User manual BROTHER DCP-120C - Software Guide

SOFTWARE USER'S GUIDE Version B Table of Contents Section I Windows® 1 Printing Using the Brother printer driver.............................................................................................................. 1-1 Features ................................................................................................................................................ 1-1 Choosing the right type of paper............................................................................................................ 1-2 Printing a document............................................................................................................................... 1-2 Simultaneous printing, scanning and faxing .......................................................................................... 1-2 Clearing data from the memory ............................................................................................................. 1-2 Checking the print quality ...................................................................................................................... 1-2 Status Monitor........................................................................................................................................ 1-3 Monitoring the machine's status ...................................................................................................... 1-3 Turning off the status monitor.......................................................................................................... 1-4 Printer driver settings............................................................................................................................. 1-4 Accessing the printer driver settings...................................................................................................... 1-4 Basic tab ................................................................................................................................................ 1-5 Media Type...................................................................................................................................... 1-5 Quality ............................................................................................................................................. 1-6 Enhanced Print Settings .................................................................................................................. 1-7 Paper Size ....................................................................................................................................... 1-9 Page Layout .................................................................................................................................... 1-9 Orientation ..................................................................................................................................... 1-10 Copies ........................................................................................................................................... 1-10 Advanced tab....................................................................................................................................... 1-11 Colour ............................................................................................................................................ 1-12 Scaling........................................................................................................................................... 1-15 Watermark ..................................................................................................................................... 1-16 Device Options .............................................................................................................................. 1-18 Support tab .......................................................................................................................................... 1-20 2 Scanning Scanning a document using the TWAIN driver...................................................................................... 2-1 TWAIN compliant............................................................................................................................. 2-1 Accessing the scanner .................................................................................................................... 2-2 Scanning a document into the PC ................................................................................................... 2-3 Settings in the Scanner Setup dialog box........................................................................................ 2-4 Scanning a document using the WIA driver (For Windows® XP only)..................................................................................................................... 2-8 WIA compliant ................................................................................................................................. 2-8 Accessing the scanner .................................................................................................................... 2-8 Scanning a document into the PC ................................................................................................... 2-9 Using the Scan key (For USB cable users) ..................................................................................................................... 2-13 Scan to E-mail ............................................................................................................................... 2-13 Scan to Image ............................................................................................................................... 2-14 Scan to OCR ................................................................................................................................. 2-14 i Scan to File.................................................................................................................................... 2-15 Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C)...................................................... 2-15 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR................................................................ 2-19 Viewing items ................................................................................................................................ 2-20 Organizing your items in folders .................................................................................................... 2-21 Quick links to other applications .................................................................................................... 2-21 ScanSoft® OmniPage ® OCR lets you convert image text into text you can edit ........................... 2-22 You can import items from other applications ............................................................................... 2-22 You can export items into other formats........................................................................................ 2-22 Uninstalling PaperPort® 9.0SE and ScanSoft® OmniPage® OCR ................................................ 