User manual SONY ERICSSON K750I - SYNCHRONIZING WITH A COMPUTER

G s Synchronizing with a computer Organize your life etting tarted March 2005 Getting started Synchronizing with a computer Contents Introduction ............................................................................................... 3 Before you start ......................................................................................... 3 System requirements ............................................................................. 3 How to synchronize ............................................................................... 4 Synchronizing via the USB cable .............................................................. 5 Install ...................................................................................................... 5 Connect .................................................................................................. 6 Synchronize ........................................................................................... 7 Synchronizing via infrared ......................................................................... 8 Install ...................................................................................................... 8 Connect .................................................................................................. 9 Synchronize ........................................................................................... 9 Synchronizing via BluetoothTM ................................................................ 10 Install .................................................................................................... 10 Connect ................................................................................................ 11 Synchronize ......................................................................................... 12 More settings ........................................................................................... 12 Mobile Phone Monitor Options ............................................................ 12 Sync Station Settings ........................................................................... 13 Troubleshooting ....................................................................................... 15 The phone as removable disk .............................................................. 15 Troubleshooting USB synchronization ................................................ 15 Troubleshooting infrared synchronization ............................................ 16 Troubleshooting Bluetooth synchronization ........................................ 16 Virus protection .................................................................................... 16 2 March 2005 Getting started Synchronizing with a computer Introduction You can synchronize your phone contacts, appointments, tasks and notes with similar programs in a computer using the USB cable, BluetoothTM wireless technology or the infrared port (as long as your phone holds these capabilities). Instruction symbols The following instruction symbols may appear in this Getting started guide: Note Indicates that a service or function is network- or subscription-dependent. Contact your network operator for details. See also page ... Use the selection keys or the navigation key to scroll and select. Press the navigation key centre. Press the navigation key up. Press the navigation key down. Press the navigation key to the left. Press the navigation key to the right. % } Before you start Before you can begin synchronizing with your computer, it is important to check you have the following: System requirements · Sync Station synchronization software (part of the PC Suite software which comes on the CD) · Support for Personal Information Managers (PIM) Sync Station for your phone series is designed to work with the following PIMs: · Windows Address Book · Outlook 2000 SR-1 or higher, 2002, 2003 Sync Station software is designed to work with your mobile phone series. Other mobile phones may not be supported by Sync Station software, see www.SonyEricsson.com/support for more information. The Sony Ericsson Sync Station synchronization software for your phone series is designed to work with Windows® ME, Windows 2000 (SP3 or higher), Windows XP Home and Windows XP Pro. 3 March 2005 Getting started Synchronizing with a computer The general system requirements are: At least 120 MB free hard disk space. Internet Explorer 5.0 or later has to be installed. · Windows ME: 64 MB RAM, 200 MHz · Windows 2000 with SP3: 64 MB RAM, 266 MHz · Windows XP Home and Windows XP Pro: 128 MB RAM, 300 MHz How to synchronize You are now prepared to synchronize in just 3 simple steps! When you synchronize for the first time, you need to install the software. Once the software is installed, you can synchronize in 2 steps. Overview of instructions Step ­ Install software Step ­ Connect Step ­ Synchronize · Use the original CD - or - % 6 To connect your phone to a computer via the USB cable - or · Download from the Web % 9 To connect your phone to a computer via the infrared port - or % 11 To connect your phone to a computer via Bluetooth. 