User manual SONY ERICSSON W850I - SYNCHRONIZING WITH A COMPUTER

G s Synchronizing with a computer Organize your life etting tarted June 2006 Getting started Synchronizing with a computer Contents Introduction ............................................................................................... 2 Before you start ......................................................................................... 2 System requirements ............................................................................. 2 How to synchronize ............................................................................... 3 Overview of instructions ............................................................................ 4 Installing the PC Suite software ................................................................. 4 Install from the CD ................................................................................. 4 Download from the Web and install ....................................................... 5 Connecting via the USB cable ................................................................... 5 Connecting via infrared ............................................................................. 6 Connecting via BluetoothTM wireless technology ...................................... 6 Synchronize ............................................................................................... 7 Settings ...................................................................................................... 8 Phone Monitor Options .......................................................................... 8 Sync Manager Settings .......................................................................... 8 Troubleshooting ....................................................................................... 10 Troubleshooting USB synchronization ................................................ 10 Troubleshooting infrared synchronization ............................................ 10 Troubleshooting Bluetooth synchronization ........................................ 11 After having used infrared or Bluetooth wireless technology .............. 11 Virus protection .................................................................................... 12 Related information ................................................................................. 12 1 June 2006 Getting started Synchronizing with a computer Introduction Instruction symbols The following instruction symbols may appear in this Getting started guide: Note Some icons in user documentation may differ from those below. Indicates that a service or function is network- or subscription-dependent. Contact your network operator for details. % See also page ... Use the selection keys or the navigation key to scroll and select. Press the navigation key centre. Press the navigation key up. Press the navigation key down. Press the navigation key to the left. Press the navigation key to the right. } You can synchronize your phone contacts, appointments, tasks and notes with similar programs in a computer using the USB cable, BluetoothTM wireless technology or the infrared port (if supported by your phone). Before you start Before you can begin synchronizing with your computer, it is important to check that you have the following: System requirements · The Sync Manager software that is included in the Sony Ericsson PC Suite software (you find it on the CD that comes with the phone) or visit www.sonyericsson.com/support to download the latest version of the PC Suite software. · Support for Personal Information Managers (PIM). Sync Manager for your phone series is designed to work with the following PIMs: · · · · Windows Address Book Outlook 2000 SR-1 or higher Outlook 2002 Outlook 2003 2 June 2006 Getting started Synchronizing with a computer · Lotus Notes 5 · Lotus Notes 6 · Lotus Notes 6.5 Sync Manager software is designed to work with your mobile phone series. Other mobile phones may not be supported by Sync Manager software, see www.sonyericsson.com/support for more information. The Sony Ericsson PC Suite with Sync Manager software for your phone series is designed to work with Windows 2000 (SP3/SP4) and Windows XP Home and Professional (SP1/SP2). The general system requirements are: At least 500 MB free hard disk space. Internet Explorer 5.0 or later has to be installed. · Windows 2000 with SP3 or SP4: 128 MB RAM, 500 MHz · Windows XP (Home and Professional) with SP1 or SP2: 256 MB RAM, 500 MHz How to synchronize You are now prepared to synchronize in just 3 simple steps! When you synchronize for the first time, you need to install the software. Once the software is installed, you can synchronize in 2 steps. 