Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide" before using the machine. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor. Trademarks · · · · Adobe®, PostScript®, and Acrobat® are trademarks of Adobe Systems Incorporated. Pentium® is a registered trademark of Intel Corporation. Microsoft®, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks. · · · · The product name of Windows® 95 is Microsoft® Windows® 95. The product name of Windows® 98 is Microsoft® Windows® 98. The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me). The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Professional Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Advanced Server The product names of Windows® XP are as follows: Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Workstation 4.0 Microsoft® Windows NT® Server 4.0 · · · Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note The manuals provided are specific to machine type. Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file. Two CD-ROMs are provided: · CD-ROM 1 "Operating Instructions" · CD-ROM 2 "Scanner Driver and Document Management Utility" General Settings Guide Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Security Reference This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication. Network Guide (PDF file - CD-ROM1) Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model. Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. Facsimile Reference Describes operations, functions, and troubleshooting for the machine's facsimile function. Facsimile Reference Describes advanced facsimile functions such as line settings and procedures for registering IDs. Printer Reference Describes system settings, operations, functions, and troubleshooting for the machine's printer function. i Scanner Reference (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility". · DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder Lite, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed. · DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2) Describes operations with DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed. · Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed. Other manuals · PS3 Supplement (PDF file - CD-ROM1) · UNIX Supplement (available from an authorized dealer, or as a PDF file on our Web site) ii TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols ..................................................................................................................... 1 Names of Major Options ............................................................................................ 1 1. Getting Started Control Panel.......................................................................................................... 3 Network Scanner....................................................................................................5 E-mail ......................................................................................................................... 5 Scan to Folder............................................................................................................ 6 Store........................................................................................................................... 7 Network Delivery Scanner.......................................................................................... 8 Network TWAIN Scanner ........................................................................................... 9 Installing Software ............................................................................................... 11 Quick Install.............................................................................................................. 11 TWAIN Driver ........................................................................................................... 11 DeskTopBinder ........................................................................................................ 12 User Authentication............................................................................................. 13 User Code Authentication (Using the Control Panel)............................................... 13 Login (Using the Control Panel) ............................................................................... 13 Log Off (Using the Control Panel) ............................................................................ 14 Programming E-mail Addresses and Folders ................................................... 15 2. Sending Scan Files by E-mail Preparation for Sending by E-mail ..................................................................... 17 E-mail Screen........................................................................................................... 18 Sending Scan Files by E-mail .............................................................................19 Procedure for Sending E-mail .................................................................................. 19 Simultaneous Storage and Sending by E-mail......................................................... 28 Checking the E-mail Results...............................................................................30 3. Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder....................................................... 31 Scan to Folder Screen .............................................................................................32 Sending Scan Files by Scan to Folder...............................................................34 Procedure for Sending by Scan to Folder ................................................................34 Simultaneous Storage and Sending by Scan to Folder ...........................................41 Checking the Scan to Folder Results ................................................................ 43 iii 4. Storing Files Storing Files .........................................................................................................45 Storage Procedure ...................................................................................................46 Displaying the List of Stored Files ..................................................................... 49 Viewing the List ........................................................................................................ 50 Searching for Files ...................................................................................................51 Sending Stored Files by E-mail or Scan to Folder, or Delivering ............................. 52 Checking Stored Files from a Client Computer........................................................ 53 Managing Stored Files......................................................................................... 54 Deleting Files ........................................................................................................... 54 Changing File Information ........................................................................................ 54 5. Delivering Scan Files Preparation for Delivering...................................................................................58 Network Delivery Scanner Screen ........................................................................... 59 Delivering Scan Files........................................................................................... 60 Delivery Procedure...................................................................................................60 Simultaneous Storage and Delivery.........................................................................65 Checking the Status of Delivery ......................................................................... 67 6. Using the Network TWAIN Scanner Function Preparation for Using the Network TWAIN Scanner.........................................69 Scanning Originals ..............................................................................................70 7. Configuring/Registering Scan Settings Specifying Scan Settings .................................................................................... 73 Making the Settings Related to the Orientation of the Original and Scanned Sides...76 For E-mail, Scan to Folder, and a Network Delivery Scanner..................................76 For a Network TWAIN Scanner................................................................................78 Scanning Originals in Several Times.................................................................79 When a Time Limit Is Specified for Additional Originals ..........................................79 When a Time Limit Is Not Specified for Additional Originals....................................80 Programs ..............................................................................................................82 Registering a Program .............................................................................................82 Recalling a Program................................................................................................. 83 Changi ...