2-23 3 ControlCenter2 Using ControlCenter2 ............................................................................................................................ 3-1 Turning the AutoLoad feature off..................................................................................................... 3-1 SCAN............................................................................................................................................... 3-2 CUSTOM SCAN .............................................................................................................................. 3-2 PHOTOCAPTURE (USB only) ........................................................................................................ 3-3 COPY .............................................................................................................................................. 3-3 PC-FAX (Not available for DCP models)......................................................................................... 3-3 DEVICE SETTING........................................................................................................................... 3-4 SCAN..................................................................................................................................................... 3-5 Image (example: Microsoft Paint).......................................................................................................... 3-5 OCR (Word Processing program) ........................................................................................................ 3-7 E-mail .............................................................................................................................................. 3-8 File attachments .............................................................................................................................. 3-8 File................................................................................................................................................... 3-9 CUSTOM SCAN .................................................................................................................................. 3-10 Customizing a user-defined button................................................................................................ 3-11 PHOTOCAPTURE (USB only) ............................................................................................................ 3-15 Open PCC Folder (PCC: PhotoCapture CenterTM) ................................................................................................ 3-15 Copy From PCC ............................................................................................................................ 3-15 Copy To Application ...................................................................................................................... 3-16 COPY .................................................................................................................................................. 3-17 PC-FAX (Not available for DCP models) ........................................................................................................ 3-19 Send .............................................................................................................................................. 3-19 Receive/View Received (MFC-425CN and MFC-640CW only) ...................................................................................... 3-20 Address Book ................................................................................................................................ 3-21 Setup ............................................................................................................................................. 3-21 DEVICE SETTING............................................................................................................................... 3-22 Remote Setup (Not available for DCP models and MFC-215C) ....................................................................... 3-22 Quick-Dial (Not available for DCP models and MFC-215C) ...................................................................... 3-23 Ink Level ........................................................................................................................................ 3-23 ii 4 Network Scanning (For models with network support as standard) Before using Network Scanning ............................................................................................................ 4-1 Network license ............................................................................................................................... 4-1 Configuring Network Scanning ........................................................................................................ 4-2 Using the Scan key................................................................................................................................ 4-4 Scan to E-mail (PC)......................................................................................................................... 4-4 Scan to Image ................................................................................................................................. 4-5 Scan to OCR ................................................................................................................................... 4-6 Scan to File...................................................................................................................................... 4-7 5 Remote Setup (Not available for DCP models and MFC-215C) Remote Setup........................................................................................................................................ 5-1 6 Brother PC-FAX Software (Not available for DCP models) PC-FAX sending .................................................................................................................................... 6-1 Setting up user information.............................................................................................................. 6-2 Sending setup.................................................................................................................................. 6-3 Address Book .................................................................................................................................. 6-4 Speed Dial setup ................................................................................................................................... 6-5 Brother Address Book ..................................................................................................................... 6-6 Setting up a member in the Address Book ...................................................................................... 6-6 Setting up a group for broadcasting ................................................................................................ 6-7 Editing member information............................................................................................................. 