User manual BROTHER DCP-110C - Software Guide

SOFTWARE USER'S GUIDE Version D Table of Contents 1 Using the machine as a printer (For Windows®) ............... 1-1 Using the Brother printer driver......................................... 1-1 Features............................................................................ 1-1 Choosing the right type of paper....................................... 1-2 Printing a document .......................................................... 1-2 Simultaneous printing and faxing...................................... 1-3 Clearing data from the memory ........................................ 1-3 Checking the Print Quality ................................................ 1-3 Printer operation key......................................................... 1-3 Job Cancel (MFC-5440CN only)................................. 1-3 Status Monitor (Windows® only) ....................................... 1-4 Watching the machine's status ................................... 1-4 How to turn off the status monitor............................... 1-5 Printer driver settings (Windows® only) ............................ 1-6 How to access the printer driver settings.......................... 1-6 Basic tab ........................................................................... 1-7 Media Type ................................................................. 1-8 Quality ........................................................................ 1-8 Enhanced Print Settings ............................................. 1-9 Bi-Directional Printing ........................................... 1-10 Enhanced Normal Printing.................................... 1-10 Colour Enhancement............................................1-10 Paper Size ................................................................ 1-12 Page Layout ............................................................. 1-13 Border Line ........................................................... 1-13 Orientation ................................................................ 1-13 Copies ......................................................................1-14 Collate .................................................................. 1-14 Reverse Order ...................................................... 1-14 Paper Tray (MFC-5840CN only)............................... 1-14 Advanced tab.................................................................. 1-15 Colour ....................................................................... 1-16 Colour/Grayscale.................................................. 1-16 Image Type........................................................... 1-16 Custom Image Type ............................................. 1-17 Halftone Pattern.................................................... 1-18 Scaling ......................................................................1-19 Watermark ............................................................ 1-20 In background....................................................... 1-20 In Outline Text (Windows® 2000 Professional/XP Only)...........1-20 i Print Watermark ................................................... 1-20 Watermark Style................................................... 1-21 Device Options ......................................................... 1-22 Print Date & Time ................................................. 1-22 Quick Print Setup ................................................. 1-23 Status Monitor ...................................................... 1-23 Support tab ............................................................... 1-24 Brother Solutions Center ...................................... 1-24 Web Update ......................................................... 1-24 Check Setting ....................................................... 1-24 2 How to scan using Windows® ............................................ 2-1 Scanning a document (For Windows® XP only) ............... 2-2 WIA compliant ............................................................ 2-2 How to access the scanner ........................................ 2-2 Scanning a document into the PC (MFC-3240C and MFC-3340CN only).................... 2-3 Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) .. 2-5 Scanning a document using the ADF ..................... 2-5 Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) ........................ 2-7 Brother Scanner Utility ........................................... 2-9 TWAIN compliant scanner driver for Windows® XP... 2-9 Scanning a document ..................................................... 2-10 TWAIN compliant...................................................... 2-10 How to access the Scanner...................................... 2-11 Scanning a document into the PC ............................ 2-12 Scanning a whole page ........................................ 2-12 Pre-Scanning to crop a portion you want to scan ... 2-13 Settings in the Scanner window ............................... 2-15 Image Type .......................................................... 2-15 Resolution ............................................................ 2-16 Scan Type ............................................................ 2-17 Brightness ............................................................ 2-17 Contrast ................................................................ 2-17 Document Size ..................................................... 