SOFTWARE USER'S GUIDE MFC-8440 MFC-8840D DCP-8040 DCP-8045D Version A Table of contents 1 Using the machine as a printer ........................................... 1-1 Using the Brother printer driver......................................... 1-1 How to print your document.............................................. 1-2 Simultaneous printing and faxing...................................... 1-3 Two-sided printing (Duplex Printing)........................... 1-3 Automatic Duplex Printing (For MFC-8840D and DCP-8045D).................... 1-3 Manual Duplex Printing .......................................... 1-4 Face-down output tray................................................ 1-5 Printing on plain paper................................................ 1-5 The manual feed tray (For MFC-8440 and DCP-8040) ......................... 1-5 The MP tray (For MFC-8840D and DCP-8045D).................... 1-6 Printing on thicker paper and card stock .................... 1-8 The manual feed tray (For MFC-8440 and DCP-8040) ......................... 1-8 The multi-purpose tray (MP tray) (For MFC-8840D and DCP-8045D)..................1-10 Printing on envelopes ............................................... 1-12 Printer operation keys..................................................... 1-17 Job Cancel................................................................ 1-17 Secure key................................................................ 1-17 Setting the Emulation Selection................................ 1-18 Printing the Internal Font List.................................... 1-19 Printing the Print Configuration List .......................... 1-19 Restoring factory default settings ............................. 1-19 Printer driver settings (Windows® Only) ............................ 2-1 Printer driver settings........................................................ 2-1 How to access the printer driver settings.......................... 2-1 Features in the Brother Native Driver ............................... 2-2 Basic tab ..................................................................... 2-2 Paper Size .............................................................. 2-3 Multiple Page.......................................................... 2-3 Orientation .............................................................. 2-3 Copies .................................................................... 2-4 Media Type............................................................. 2-4 Advanced tab.............................................................. 2-5 Print Quality ............................................................ 2-5 Duplex Printing ....................................................... 2-6 2 i Watermark.............................................................. 2-8 Page Setting ......................................................... 2-10 Device Options ..................................................... 2-11 Secure Print.............................................................. 2-11 Accessories tab .................................................... 2-14 Support tab ........................................................... 2-16 Features in the PS printer driver (For Windows®) .......... 2-17 Ports tab ................................................................... 2-18 Device Settings tab................................................... 2-19 Layout tab................................................................. 2-20 Booklet (For MFC-8840D and DCP-8045D) (For Windows® 2000/XP) ................................. 2-20 Paper/Quality tab...................................................... 2-21 Advanced Options .................................................... 2-22 3 How to scan using Windows® ............................................. 3-1 Scanning a document (For Windows® XP only) ............... 3-2 WIA compliant ............................................................ 3-2 How to access the scanner ........................................ 3-2 Scanning a document into the PC .............................. 3-3 Scanning a document using the ADF ..................... 3-3 Pre-Scanning to crop a portion you want to scan using the scanner glass ............................. 3-5 Brother Scanner Utility ........................................... 3-7 TWAIN compliant scanner driver for Windows® XP ..................................................... 3-7 Scanning a document ...................................................... 3-8 TWAIN compliant........................................................ 3-8 How to access the Scanner........................................ 3-9 Scanning a document into the PC ............................ 3-10 Scanning a whole page ........................................ 3-10 Pre-Scanning to crop a portion you want to scan.................................................................. 3-11 Settings in the Scanner window ............................... 3-13 Image Type .......................................................... 3-13 Resolution ............................................................ 3-13 Scan Type ............................................................ 3-14 Brightness ............................................................ 3-14 Contrast ................................................................ 3-14 Document Size ..................................................... 3-15 Using the scan key (For USB or Parallel interface cable users) ................................................................. 3-17 Scan to E-mail .......................................................... 3-18 Scan to Image .......................................................... 3-18 ii Scan to OCR............................................................. 3-19 Scan to File...............................................................3-19 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ......................................................... 3-20 Viewing items............................................................ 3-21 Organizing your items in folders ............................... 3-22 Quick links to other applications ............................... 3-22 ScanSoft® OmniPage® OCR lets you convert image text into text you can edit ........................... 3-23 You can Import items from other applications .......... 