4 March 2005 Getting started Synchronizing with a computer Synchronizing via the USB cable Install When you want to synchronize via the USB cable, you need to install the Sync Station software, % 5 Installing PC Suite software, and USB cable drivers, % 6 Installing USB drivers. Installing PC Suite software You first need to install the Sync Station software from the CD that comes with the phone. Just insert the CD into the computer and follow the instructions to install the PC Suite (of which the Sync Station is part). The software can be installed on a computer running Windows® ME, Windows 2000 (SP3 or higher), Windows XP Home and Windows XP Pro. Alternatively, the Sync Station software can be downloaded from www.SonyEricsson.com/support. Install from the CD Install the following Sony Ericsson computer software: · Sync Station for synchronization (part of PC Suite). To install Sync station from the CD 1. Uninstall all other phone synchronization software before installing the new software, as this may disturb the new software. 2. Insert the CD that came with the phone. The CD should start automatically. 3. Select a language and click OK. 4. Click Install PC Suite now and follow the instructions on the screen to install Sync Station. - or - Download from the Web and install The Sync Station software can be downloaded from www.SonyEricsson.com/support. To download the latest version 1. In your Internet browser, go to www.SonyEricsson.com/support. 2. Select a region and country or "Global support area". 3. Enter the product name: phone model. 4. Select Software/Synchronization and follow the download instructions on the page. To install software 1. Uninstall all other phone synchronization software before installing the new software, as this may disturb the new software. 2. Double-click the downloaded software file. 3. If the installation does not start automatically, click Start/ Run.../ Browse and select the Start program (SyncStation_version.exe). Click OK to start the program. 4. When the installation has started, select the language you prefer, and click OK. 5. Click Next and follow the instructions in the wizard. 5 March 2005 Getting started Synchronizing with a computer Installing USB drivers For the next step in the install procedure, installing the USB cable, you need access to the software driver for the cable. You will find it on the CD that came with your phone. Alternatively, you can download the latest version of the software driver from www.SonyEricsson.com/support. Install the drivers from the CD To install the USB cable drivers from the CD 1. Insert the CD that came with your phone. If the PC Suite installation window opens, simply close it as it is not needed here. 2. Connect the USB cable to a USB port on the computer and to the phone. 3. The "Found New Hardware Wizards" starts. Click Install the software automatically and click Next. 4. The wizard should find the software drivers automatically. Click Finish. 5. Repeat steps 3 and 4 until all drivers are installed (typically four times). - or - Download and install the USB cable drivers from the Web To download the latest software drivers for your USB cable 1. In your Internet browser, go to www.SonyEricsson.com/support. 2. Select a region and country or "Global support area". 3. Enter the product name: phone model. Select Software/Drivers and scripts and follow the download instructions on the page. 4. Use the Windows Explorer to locate the downloaded file and extract its contents. Make a note of the location of the extracted files. To install the software drivers for your USB cable when you have downloaded the driver 1. Make sure you have downloaded the drivers from www.SonyEricsson.com/support as described in "To download the latest software drivers for your USB cable" on page 6. 2. Connect the USB cable to a USB port on the computer and to the phone. 3. The "Found New Hardware Wizards" starts. Select the option Install from a list or specific location and click Next. 4. Click Browse... · To install a driver that you downloaded, browse to the directory where you extracted the downloaded file, click OK. 5. Click Finish in the final wizard window. 6. Repeat steps 3 to 5 until all drivers are installed (typically four times). Connect To connect your phone to a computer via the USB cable 1. Connect the USB cable to a USB port on the computer and to the phone. 2. When you connect your phone and a computer using the USB cable, a dialog box in the computer asks you to make a choice what do with files on the removable disk (the Memory Stick Duo). Select Take no action. 6 March 2005 Getting started Synchronizing with a computer Synchronize 1. Start your Personal Information Manager (PIM) program: Windows Address Book, Outlook 2000 SR-1 or higher, Outlook 2002, Outlook 2003. 2. Computer: Click Start/Programs/Sony Ericsson/Sync Station/Synchronize, or double-click the Sync Station icon in the taskbar. 