User manual SONY ERICSSON W300I - SYNCHRONIZING WITH A COMPUTER

G s Synchronizing with a computer Organize your life etting tarted January 2006 Getting started Synchronizing with a computer Contents Introduction ............................................................................................... 2 Instruction symbols ................................................................................ 2 Before you start ..................................................................................... 2 How to synchronize ................................................................................... 3 Installing the PC Suite software ............................................................. 3 Connecting via a USB cable .................................................................. 4 Connecting via infrared .......................................................................... 4 Connecting via BluetoothTM ................................................................... 5 Synchronize ........................................................................................... 6 More settings ............................................................................................. 6 Phone Monitor Options .......................................................................... 6 Sync Manager Settings .......................................................................... 7 Field matching between PIM and your phone ....................................... 8 Troubleshooting ......................................................................................... 9 Troubleshooting USB synchronization .................................................. 9 Troubleshooting infrared synchronization .............................................. 9 Troubleshooting Bluetooth synchronization ........................................ 10 Virus protection .................................................................................... 10 Additional information .............................................................................. 11 1 January 2006 Getting started Synchronizing with a computer Introduction Instruction symbols The following instruction symbols may appear in this Getting started guide: Note Indicates that a service or function is network­ or subscription­dependent. Contact your network operator for details. See also page ... Use the selection keys or the navigation key to scroll and select. Press the navigation key centre. Press the navigation key up. Press the navigation key down. Press the navigation key to the left. Press the navigation key to the right. % } You can synchronize your phone contacts, appointments, tasks and notes with similar programs in a computer using a USB cable, BluetoothTM wireless technology or the infrared port. Before you start Before you can begin synchronizing with your computer, it is important to check you have the following: · The Sync Manager software included in the Sony Ericsson PC Suite software (available for downloading at www.sonyericsson.com/support). · Support for Personal Information Managers (PIM). Sync Manager for your phone series is designed to work with the following PIMs: · · · · · · · Windows Address Book Outlook 2000 SR­1 or higher Outlook 2002 Outlook 2003 Lotus Notes 5 Lotus Notes 6 Lotus Notes 6.5 Sync Manager software is designed to work with your mobile phone series. Other mobile phones may not be supported by Sync Manager software. See www.sonyericsson.com/support for more information. The Sony Ericsson PC Suite with Sync Manager software for your phone series is designed to work with Windows 2000 (SP3/SP4) and Windows XP Home and Professional (SP1/SP2). 2 January 2006 Getting started Synchronizing with a computer System requirements The general system requirements are: At least 400 MB free hard disk space. Internet Explorer 5.0 or later has to be installed. · Windows 2000 with SP3 or SP4: 64 MB RAM, 266 MHz · Windows XP (Home and Professional) with SP1 or SP2: 128 MB RAM, 300 MHz How to synchronize You are now prepared to synchronize in just 3 simple steps. When you synchronize for the first time, you need to install the software. Once the software is installed, you can synchronize in 2 steps. Overview of instructions Step % ­ Install software Step ­ Connect Step % ­ Synchronize 4 Download from the Web and % 4 Connecting via a USB cable install ­ or ­ % 6 Synchronize 4 Connecting via infrared ­ or ­ % 5 Connecting via BluetoothTM Installing the PC Suite software The Sync Manager software is included in the PC Suite. You can download the PC Suite from www.sonyericsson.com/support. Before installation: Uninstall any applications on your computer previously used to communicate with mobile phones, such as synchronization software. 