3 June 2006 Getting started Synchronizing with a computer Overview of instructions Step ­ Install software Step ­ Connect Step ­ Synchronize % 4 Install from the CD % 5 Connecting via the USB cable ­ or ­ % 5 Download from the Web and install ­ or ­ % 6 Connecting via infrared % 7 Synchronize ­ or ­ % 6 Connecting via BluetoothTM wireless technology Installing the PC Suite software The Sync Manager software is included in the PC Suite that you find on the CD that comes with your phone. You can also download the PC Suite from www.sonyericsson.com/support. Before installation: Uninstall any applications on your computer previously used to communicate with mobile phones, such as synchronization software. Install from the CD To install PC Suite from the CD 1. Insert the CD that came with the phone. The CD should start automatically, if not: click Start/Run... and type in D:/start.exe, where D: is the CD drive letter on the system. 2. Select language. 3. Click Install in the PC Suite section. 4. Click Next to continue the installation. 5. Read and accept the licence agreement, then click Next. 6. Select Complete as setup type, then click Next. 7. Click Install to begin the installation. 8. Click Finish to exit the wizard. ­ or ­ 4 June 2006 Getting started Synchronizing with a computer Download from the Web and install To download the latest version of the PC Suite software 1. 2. 3. 4. 5. 6. In your internet browser, go to www.sonyericsson.com/support. Select a region and country. Select a phone from the list or enter your phone model in the text field. Select Software downloads. Select Sony Ericsson PC Suite X.X.X under PC Suite. Select Download and save the file to your computer. To install PC Suite 1. 2. 3. 4. 5. 6. 7. Double-click on the downloaded PC Suite file. Select language. Click Next to continue the installation. Read and accept the licence agreement, then click Next. Select Complete as setup type, then click Next. Click Install to begin the installation. Click Finish to exit the wizard. Connecting via the USB cable The Sony Ericsson USB cable that comes with the phone can be used to connect a computer to your phone. When connecting the USB cable to synchronize with a computer, select Phone mode in the phone. To connect your phone to a computer via the USB cable 1. 2. 3. 4. Make sure your phone is turned on. Connect the USB cable to your phone and the computer. Phone: } Phone mode. Computer: The first time you connect your phone to the computer, you need to identify and name the phone. Wait for the drivers to be installed (this is done automatically), then the Phone Connection Wizard appears: · click Next to continue. · enter a name for your phone in the text field. · click Finish to close the wizard. 5 June 2006 Getting started Synchronizing with a computer Connecting via infrared Before you start connecting your phone to a computer, the infrared device in the computer must be installed (see the manufacturer's product documentation) and working properly. The procedures, terms, application names, and so on, may be slightly different depending on the brand and model of the infrared device in the computer. In such cases, refer to the manufacturer's product documentation. Some phones may not support this transfer method. To connect your phone to a computer via the infrared port 1. Phone: Turn on infrared: } Settings } the Connectivity tab } Infrared port } On. 2. Computer: If necessary, activate the infrared port. 3. Phone: Place the phone close to the computer so that the infrared ports are facing each other. 4. Computer: The first time you connect your phone to the computer, you need to identify and name the phone. Wait for the drivers to be installed (this is done automatically), then the Phone Connection Wizard appears: · click Next to continue. · enter a name for your phone in the text field. · click Finish to close the wizard. After having used an infrared connection To save the phone battery, turn off infrared after you have used it. To turn off infrared } Settings } the Connectivity tab } Infrared port } Off. Connecting via BluetoothTM wireless technology If your phone and computer support BluetoothTM wireless technology you can connect via this transfer method. The Bluetooth device in the computer must be turned on (see the manufacturer's product documentation) and working properly before you start the installation procedures below. The procedures, terms, application names, and so on, may be slightly different depending on the brand and model of the Bluetooth device in the computer. In such cases, refer to the manufacturer's product documentation. 6 June 2006 Getting started Synchronizing with a computer To connect your phone to a computer via Bluetooth wireless technology. 1. Phone: Turn on Bluetooth: } Settings } the Connectivity tab } Bluetooth } Turn on. 2. Computer: If necessary, activate the Bluetooth wireless technology. 3. Double-click on the Bluetooth icon in the system tray. 4. Select Bluetooth/Search For Devices. 5. Right-click on the icon of your phone name and select Pair device. 6. Enter a PIN code (choose one or more digits), then click OK. 7. Phone: When Add to My devices? shows, } Yes. 8. Enter the same PIN code as in step 6 and } OK. 9. Computer: Double-click on the icon of your phone name. 10. Double-click on the Serial Port icon. 11. Phone: When Allow? shows, } Yes. After having used a Bluetooth connection To save the phone battery, turn off Bluetooth wireless technology after you have used it. To turn off Bluetooth } Settings } the Connectivity tab } Bluetooth } Turn off. Synchronize You cannot run synchronization software for any other product at the same time as you perform this synchronization. 