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User manual RICOH AFICIO 1515 - Reference Guide
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User guide RICOH AFICIO 1515 - Reference Guide
Detailed instructions for use are in the User's Guide.
Operating Instructions
Facsimile Reference
***c1-fax-350.tif***
Transmission Mode Communication Information Other Transmission Features Reception Features Using Fax with Computers Facsimile Features Key Operator Setting Solving Operation Problems Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the Copy Reference before you use it.
Operating Instructions Facsimile Reference
Printed in China EN USA B168-8657
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Adobe®, PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks. Note The proper names of the Windows operating systems are as follows: · · · · The product name of Windows® 95 is Microsoft® Windows 95. The product name of Windows® 98 is Microsoft® Windows 98. The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me). The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Server 4.0 Microsoft® Windows NT® Workstation 4.0 The product name of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition
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· · ·
Copyright © 2004
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.
Note Manuals provided are specific to machine type.
Adobe Acrobat Reader is necessary to view the manuals as a PDF file. Three CD-ROMs are provided: · CD-ROM 1"Operating Instructions for Printer/Scanner" · CD-ROM 2"Scanner Driver & Document Management Utilities"
General Settings Guide Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.) and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Network Guide (PDF file - CD-ROM1) Describes procedures for configuring the machine and computers in a network environment. Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. Facsimile Reference Describes operations, functions, and troubleshooting for the machine's facsimile function. Facsimile Reference (this manual) Describes advanced functions and settings for key operators. Printer Reference 1 Describes system settings and operations for the machine's printer function. Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's printer function. Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function.
i
Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed. · DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Setup] menu when DeskTopBinder V2 Lite is installed. · Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Setup] menu when DeskTopBinder V2 Lite is installed. Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". · ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed. · ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Setup] menu when ScanRouter V2 Lite is installed. Other manuals · PostScript3 Supplement (PDF file - CD-ROM1) · UNIX Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)
ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Names of Major Options ............................................................................................2
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3 User Transmission.................................................................................................5 E-mail Options........................................................................................................7 Fax Header Print ....................................................................................................8 Label Insertion .......................................................................................................9
2. Communication Information
Canceling a Transmission ..................................................................................11 Printing a List of Files in Memory (Print TX Standby File List) .......................13 Checking the Transmission Result (TX File Status).........................................14 Checking the Reception Result (RX File Status) ..............................................15 Printing a File (Print TX Standby File)................................................................16 Printing a File Received with Memory Lock (Print Memory Lock File) ...........17 Printing the Journal .............................................................................................19 Journal .....................................................................................................................20 E-mail Reception..................................................................................................22
3. Other Transmission Features
Handy Dialing Functions.....................................................................................23 Chain Dial.................................................................................................................23 (Example) 01133-155533 ......................................................................................23 Redial .......................................................................................................................24 On Hook Dial ........................................................................................................25 Manual Dial ...........................................................................................................26 Transmission Features........................................................................................27 Detecting Blank Sheet..............................................................................................27 More Transmission Functions............................................................................28 If Memory Runs Out While Storing an Original ........................................................28 Parallel Memory Transmission.................................................................................28 Checking the Transmission Result...........................................................................29 Automatic Redial ......................................................................................................29 Batch Transmission..................................................................................................29 ECM (Error Correction Mode) ..................................................................................29 Dual Access .............................................................................................................29 JBIG Transmission...................................................................................................30 Transmitting Journal by E-mail.................................................................................30 Journal by E-mail...................................................................................................30
iii
Printed Report ......................................................................................................31 Memory Storage Report...........................................................................................31 Transmission Result Report (Memory Transmission) ..............................................31 Communication Failure Report ................................................................................32 Transmission Result Report (Immediate Transmission) ..........................................32
4. Reception Features
Reception..............................................................................................................33 Immediate Reception ...............................................................................................33 Memory Reception ...................................................................................................33 Substitute Reception ................................................................................................34 Receiving messages unconditionally.....................................................................35 Receiving messages according to parameter-specified settings...........................35 Reception Functions ...........................................................................................36 Forwarding Received Documents ............................................................................36 SMTP Reception Using Internet Fax........................................................................37 Routing E-mail Received via SMTP ......................................................................38 JBIG Reception ........................................................................................................39 Auto Fax Reception Power-up .................................................................................39 Printing Options...................................................................................................40 Print Completion Beep .............................................................................................40 Checkered Mark.......................................................................................................40 Center Mark .............................................................................................................40 Reception Time ........................................................................................................41 Combine Two Originals............................................................................................41 Page Separation and Length Reduction .................................................................42 TSI Print (Transmitting Subscriber Identification Print) ............................................42 When There Is No Paper of the Correct Size...........................................................42 Setting priority trays...............................................................................................43 Just size printing....................................................................................................44