2-18 Using the Scan key (For USB cable users) .................... 2-20 Scan to E-mail .......................................................... 2-21 Scan to Image .......................................................... 2-21 Scan to OCR ............................................................ 2-22 Scan to File............................................................... 2-22 ii Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN)............................. 2-23 Changing the default quality ................................. 2-25 Changing the default black & white file format ..... 2-26 Changing the default colour file format................. 2-27 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ........................................................2-28 Viewing items............................................................ 2-29 Organizing your items in folders ............................... 2-30 Quick links to other applications ............................... 2-30 ScanSoft® OmniPage® OCR lets you convert image text into text you can edit ........................... 2-31 You can Import items from other applications .......... 2-31 You can Export items in other formats...................... 2-32 Exporting an image file ......................................... 2-32 How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR ................................ 2-32 3 Using the ControlCenter2.0 (For Windows®) ..................... 3-1 ControlCenter2.0 .............................................................. 3-1 How to turn off the AutoLoad feature in ControlCenter2.0 .................................................... 3-2 SCAN.......................................................................... 3-3 CUSTOM SCAN ......................................................... 3-3 PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C)... 3-4 COPY ......................................................................... 3-4 PC-FAX (not available for DCP-110C and DCP-310CN) ..... 3-5 DEVICE SETTING...................................................... 3-5 SCAN................................................................................ 3-6 Image (example: Microsoft Paint) ............................... 3-6 OCR (Word Processing program)............................... 3-8 E-mail.......................................................................... 3-9 File attachments ....................................................... 3-10 File ............................................................................ 3-11 CUSTOM SCAN ............................................................. 3-12 Customizing a user-defined button ........................... 3-13 Scan to Image: ..................................................... 3-13 Scan to OCR: ....................................................... 3-14 Scan to E-mail: ..................................................... 3-15 Scan to File:.......................................................... 3-16 iii PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) ..... 3-17 Open PCC Folder (PCC: PhotoCapture CenterTM) ... 3-17 Copy From PCC (PhotoCapture CenterTM) ............... 3-18 Copy To Application ................................................. 3-19 COPY ............................................................................. 3-20 PC-FAX (not available for DCP-110C and DCP-310CN) ......... 3-22 Send ......................................................................... 3-22 Receive / View Received (MFC-410CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) ................ 3-23 Address Book ........................................................... 3-24 Setup ........................................................................ 3-24 DEVICE SETTING.......................................................... 3-25 Remote Setup (not available for DCP-110C, DCP-310CN and MFC-210C)........................................................... 3-25 Quick-Dial (not available for DCP-110C, DCP-310CN and MFC-210C)........................................................... 3-26 Ink Level ................................................................... 3-26 4 5 Using MFC Remote Setup (For Windows®) ....................... 4-1 MFC Remote Setup (not available for DCP-110C, DCP-310CN and MFC-210C)................................................................... 4-1 Using Brother PC-FAX software (For Windows®) (not available for DCP-110C and DCP-310CN) .................. 5-1 PC-FAX sending............................................................... 5-1 Setting up user information......................................... 5-2 Sending setup............................................................. 5-3 Outside line access .................................................... 5-3 Include header............................................................ 5-3 User interface ............................................................. 5-4 Simple style ............................................................ 5-4 Facsimile style........................................................ 5-4 Address Book ............................................................. 5-5 Speed-Dial setup .............................................................. 5-6 Brother Address Book ................................................ 5-7 Setting up a Member in the Address Book ................. 5-8 Setting up a Group for Broadcasting .......................... 