User manual POLYCOM IPOWER 9000 - SUPPLEMENTARY GUIDE

Connect. Any Way You Want. Application Briefs by Polycom® Polycom Video Communications Collaboration Solutions Visual Collaboration using Polycom iPower Video Conferencing Systems Visual Collaboration using Polycom® iPowerTM Video Conferencing Systems Polycom People+Content TM Collaboration on meeting content has become as important to video calls as high quality audio and video technology. This application brief will explore the many ways content is introduced into a meeting through the use of an iPower visual collaboration system from Polycom. What is the Polycom People+Content Collaboration Model? The People+Content model assumes that meeting information (Content) presented for collaboration must be handled differently and appropriately for an overall superior and natural meeting experience. The basic principles for this collaboration model are: · · · "What I see, they also see": ensure meeting attendees always view the same information displayed locally and remotely Content should be shared in high resolution: meeting information is displayed in its native format so it can been seen clearly by all in the meeting People view should still be available while sharing content: never lose sight of your remote audience while sending content All sources and displays are classified as either people or content. Using an iPower system, sources are shown within the iPower People and Content list (menu on the left in the picture) . A small thumbnail that is the "map" that shows available content sources accompanies each source. The Polycom People+Content model does not stop at point- point calls. Using the Polycom MGCTM line of multipoint bridges or the integrated multipoint feature, users can enjoy the same collaboration experience within a multipoint call as they do within a pointpoint call. People+Content method is supported within all Polycom iPower systems as well as the Polycom ViewStation TM FX, EX and VS4000 videoconferencing systems. ImageShareTM For iPower users, the Polycom ImageShare II device acts captures laptop information to be shown using the People+Content model. The ImageShare II is a unique tabletop device that allows users to add their laptop as a source of content for display in a conference room meeting or a videoconference, by simply connecting it to the laptop and pushing its blue button. Only Polycom provides the convenience of the single blue button. ImageShare allows you to plug-in a laptop as if you are plugging it into a projector, with standard VGA and audio inputs. ImageShare captures the signal from the laptop's VGA output and allows the transmission of this image; live (full motion), at its native resolution (up to full XGA, 1024x768). It also provides an audio input for multimedia content that includes sound (up to 14 kHz fidelity). The blue button on ImageShare allows the user to activate the content in the conference ­ and it also allows the user to "deactivate" the input, turning focus back to a people view without the need to reach back to the remote control. Now, there is no need to locate any other control devices in the room. If you are connected to ImageShare, then the blue button is always right there. Show Windows Desktop: The "Software" ImageShare iPower's Show Windows Desktop mimics the ImageShare II actions, but takes information directly from the PC that is built-in to the iPower system and presents this information into the videoconference using the People+Content model of collaboration. This information could include the last revision of a Microsoft Excel TM spreadsheet, a competitor's newest website, or any Microsoft Windows TM file stored on the iPower system PC. Collaboration through Application File Sharing iPower's PC platform allows for more traditional method of collaboration through the use of network drives and commands. Since the iPower system will most likely be resident within a conference room or office, it is logical to connect it to the company LAN to access company network resources. Commonly used network file transfer commands, such as FTP and mapped network drives are another method used for collaboration. The file needed for the meeting discussion is placed on the iPower PC, its drive is mapped or the file is sent to a PC that would act as a content host for the meeting call. This method of collaboration is most successful with out a firewall security system in place. iPower Embedded collaboration tools The iPower application leverages the open PC environment and provides access to embedded collaboration tools that allow users to edit content on an interactive basis. These tools can be found from the iPower application menu as shown in this graphic. These tools are used when the participants need to make real time changes to the presented data. These changes can be stored and updated to the iPower PC or to a LAN server on the network. T.120 application devices (interactive whiteboards) Interactive Whiteboards can also be used as a collaboration tool with the iPower systems. An interactive whiteboard replaces an existing conference room whiteboard and allows the realtime capture of any handwriting and meeting points written on the whiteboard to a PC. An electronic whiteboard transforms an existing conference room whiteboard into an interactive whiteboard for capturing interactive meeting discussion. The iPower application embedded T.120 tools can receive and render from any T.120 based interactive whiteboard. That means if a meeting participant writes on a whiteboard connected to the iPower system, all remote participants can view that information and can use their own iPower connected whiteboard to proactively interact with the realtime discussion displayed on each whiteboard. Collaboration through the Web Browser based collaboration tools allow an iPower user to collaborate on data over the Internet. With an iPower system and the Polycom WebOffice collaboration tools, iPower users can launch a browser -based content presentation and sharing session through an optionally integrated WebOffice client. The iPower user loads the WebOffice client, invites meeting participants to their WebOffice and simply uploads a file to share within the meeting. The file is then presented to all on the videoconference, even those that only have access to a PC and a phone by simply pointing to the WebOffice URL that is hosting the data. Conclusion An effective videoconferencing collaboration platform must be ready to : · Distribute both content and people media appropriately · Allow users to easily connect to the appropriate and preferred content source to the system · Provide the right resolution to render the meeting material readable. · Provide flexibility to exchange and engage interactive collaboration tools when needed and when appropriate. All these capabilities are designed within iPower systems that provide a consistent user experience for both the presenter and the audience and support the meeting dynamics of a single-site meeting in a multi-site environment. With integrated video, audio, data, and Web capabilities, The Polycom Office is the only solution that offers an easy way to connect, conference, and collaborate any way you want. iPower system collaboration tools is the Polycom commitment to making distance communications as natural and interactive as being there. Work faster, smarter, and better with iPower collaboration tools and The Polycom Office. Polycom, Inc. develops, manufactures and markets a full range of high-quality, easy-to-use and affordable voice and video communication endpoints, video management software, web collaboration software, multi-network gateways, and multi-point conferencing and network access solutions. Its fully integrated end-to-end solution, The Polycom Office, is supported by the Polycom Accelerated Communications Architecture, and enables business users to immediately realize the benefits of integrated video, voice data and web collaboration over rapidly growing converged networks. For additional information, call 1-800-POLYCOM (765-9266) or +1-408-526-9000, or visit the Polycom web site at www.polycom.com. Polycom, the Polycom logo and ViewStation are registered trademarks and iPower, Pro Motion, Siren 14, People+Content, ImageShare, and The Polycom Office are trademarks of Polycom in the U.S. and various countries. All other trademarks are the property of their respective owners. ©2002, Polycom, Inc. All rights reserved.