3. The first time you start synchronization software: · A phone connection wizard starts to identify the phone model and capabilities for the Mobile Phone Monitor. Enter information, click on "Next" and "Finish". The mobile phone monitor icon in the taskbar starts searching for the phone. A yellow check mark begins flashing. When connection is established the check mark turns green. · A Sync Station wizard starts to identify settings required for synchronization. Enter the Sync Station settings. These settings determine what information will be synchronized and when the synchronization will occur. % 12 More settings or % 15 Troubleshooting for more information. 7 March 2005 Getting started Synchronizing with a computer Synchronizing via infrared Install Installing PC Suite software You first need to install the Sync Station software from the CD that comes with the phone. Just insert the CD into the computer and follow the instructions to install the PC Suite (of which the Sync Station is part). The software can be installed on a computer running Windows® ME, Windows 2000 (SP3 or higher), Windows XP Home and Windows XP Pro. Alternatively, the Sync Station software can be downloaded from www.SonyEricsson.com/support. Install from the CD Install the following Sony Ericsson computer software: · Sync Station for synchronization (part of PC Suite). To install Sync station from the CD 1. Uninstall all other phone synchronization software before installing the new software, as this may disturb the new software. 2. Insert the CD that came with the phone. The CD should start automatically. 3. Select a language and click OK. 4. Click Install PC Suite now and follow the instructions on the screen to install Sync Station. - or - Download from the Web and install The Sync Station software can be downloaded from www.SonyEricsson.com/support. To download the latest version 1. In your Internet browser, go to www.SonyEricsson.com/support. 2. Select a region and country or "Global support area". 3. Enter the product name: phone model. 4. Select Software/Synchronization and follow the download instructions on the page. To install software 1. Uninstall all other phone synchronization software before installing the new software, as this may disturb the new software. 2. Double-click the downloaded software file. 3. If the installation does not start automatically, click Start/ Run.../ Browse and select the Start program (SyncStation_version.exe). Click OK to start the program. 4. When the installation has started, select the language you prefer, and click OK. 5. Click Next and follow the instructions in the wizard. 8 March 2005 Getting started Synchronizing with a computer Installing the infrared device The infrared device in the computer must also be installed (see the manufacturer's product documentation) and working properly before you start the installation procedures below. The automatic installation of the infrared modem starts when you place your phone, with the infrared port enabled, in front of your computer's infrared port. Although the computer will find your phone and install the modem automatically, the properties of the modem may be incorrect. The procedures, terms, application names, and so on, may be slightly different depending on the brand and model of the infrared device in the computer. In such cases, refer to the manufacturer's product documentation. Connect To connect your phone to a computer via the infrared port 1. Phone: } Settings } the Connectivity tab } Infrared port } On. The infrared icon appears on the phone's screen. 2. Place the phone in front of the computer's infrared port. The distance should be less than 20 cm and the angle less than 30 degrees. 3. Wait for the phone and computer to connect via infrared. This can take a short while. When connected, the infrared icon appears in the taskbar (near the clock, at the bottom of the computer screen). 4. The first time you connect, check or enter the following settings: · Computer: Click Start/Settings/Control Panel, double-click the Phone and Modem Options icon and select the Modems tab. · Highlight the "Standard Modem over IR link" and click Properties. · Select the Modems tab and set Maximum Port speed to 115 200 and click OK and then OK again. Synchronize 1. Start your Personal Information Manager (PIM) program: Windows Address Book, Outlook 2000 SR-1 or higher, Outlook 2002, Outlook 2003. 2. Computer: Click Start/Programs/Sony Ericsson/Sync Station/Synchronize, or double-click the Sync Station icon in the taskbar. 3. The first time you start synchronization software: · A phone connection wizard starts to identify the phone model and capabilities for the Mobile Phone Monitor. Enter information, click on "Next" and "Finish". The mobile phone monitor icon in the taskbar starts searching for the phone. A yellow check mark begins flashing. When connection is established the check mark turns green. · A Sync Station wizard starts to identify settings required for synchronization. Enter the Sync Station settings. These settings determine what information will be synchronized and when the synchronization will occur. % 12 More settings or % 15 Troubleshooting for more information. 