6-7 Deleting a member or group............................................................................................................ 6-7 Exporting the Address Book ............................................................................................................ 6-8 Importing to the Address Book ........................................................................................................ 6-9 Setting up a cover page................................................................................................................. 6-10 Entering cover page information.................................................................................................... 6-10 Sending a file as a PC-FAX using the Facsimile style user interface............................................ 6-11 Sending a file as a PC-FAX using the Simple style user interface ................................................ 6-12 PC-FAX receiving (MFC-425CN and MFC-640CW only) .................................................................... 6-14 Enabling PC-FAX on your machine............................................................................................... 6-15 Running the PC-FAX receiving software on your PC .................................................................... 6-15 Setting up your PC ........................................................................................................................ 6-16 Configuring the Network PC-FAX Receiving Settings ................................................................... 6-17 Viewing new PC-FAX messages................................................................................................... 6-18 7 PhotoCapture CenterTM For USB cable users.............................................................................................................................. 7-1 For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ......................... 7-3 iii Section II Apple® Macintosh® 8 Printing and Faxing Setting up your USB-equipped Apple® Macintosh® .............................................................................. 8-1 Simultaneous printing, scanning and faxing .................................................................................... 8-1 Clearing data from the memory ....................................................................................................... 8-2 Checking the print quality ................................................................................................................ 8-2 Status Monitor ................................................................................................................................. 8-2 Media Type...................................................................................................................................... 8-3 Quality ............................................................................................................................................. 8-3 Using the Brother ink driver (For Mac OS ® X) ................................................................................................................................ 8-5 Choosing page setup options .......................................................................................................... 8-5 Choosing printing options ................................................................................................................ 8-6 Using the Brother ink driver (For Mac OS ® 9.1-9.2)........................................................................................................................ 8-7 Choosing a printer ........................................................................................................................... 8-7 Page Setup...................................................................................................................................... 8-7 Printing a document......................................................................................................................... 8-8 Sending a fax (Not available for DCP models) .......................................................................................................... 8-9 For Mac OS® X................................................................................................................................ 8-9 For Mac OS® 9.1-9.2 ..................................................................................................................... 8-12 9 Scanning Scanning from a Macintosh® ................................................................................................................. 9-1 Accessing the scanner .................................................................................................................... 9-1 Scanning an image into your Macintosh® ....................................................................................... 9-2 Pre-Scanning an image ................................................................................................................... 9-2 Settings in the Scanner window ...................................................................................................... 9-3 Using the Scan key (For USB cable users) ........................................................................................... 9-6 Scan to E-mail ................................................................................................................................. 9-6 Scan to Image ................................................................................................................................. 9-7 Scan to OCR ................................................................................................................................... 9-7 Scan to File...................................................................................................................................... 9-8 Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C)........................................................ 9-8 Using Presto!® PageManager® ........................................................................................................... 9-12 Features ........................................................................................................................................ 9-12 System requirements for Presto!® PageManager ® ....................................................................... 9-12 Technical support .......................................................................................................................... 9-13 10 ControlCenter2 Using ControlCenter2 (For Mac OS® X 10.2.4 or greater).................................................................................................. 10-1 Turning the AutoLoad feature off................................................................................................... 10-2 SCAN............................................................................................................................................. 10-2 CUSTOM SCAN ............................................................................................................................ 