5. Using Fax with Computers
Sending Fax Documents from Computers ........................................................45 Before Use ...............................................................................................................46 Installing the Software..............................................................................................46 Auto run program...................................................................................................46 Installing individual applications ............................................................................47 Applications Stored on the CD-ROM .......................................................................48 LAN-Fax Driver......................................................................................................48 Address Book ........................................................................................................48 LAN-Fax Cover Sheet Editor .................................................................................48 Setting LAN-Fax Properties .....................................................................................48 Basic Transmission ..................................................................................................49 Attaching a cover sheet ........................................................................................51 Previewing fax images...........................................................................................51 Specifying options .................................................................................................52 Printing and Saving ..................................................................................................53 Editing Address Book...............................................................................................54 Editing Fax Cover Sheets ........................................................................................55 Creating a cover sheet ..........................................................................................55 Attaching a created cover sheet ............................................................................56
iv
LAN-Fax Operation Messages.................................................................................57 LAN-Fax Error Report ..............................................................................................57 LAN-Fax Result by E-mail .....................................................................................57 Editing Receiver's Fax Information Via Web Browser......................................58
6. Facsimile Features
Function List ........................................................................................................61 Accessing User Tools (Facsimile Features)......................................................64 Quitting Default Settings ..........................................................................................65 Print List/Report .......................................................................................................65 General Settings/Adjust ...........................................................................................66 Reception Settings ...................................................................................................67 E-mail Settings .........................................................................................................68
7. Key Operator Setting
Key Operator Tools List ......................................................................................71 Using Key Operator Settings ..............................................................................72 Counters...................................................................................................................72 Forwarding ...............................................................................................................72 Programming an End Receiver .............................................................................73 Quitting the forwarding function.............................................................................74 Forwarding Mark....................................................................................................74 Memory Lock............................................................................................................75 User Parameters ......................................................................................................76 Changing the User Parameters .............................................................................79 Printing the User Parameter List ...........................................................................80 Home Position..........................................................................................................81 Changing the Home Position.................................................................................83 Special Senders to Treat Differently ........................................................................84 Programming/ Changing Special Senders ............................................................86 Deleting a Special Sender .....................................................................................88 Programming Initial Set Up of a Special Sender ...................................................89 Printing the Special Sender List ............................................................................90 Programming a Memory Lock ID .............................................................................91 Selecting Dial/Push Phone.......................................................................................92 G3 Analog Line ........................................................................................................93 RDS (Remote Diagnostic System)...........................................................................95
8. Solving Operation Problems
When An Error Report is Printed........................................................................97 Turning Off the Main Power/In Case of a Power Failure ..................................98 When an Error Occurs Using Internet Fax ........................................................99 Error Mail Notification...............................................................................................99 Error Report (Mail) ...................................................................................................99 Server-Generated Error E-mail ................................................................................99
v
9. Appendix
Connecting the Machine to a Telephone Line and Telephone ......................101 Connecting the Telephone Line .............................................................................101 Selecting the Line Type..........................................................................................102 Connecting the Optional Handset or an External Telephone.................................102 Optional Equipment........................................................................................... 104 Handset..................................................................................................................104 Specifications..................................................................................................... 105 Compatible Machines.............................................................................................106 Acceptable Types of Originals ...............................................................................107 Acceptable original sizes .....................................................................................107 Paper size and scanned area..............................................................................107 Maximum Values................................................................................................109
INDEX....................................................................................................... 110
vi
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in "Safety Information", Copy Reference. R CAUTION: This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in "Safety Information", Copy Reference.