5-9 Editing Member information...................................... 5-10 iv Deleting a Member or Group .................................... 5-10 Exporting the Address Book .....................................5-10 Importing to the Address Book ................................. 5-12 Setting up a Cover Page........................................... 5-14 Entering Cover Page Information ............................. 5-15 Sending a file as a PC-FAX using the Facsimile style user interface ............................................... 5-16 Redial ................................................................... 5-17 Sending a file as a PC-FAX using the Simple style user interface........................................................5-17 Setting up PC-FAX receiving (MFC-410CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only).......................5-19 Running PC-FAX Receiving .....................................5-19 Setting up your PC.................................................... 5-19 Viewing new PC-FAX messages ..............................5-20 6 Using the PhotoCapture CenterTM from your PC (For Windows®) (not available for MFC-5440CN and MFC-3240C) .............. 6-1 For USB cable users......................................................... 6-1 For Network cable users................................................... 6-3 Network Scanning (For Windows®) (not available for MFC-3240C, MFC-210C and DCP-110C) ............................................................................ 7-1 Network License ......................................................... 7-1 Registering your PC with the machine........................ 7-2 Using the Scan key........................................................... 7-5 Scan to E-mail (PC) .................................................... 7-5 Scan to Image ............................................................ 7-6 Scan to OCR............................................................... 7-7 Scan to File................................................................. 7-8 Using your machine with a Macintosh® ............................. 8-1 Setting up your USB-equipped Apple® Macintosh® .......... 8-1 Media Type ................................................................. 8-2 Quality ........................................................................ 8-2 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X).............................................. 8-4 Choosing page setup options ..................................... 8-4 Choosing printing options ........................................... 8-5 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) ..................................... 8-6 7 8 v Sending a fax from your Macintosh® application (not abailable for DCP-110C and DCP-310CN) ........... 8-8 For Mac OS® X users ................................................. 8-8 Drag a vCard from the Mac OS® X Address Book application ............................................................ 8-10 For Mac OS® 8.6 - 9.2 users .................................... 8-11 Scanning from a Macintosh® (not available for Mac OS® 8.6).................................. 8-14 Accessing the scanner ............................................. 8-14 Scanning an image into your Macintosh® ................. 8-15 Scanning a whole page ........................................ 8-15 Pre-Scanning an image ............................................ 8-16 Settings in the Scanner window ............................... 8-17 Image ................................................................... 8-17 Scanning Area...................................................... 8-19 Business Card Size (not available for MFC-3240C and MFC-3340CN) ...................... 8-19 Adjusting the Image.............................................. 8-20 Configuring Network Scanning ....................................... 8-21 Using the Scan Key.............................................. 8-22 Using Presto!® PageManager® ....................................... 8-23 Highlights.................................................................. 8-23 System requirements for Presto!® PageManager® ... 8-24 Technical Support..................................................... 8-24 Using the ControlCenter2.0 (For Mac OS® X 10.2.4 or greater) ............................. 8-26 How to turn off the AutoLoad feature in ControlCenter2.0 .................................................. 8-27 SCAN........................................................................ 8-28 CUSTOM SCAN ....................................................... 8-28 COPY ....................................................................... 8-29 DEVICE SETTINGS ................................................. 8-29 SCAN........................................................................ 8-30 Image (example: Apple PreView)......................... 8-30 OCR (Word Processing program) ........................ 8-32 E-mail ................................................................... 8-33 File attachments ................................................... 8-34 File........................................................................ 8-35 CUSTOM SCAN ....................................................... 8-36 Customizing a user-defined button....................... 8-37 Scan to Image: ..................................................... 8-37 Scan to OCR: ....................................................... 