3 January 2006 Getting started Synchronizing with a computer Download from the Web and install To download the latest version of the PC Suite software 1. 2. 3. 4. 5. 6. In your Internet browser, go to www.sonyericsson.com/support. Select a region and country. Select a phone from the list or enter your phone model in the text field. Select Software downloads. Select Sony Ericsson PC Suite X.X.X under PC Suite. Select Download and save the file to your computer. To install PC Suite 1. 2. 3. 4. 5. 6. 7. 8. Double-click on the downloaded PC Suite file. Select language. Click Install in the PC Suite section. InstallShield Wizard: Click Next to continue the installation. InstallShield Wizard: Read and accept the licence agreement, then click Next. InstallShield Wizard: Select Complete as setup type, then click Next. InstallShield Wizard: Click Install to begin the installation. InstallShield Wizard: Click Finish to exit the wizard. Connecting via a USB cable A Sony Ericsson USB cable can be used to connect a computer to your phone. When connecting a USB cable to synchronize with a computer, select Phone mode in the pop-up that appears in the phone. To connect your phone to a computer via the USB cable 1. 2. 3. 4. Phone: Make sure your phone is turned on. Connect the USB cable to your phone and the computer. Phone: } Phone mode in the pop-up. Computer: The first time you connect your phone to the computer, you need to identify and name the phone. Wait for the drivers to be installed (this is done automatically), then the Phone Connection Wizard appears: · click Next to continue. · enter a name for your phone in the text field. · click Finish to close the wizard. Connecting via infrared Before you start connecting your phone to a computer, the infrared device in the computer must be installed (see the manufacturer's product documentation) and working properly. The procedures, terms, application names, and so on, may be slightly different depending on the brand and model of the infrared device in the computer. In such cases, refer to the manufacturer's product documentation. 4 January 2006 Getting started Synchronizing with a computer To connect your phone to a computer via the infrared port 1. Phone: Turn on infrared: } Settings } Connectivity } Infrared port } On. 2. Computer: If necessary, activate the infrared port. 3. Phone: Place the phone close to the computer so that the infrared ports are facing each other. 4. Computer: The first time you connect your phone to the computer, you need to identify and name the phone. Wait for the drivers to be installed (this is done automatically), then the Phone Connection Wizard appears: · click Next to continue. · enter a name for your phone in the text field. · click Finish to close the wizard. After having used an infrared connection To save the phone battery, turn off infrared when you have used it. To turn off infrared } Settings } Connectivity } Infrared port } Off. Connecting via BluetoothTM If your phone has BluetoothTM wireless technology capabilities you can connect your phone to a computer. The Bluetooth device in the computer must be turned on (see the manufacturer's product documentation) and working properly before you start the installation procedures below. The procedures, terms, application names, and so on, may be slightly different depending on the brand and model of the Bluetooth device in the computer. In such cases, refer to the manufacturer's product documentation. To connect your phone to a computer via Bluetooth 1. Phone: Turn on Bluetooth: } Settings } Connectivity } Bluetooth } Turn on. 2. Computer: If necessary, activate the Bluetooth. 3. Computer: Double-click on the Bluetooth icon in the system tray. 4. Computer: Select Bluetooth/Search For Devices. 5. Computer: Right-click on the icon of your phone name and select Pair device. 6. Computer: Enter a PIN code (choose one or more digits), then click OK. 7. Phone: When Add to My devices? shows, } Yes. 8. Phone: Enter the same PIN code as in step 6 and } OK. 9. Computer: Double-click on the icon of your phone name. 10. Computer: Double-click on the Serial Port icon. 11. Phone: When Allow? shows, } Yes and then } Always allow. 12. Computer: Click OK. After having used a Bluetooth connection To save the phone battery, turn off Bluetooth when you have used it. 5 January 2006 Getting started Synchronizing with a computer To turn off Bluetooth } Settings } Connectivity } Bluetooth } Turn off. Synchronize You cannot run synchronization software for any other product at the same time as you perform this synchronization. 1. Start your Personal Information Manager (PIM) program: Windows Address Book, Outlook 2000 SR­1 or higher, Outlook 2002, Outlook 2003, Lotus Notes 5, Lotus Notes 6 or Lotus Notes 6.5. 