* The statements above are notes for your safety.
Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates information or preparations required prior to operating. Note This symbol indicates precautions for operation, or actions to take after abnormal operation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display panel. [ ] Keys and buttons that appear on the computer's display. { } Keys built into the machine's control panel.
1
Names of Major Options
The following software products are referred to using a general name: · DeskTopBinder V2 Lite and DeskTopBinder V2 Professional DeskTopBinder V2 Lite/Professional
2
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct the machine to delay transmission of your fax message until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Nd1x01e4.eps
Note You can specify a time within the next 24 hour period.
If the current time shown is not correct, change it. See "Timer Settings", General Settings Guide.
A Place the original, and then select
the scan settings you require.
Reference p.13 "Placing Originals", Facsimile Reference
p.25 "Scan Settings", Facsimile Reference
B Press [TX Mode].
If you have a non-urgent fax, select Send Later when you scan it. Faxes will be queued in memory and sent during Economy Transmission Time.
Important After the machine has been switched off for about one hour, all fax messages stored in memory are lost. If messages are lost for this reason, a Power Failure Report is automatically printed when the main power switch is turned on. Use this report to identify lost messages. Limitation This function is unavailable with Immediate Transmission. Use Memory Transmission.
***FAX601.tif***
C Select
[Send Later] using {U} or {T}, and then press the {OK} key.
***FAX667.tif***
D Select [Send at specified time] using
{U} or {T}, and then press the {OK} key.
***FAX668.tif***
3
Transmission Mode
1
E Enter the time using the number
keys, and then press [AM/PM].
***FAX669.tif***
Note To cancel the setting, select [Off], and then press the {OK} key. The display returns to that of step C.
Note If you enter a wrong number, press the {Clear/Stop} key, and then reenter.
F Press the {OK} key.
***FAX670.tif***
To cancel Send Later, press the {Cancel} key. The display returns to that of step C.
G Press the {Cancel} key.
The standby display appears.
Note To check the settings, press [TX Mode].
H Specify
a destination, and then press the {Start} key.
4
User Transmission
User Transmission
This function allows you to check each user or department's transmission history. To use the function, you need to program a user code (eight digits max.) for each user or department, to be entered before transmission. See General Settings Guide. If a user code set with an e-mail address is specified, a transmission result e-mail can be sent.
Note You can program codes of up to 8 digits for a maximum of 50 users and/or departments. You can enter user codes or names into various lists or reports. You can program transmission operations in User Function key. User Function key let you skip steps B and C. When you send an Internet Fax document using the user code with e-mail address programmed and "Regist. as Sender" set to [On], the following sender name appears on the e-mail received at the other end. For details about settings, see "User Code (MFP)", General Settings Guide. · When User Name is programmed in the user code: User Name · When User Name is not programmed in the user code: E-mail address programmed in the user code
A Place the original, and then select
desired scan settings.
Reference p.13 "Placing Originals", Facsimile Reference
1
p.25 "Scan Settings", Facsimile Reference
B Press [TX Mode].
FAX601.tif
C Select [TX by User Code] using {U}
or {T}, and then press the {OK} key.
FAX667.tif
D Using
the number keys enter a user code (up to eight characters).
***FAX671.tif***
Note Entered character is shown by *.
If you enter a wrong code, press the {Clear/Stop} key, and then try again. To cancel the operation, press the {Cancel} key. The display returns to that of step C.
5
Transmission Mode
1
When canceling transmission by user code, to delete the programmed user code, press the {Clear/Stop} key, and then the {OK} key.
E Press the {OK} key.
The display returns to that of step C.
***FAX672.tif***
When your e-mail address is programmed with the user code
If your e-mail address is programmed with the user code, you can select whether the machine sends transmission result by email. A Select [E-mail] or [Do not E-mail] using {U} or {T}, and then press the {OK} key or the {#} key. The display returns to that of step C.