10-3 COPY / PC-FAX ............................................................................................................................ 10-3 iv DEVICE SETTINGS ...................................................................................................................... 10-3 SCAN................................................................................................................................................... 10-4 Image (example: Apple PreView) ........................................................................................................ 10-5 OCR (Word Processing program) ..................................................................................................... 10-6 E-mail ............................................................................................................................................ 10-7 File attachments ............................................................................................................................ 10-7 File................................................................................................................................................. 10-8 CUSTOM SCAN .................................................................................................................................. 10-9 User-defined button ....................................................................................................................... 10-9 Scan to Image ............................................................................................................................. 10-10 Scan to OCR ............................................................................................................................... 10-11 Scan to E-mail ............................................................................................................................. 10-12 Scan to File.................................................................................................................................. 10-13 COPY / PC-FAX ................................................................................................................................ 10-14 DEVICE SETTINGS ......................................................................................................................... 10-15 Remote Setup (Not available for DCP models and MFC-215C) ..................................................................... 10-15 Quick-Dial (Not available for DCP models and MFC-215C) .................................................................... 10-16 Ink Level ...................................................................................................................................... 10-16 11 Network Scanning (For models with network support as standard) Before using Network Scanning .......................................................................................................... 11-1 Configuring network scanning ....................................................................................................... 11-1 Using the Scan key.............................................................................................................................. 11-3 Scan to E-mail ............................................................................................................................... 11-3 Scan to Image ............................................................................................................................... 11-4 Scan to OCR ................................................................................................................................. 11-5 Scan to File.................................................................................................................................... 11-6 12 Remote Setup & PhotoCapture CenterTM MFC Remote Setup (For Mac OS ® X 10.2.4 or greater) (Not available for DCP models and MFC-215C)....................... 12-1 PhotoCapture CenterTM ....................................................................................................................... 12-2 For USB cable users ..................................................................................................................... 12-2 For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ................ 12-4 A Index Windows® XP in this documentation represents Windows® XP Professional, Windows ® XP Professional x64 Edition and Windows® XP Home Edition. Go to the Solutions Center (http://solutions.brother.com) for more information on Windows® XP Professional x64 Edition support. For DCP users; This documentation is for both MFC and DCP models. Where it says `MFC' in this user's guide, please read `MFC' as `DCP'. v Section I ® Windows 1 Printing 2 Scanning 3 ControlCenter2 4 Network Scanning (For models with network support as standard) 5 Remote Setup (Not available for DCP models and MFC-215C) 6 Brother PC-FAX Software (Not available for DCP models) 7 PhotoCapture CenterTM 1 Note Printing The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. Using the Brother printer driver A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at: http://solutions.brother.com Features This machine offers many features you will find in a high quality ink jet printer. Fast Printing Speed Using Fast mode, you can print up to 15 pages per minute in full colour, and up to 20 pages per minute in mono. Brilliant High Quality Output Printing at up to 1200 × 6000 dpi on glossy paper gives you the highest possible resolution. (See Resolution in Specifications in the User's Guide.) You can use 2 in 1, Watermark printing, Colour Enhancement technology and other features to get high quality printouts. Low Running Cost Whenever you run out of a particular ink colour, you only have to replace the empty cartridge. USB The Universal Serial Bus Interface provides fast communication with your PC. Ethernet The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This feature is available for Netowrk Standard models only. Wireless LAN (IEEE802.11b/g) (MFC-640CW and DCP-340CW only) The wireless LAN capability lets your machine to communicate with other wireless devices, using the IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User's Guide for details.). 1-1 Printing Choosing the right type of paper For high quality printing using your machine, it is important to choose the right type of paper. Be sure to read About paper in the User's Guide before you buy paper for the machine. Printing a document When the machine receives data from your PC, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. a From your PC choose the Print command. If your PC is also connected to any other printers, choose Brother MFC-XXXX USB Printer (where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your application, and then click OK to begin printing. Your PC sends data to the machine. The LCD shows Receiving Data. When the machine finishes printing all the data, the LCD shows the date and time. b c Note You can choose the paper size and orientation in your application. If your application does not support your custom paper size choose the next largest paper size. Then adjust the print area by changing the right and left margins in your application. Simultaneous printing, scanning and faxing Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a document into the PC. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. Clearing data from the memory If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing Stop/Exit. Checking the print quality If you want to check the print quality and find out how to improve it, see How to improve print quality in the User's Guide. 1-2 Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC. Note For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help. Monitoring the machine's status Once you start up your PC, the resident icon appears in the tasktray. A green icon indicates the normal stand-by condition. A yellow icon indicates a warning. A red icon indicates a printing error has occurred. There are three locations where you can display the status monitor on your PC--on the taskbar, in the tasktray or on the desktop. 1-3 Printing Turning off the status monitor If you want to switch off the status monitor, follow these steps: a b Right-click the Status Monitor icon or window and choose Load Status Monitor on Startup. Set this function to Off and close the window by clicking Exit. Note Even if the status monitor is off, you can check the machine's status anytime by clicking Status Monitor from the Start menu on your PC. You can switch the status monitor on by opening the menu window when displaying the status. Printer driver settings You can change the following printer settings when you print from your PC: Media Type/Quality (Speed) Page Layout Colour Matching/Halftone Colour Enhancement Scaling Watermark Print Date & Time Quick Print Setup Accessing the printer driver settings a b Click File, then Print in your application. Choose Brother MFC-XXXX USB Printer (where XXXX is your model name) and click Properties. The Printer dialog box appears. Note The way you access the printer driver settings depends on your operating system and applications. 1-4 Printing Basic tab 1 5 2 4 3 a b c Choose the Media Type and Quality (1). Choose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of Copies and the page order (2). Click OK (3) to apply your chosen settings. To return to the default settings, click Default (4), then OK (3). Note This area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Colour/Greyscale. Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper 1-5 Printing Note Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. Quality The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. Highest Up to 1200 × 6000 dpi. (See Resolution in Specifications in the User's Guide.) Use for printing precise images such as photographs. This is the highest resolution and slowest speed. Photo 1200 × 2400 dpi. Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer. Fine 1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo. Enhanced Normal Printing 750 × 750 dpi. You can check the Enhanced Normal Printing box if you have chosen Plain Paper or Transparencies. Normal 600 × 600 dpi. Good print quality with typical print speed. Fast Normal 600 × 300 dpi. Better print quality than Fast mode and faster print speed than Normal. Fast 600 × 150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing. Media Type Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Colour/Greyscale Colour/Greyscale Colour/Greyscale Colour/Greyscale Colour/Greyscale Colour/Greyscale Print Quality Selection Fast, Fast Normal, Normal, Fine Fine, Photo Fine, Photo, Highest Normal, Fine Fast, Fast Normal, Normal, Fine Note · The default settings are shown in bold. · The Highest Print Quality selection is not available if you choose borderless printing. 1-6 Printing Enhanced Print Settings Click the Settings button to see options for enhanced print settings. Bi-Directional Printing When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds. When unchecked, the print heads will only print in one direction giving higher quality printouts. Enhanced Normal Printing Use this mode if fine horizontal bands appear on the paper. This increases print resolution which helps to avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or Transparencies. 1-7 Printing Colour Enhancement This feature analyzes your image to improve sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your PC. Colour Density Adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak looking picture. White Balance Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By adjusting the white balance you can bring the white areas back to pure white. Sharpness Enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness. Auto Image Enhance Allows alteration of individual picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the document. Brightness Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left or right. Contrast Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Red Increases the intensity of Red in the image to make the image redder. Green Increases the intensity of Green in the image to make the image greener. 1-8 Printing Blue Increases the intensity of Blue in the image to make the image bluer. Paper Size The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 88.9 × 127.0 mm (3.5 × 5 in.) to 215.9 x 355.6 mm (8.5 × 14 in.). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using. You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of your output. To do borderless printing From the Paper Size pull down list choose the size of paper you want to print such as A4 (borderless). Page Layout The Page Layout selection can allow multiple pages to be printed on one sheet of paper by reducing the image size or it can enlarge the image size for printing one page on multiple sheets of paper. Note If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available. 1-9 Printing Border Line When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet. Orientation Orientation chooses the position your document will print (in Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed. Reverse Order Reverse Order prints the pages of your document in the opposite order. 1 - 10 Printing Advanced tab 1 2 3 4 Note To return to the default settings, click Default. Change the tab settings by clicking one of the following icons: Colour (1) Scaling (2) Watermark (3) Device Options (4) 1 - 11 Printing Colour Colour/Greyscale This selection allows a colour document to be printed in black and white using grayscale. Image Type The printer driver will choose the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. Auto The printer driver automatically chooses the image type. Photo Use for photographic images. Graphics Use for documents that contain text or business graphics (charts or clip art). Custom If you want to choose the colour matching and halftone method, choose this mode. 1 - 12 Printing Custom Image Type You can choose the colour matching method manually. Choose the best one for your document. Match Monitor Colour is adjusted to get the closest colour match with the PC monitor. · Natural: Use for photographic images. The colour is adjusted to print more natural colours. · Vivid: Use for business graphics such as charts, graphics and text. The colour is adjusted to print more vivid colours. Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. Choose the proper method. 1 - 13 Printing · Diffusion: Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics. · Dither: Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have definite colour boundaries or for printing charts such as business charts. Note Some halftone settings cannot be chosen with certain combinations of Media Type and Quality selections. 1 - 14 Printing Scaling You can change the print size of your document with the Scaling feature. Choose Off if you want to print the document as it appears on your screen. Choose Fit to Paper Size if your document has an unusual size, or if you only have standard size paper. Choose Free if you want to reduce the size. Check Mirror Print to reverse the data from left to right. Note Mirror Print is not available when you choose Transparency as the Media Type. 1 - 15 Printing Watermark You can put a logo or text into your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then choose the watermark you want to use. In background Check In background to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document. In Outline Text (Windows® 2000 Professional/XP only) Check In Outline Text if you only want to print an outline of the watermark. Print Watermark The Print Watermark feature offers the following print choices: On all pages On first page only From second page Custom 1 - 16 Printing Watermark Setting You can change the Watermark's size and position on the page by choosing the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then choose Text or Bitmap in Watermark Style. Title Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field. Watermark Text Enter your Watermark text into the Text Box, and then choose the Font, Size, Colour and Style. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or click Browse to search for the file. You can also set the scaling size of the image. Position Use this setting if you want to control the position of the watermark on the page. 1 - 17 Printing Device Options You can set the following Printer Functions: Print Date & Time When the Print Date & Time feature is enabled, the date and time will print on your document from your PC's system clock. Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Colour button to change the colour of the Date and Time background. Note The selection box shows the format of Date and Time to be printed. The actual Date and Time printed on your document is automatically retrieved from the settings on your PC. 1 - 18 Printing Quick Print Setup The Quick Print Setup feature allows you to quickly choose driver settings. To view settings, click the tasktray icon. This feature can be set to On or Off from Device Options. Status Monitor This reports the ink volume and the printer status (any error that may happen with the printer) when printing. The default setting for the Status Monitor is On. If you want to turn the Status Monitor off, click the Advanced tab, choose Device options and then choose Status Monitor. 1 - 19 Printing Support tab The Support tab shows the driver version and settings information. There are also links to the Brother Solutions Center and driver update web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User's Guides, driver updates and tips for using your machine. Web Update You can check the Brother web site for automatic downloads to update the printer driver on your PC. Check Setting You can check current driver settings. 1 - 20 2 Scanning The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN Compliant driver for scanning documents from your applications. For Windows® XP Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 2-1) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows® XP only) on page 2-8). Windows® XP user's can select either one of two when you scan documents. Note For ScanSoft® PaperPort® and OmniPage® OCR, see Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 2-19. Scanning a document using the TWAIN driver Note The screens in this section are from Windows® 2000. The screens on your PC may vary depending on your operating system. TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort® 9.0 SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDraw® and many more. 2-1 Scanning Accessing the scanner a Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. If you are scanning into another software application the steps may vary. b c Click File, then Scan. Or click the Scan button. The Scan panel appears in the left side of the screen. Choose the scanner you are using from the Scanner drop-down list. Note · For Windows® XP: Choose TW-Brother MFC-XXXX USB, TW-Brother DCP-XXXX USB, TW-Brother MFC-XXXX LAN or TW-Brother DCP-XXXX LAN. · For others: Choose Brother MFC-XXXX USB, Brother DCP-XXXX USB, Brother MFC-XXXX LAN or Brother DCP-XXXX LAN. (Where XXXX is your model name) d Click Scan. The Scanner Setup dialog box appears: 2-2 Scanning Scanning a document into the PC You can scan a whole page, or scan a portion of the page after pre-scanning the document. Scanning a whole page a b Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Image Type Resolution Scan Type Brightness Contrast Document Size Click Start. When scanning is finished, click Cancel to return to the PaperPort® 9.0SE window. c Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a Load your document. 1 b c Choose the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box. 2-3 Scanning d Press and hold down the left mouse button and drag it over the portion you want to scan. Note You can enlarge the image using the original size. icon, and then use the icon to restore the image to its e Load your document again. Note Skip this step if you loaded the document on the scanner glass in a. f g Click Start. This time only the chosen area of the document appears in the PaperPort® 9.0SE window (or your application window). In the PaperPort® 9.0SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box Image Type Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the table below: Image Type Photo Web Text Use for scanning photo images. Use for scanning text documents. Resolution 300 × 300 dpi 200 × 200 dpi Use for attaching the scanned image to web pages. 100 × 100 dpi Scan Type 24-bit colour 24-bit colour Black & White 2-4 Scanning Resolution You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution 100 × 100 dpi 150 × 150 dpi 200 × 200 dpi 300 × 300 dpi 400 × 400 dpi 600 × 600 dpi 1200 × 1200 dpi 2400 × 2400 dpi 4800 × 4800 dpi 9600 × 9600 dpi 19200 × 19200 dpi Black & White/ Grey (Error Diffusion) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 256 colour Yes Yes Yes Yes Yes Yes No No No No No True Grey/24 bit colour Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Scan Type Black & White Use for text or line art. Grey (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give the appearence of grey.) True Grey Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 256 Colour Uses up to 256 colours to scan the image. 