2. Double-click the Sony Ericsson PC Suite icon on the desktop (or click Start/Programs/Sony Ericsson/ Sony Ericsson PC Suite). 3. In Sony Ericsson PC Suite, click Synchronise Now. 4. The first time you start a synchronization, the Synchronization Settings Wizard appears: · Click Next to continue. · Select the computer application that you want to synchronize with, then click Next. · Select the categories that you want to synchronize, then click Next. · Click Finish to close the wizard. % 6 More settings or % 9 Troubleshooting for more information. More settings Phone Monitor Options The Phone Monitor is installed with the PC Suite software. It is phone connection software and identifies phone models and capabilities. You can configure the options by clicking Tools/Phone Monitor Options... in the Sony Ericsson PC Suite: · Mobile phones ­ shows a list of the phones previously connected to your computer. · SIM cards ­ shows a list of SIM cards (Subscriber Identity Modules) previously recognized by your computer. · COM ports ­ shows the COM ports detected on your computer. The list includes virtual ports. · Advanced ­ shows the version and where the program is installed. Under the Components heading, files that were installed during installation and their individual versions are shown. · Setup ­ select how you want the Phone Monitor icon to be displayed. Select whether you want the computer and phone clocks to be synchronized. 6 January 2006 Getting started Synchronizing with a computer Sync Manager Settings The Sync Manager is synchronization software for your phone and computer. The settings determine what information will be synchronized and when the synchronization will occur. You can choose to synchronize contacts, appointments, tasks and notes. Sync Manager Settings are only available when the phone is connected to the computer. The first time you start synchronization after software installation, settings options are displayed. After that, click on Settings.../Manual settings in the Sync Manager to edit the following settings: · Conflict Policy ­ select how to handle Contacts, Calendar, Tasks and Notes when the same item has been modified both in your phone and on your computer since the last synchronization. · Delete Policy ­ select how to handle items that have been deleted in the phone since the last synchronization. To start an advanced synchronization, and make sure that all saved items in your computer are the same as the items in your phone, click on Advanced Sync in the Sync Manager. 7 January 2006 Getting started Synchronizing with a computer Field matching between PIM and your phone Several Personal Information Managers (PIM) are supported on the computer. Below Microsoft® Outlook® 2003 is used to illustrate field matching between a PIM and your phone. Outlook® 2003 Contacts First name: Last name: Job title: Company: E­mail: E­mail 1: E­mail 2: Web page address: Home phone: Business phone: Mobile phone: Business fax: Other: Home Street: Home City: Home State/Province: Home ZIP/Postal code: Home Country/Region: Business Street: Business City: Business State/Province: Business ZIP/Postal code: Business Country/Region: Description field: Calendar Subject: Location: Start date & time: End date & time: Reminder: Tasks Subject: Due date: Reminder: Notes Note: Phone Contacts Name: (All characters up to first space are taken as the first name in phone) Title: Company: Email: Email: Email: Web address: Home number: Work number: Mobile number: Fax number: Other number: Home Street: Home City: Home State: Home ZIP code: Home Country: Business Street: Business City: Business State: Business ZIP code: Business Country: Info: Birthday: Calendar Subject: Location: Start date & time: End date & time: Reminder: Tasks Subject: Due date: Reminder: Notes Note: See PIM software user documentation for more information, for example Microsoft Outlook® 2003. 8 January 2006 Getting started Synchronizing with a computer Troubleshooting Problems experienced when synchronizing usually occur when the computer and the phone do not connect properly. You will find some solutions to problems in the relevant USB cable, infrared and Bluetooth sections below. Troubleshooting USB synchronization If you experience problems synchronizing with a USB cable, this section offers some basic solutions. Problems with connection settings To solve installation problems 1. Check that the cable is properly connected to the phone and to the computer. 2. Make sure that the phone is turned on. 3. Check which COM port is used for the USB cable. The USB cable uses a "virtual" COM port. When the cable is connected, click Start/Settings/Control Panel/System/Hardware/Device Manager. Expand the Ports (COM and LPT) item in the list of devices. Make a note of the COM port number within parenthesis after the item Sony Ericsson (phone model) USB WMC Device Management. 