***FAX673.tif***
F Press the {Cancel} key.
The standby display appears.
Note To check the settings, press [TX Mode].
G Specify
6
a destination, and then press the {Start} key.
E-mail Options
E-mail Options
When using the Internet Fax function, you can make the following settings: · Attach Subject You can enter a subject for the email you want to send.
Note For convenience, program frequently used subjects. [Urgent] and [High] are programmed by default. See "File Transfer", Network Guide.
1
If you send e-mail without setting a subject in [E-mail Options] under [TX Mode], the subject is automatically inserted. For details about how a subject is automatically inserted, see p.51 "About the E-mail Subject", Facsimile Reference . You cannot send a subject-only e-mail, with no message. · Return Receipt You can confirm sent documents were properly received using notification e-mail or the Journal function.
Reference p.47 "Transmitting Internet Fax", Facsimile Reference
7
Transmission Mode
Fax Header Print 1
In some cases, you may want the other party to receive an unmarked copy of your original. To do this, switch Fax Header off. When the Fax Header is set to "On", the stored name is printed on the receiver's paper.
Important In the USA, the Fax Header must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA. Note You can program a fax header name using the Program Fax Information function.
A Press [TX Mode].
***FAX601.tif***
B Select [Print Fax Header] using {U}
or {T}, and then press the {OK} key.
FAX667.tif
C Select [On] using {U} or {T}, and
then press the {OK} key.
***FAX674.tif***
You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters. (switch 18, bit 0, 1, 2, 3) See p.76 "User Parameters". You can program one of the User Function keys with operations for this function. In the USA, law requires that your fax number be included in the Fax Header. Program the fax number and switch on Fax Header Print with User Parameters. See, p.76 "User Parameters".
D Press the {Cancel} key.
The standby display appears.
Note To check the settings, press [TX Mode].
8
Label Insertion
Label Insertion
With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "To:".
Note When there is an image around the area where the Label is to be printed, that image is deleted.
1
A Press [TX Mode].
FAX601.tif
B Select [Label Insertion] using {U} or
FAX667.tif
{T}, and then press the {OK} key.
C Select
[Programmed Name] using {U} or {T}, and then press the {OK} key.
***FAX675.tif***
D Press the {Cancel} key.
The standby display appears.
Note To check the settings, press [TX Mode].
9
Transmission Mode
1
10
2. Communication Information
After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, print a stored file and print a list of stored files. · Memory Transmission p.16 "Memory Transmission", Facsimile Reference · Internet Fax Transmission p.47 "Transmitting Internet Fax", Facsimile Reference
Canceling a Transmission
You can cancel transmission of a file when the file is being sent or stored in memory. All the scanned data is deleted from memory. You can cancel a file for Memory Transmission. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it.
Note If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and will be received at the other end. If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled.
A Press the {Job Information} key.
ABZ121S.eps
B Select [Stop Communication] using
{U} or {T}, and then press the {OK} key.
***FAX676.tif***
C Select a file whose transmission
you want to cancel using {U} or {T}, and then press [Stop TX].
***FAX677.tif***
Note If multiple destinations were specified, only one destination number appears.
11
Communication Information
D Press [Delete].
***FAX678.tif***
2
The selected file is deleted. The display returns to that of step B.
Note To quit transmission cancel, press [No]. To cancel another transmission, repeat from step B.
E Press the {Cancel} key.
The standby display appears.
12
Printing a List of Files in Memory (Print TX Standby File List)
Printing a List of Files in Memory (Print TX Standby File List)
Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).
Note The contents of a file stored in memory can also be printed. See p.16 "Printing a File (Print TX Standby File)". Note To cancel printing after pressing the {Start} ke y, p ress the {Clear/Stop} key. The display returns to that of step B.
2
D Press the {Cancel} key.
The standby display appears.
Note You can print a transmission standby file list using facsimile features, see p.65 "Print List/Report" for details.
A Press the {Job Information} key.
ABZ121S.eps
B Select [Print TX Standby File List] usFAX676.tif
ing {U} or {T}, and then press the {OK} key.