9 March 2005 Getting started Synchronizing with a computer Synchronizing via BluetoothTM Install Installing PC Suite software You first need to install the Sync Station software from the CD that comes with the phone. Just insert the CD into the computer and follow the instructions to install the PC Suite (of which the Sync Station are part). The software can be installed on a computer running Windows® ME, Windows 2000 (SP3 or higher), Windows XP Home and Windows XP Pro. Alternatively, the Sync Station software can be downloaded from www.SonyEricsson.com/support. Install from the CD Install the following Sony Ericsson computer software: · Sync Station for synchronization (part of PC Suite). To install Sync station from the CD 1. Uninstall all other phone synchronization software before installing the new software, as this may disturb the new software. 2. Insert the CD that came with the phone. The CD should start automatically. 3. Select a language and click OK. 4. Click Install PC Suite now and follow the instructions on the screen to install Sync Station. - or - Download from the Web and install The Sync Station software can be downloaded from www.SonyEricsson.com/support. To download the latest version 1. In your Internet browser, go to www.SonyEricsson.com/support. 2. Select a region and country or "Global support area". 3. Enter the product name: phone model. 4. Select Software/Synchronization and follow the download instructions on the page. To install software 1. Uninstall all other phone synchronization software before installing the new software, as this may disturb the new software. 2. Double-click the downloaded software file. 3. If the installation does not start automatically, click Start/ Run.../ Browse and select the Start program (SyncStation_version.exe). Click OK to start the program. 4. When the installation has started, select the language you prefer, and click OK. 5. Click Next and follow the instructions in the wizard. 10 March 2005 Getting started Synchronizing with a computer Connect To connect your phone to a computer using BluetoothTM wireless technology you first need to add your computer to your phone's list of Bluetooth devices. This procedure may be called pairing or bonding in other product documentation. The Bluetooth device in the computer must be turned on (see the manufacturer's product documentation) and working properly before you start the installation procedures below. When the computer is added to the list of Bluetooth devices in the phone, the computer and phone automatically connect when they are within about 10 m range from each other and the phone's Bluetooth function is turned on. The procedures, terms, application names, and so on, may be slightly different depending on the brand and model of the Bluetooth device in the computer. In such cases, refer to the manufacturer's product documentation. The procedures, terms, application names, and so on, may be slightly different depending on the brand and model of the Bluetooth device in the computer. In such cases, refer to the manufacturer's product documentation. To connect your phone to a computer via Bluetooth. 1. Phone: } Settings } the Connectivity tab } Bluetooth } Phone name. Enter a name that identifies your phone uniquely to other Bluetooth devices. 2. } Settings } the Connectivity tab } Bluetooth } Visibility } Show phone. 3. } Settings } the Connectivity tab } Bluetooth } Turn on. The Bluetooth icon appears on the phone's screen. 4. Computer: Open the Bluetooth software and search for Bluetooth devices. One icon appears for each Bluetooth device found. 5. Right-click the icon with your phone's name. In the menu that pops up, select the menu item for pairing/bonding. 6. In the dialog you enter a code of your choice, which will be the "password" for the computer to get access to the Bluetooth services in the phone. If the dialog does not ask for a code, enter 0000. Click OK. A dialog appears in your phone after a few seconds. Make sure to enter a code that is secure, so that it is not available to anyone else. 7. Phone: In a dialog you are asked if you want to add the computer to "My devices". }Yes. 8. Enter the code you entered in step 6 above and } OK. If the dialog in step 6 above did not ask for a code, enter 0000. 9. Computer: The phone icon should now be marked, for example with a check mark in a check box, to show that the phone now can be automatically recognized when Bluetooth is turned on and the phone and the computer are within range from each other. Your phone and computer should now be connected via Bluetooth, and you are ready to begin synchronization. In some Bluetooth software, you will have to activate the serial port dedicated to the phone. Go to My Bluetooth places, right-click your phone's icon in the window where all found Bluetooth devices are shown, and select a "COM port activation" item in the popup menu. This will configure the serial port with the phone. 11 March 2005 Getting started Synchronizing with a computer Synchronize You cannot run synchronization software for any other product at the same time as you perform this synchronization. 1. Start your Personal Information Manager (PIM) program: Windows Address Book, Outlook 2000 SR-1 or higher, Outlook 2002, Outlook 2003. 2. Computer: Click Start/Program/Sony Ericsson/Synch Station/Synchronize, or double-click the Sync Station icon in the taskbar. 