reduce the size of the parallel, serial, and network buffers. Does not buffer print jobs to the hard disk. Buffers print jobs to the hard disk. Buffers print jobs only if the MFP is busy processing data from another input port. Auto* 3K to maximum size allowed (1K increments) Job Buffering This menu item is shown only when a formatted hard disk is installed. Temporarily stores jobs on the MFP hard disk before printing. Note: Changing the Job Buffering menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost. Off* On Auto Network/Ports 34 Using MFP menus Menu item Mac Binary PS Purpose Configures the MFP to process Macintosh binary PostScript print jobs. Values and descriptions On Off The MFP filters PostScript print jobs using standard protocol. The MFP processes raw binary PostScript print jobs from computers using the Macintosh operating system. Note: This setting often causes Windows print jobs to fail. The MFP processes print jobs from computers using either Windows or Macintosh operating systems. Shown only if an ENA is attached through the USB port. Auto* ENA Address ENA Netmask ENA Gateway Sets the USB port ENA Address. Sets the USB port ENA Netmask. Sets the USB port ENA Gateway.