C Press the {Start} key.
***FAX679.tif***
The display returns to that of step B.
13
Communication Information
Checking the Transmission Result (TX File Status)
You can browse a part of the Transmission Result Report on the display.
C Check
the transmission results using {U} or {T}.
***FAX680.tif***
2
Note Only the transmission result of the last 100 communications (receptions & transmissions) are shown.
You can also check the transmission result using Web browser. For details, see Web browser Help. If a transmission is completed while you are using this function, the result will not appear. To view the latest result, exit TX File Status, and then try again. You can program one of the User Function keys with operations for this function. User Function key let you skip steps A and B. In this case, however, you cannot print a journal.
Firstly, the latest transmission result appears.
Note When a fax is sent, "Destination" shows the Own Fax Number or Fax Header information of a receiver. The e-mail address and name programmed in the destination list appears in the "To" field of the sent Internet Fax. For a transmission from a computer, "-- LAN-Fax -->" is shown. To print the journal, press [Print].
A Press the {Job Information} key.
ABZ121S.eps
D Press the {Cancel} key twice.
The standby display appears.
Reference p.19 "Printing the Journal"
B Select [TX File Status] using {U} or
{T}, and then press the {OK} key.
FAX676.tif
14
Checking the Reception Result (RX File Status)
Checking the Reception Result (RX File Status)
You can browse a part of the Reception Result Report on the display.
Note Only the reception result of the last 100 communications (receptions & transmissions) are shown.
C Check the reception results using
{U} or {T}.
FAX680.tif
2
You can also check the reception result using Web browser. For details, see Web browser Help. If a message is received while you are using this function, the result will not appear. To view the latest result, exit RX File Status, and then try again. You can program a User Function key with operations for this function. User Function keys let you skip steps A and B. In this case, however, you cannot print a journal.
Firstly, the latest reception result appears.
Note When a fax is received, Transmission Status shows the fax number of a sender or Fax Header information. The sender's e-mail address appears in the "From" field of the received Internet Fax. To print the journal, press [Print].
A Press the {Job Information} key.
ABZ121S.eps
D Press the {Cancel} key twice.
The standby display appears.
Reference p.19 "Printing the Journal"
B Select [RX File Status] using {U} or
{T}, and then press the {OK} key.
FAX676.tif
15
Communication Information
Printing a File (Print TX Standby File)
If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out.
E Press the {Cancel} key.
The standby display appears.
Note Repeat from step B, if you want to print another file.
2
Note You can also print files that have not been successfully transmitted.
A Press the {Job Information} key.
ABZ121S.eps
B Select [Print TX Standby File] using
{U} or {T}, and then press the {OK} key.
FAX676.tif
C Select the file you want to print
using {U} or {T}.
***FAX682.tif***
Firstly, the latest transmission standby file appears.
Note If there is no transmission file, the message "No standby files. " is shown.
D Press [Print].
16
The display returns to that of step B.
Printing a File Received with Memory Lock (Print Memory Lock File)
Printing a File Received with Memory Lock (Print Memory Lock File)
This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID Code. When your machine has received a message with Memory Lock, the Receive File indicator blinks.
Preparation Before using this function, program a Memory Lock ID and set Memory Lock to on. See p.91 "Programming a Memory Lock ID" and p.75 "Memory Lock". Important If the power is cut and remain off for more than an hour, all messages protected by Memory Lock are deleted. When this happens, the Power Failure Report is printed, informing you which messages have been deleted. See p.98 "Turning Off the Main Power/In Case of a Power Failure". Note Even when Memory Lock is available, reception is not possible if free memory is insufficient.
A Confirm that the Receive File indicator is blinking.
ABZ122S.eps
2
B Press the {Job Information} key.
ABZ121S.eps
C Select [Print Memory Lock File] using
{U} or {T}, and then press the {OK} key.
FAX676.tif
You can also apply a Memory Lock to messages that come only from certain senders. See p.86 "Programming/ Changing Special Senders".