3. The first time you start synchronization software: · A phone connection wizard starts to identify the phone model and capabilities for the Mobile Phone Monitor. Enter information, click on "Next" and "Finish". The mobile phone monitor icon in the taskbar starts searching for the phone. A yellow check mark begins flashing. When connection is established the check mark turns green. · A Sync Station wizard starts to identify settings required for synchronization. Enter the Sync Station settings. These settings determine what information will be synchronized and when the synchronization will occur. % 12 More settings or % 15 Troubleshooting for more information. More settings Mobile Phone Monitor Options The Mobile Phone Monitor is installed with the Sync Station software. It is phone connection software and identifies phone models and capabilities. You can configure the options by double-clicking on the Mobile Phone Monitor in the taskbar or Start/Settings/Control Panel/Phone Monitor Options to edit the following information and settings: · Mobile phones ­ shows a list of the phones previously connected to your computer. · SIM cards ­ shows a list of SIM cards (Subscriber Identity Modules) previously recognized by your computer. · COM ports ­ shows the COM ports detected on your computer. The list includes virtual ports. · Advanced ­ shows the version and where the program is installed. Under the Components heading, files that were installed during installation and their individual versions are shown. · Setup ­ select how you want the Mobile Phone Monitor icon to be displayed. Select whether you want the computer and phone clocks to be synchronized. 12 March 2005 Getting started Synchronizing with a computer Sync Station Settings The Sync Station is synchronization software for your phone and computer. The settings determine what information will be synchronized and when the synchronization will occur. You can choose to synchronize Contacts, Appointments, Tasks and Notes. Sync Station Settings are only available when the phone is connected to the computer. The first time you start synchronization after software installation, settings options are displayed. After that you need to either click on Start/Program/Sony Ericsson/Sync Station/Advanced/Settings or right click on the Sync Station icon in the taskbar to edit the following settings: · Data types ­ activate the data types you want to synchronize by clicking the Synchronise checkbox. · Standard synchronization ­ select and modify the conflict resolution policy to be used for Contacts, Calendar, Tasks and Notes when the same item has been modified both in your phone and in your computer since the last synchronization. You can also select the resolution policy to be used when an item has been deleted in the phone since the last synchronization. Click on Start/Program/Sony Ericsson/Sync Station/Advanced/Advanced Sync or right click on the Sync Station icon in the taskbar to edit the following settings: · Advanced Sync ­ can be used after an unsuccessful or aborted synchronization to make sure that all data are synchronized or when you just want to restore all data in your phone or computer. PIM versions The behaviour for Standard synchronization differs between PIM versions. Sync Station for your phone series is designed to work with the following PIMs: · Windows Address Book · Outlook 2000 SR-1 or higher · Outlook 2002 · Outlook 2003 13 March 2005 Getting started Synchronizing with a computer Field matching between PIM and your phone Several Personal Information Managers (PIM) are supported on the computer. Below Microsoft® Outlook® 2003 is used to illustrate field matching between a PIM and your phone. Outlook® 2003 Contacts First name: Last name: Job title: Company: E-mail: Web page address: Home phone: Business phone: Mobile phone: Business fax: Other: Business Street: Business City: Business State/Province: Business ZIP/Postal code: Business Country/Region: Description field: Calendar Subject: Location: Start date & time: End date & time: Reminder: Recurrence: Description field: Tasks Subject: Due date: Status: Priority: Reminder: Description field: Notes Note: Phone Contacts Name: (All characters up to first space are taken as the first name in phone) Title: Company: E-mail: Web address: Home number: Work number: Mobile number: Fax number: Other number: Street: City: State: Zip code: Country: Info: Calendar Subject: Location: Start date & time: End date & time: Reminder: Recurrent appointment: Description: Tasks Subject: Due date: Status: (limited support in phone) Priority: Reminder: Description: Notes Note: See PIM software user documentation for more information, for example Microsoft Outlook® 2003. 14 March 2005 Getting started Synchronizing with a computer Troubleshooting Problems experienced when synchronizing usually occur when the computer and the phone do not connect properly. You will find some solutions to problems in the relevant cable, infrared and Bluetooth sections below. The phone as removable disk When you connect your phone and a computer using the USB cable, your phone is added as a removable disk in Windows Explorer. A dialog box in the computer asks you to make a choice what do with files on the removable disk (your phone). To not interfere with synchronization, always select Take no action in the dialog box, when you are about to synchronize. Troubleshooting USB synchronization If you experience problems synchronizing with a cable, this section offers some basic solutions. Problems with connection settings To solve installation problems 1. Check that the cable is properly connected to the phone and to the computer. 