1. Start your Personal Information Manager (PIM) program: Windows Address Book, Outlook 2000 SR-1 or higher, Outlook 2002, Outlook 2003, Lotus Notes 5, Lotus Notes 6 or Lotus Notes 6.5. 2. Double-click the Sony Ericsson PC Suite icon on the desktop (or click Start/Programs/Sony Ericsson/ Sony Ericsson PC Suite). 3. In Sony Ericsson PC Suite, click Synchronise Now. 4. The first time you start a synchronization, the Synchronization Settings Wizard appears: · click Next to continue. · Select the computer application that you want to synchronize with, then click Next. For more information % 8 Settings before you continue. · Select the categories that you want to synchronize, then click Next. · click Finish to close the wizard. 7 June 2006 Getting started Synchronizing with a computer Settings Phone Monitor Options The Phone Monitor is installed with the PC Suite software. It is phone connection software and identifies phone models and what is supported. You can configure the options by clicking Tools/Phone Monitor Options... in the Sony Ericsson PC Suite: · Mobile phones ­ shows a list of the phones previously connected to your computer. · SIM cards ­ shows a list of SIM cards (Subscriber Identity Modules) previously recognized by your computer. · COM ports ­ shows the COM ports detected on your computer. The list includes virtual ports. · Advanced ­ shows the version and where the program is installed. Under the Components heading, files that were installed during installation and their individual versions are shown. · Setup ­ select how you want the Phone Monitor icon to be displayed. Select whether you want the computer and phone clocks to be synchronized. Sync Manager Settings The Sync Manager is synchronization software for your phone and computer. The settings determine what information will be synchronized and when the synchronization will occur. You can choose to synchronize contacts, appointments, tasks and notes. Sync Manager Settings are only available when the phone is connected to the computer. The first time you start synchronization after software installation, settings options are displayed. After that, click on Settings.../Manual settings in the Sync Manager to edit the following settings: · Conflict Policy ­ select how to handle Contacts, Calendar, Tasks and Notes when the same item has been modified both in your phone and on your computer since the last synchronization. · Delete Policy ­ select how to handle items that have been deleted in the phone since the last synchronization. To start an advanced sync, and make sure that all stored items in your computer are the same as the items in your phone, click on Advanced Sync in the Sync Manager. 8 June 2006 Getting started Synchronizing with a computer Field matching between PIM and your phone Several Personal Information Managers (PIM) are supported on the computer. Below Microsoft® Outlook® 2003 is used to illustrate field matching between a PIM and your phone. Outlook® 2003 Contacts First name: Last name: Job title: Company: E-mail: E-mail 1: E-mail 2: Web page address: Home phone: Business phone: Mobile phone: Business fax: Other: Home Street: Home City: Home State/Province: Home ZIP/Postal code: Home Country/Region: Business Street: Business City: Business State/Province: Business ZIP/Postal code: Business Country/Region: Description field: Calendar Subject: Location: Start date & time: End date & time: Reminder: Tasks Subject: Due date: Reminder: Notes Note: Phone Contacts Name: (All characters up to first space are taken as the first name in phone) Title: Company: Email: Email: Email: Web address: Home number: Work number: Mobile number: Fax number: Other number: Home Street: Home City: Home State: Home ZIP code: Home Country: Business Street: Business City: Business State: Business ZIP code: Business Country: Info: Birthday: Calendar Subject: Location: Start date & time: End date & time: Reminder: Tasks Subject: Due date: Reminder: Notes Note: See PIM software user documentation for more information, for example Microsoft Outlook® 2003. 9 June 2006 Getting started Synchronizing with a computer Troubleshooting Problems experienced when synchronizing usually occur when the computer and the phone do not connect properly. You will find some solutions to problems in the relevant USB cable, infrared and Bluetooth wireless technology sections below. Troubleshooting USB synchronization If you experience problems synchronizing with a USB cable, this section offers some basic solutions. Problems with connection settings To solve installation problems 1. Check that the cable is properly connected to the phone and to the computer. 2. Make sure that the phone is turned on. 3. Check which COM port is used for the USB cable. The USB cable uses a "virtual" COM port. When the cable is connected, click Start/Settings/Control Panel/System/Hardware/Device Manager. Expand the Ports (COM and LPT) item in the list of devices. Make a note of the COM port number within parenthesis after the item Sony Ericsson (phone model) USB WMC Device Management. 