Note If no confidential messages have been received, the message "There are no memory lock files. " is shown, and then the display returns to that of step C.
17
Communication Information
D Enter a 4-digit Memory Lock ID
using the number keys, and then press the {Start} key.
***FAX683.tif***
2
The display returns to that of step C.
Note If the Memory Lock ID does not match, the message "Specified code does not match the programmed Memory Lock ID. " appears, and then the display returns to that of step D.
To cancel printing after pressing the {Start} key, press the {Clear/Stop} key. The display returns to that of step C.
E Press the {Cancel} key.
The standby display appears.
18
Printing the Journal
Printing the Journal
The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & transmissions). You can also print a copy of the Journal at any time by following the procedure below.
Important The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. You can check a total of 100 communications (receptions & transmissions) on the display. Note The setting on the machine can be changed so that user codes will be printed instead of user names. For more information, contact your service representative.
A Press the {Job Information} key.
ABZ121S.eps
2
B Select [Print Journal] using {U} or
{T}, and then press the {OK} key.
FAX676.tif
C Press the {Start} key.
***FAX684.tif***
The sender name column of the Journal is useful when you need to program a special sender. See p.84 "Special Senders to Treat Differently". You can set whether the Journal is automatically printed after every 50 communications in User Parameters. See p.76 "User Parameters" (switch 03, bit 7). You can set whether you print the Journal by line type. See p.76 "User Parameters" (switch 19, bit 1). You can program a User Function key with operations for this function. User Function keys let you skip steps A and B.
Note To cancel printing after pressing the {Start} ke y, p ress the {Clear/Stop} key. The display returns to that of step B.
D Press the {Cancel} key.
The standby display appears.
19
Communication Information
Journal
AAN100F.eps
2
AAN100F
1. Printing date
Shows the date and time when the report is printed.
2. Programmed sender name
Shows the sender name programmed for printing.
3. Date
Shows the transmission or reception date.
4. Time
Shows the transmission or reception start time.
5. Other end
To prioritize a fax number or name programmed in the destination list, contact your service representative.
· For fax destinations Shows the name (for display) programmed by the other end. Shows the programmed fax number if the name ( f or d i s p l ay ) h as n o t b e e n p r o grammed. If neither name nor fax number has been programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions. The space will be blank for receptions. · For Internet Fax destinations Shows the e-mail address or name programmed in the destination list for transmissions. Shows the number of the destinations after an e-mail address or a name for broadcasting transmissions. When receiving a fax, the e-mail address of the sender for receptions.
20
Printing the Journal
6. Communication mode
· For fax transmissions and receptions After "T" for outgoing fax or "R" for ingoing fax, shows a communication mode. · For Internet Fax transmissions and receptions After the e-mail symbol, and "T" for outgoing e-mail or "R" for ingoing email, the communication mode appears in alphabetical letters or symbols. Outgoing e-mail set for Reception Notice of E-mail Options bears a "Q", whereas "A" appears with reception confirmation e-mails.
9. Communication result
Shows the result of transmissions or receptions. OK: All pages were properly transmitted or received. When Reception Notice is activated using the Internet Fax E-mail Options, receipt of Reception Notice is shown. --: The Internet Fax was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) E: A communication error occurred. D: Power was disconnected during communication. Not all fax messages were transmitted.
2
7. Communication time
Shows time taken for transmissions or receptions.
10. User name
Shows the user name programmed for user code use restriction or User Transmission.
8. Number of pages
Shows the number of pages transmitted or received.
11. File number
Shows file management numbers.
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Communication Information
E-mail Reception
You can receive Internet Fax documents manually using the {Job Information} key. Newly-arrived e-mail is printed out when received manually.
C Press the {Start} key.
***FAX656.tif***
2
Note E-mail can also be received manually using the User Function keys. See p.54 "Receiving Internet Fax", Facsimile Reference .
The machine searches the mail server for the new e-mail.
The machine cannot receive e-mail that has attached files. For details about limitations on received email and printed images, see p.54 "Receiving Internet Fax", Facsimile Reference .
E-mail is in the server
A The e-mail starts printing. The printed image is saved in memory.