8-38 Scan to E-mail: ..................................................... 8-39 Scan to File: ......................................................... 8-40 vi COPY ....................................................................... 8-41 DEVICE SETTINGS (not available for DCP-110C and DCP-310CN) ... 8-43 Remote Setup (not available for MFC-210C) ....... 8-43 Quick-Dial (not available for MFC-210C).............. 8-44 Ink Level ...............................................................8-44 MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for DCP-110C, DCP-310CN and MFC-210C) ................................................................. 8-45 Using the PhotoCapture CenterTM from a Macintosh® (not available for MFC-3240C and MFC-5440CN) ..... 8-47 9 Index ....................................................................................... I-1 * Windows® XP in this user's guide represents Windows XP Professional and Windows XP Home Edition. vii 1 Using the machine as a printer (For Windows®) Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com Features This machine offers many features you'll find in a high quality ink jet printer. Fast Printing Speed--Using Fast mode, you can print up to 15 pages per minute in full colour, and up to 20 pages per minute in black. Brilliant High Quality Output--Printing at up to 1200 x 6000 dpi on glossy paper gives you highest resolution. (See Resolution in Specifications of the User's Guide.) You can use 2 in 1, Watermark (Windows® Only) printing, Colour Enhancement technology and other features to get high quality printouts. Low Running Cost--Whenever you run out of a particular colour ink, you will only have to replace the cartridge that's empty. USB--Universal Serial Bus Interface provides fast communication with your computer. Ethernet--Ethernet Interface provides shared communications with multiple computers connected on a network. Network Standard models only. USING THE MACHINE AS A PRINTER 1 - 1 Choosing the right type of paper To get high quality printing using your machine, it is very important to select the right type of paper. Be sure to read About paper in the User's Guide before you select and purchase paper for the machine. Printing a document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX USB Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing. (Windows® only) For Macintosh® users, see Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) on page 8-4. 2 3 Your computer sends the data to the machine. The LCD shows Receiving Data. When the machine finishes printing all the data, the LCD shows the date and time. You can select the paper size, and orientation in your application software. If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. 1 - 2 USING THE MACHINE AS A PRINTER Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. Clearing data from the memory If the LCD shows Data Remains, you can clear the data that is left in the printer memory by pressing Stop/Exit. Checking the Print Quality If you want to check the print quality and find out how to improve it, see How to improve print quality in the User's Guide. Printer operation key Job Cancel (MFC-5440CN only) You can stop the current print job and clear the data from memory. USING THE MACHINE AS A PRINTER 1 - 3 Status Monitor (Windows® only) The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty, paper jam or ink empty. You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your computer. For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help. Watching the machine's status Once you start up your computer, the resident icon will appear on the task bar. Green icon means the normal stand-by condition. Yellow icon means the warning. Red icon means a printing error has occured. There are three ways to display the status monitor on your computer--in the task bar, in the task tray or on the desktop. 1 - 4 USING THE MACHINE AS A PRINTER How to turn off the status monitor If you want to switch off the status monitor application, perform the following steps. 1 Right-click on the status monitor icon or window and select Load on Startup in the menu. 2 Set this function to Off and close the window from Exit. Even if the status monitor is off, you can see the machine's status anytime by clicking the Status Monitor from the Start menu on your computer. You can switch the status monitor On by opening the menu window when displaying the status. USING THE MACHINE AS A PRINTER 1 - 5 Printer driver settings (Windows® only) For Macintosh® users, see Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) on page 8-4. You can change the following printer settings when you print from your computer: Media Type/Quality (Speed) Page Layout Colour Matching/Halftone Colour Enhancement Scaling Watermark Print Date & Time Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software. Select Brother MFC-XXXX USB Printer (Where XXXX is your model name) and click Properties. The Printer dialog box will appear. The way you access the printer driver settings depends on your operating system and software applications. The screens shown in this section are from Windows® XP. The screens on your computer may vary depending on your Windows® operating system. 