Operating Instructions Troubleshooting 1 2 3 4 5 6 7 8 When the Machine Does Not Operate as Wanted Troubleshooting When Using the Copy Function Troubleshooting When Using the Facsimile Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Adding Paper, Toner and Staples Clearing Misfeeds Remarks Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Notes Some illustrations in this manual might be slightly different from the machine. Depending on which country you are in, certain units may be optional. For details, please contact your local dealer. Caution: Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, the supplier recommends that you use genuine toner from the supplier. The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products. Power Source 120V, 60Hz, 12A or more. Please be sure to connect the power cord to a power source as shown above. For details about power source, see p.119 "Power Connection". Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. TrueType is registered trademarks of Apple Computer, Inc. PostScript® and Acrobat® are registered trademarks of Adobe Systems, Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to Ricoh Company Limited. PictBridge is a trademark. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks. The proper names of the Windows operating systems are as follows: · The product name of Windows® 95 is Microsoft® Windows® 95 · The product name of Windows® 98 is Microsoft® Windows® 98 · The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me) · The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional · The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition · The product names of Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition · The product names of Windows® NT are as follows: Microsoft® Windows NT® Server 4.0 Microsoft® Windows NT® Workstation 4.0 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided. General Settings Guide Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables. Security Reference This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication. Copy/ Document Server Reference Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals. Facsimile Reference Explains Facsimile functions and operations. Printer Reference Explains Printer functions and operations. Scanner Reference Explains Scanner functions and operations. Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine. i Other manuals · PostScript3 Supplement · UNIX Supplement · Manuals for DeskTopBinder Lite · DeskTopBinder Lite Setup Guide · DeskTopBinder Introduction Guide · Auto Document Link Guide Note Manuals provided are specific to machine types. Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ii TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 1. When the Machine Does Not Operate as Wanted Indicators................................................................................................................3 Checking Machine Status and Settings...............................................................4 When an Indicator to the Right of a Function Key is Lit ....................................7 When You Have Problems Operating the Machine.............................................8 When a Job is Not Performed.............................................................................13 2. Troubleshooting When Using the Copy Function When a Message Appears...................................................................................17 When You Cannot Make Clear Copies ...............................................................20 When You Cannot Make Copies as Wanted ......................................................22 When Memory is Full ...............................................................................................25 3. Troubleshooting When Using the Facsimile Function Adjusting the Volume ..........................................................................................27 When a Message Appears...................................................................................30 When You Cannot Send or Receive Fax Messages as Wanted.......................37 When Memory is Full ...............................................................................................41 If an Error Report is Printed................................................................................ 42 Turning Off the Main Power / In the Event of Power Failure............................ 43 When an Error Occurs Using Internet Fax ........................................................44 Error Mail Notification...............................................................................................44 Error Report (E-Mail)................................................................................................44 Server-Generated Error E-mail ................................................................................44 4. Troubleshooting When Using the Printer Function When a Message Appears during Installation of the Printer Driver................45 Windows 95/98/Me...................................................................................................45 Windows 2000..........................................................................................................46 Windows XP, Windows Server 2003........................................................................46 Windows NT 4.0.......................................................................................................47 If USB Connection Fails ......................................................................................48 When a Message appears ...................................................................................49 Status Messages...................................................................................................... 49 Alert Messages ........................................................................................................50 Checking the Error Log ............................................................................................51 When You Cannot Print.......................................................................................52 Other Printing Problems .....................................................................................55 When PictBridge Printing Does Not Work.........................................................63 iii 5. Troubleshooting When Using the Scanner Function When Scanning is Not Done as Expected .........................................................65 When You Cannot Send Scanned Files .............................................................66 When Stored Files Cannot be Accessed .................................................................66 When You Cannot Browse the Network to Send a Scanned File ............................66 When the TWAIN Driver Cannot be Started ............................................................ 66 When Stored Files Cannot be Edited.......................................................................67 When the Network Delivery Function Cannot be Used............................................67 Operations are Not Possible When Messages Appear............................................67 When a Message is Displayed ............................................................................68 When a Message is Displayed on the Control Panel ...............................................68 When a Message is Displayed on the Client Computer...........................................75 6. Adding Paper, Toner and Staples Loading Paper ...................................................................................................... 79 Loading Paper into the Paper Trays ........................................................................79 Loading Paper into the Large Capacity Tray............................................................ 81 Changing the Paper Size.....................................................................................83 Changing the Paper Size in the Paper Tray.............................................................83 Adding Toner........................................................................................................89 Inserting Toner ......................................................................................................... 90 Sending Fax Messages When Toner Has Run Out ................................................. 91 Used Toner ..............................................................................................................91 Maintenance .........................................................................................................92 Adjusting the Color Registration...............................................................................92 Auto Color Calibration ..............................................................................................94 Adding Staples.....................................................................................................96 Booklet Finisher ...