***FAX657.tif***
A Press the {Job Information} key.
ABZ121S.eps
E-mail is not in the server
B Select [Manual E-mail Reception] usFAX676.tif
A Press [Exit].
***FAX658.tif***
ing {U} or {T}, and then press the {OK} key.
The "Job Information" display appears.
22
3. Other Transmission Features
Handy Dialing Functions
Chain Dial
This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys.
Note Maximum length of a telephone or fax number: 128 digits.
C Press the {Pause/Redial} key.
ABZ111S.eps
***FAX686.tif***
For Memory Transmission and Immediate Transmission, insert a pause between parts of a number. For On Hook Dial and Manual Dial, no pause is needed. You cannot use this function with Internet Fax transmission.
D Enter "155533" using the number
keys.
***FAX687.tif***
(Example) 01133-155533
Assume that 01133 is stored in a Quick Dial key.
A Place the original, and then select
the scan settings you require.
B Select from the destination list or
the Quick Dial key programmed "01133".
***FAX685.tif***
E Press the {Start} key.
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Other Transmission Features
Redial
The machine stores the last 10 destinations specified. If you want to send a message to a destination which you sent faxes to recently, the Redial function saves you time by finding and entering the destination again.
A Place the original, and then select
the scan settings you require.
ABZ111S.eps
B Press the {Pause/Redial} key.
3
Limitation The following kinds of destinations are not stored:
· Quick Dials · Group Dials · Forwarding terminal of the Substitute Reception · Destinations dialed using the external telephone · Destinations dialed by Redial (regarded as already stored in memory) · Second and later destinations broadcasted to To redial a fax number, do not dial any numbers before you press the {Pause/Redial} key. If you press the {Pause/Redial} key after entering numbers using the number keys, a pause will be entered instead. To redial e-mail address, do not enter any characters before you press [Manual].
Note Redial can be used to specify Internet Fax recipients.
C Select the destination you want to
redial to using {U} or {T}, and then press the {OK} key.
***FAX688.tif***
D Press the {Start} key.
***FAX689.tif***
The transmission starts.
24
On Hook Dial
On Hook Dial
The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection.
Note This function is unavailable in some countries. Note You can adjust the on-hook sound volume using {U} or {T}, in eight increments. As you press {U}, it increases and, at the maximum volume level, U changes to |. Conversely, as you press {T}, it decreases and, at the minimum level, T changes to {. The volume can also be preprogrammed in "General Settings/Adjust". See p.63 "Adjusting the Volume", Facsimile Reference and p.66 "General Settings/Adjust".
A Place the original, and then select
the scan settings you require.
Reference p.13 "Placing Originals", Facsimile Reference
3
p.25 "Scan Settings", Facsimile Reference
B Press the {On Hook Dial} key.
ABZ112S.eps
D When the line is connected and
you hear a high-pitched tone, press the {Start} key. The transmission starts.
Note After transmission, the machine returns to standby display.
If you make a mistake, press the {On Hook Dial} or {Clear Modes} key, and then return to step B.
You will hear a low tone from the internal speaker.
Note If you want to cancel this operation, press the {On Hook Dial} key again.
If you want to cancel a transmission, press the {Clear/Stop} key, and then remove the originals.
C Dial.
-The optional handset or an external telephone on hook dial
If you have the optional handset or an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before pressing the {Start} key, pick up the optional handset or the external telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).
***FAX690.tif***
The machine immediately dials the destination.
25
Other Transmission Features
Manual Dial
The optional handset or an external telephone is required. Pick up the handset of the optional handset or an external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue conversation as normal.
D When the line is connected and
you hear a high-pitched tone, press the {Start} key to send your fax message. The transmission starts.
3
A Place the original, and then select
the scan settings you require.
Reference p.13 "Placing Originals", Facsimile Reference
Note If you hear a voice, tell the receiver that you want to send them a fax message (ask them to switch to facsimile mode).
E Replace the handset.
After transmission, the standby display appears.