1 - 6 USING THE MACHINE AS A PRINTER Basic tab * 1 2 3 4 1 2 3 4 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Select the Paper Source. (MFC-5840CN only) Click the OK button to apply your selected settings. To return to the default settings, click the Default button, then click the OK button. This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Colour/Grayscale. * USING THE MACHINE AS A PRINTER 1 - 7 Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Select Slow Drying Paper when printing with the type of plain paper on which the ink dries very slowly. This setting may cause some slight blurring of the text. Quality The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you select. Highest: Up to 1200 x 6000 dpi. (See Resolution in Specifications of the User's Guide.) Use this mode to print precise images such as photographs. This is the highest resolution and slowest speed. Photo: 1200 x 2400 dpi. This mode is suitable for printing photographs. Since the print data is much larger than normal mode, the processing time, data transfer time and print time will be longer. Fine: 1200 x 1200 dpi. Better print quality than Normal mode and faster print speed than Photo. Enhance Normal Printing: 750 x 750 dpi. With the Settings button, you can choose this mode only when you have selected Plain Paper or Transparencies. Normal: 600 x 600 dpi. Good print quality with typical print speed. 1 - 8 USING THE MACHINE AS A PRINTER Fast Normal: 600 x 300 dpi. Better print quality than Fast mode and faster print speed than Normal. Fast: 600 x 150 dpi. The fastest print mode and the lowest ink consumption. Use this mode to print large volume documents or a document for proofing. Media Type Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Colour/Grayscale Colour/Grayscale Colour/Grayscale Colour/Grayscale Colour/Grayscale Colour/Grayscale Print Quality Selection Fast, Fast Normal, Normal, Fine Fine, Photo Fine, Photo, Highest Normal, Fine Fast, Fast Normal, Normal, Fine The factory settings are shown in bold. Enhanced Print Settings You have options for enhanced print settings from the Settings button. USING THE MACHINE AS A PRINTER 1 - 9 Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts. Enhanced Normal Printing Use this mode if fine horizontal bands appear on the paper. This prints at an increased resolution which helps to avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or Transparencies. Colour Enhancement This feature analyzes your image to improve quality sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your computer. Colour Density This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture. 1 - 10 USING THE MACHINE AS A PRINTER White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white. Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness. Auto Image Enhance Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the document. Brightness This setting adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left or right. Contrast This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Red Increases the intensity of the Red colour to make the image redder. Green Increase the intensity of the Green colour to make the image greener. Blue Increase the intensity of the Blue colour to make the image bluer. USING THE MACHINE AS A PRINTER 1 - 11 Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 88.9 x 127.0 mm to 215.9 x 355.6 mm. Also you can select borderless setting for specific papers. From the drop-down box, select the Paper Size you are using. You can enter a custom size by selecting User Defined. Select the correct paper thickness to improve the quality of your output. 1 - 12 USING THE MACHINE AS A PRINTER Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available. Border Line When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet. Orientation The Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) USING THE MACHINE AS A PRINTER 1 - 13 Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed. Reverse Order Reverse Order prints the pages of your document in the opposite order. Paper Tray (MFC-5840CN only) The Paper Tray selection sets the paper tray from which the machine will feed the paper when printing. Auto allows the printer driver to select automatically a suitable tray for Paper Size setting. You can only use plain paper sizes Letter, Legal or A4 in Tray#2. 1 - 14 USING THE MACHINE AS A PRINTER Advanced tab 1 234 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1. Colour 2. Scaling 3. Watermark 4. Device Options USING THE MACHINE AS A PRINTER 1 - 15 Colour Colour/Grayscale This selection allows a colour document to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. Auto: The printer driver automatically selects the image type. Photo: Select this mode for photographic images. Graphics: Select this mode for documents that contain text or business graphics (charts or clip art). Custom: If you want to select the colour matching and halftone method, select this mode. 1 - 16 USING THE MACHINE AS A PRINTER Custom Image Type You can select the colour matching method manually. Select the best one for your document. Match Monitor Colour is adjusted to get the closest colour match to the PC monitor. Natural: Suitable for photographic images. The colour is adjusted to print a more natural colour. Vivid: Suitable for business graphics such as charts, graphics and text. The colour is adjusted to give more vivid colour. USING THE MACHINE AS A PRINTER 1 - 17 Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method. Diffusion: Dots are placed at random to create the halftones. This method of printing is more suitable for printing photographs that have delicate shades and graphics. Dither: Dots are arranged in a pre-defined pattern to make halftones. This type of printing is more suitable to printing graphics that have definite colour boundaries or for printing charts such as business charts. Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections. 1 - 18 USING THE MACHINE AS A PRINTER Scaling You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. Check Free if you want to reduce the size. Check Mirror Print to reverse the data from left to right. Mirror Print is not available when you select Transparency paper. USING THE MACHINE AS A PRINTER 1 - 19 Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document. In Outline Text (Windows® 2000 Professional/XP Only) Check In Outline Text if you only want to print an outline of the watermark. Print Watermark The Print Watermark feature offers the following print choices: On all pages On first page only From second page Custom 1 - 20 USING THE MACHINE AS A PRINTER Watermark Style You can change the Watermark's size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. Title You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Colour and Style. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image. Position Use this setting if you want to control the position of the watermark on the page. USING THE MACHINE AS A PRINTER 1 - 21 Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date & Time feature, it will print the date and time on your document from your computer's system clock. Click the Setting button to change the Date, Time, the Position and the Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Colour button to change the colour of the Date and Time background. The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer. 1 - 22 USING THE MACHINE AS A PRINTER Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options. Status Monitor This reports the ink volume and the printer status (any error that may happen with the printer) when printing. The default setting for the Status Monitor is on. If you would like to turn the Status Monitor off, go to the Advanced tab, select Device options and then select Status monitor. USING THE MACHINE AS A PRINTER 1 - 23 Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User's Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer. Check Setting The Check Setting selection displays a list of your current driver settings. 1 - 24 USING THE MACHINE AS A PRINTER 2 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 2-2.) In addition to the WIA driver there is also a TWAIN compliant scanner driver installed. If you want to use it, you can switch TWAIN On from the icon Enable/Disable TWAIN for advances user located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX in your computer. (See TWAIN compliant on page 2-10.) For Windows® 98/98SE/Me and 2000 Professional The machine uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document on page 2-10.) For Macintosh® Go to Scanning from a Macintosh® (not available for Mac OS® 8.6) on page 8-14. For ScanSoft®, PaperPort® and OmniPage® OCR Go to Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 2-28. HOW TO SCAN USING WINDOWS® 2 - 1 Scanning a document (For Windows® XP only) WIA compliant Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan the document. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. The steps for scanning from another application may vary. 2 3 4 Select Scan from the File drop-down menu or click the Scan button. The Scan panel appears on the left of the screen. Select the scanner you are using from the Scanner drop-down list box. Click Scan. The Scan dialog box will appear: 2 - 2 HOW TO SCAN USING WINDOWS® Scanning a document into the PC (MFC-3240C and MFC-3340CN only) 1 Load your document. A B C D 2 3 4 Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. 5 To start scanning your document, click the Scan button in the Scan dialog box. HOW TO SCAN USING WINDOWS® 2 - 3 The scanner resolution you can select is up to 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) You cannot select the Paper source (A) other than Document Feeder. 2 - 4 HOW TO SCAN USING WINDOWS® Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 2-13.) Scanning a document using the ADF 1 Load your document. A B C D 2 3 4 Select the Document Feeder from the Paper source drop-down list box (A). Select the picture type (B). Select the Paper size from the drop-down list box (D). HOW TO SCAN USING WINDOWS® 2 - 5 5 If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. The scanner resolution you can select is up to 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) 6 To start scanning your document, click the Scan button in the Scan dialog box. 2 - 6 HOW TO SCAN USING WINDOWS® Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the document face down on the scanner glass. 2 Select Flatbed in the Paper source pull-down box (A). If your machine has no ADF, you do not need to select this box. A Scanning area B 3 4 5 Select the picture type (B). In the Scan dialog box, click the Preview button. The entire document will be scanned into the PC and will appear in the scanning area. Select the portion you want to scan by clicking the left mouse button and dragging it over the area. Scanning area HOW TO SCAN USING WINDOWS® 2 - 7 6 If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. C 7 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the document will appear in the PaperPort® 9.0SE window (or your software application window). 