4. Open Sony Ericsson PC Suite and click Tools/Phone Monitor Options.../Com Ports. Enable the COM port you identified in step 3. 5. Restart the computer without disconnecting the cable or turning off the phone and try to synchronize again. The COM port speed is incorrectly set To set the COM port speed 1. Click Start/Settings/Control Panel/System/Hardware/Device Manager/Ports (COM & LPT) and doubleclick the item Sony Ericsson (phone model) USB WMC Device Management. 2. Select the Port settings and set the speed to no higher than 115 200 bps. 3. Try to connect again. Troubleshooting infrared synchronization If you experience problems with infrared synchronization, this section offers some basic solutions. The computer fails to connect to your phone To check the infrared connection Check that the infrared port is turned on in the phone and that the phone is aligned with the computer infrared port. You should see one icon on the phone screen and one in the computer taskbar. 9 January 2006 Getting started Synchronizing with a computer Infrared port speed is too fast To set the infrared port speed 1. Click Start/Settings/Control Panel/System/Hardware/Device Manager/ Infrared devices, right-click the infrared port in use and select Properties. 2. Select Advanced/Maximize connect rate and set the value to no higher than 115 200 bps. 3. Try to connect again. Troubleshooting Bluetooth synchronization If you experience problems with Bluetooth synchronization, this section offers some basic solutions. The pairing procedure failed To solve pairing problems 1. During the pairing procedure, place the phone as close as possible (less than 1 m) to the computer Bluetooth device. 2. Phone: Make sure that Bluetooth is turned on and set to "visible". } Settings } Connectivity } Bluetooth } Turn on and } Settings } Connectivity } Bluetooth } Visibility } Show phone. 3. Follow the instructions on page 5 carefully to complete the pairing procedure. The COM port is not activated To activate a COM port 1. In some Bluetooth computer installations, you must activate a COM port manually. This is done differently for different brands and models of Bluetooth devices. Refer to the manufacturer's product documentation for details. In many cases, you can right-click on your phone icon in the window where all found Bluetooth devices are shown, and select a "COM port activation" item in the popup menu. Make a note of the COM port number of the activated port. 2. Open Sony Ericsson PC Suite and click Tools/Phone Monitor Options.../Com Ports. Enable the COM port you activated in step 1. 3. Keep Bluetooth turned on in your phone, restart the computer and try to synchronize again. Virus protection When synchronizing, computer virus protection software may give a warning that a potential virus is trying to access stored email addresses. Read the dialogue and select "Yes" to continue synchronizing or "No" to cancel. See virus protection software help or documentation for more information. 10 January 2006 Getting started Synchronizing with a computer Additional information The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Sony Ericsson is under license. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the US and other countries. Other product and company names mentioned herein may be the trademarks of their respective owners. Any rights not expressly granted herein are reserved. This Getting Started guide is published by: Sony Ericsson Mobile Communications AB, SE­221 88 Lund, Sweden Phone: +46 46 19 40 00 Fax: +46 46 19 41 00 www.sonyericsson.com © Sony Ericsson Mobile Communications AB, 2005. All rights reserved. You are hereby granted a license to download and/or print a copy of this document. Any rights not expressly granted herein are reserved. Publication number: EN/LZT 108 8608 R1A This document is published by Sony Ericsson Mobile Communications AB, without any warranty*. Improvements and changes to this text necessitated by typographical errors, inaccuracies of current information or improvements to programs and/or equipment, may be made by Sony Ericsson Mobile Communications AB at any time and without notice. Such changes will, however, be incorporated into new editions of this document. Printed versions are to be regarded as temporary reference copies only. *All implied warranties, including without limitation the implied warranties of merchantability or fitness for a particular purpose, are excluded. In no event shall Sony Ericsson or its licensors be liable for incidental or consequential damages of any nature, including but not limited to lost profits or commercial loss, arising out of the use of the information in this document. 11 January 2006