Note If you want to cancel a transmission, press the {Clear/Stop} key, and then remove the originals.
p.25 "Scan Settings", Facsimile Reference
B Pick up the handset.
You will hear a tone.
C Dial.
***FAX691.tif***
The machine immediately dials the destination.
Note If you make a mistake, replace the external telephone, and then try again from step B.
26
Transmission Features
Transmission Features
Detecting Blank Sheet
Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. When this happens, a message appears for a few seconds. The message differs depending on number of pages to be scanned and transmission mode. · When sending a document using Immediate Transmission or when all pages have been scanned in Memory Transmission:
***FAX402.tif***
Note Even if a near blank sheet is detected, it is transmitted as normal.
You can turn this function on or off with the User Parameter. See p.76 "User Parameters" (switch 11, bit 2).
3
· When same pages are left unscanned in Parallel Memory Transmission or Memory Transmission:
***FAX403.tif***
When the "Some page(s) are
near blank. To cancel, press Stop." message appears, if scan-
ning is continuing, you can cancel the transmission.
Limitation The blank sheet-detecting function works only when an original is scanned using the ADF (Auto Document Feeder).
The blank sheet-detecting function is ineffective for second and subsequent pages.
27
Other Transmission Features
More Transmission Functions
If Memory Runs Out While Storing an Original
If memory runs out while storing or sending an original (free space reaches 0%), one of the following messages appears. Press [Exit] to transmit stored pages only. · During Memory Transmission: "Memory is full. Scanning
will be stopped and only scanned page(s) will be stored."
Limitation Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cases:
3
· During Parallel Memory Transmission: "Memory is full. Cannot scan
more. Transmission will be stopped."
· When the line is busy and could not be connected to · With Send Later · When you store an original for Memory Transmission while another communication is in progress · When two or more destinations are specified · When the first page of an original is placed on the exposure glass
Note You can turn this function on or off with the User Parameters. See p.76 "User Parameters" (switch 07, bit 2).
Note In default, scanned pages are sent. To change the settings to delete scanned pages, contact your service representative.
Parallel Memory Transmission
This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission allo w s y o u t o q u i c k l y d e t er m i n e whether a connection was made. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.
Standard Memory Transmission may be used instead of Parallel Memory Transmission if there is not enough free memory left. If you use this function, the Memory Storage Report will not be printed. If the {Clear/Stop} key is pressed, an original will jam or memory will run out during Parallel Memory Transmission stops. The Transmission Result Report is printed and files are deleted. When Parallel Memory Transmission is used, the total number of originals in "Fax Header Print" is not automatically printed.
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More Transmission Functions
Checking the Transmission Result
· Turn the Transmission Result Report on if you want a report to be printed after every successful transmission. See p.31 "Transmission Result Report (Memory Transmission)". · If you leave the Transmission Result Report off, the report will not be printed after every transmission. However, if a transmission fails, a Communication Failure Report will be printed instead. See p.31 "Transmission Result Report (Memory Transmission)" and p.32 "Communication Failure Report". · You can also check the transmission result by examining the Journal. See p.19 "Printing the Journal". · You can either print or scroll through the Journal on the display. See p.14 "Checking the Transmission Result (TX File Status)".
Batch Transmission
If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your original. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time. Fax messages for which the transmission time has been set in advance are sent by batch transmission when that time is reached.
Note You can turn this function on or off with the User Parameters. See p.76 "User Parameters" (switch 14, bit 2).
3
If fax memory is overloaded, messages may not be sent in the order they were scanned.
ECM (Error Correction Mode)
If part of a transmission fails because of a line problem, the lost data is automatically resent. For this function to work, the other machine must have ECM.
Automatic Redial
If a fax message could not be transmitted because the line was busy or an error occurred during transmission, redialing is done five times in five minutes intervals (these figures vary according to which country you are in). If redialing fails after four redials, the machine cancels the transmission and prints a Transmission Result Report or Communication Failure Report. See p.32 "Communication Failure Report". and p.31 "Transmission Result Report (Memory Transmission)".
Dual Access
The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory, or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission ends, the line is used efficiently.
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