24 bit Colour Uses up to 16.8 million colours to scan the image. Although using 24 bit Colour creates an image with the most accurate colours, the image file will be about three times larger than a file created with 256 Colour. It requires the most memory and has the longest transfer time. 2-5 Scanning Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again. Note The Brightness setting is only available when Black & White, Grey or True Grey is chosen. Contrast You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can also enter a value in the box to set the Contrast. Note The Contrast setting is only available when Grey or True Grey is chosen. Document Size Choose one of the following sizes: A4 210 × 297 mm JIS B5 182 × 257 mm Letter 8 1/2 × 11 in. Legal 8 1/2 × 14 in. (Available for ADF model) A5 148 × 210 mm Executive 7 1/4 × 10 1/2 in. Business Card If your machine is a flatbed type, you can scan business cards. To scan business cards, choose the Business Card size, and then put the business card face down at the center of the scanner glass. When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs. Photo 4 × 6 in. Index Card 5 × 8 in. Photo L 89 × 127 mm Photo 2L 127 × 178 mm Postcard 1 100 × 148 mm Postcard 2 148 × 200 mm 2-6 Scanning Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height for the document. You can choose `mm' or `inch' as the unit for Width and Height. Note You can see the actual paper size you chose on the screen. · Width: shows the width of scanning area · Height: shows the height of scanning area · Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG. 2-7 Scanning Scanning a document using the WIA driver (For Windows® XP only) WIA compliant For Windows® XP you can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® 9.0SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning. Accessing the scanner a Open your software application to scan the document. Note The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. Steps for scanning from another application may vary. b c Click File, then Scan. Or click the Scan button. The Scan panel appears on the left side of the screen. Choose the scanner you are using from the Scanner drop-down list. Note · Choose WIA-Brother MFC-XXXX USB, WIA-Brother DCP-XXXX USB, WIA-Brother MFC-XXXX LAN or WIA-Brother DCP-XXXX LAN (Where XXXX is your model name.) · If you choose TW-Brother MFC-XXXXXXX, the TWAIN driver will run. d Click Scan. The Scan dialog box appears: 2-8 Scanning Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 2-3.) Scanning a document using the ADF a Load your document. 1 2 3 4 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size b c d e Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Paper size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting. 2-9 Scanning Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-12.) f Click the Scan button in the Scan dialog box. The machine starts scanning the document. Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b Put the document face down on the scanner glass. Choose Flatbed in the Paper source drop-down list (1). Note If your machine has no ADF, you do not need to choose the Paper source. 1 4 2 3 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Scanning area c d Choose the picture type (2). Click Preview. The whole image is scanned into the PC and appears in the scanning area (4). 2 - 10 Scanning e Press and hold down the left mouse button and dragging it over the aea you want to scan. f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting. g Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort® 9.0SE window (or your application window). 2 - 11 Scanning Brother Scanner Utility The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect. Note The paper size setting is not available for the DCP-115C, DCP-116C, DCP-117C, DCP-315CN and MFC-215C. Running the utility You can run the utility by choosing Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX menu (where XXXX is your model name)/Scanner Settings. Note If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file. 2 - 12 Scanning Using the Scan key (For USB cable users) Note If you use the Scan key on a network, see Using the Scan key on page 4-4. You can use (Scan) on the control panel to scan documents into your word processing, graphics or (Scan) is that you avoid the mouse E-mail applications or a folder on your PC. The advantage of using clicks needed to scan from your PC. Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro Software Suite (Scan) follows the configuration on (Scan), and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the correct drivers and the ControlCenter2 are installed. Scanning by Device Button tab of the ControlCenter2. (See SCAN on page 3-5.) For details about how to configure the scan settings of the ControlCenter2 buttons and to launch the application of your choice using see Using ControlCenter2 on page 3-1. Scan to E-mail You can scan either a black and white or colour document into your E-mail application as a file attachment. You can change the (Scan) configuration. (See E-mail on page 3-8.) a b c d Load your document. Press (Scan). Scan to E-mail e Press a or b to choose Scan to E-mail. Press Menu/Set. (For MFC) Press Set. (For DCP) Press Mono Start or Colour Start. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. 2 - 13 Scanning Scan to Image You can scan a colour picture into your graphics application for viewing and editing. You can change the (Scan) configuration. (See Image (example: Microsoft Paint) on page 3-5.) a b c d Load your document. Press (Scan). e Scan to Image Press a or b to choose Scan to Image. Press Menu/Set. (For MFC) Press Set. (For DCP) Press Mono Start or Colour Start. The machine starts the scanning process. Scan to OCR If your document is text, you can have it converted by ScanSoft® OmniPage® OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the (Scan) configuration. (See OCR (Word Processing program) on page 3-7.) Load your document. Press (Scan). e a b c d Scan to OCR Press a or b to choose Scan to OCR. Press Menu/Set. (For MFC) Press Set. (For DCP) Press Mono Start or Colour Start. The machine starts the scanning process. 2 - 14 Scanning Scan to File You can scan a black and white or a colour document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of the Brother MFL-Pro Control Center. (See File on page 3-9.) a b c d Load your document. Press (Scan). e Scan to File Press a or b to choose Scan to File. Press Menu/Set. (For MFC) Press Set. (For DCP) Press Mono Start or Colour Start. The machine starts the scanning process. Note If you want the scanned data in colour, choose colour in scan type on the Device Buttons tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Buttons tab of the ControlCenter2. (See SCAN on page 3-5.) Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C) You can scan black and white and colour documents to a media card. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2005 would be named 07010505.PDF. You can change the colour, quality and file name. Quality B/W 200×100 dpi B/W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi File Format Options TIFF / PDF TIFF / PDF JPEG / PDF JPEG / PDF JPEG / PDF Default File Format TIFF TIFF PDF PDF PDF Note You can choose the default file format for black and white or colour files. (See Changing the default black & white file format on page 2-17 and Changing the default colour file format on page 2-18.) 2 - 15 Scanning a Put a SmartMedia®, CompactFlash® 1, Memory Stick® 2, Memory Stick ProTM, MultiMediaCardTM, SecureDigitalTM or xD-Picture CardTM 1 into your machine. 1 2 This product also supports CompactFlash® type1 and xD-Picture CardTM type M (Large Capacity). MagicGate Memory Stick® and Memory Stick ProTM can be used, but any music data that is stored on the stick cannot be read. CAUTION DO NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick ProTM, MultiMediaCardTM, SecureDigitalTM or xD-Picture CardTM from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in. If you put in another media card before the PC is restarted, the data on it may be destroyed. b c d Load your document. Press (Scan). Press a or b to choose Scan to Card. Do one of the following: To change the quality, press Menu/Set or Set and go to e. Press Mono Start or Colour Start to start scanning without changing any settings. Press a or b to choose the quality you want. Do one of the following: To change the file type, press Menu/Set or Set and go to f. To start scanning, press Mono Start or Colour Start. Press a or b to choose the file type you want. Do one of the following: To change the file name, press Menu/Set or Set and go to g. To start scanning, press Mono Start or Colour Start. The file name is set automatically. However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. (Not available for DCP models) Press Mono Start or Colour Start to start scanning. e f g Changing the default quality (For MFC-425CN and MFC-640CW) a b c Press Menu/Set, 4, 8, 1. 1.Quality Press a or b to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press Menu/Set. Press Stop/Exit. 2 - 16 Scanning (For DCP models) a b c d Press Menu. Press or Press Set. Press or Press Set. Press or Press Set. 1.Quality to choose 2.PhotoCapture. to choose 8.Scan to Card. to choose 1.Quality. e f Press or to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press Set. Press Stop/Exit. Changing the default black & white file format (For MFC-425CN and MFC-640CW) a b c a b c d Press Menu/Set, 4, 8, 2. 2.B/W File Type Press a or b to choose TIFF or PDF. Press Menu/Set. Press Stop/Exit. (For DCP models) Press Menu. Press or Press Set. Press or Press Set. Press or Press Set. to choose 2.PhotoCapture. to choose 8.Scan to Card. to choose 2.B/W File Type. 2.B/W File Type e f Press or Press Set. Press Stop/Exit. to choose TIFF or PDF. 2 - 17 Scanning Changing the default colour file format (For MFC-425CN and MFC-640CW) a b c a b c d Press Menu/Set, 4, 8, 3. 3.ColorFile Type Press a or b to choose PDF or JPEG. Press Menu/Set. Press Stop/Exit. (For DCP models) Press Menu. Press or Press Set. Press or Press Set. Press or Press Set. to choose 2.PhotoCapture. to choose 8.Scan to Card. to choose 3.ColorFile Type. 3.ColorFile Type e f Press or Press Set. Press Stop/Exit. to choose PDF or JPEG. 2 - 18 Scanning Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can use PaperPort® 9.0SE to view scanned documents. PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to mix or `stack' documents of different formats for printing, faxing or filing. You can access ScanSoft® PaperPort® 9.0SE through the ScanSoft® PaperPort® 9.0SE program group. See Documents for ScanSoft® PaperPort® 9.0SE on the CD-ROM. The complete ScanSoft® PaperPort® 9.0SE User's Guide, including ScanSoft® OmniPage® OCR, is in Documents on the CD-ROM. This chapter is only an introduction to the basic operations. When you install MFL-Pro Suite, ScanSoft® PaperPort® 9.0SE for Brother and ScanSoft® OmniPage® OCR are installed automatically. 2 - 19 Scanning Viewing items ScanSoft® PaperPort® 9.0SE gives several ways to view items: Desktop View displays a thumbnail (a small graphic that shows each item in a desktop or folder). Items in the chosen folder appear on the PaperPort® 9.0SE Desktop. You can see PaperPort® 9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using other applications). Non-PaperPort® 9.0SE items include an icon that indicates the application that was used to create the item; a non-PaperPort® 9.0SE item is indicated by a small rectangular thumbnail and not an actual image. Page View displays a close-up of a single page and you can open a PaperPort® 9.0SE item by doubleclicking it. As long as you have the proper application on your PC to display it, you can also double-click a nonPaperPort® 9.0SE item to open it. 2 - 20 Scanning Organizing your items in folders PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort® 9.0SE item or a non-PaperPort® 9.0SE item: Folders are arranged in a `tree' structure in the Folder View. You use this section to choose folders and view their items in Desktop View. You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder. Folders can be `nested'--that is, stored in other folders. When you double-click a folder, its contents (both PaperPort® 9.0SE MAX files and non PaperPort® 9.0SE files) appear on the Desktop. You can also use Windows® Explorer to manage the folders and items shown in Desktop View. Quick links to other applications ScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your PC and creates a `working link' to them. The Send To Bar at the bottom of the Desktop view shows icons for those linked applications. To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is to choose an item and then fax it. This sample Send To Bar shows several applications with links to PaperPort® 9.0SE. If PaperPort® 9.0SE does not automatically recognize one of the applications on your PC, you can manually create a link using the New Program Link... command. (See PaperPort® 9.0SE in the Documents section on the CD-ROM for more information about creating new links.) 2 - 21 Scanning ScanSoft® OmniPage® OCR lets you convert image text into text you can edit ScanSoft® PaperPort® 9.0SE can quickly convert the text on a ScanSoft® PaperPort® 9.0SE item (which is really just a picture of the text) into text that you can edit with a word processing application. PaperPort® 9.0SE uses the optical character recognition application ScanSoft® OmniPage® OCR, which comes with PaperPort® 9.0SE. PaperPort® 9.0SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert. Dragging an item onto a word-processing link icon starts PaperPort®'s built-in OCR application, or you can use your own OCR application. You can import items from other applications As well as scanning items, you can bring items into PaperPort® 9.0SE in a variety of ways and convert them to PaperPort® 9.0SE (MAX) files in several different ways: Print to the Desktop View from another application, such as Microsoft® Excel. Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF). You can export items into other formats You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.