2 - 8 HOW TO SCAN USING WINDOWS® Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect. The paper size setting is not available for the MFC-3240C, MFC-3340CN and MFC-210C. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX menu. (Where XXXX is your model name.) If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your computer may freeze and you could lose your file. TWAIN compliant scanner driver for Windows® XP If you have chosen to use the optional TWAIN Driver supported for Windows® XP, follow the description for Windows® 98/98SE/Me and 2000 Professional (See page 2-1 for instructions on how to turn the Windows® XP TWAIN driver ON). HOW TO SCAN USING WINDOWS® 2 - 9 Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDraw® and many more. 2 - 10 HOW TO SCAN USING WINDOWS® How to access the Scanner 1 Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. 2 3 Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. Select Brother MFC-XXXX USB or Brother MFC-XXXX LAN from the Scanner drop-down list box. (Where XXXX is your model name.) If the MFC is connected via: USB-use Brother MFC-XXXX USB LAN-use Brother MFC-XXXX LAN (Where XXXX is your model name.) 4 Click Scan. The Scanner Setup dialog box will appear: HOW TO SCAN USING WINDOWS® 2 - 11 Scanning a document into the PC You can scan a whole page --OR-- Scan a portion of the page after pre-scanning the document. Scanning a whole page 1 2 Load your document. Adjust the following settings, if required, in the Scanner window: Image Type Resolution Scan Type Brightness Contrast Document Size After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Settings in the Scanner window on page 2-15.) 3 Click the Start button in the scanner window. When scanning is completed, click Cancel to return to the PaperPort® 9.0SE window. 2 - 12 HOW TO SCAN USING WINDOWS® Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Load your document. Scanning area 2 3 4 Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. In the Scanner Setup dialog box, click the PreScan button. The entire document will be scanned into the PC and will appear in the Scanning Area. Select the portion you want to scan by clicking the left mouse button and dragging it. Scanning area If you enlarge the image using button, you can then use the button to restore the image to its original size. HOW TO SCAN USING WINDOWS® 2 - 13 5 6 Load your document again. If your model is flatbed type, and you have loaded the document on the scanner glass in step 1, please skip this step. Click Start. This time only the selected area of the document will appear in the PaperPort® 9.0SE window (or your software application window). In the PaperPort® 9.0SE window, use the options available to refine the image. 7 2 - 14 HOW TO SCAN USING WINDOWS® Settings in the Scanner window Image Type Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Photo Web Text Select for scanning photo images. Select for attaching the scanned image to web pages. Select for scanning text documents. Resolution 300 x 300 dpi 100 x 100 dpi 200 x 200 dpi Scan Type 24-bit colour 24-bit colour Black & White HOW TO SCAN USING WINDOWS® 2 - 15 Resolution You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution you can choose and the available colours. Resolution Black & White / Gray (Error Diffusion) Yes Yes Yes Yes Yes Yes Yes Yes Yes 256 colour True Gray / 24 bit colour Yes Yes Yes Yes Yes Yes Yes Yes Yes 100 x 100 dpi 150 x 150 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi 2400 x 2400 dpi 4800 x 4800 dpi (Except MFC-3240C and MFC-3340CN) 9600 x 9600 dpi (Except MFC-3240C and MFC-3340CN) Yes Yes Yes Yes Yes Yes No No No Yes No Yes 19200 x 19200 dpi Yes (Except MFC-3240C and MFC-3340CN) No Yes 2 - 16 HOW TO SCAN USING WINDOWS® Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Colours: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Set either: 256 Colour, which scans up to 256 colours, or 24 bit Colour which scans up to 16.8 million colours. Although using 24 bit Colour creates an image with the most accurate colours, the image file will be approximately three times larger than a file created with 256 Colour. Brightness Adjust the setting (-50 to 50) to obtain the best image. The default value is 0, representing an `average'. You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting. If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again. The Brightness setting is only available when Black & White or Gray is selected. Contrast This setting is only adjustable when you have selected one of the gray scale settings. It is not available when Black & White and Colour settings are selected as the Scan Type. You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting. HOW TO SCAN USING WINDOWS® 2 - 17 Document Size Set the size to one of the following: A4 210 x 297 mm JIS B5 182 x 257 mm Letter 8 1/2 x 11 in Legal 8 1/2 x 14 in A5 148 x 210 mm Executive 7 1/4 x 10 1/2 in Business Card Photo 4 x 6 in Index Card 5 x 8 in Photo L 89 x 127 mm Photo 2L 127 x 178 mm Post Card 1 100 x 148 mm Post Card 2 148 x 200 mm Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.) If your machine is a flatbed type (except MFC-3240C and MFC-3340CN), you can scan business cards. To scan business cards, select the business card size, and then place the business card face down at the center of the scanner glass. When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast and resolution modes to see which best suits your needs. With MFC-3240C and MFC-3340CN, the Business Card is not available for scanning. 2 - 18 HOW TO SCAN USING WINDOWS®