3-24 You can Export items in other formats...................... 3-24 Exporting an image file ......................................... 3-24 How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR ................................ 3-25 4 Using ControlCenter2.0 (For Windows®) ........................... 4-1 ControlCenter2.0 .............................................................. 4-1 How to turn off the AutoLoad feature in ControlCenter2.0 .................................................... 4-2 SCAN.......................................................................... 4-3 CUSTOM SCAN ......................................................... 4-3 COPY ......................................................................... 4-4 PC-FAX (For MFC-8440 and MFC-8840D only)................... 4-4 DEVICE SETTING (For MFC-8440 and MFC-8840D only)................... 4-4 SCAN................................................................................ 4-5 Image (example: Microsoft Paint) ............................... 4-5 OCR (Word Processing program)............................... 4-7 E-mail.......................................................................... 4-8 File attachments ......................................................... 4-9 File ............................................................................ 4-10 CUSTOM SCAN ............................................................. 4-11 Customizing a user-defined button ........................... 4-12 Scan to Image: ..................................................... 4-12 Scan to OCR: ....................................................... 4-13 Scan to E-mail: ..................................................... 4-14 Scan to File:.......................................................... 4-15 COPY.............................................................................. 4-16 PC-FAX (For MFC-8440 and MFC-8840D only)........................ 4-18 Send ......................................................................... 4-18 Receive / View Received .......................................... 4-19 Address Book ........................................................... 4-20 iii Setup ........................................................................ 4-20 DEVICE SETTING (For MFC-8440 and MFC-8840D only)........................ 4-21 Remote Setup........................................................... 4-21 5 6 Using MFC Remote Setup (For Windows®) (For MFC-8440 and MFC-8840D only) ................................. 5-1 MFC Remote Setup.......................................................... 5-1 Using Brother PC-FAX software (For Windows®) (For MFC-8440 and MFC-8840D only) ................................. 6-1 PC-FAX sending............................................................... 6-1 Setting up user information......................................... 6-2 Sending setup............................................................. 6-3 Outside line access .................................................... 6-3 Include header............................................................ 6-3 User interface ............................................................. 6-4 Simple style ............................................................ 6-4 Facsimile style........................................................ 6-4 Address Book ............................................................. 6-5 Speed-Dial setup .............................................................. 6-6 Brother Address Book ................................................ 6-7 Setting up a Member in the Address Book ................. 6-8 Setting up a Group for Broadcasting .......................... 6-9 Editing Member information...................................... 6-10 Deleting a Member or Group .................................... 6-10 Exporting the Address Book ..................................... 6-10 Importing to the Address Book ................................. 6-12 Setting up a Cover Page .......................................... 6-14 Entering Cover Page Information ............................. 6-15 Sending a file as a PC-FAX using the Facsimile style user interface ............................................... 6-16 Redial ................................................................... 6-17 Sending a file as a PC-FAX using the Simple style user interface ............................................... 6-17 Setting up PC-FAX receiving.......................................... 6-19 Running PC-FAX Receiving ..................................... 6-19 Setting up your PC ................................................... 6-19 Viewing new PC-FAX messages.............................. 6-20 Using your machine with a Macintosh® ............................. 7-1 Setting up your USB-equipped Apple® Macintosh® ................................................................... 7-1 iv 7 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6 - 9.2) .................................... 7-2 Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X)............................................... 7-4 Choosing page setup options ..................................... 7-4 Specific settings.......................................................... 7-5 Using the PS driver with your Apple® Macintosh® ............ 7-6 For Mac OS® 8.6 to 9.2 Users .................................... 7-7 For Mac OS® X users ............................................... 7-11 Sending a fax from your Macintosh® application (For MFC-8440 and MFC-8840D only)........................ 7-14 For Mac OS® 8.6 - 9.2 users .................................... 7-14 For Mac OS® X users ............................................... 7-16 Drag a vCard from the Mac OS® X Address Book application ........................................................7-18 Using the Brother TWAIN scanner driver with your Macintosh®................................................................... 7-20 Accessing the scanner.............................................. 7-20 Scanning an image into your Macintosh® ................. 7-21 Scanning a whole page ........................................ 7-21 Pre-Scanning an image ............................................7-22 Settings in the Scanner window................................ 7-23 Image.................................................................... 7-23 Scanning Area ......................... ...