2. Check which COM port is used for the cable. · The USB cable uses a "virtual" COM port. When the cable is connected, open Control Panel/ System/Hardware/Device Manager. Expand the Ports (COM and LPT) item in the list of devices. Make a note of the COM port number within parenthesis after the item Sony Ericsson (phone model) USB WMC Device Management. 3. In Control Panel/Phone Monitor Options/Com Ports, enable the COM port you identified in step 2. 4. Restart the computer without disconnecting the cable or turning off the phone and try to synchronize again. COM port speed is incorrectly set To set the COM port speed 1. Start/Settings/Control Panel/System/Hardware/Device Manager/Ports (COM & LPT) and double-click the item Sony Ericsson (phone model) USB WMC Device Management. 2. Select the Port settings and set the speed to no higher than 115 200 bps, click OK, close the Device Manager Window and click OK. 15 March 2005 Getting started Synchronizing with a computer Troubleshooting infrared synchronization If you experience problems with infrared synchronization, this section offers some basic solutions. The computer fails to connect to your phone To check the infrared connection · Check that the infrared port is turned on in the phone and that the phone is aligned with the computer's infrared port. You should see one icon on the phone's screen and one in the computer's taskbar. Infrared port speed is too fast To set the infrared port speed 1. Computer: Start/Settings/Control Panel/System/Hardware/Device Manager/ Infrared devices right-click the infrared port in use and select Properties. 2. Select Advanced/Maximize connect rate and set the value to no higher than 115 200 bps. 3. Try again. Troubleshooting Bluetooth synchronization If you experience problems with Bluetooth synchronization, this section offers some basic solutions. The pairing procedure failed To solve pairing problems 1. During the pairing procedure, place the phone as close as possible (less than 1 m) to the computer's Bluetooth device. 2. Phone: Make sure that Bluetooth is turned on and set to "visible".Settings } the Connectivity tab } Bluetooth } Turn on and } Settings } the Connectivity tab } Bluetooth } Visibility } Show phone. 3. Follow the instructions on page 10 carefully to complete the pairing procedure. COM port is not activated To activate or enable a COM port 1. In some Bluetooth computer installations, you must activate a COM port manually. This is done differently for different brands and models of Bluetooth devices. Refer to the manufacturer's product documentation for details. In many cases, you can right-click your phone's icon in the window where all found Bluetooth devices are shown, and select a "COM port activation" item in the popup menu. Make a note of the COM port number of the activated port. 2. Computer: Click Control Panel/Phone Monitor Options/Com Ports, enable the COM port you activated in step 1. 3. Keep Bluetooth turned on in your phone, restart the computer and try to synchronize again. Virus protection When synchronizing, computer virus protection software may give a warning that a potential virus is trying to access stored e-mail addresses. Read the dialogue and select "Yes" to continue synchronizing or "No" to cancel. See virus protection software help or documentation for more information. 16 March 2005 Getting started Synchronizing with a computer This Getting Started guide is published by: Sony Ericsson Mobile Communications AB, SE-221 88 Lund, Sweden Phone: +46 46 19 40 00 Fax: +46 46 19 41 00 www.SonyEricsson.com © Sony Ericsson Mobile Communications AB, 2004. All rights reserved. You are hereby granted a license to download and/or print a copy of this document. Any rights not expressly granted herein are reserved. First edition (March 2005) Publication number: EN/LZT 108 7702 R1A This document is published by Sony Ericsson Mobile Communications AB, without any warranty*. Improvements and changes to this text necessitated by typographical errors, inaccuracies of current information or improvements to programs and/or equipment, may be made by Sony Ericsson Mobile Communications AB at any time and without notice. Such changes will, however, be incorporated into new editions of this document. Printed versions are to be regarded as temporary reference copies only. *All implied warranties, including without limitation the implied warranties of merchantability or fitness for a particular purpose, are excluded. In no event shall Sony Ericsson or its licensors be liable for incidental or consequential damages of any nature, including but not limited to lost profits or commercial loss, arising out of the use of the information in this document. 17 March 2005