4. Open Sony Ericsson PC Suite and click Tools/Phone Monitor Options.../Com Ports. Enable the COM port you identified in step 3. 5. Restart the computer without disconnecting the cable or turning off the phone and try to synchronize again. COM port speed is incorrectly set To set the COM port speed 1. Click Start/Settings/Control Panel/System/Hardware/Device Manager/Ports (COM & LPT) and double-click the item Sony Ericsson (phone model) USB WMC Device Management. 2. Select the Port settings and set the speed to no higher than 115 200 bps. 3. Try to connect again. Troubleshooting infrared synchronization If you experience problems with infrared synchronization, this section offers some basic solutions. The computer fails to connect to your phone To check the infrared connection Check that the infrared port is turned on in the phone and that the phone is aligned with the computer infrared port. You should see one icon on the phone screen and one in the computer taskbar. 10 June 2006 Getting started Synchronizing with a computer Infrared port speed is too fast To set the infrared port speed 1. Click Start/Settings/Control Panel/System/Hardware/Device Manager/ Infrared devices, right-click the infrared port in use and select Properties. 2. Select Advanced/Maximize connect rate and set the value to no higher than 115 200 bps. 3. Try to connect again. Troubleshooting Bluetooth synchronization If you experience problems with Bluetooth synchronization, this section offers some basic solutions. The pairing procedure failed To solve pairing problems 1. During the pairing procedure, place the phone as close as possible (less than 1 m) to the computer Bluetooth device. 2. Phone: Make sure that Bluetooth wireless technology is turned on and set to "visible". } Settings } the Connectivity tab } Bluetooth } Turn on and } Settings } the Connectivity tab } Bluetooth } Visibility } Show phone. 3. Follow the instructions on page 7 carefully to complete the pairing procedure. COM port is not activated To activate or enable a COM port 1. In some Bluetooth technology computer installations, you must activate a COM port manually. This is done differently for different brands and models of Bluetooth devices. Refer to the manufacturer's product documentation for details. In many cases, you can right-click on your phone icon in the window where all found Bluetooth devices are shown, and select a "COM port activation" item in the menu. Make a note of the COM port number of the activated port. 2. Open Sony Ericsson PC Suite and click Tools/Phone Monitor Options.../Com Ports. Enable the COM port you activated in step 1. 3. Keep the Bluetooth wireless technology turned on in your phone, restart the computer and try to synchronize again. After having used infrared or Bluetooth wireless technology To save the phone battery, turn off infrared or Bluetooth wireless technology after you have used it. To turn off infrared } Settings } the Connectivity tab } Infrared port } Off. To turn off Bluetooth wireless technology } Settings } the Connectivity tab } Bluetooth } Turn off. 11 June 2006 Getting started Synchronizing with a computer Virus protection When synchronizing, computer virus protection software may give a warning that a potential virus is trying to access stored e-mail addresses. Read the dialogue and select "Yes" to continue synchronizing or "No" to cancel. See virus protection software help or documentation for more information. Related information Trademarks and acknowledgements BluetoothTM is a trademark or registered trademark of Bluetooth SIG Inc. Microsoft® and Windows® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Other product and company names mentioned herein may be the trademarks of their respective owners. Any rights not expressly granted herein are reserved. This Getting started guide is published by: Sony Ericsson Mobile Communications AB, SE-221 88 Lund, Sweden Phone: +46 46 19 40 00 Fax: +46 46 19 41 00 www.sonyericsson.com © Sony Ericsson Mobile Communications AB, 2006. All rights reserved. You are hereby granted a license to download and/or print a copy of this document. Any rights not expressly granted herein are reserved. Publication number: EN/LZT 108 8771 R1A This document is published by Sony Ericsson Mobile Communications AB, without any warranty*. Improvements and changes to this text necessitated by typographical errors, inaccuracies of current information or improvements to programs and/or equipment, may be made by Sony Ericsson Mobile Communications AB at any time and without notice. Such changes will, however, be incorporated into new editions of this document. Printed versions are to be regarded as temporary reference copies only. *All implied warranties, including without limitation the implied warranties of merchantability or fitness for a particular purpose, are excluded. In no event shall Sony Ericsson or its licensors be liable for incidental or consequential damages of any nature, including but not limited to lost profits or commercial loss, arising out of the use of the information in this document. 12 June 2006