User manual BROTHER DCP-8065DN - Software Guide

SOFTWARE USER'S GUIDE MFC-8460N MFC-8860DN MFC-8870DW DCP-8060 DCP-8065DN Version A Table of Contents Section I Windows® 1 Printing Using the Brother printer driver..................................................................................................................2 Printing a document...................................................................................................................................3 Duplex (two-sided) printing ........................................................................................................................4 Guidelines for printing on both sides of the paper ...............................................................................4 Manual duplex (two-sided) printing......................................................................................................4 Automatic duplex (two-sided) printing (For models that support automatic duplex printing) ...............5 Simultaneous scanning, printing and faxing ..............................................................................................5 Printer operation key..................................................................................................................................6 Job Cancel...........................................................................................................................................6 Secure Key ..........................................................................................................................................6 Printer Emulation Support ...................................................................................................................7 Printing the Internal Font List...............................................................................................................8 Printing the Print Configuration List .....................................................................................................8 Restoring default printer settings.........................................................................................................8 Status Monitor............................................................................................................................................9 Turning on the status monitor..............................................................................................................9 Monitoring the machine's status ........................................................................................................10 Printer driver settings (For Windows®) ....................................................................................................11 How to access the printer driver settings (For Windows®) ......................................................................12 Features in the Windows® printer driver..................................................................................................13 Basic tab............................................................................................................................................13 Advanced tab.....................................................................................................................................16 Print Quality .......................................................................................................................................17 Duplex (two-sided) (For MFC-8860DN, MFC-8870DW and DCP-8065DN)......................................18 Duplex (For MFC-8460N and DCP-8060) .........................................................................................19 Watermark .........................................................................................................................................21 Page Setting ......................................................................................................................................23 Device Options .................................................................................................................................24 Support tab ........................................................................................................................................29 Accessories tab .................................................................................................................................30 Features in BR-Script3 (Post Script® 3TM language emulation) Printer compatible driver ......................31 Ports tab ............................................................................................................................................31 Layout tab..........................................................................................................................................32 Paper/Quality tab...............................................................................................................................32 Advanced Options .............................................................................................................................33 i 2 Scanning Scanning a document using the TWAIN driver........................................................................................34 TWAIN compliant...............................................................................................................................34 Accessing the scanner ......................................................................................................................35 Scanning a document into the PC .....................................................................................................36 Settings in the Scanner Setup dialog box..........................................................................................40 Scanning a document using the WIA driver (For Windows® XP only).....................................................43 WIA compliant ...................................................................................................................................43 Accessing the scanner ......................................................................................................................43 Scanning a document into the PC .....................................................................................................44 Using the Scan key (For USB or Parallel cable users) ............................................................................48 Scan to E-mail ...................................................................................................................................49 Scan to Image ...................................................................................................................................50 Scan to OCR .....................................................................................................................................50 Scan to File........................................................................................................................................51 Using ScanSoft® PaperPort® SE with OCR ............................................................................................52 Viewing items ....................................................................................................................................53 Organizing your items in folders ........................................................................................................54 Quick links to other applications ........................................................................................................54 ScanSoft® PaperPort® OCR lets you convert image text into text you can edit................................54 You can import items from other applications ...................................................................................55 You can export items into other formats............................................................................................55 Uninstalling ScanSoft® PaperPort® SE with OCR.............................................................................55 3 ControlCenter2 Using ControlCenter2 ..............................................................................................................................56 Turning the AutoLoad feature off.......................................................................................................57 SCAN.................................................................................................................................................58 CUSTOM SCAN ................................................................................................................................58 COPY ................................................................................................................................................58 PC-FAX (Not available for DCP models)...........................................................................................59 DEVICE SETTINGS ..........................................................................................................................59 SCAN.......................................................................................................................................................60 Image (example: Microsoft Paint)......................................................................................................60 OCR (word processing application)...................................................................................................62 E-mail ................................................................................................................................................63 Supported file types...........................................................................................................................64 File.....................................................................................................................................................64 CUSTOM SCAN ......................................................................................................................................65 Customizing a user-defined button....................................................................................................66 COPY ......................................................................................................................................................70 PC-FAX (Not available for DCP models) .................................................................................................72 Send ..................................................................................................................................................72 Receive/View Received.....................................................................................................................72 Address Book ....................................................................................................................................73 Setup .................................................................................................................................................73 DEVICE SETTINGS ................................................................................................................................74 Remote Setup (Not available for DCP models) .................................................................................74 Quick-Dial (Not available for DCP models) .......................................................................................75 Status Monitor ..................................................................................................................................75 ii 4 Network Scanning (For models with built-in network support) Before using Network Scanning ..............................................................................................................76 Network license .................................................................................................................................76 Configuring Network Scanning ..........................................................................................................77 Using the Scan key (For models that support duplex scanning) .............................................................79 Scan to E-mail (PC)...........................................................................................................................79 Scan to E-mail (E-mail Server) (For MFC-8860DN and MFC-8870DW) ...........................................80 Scan to Image ...................................................................................................................................81 Scan to OCR .....................................................................................................................................82 Scan to File........................................................................................................................................83 Scan to FTP.......................................................................................................................................84 Scan to FTP Manual Method.............................................................................................................86 5 Remote Setup (Not available for DCP models) Remote Setup..........................................................................................................................................88 6 Brother PC-FAX Software (Not available for DCP models) PC-FAX sending ......................................................................................................................................90 Setting up user information................................................................................................................91 Sending setup....................................................................................................................................92 Address Book ....................................................................................................................................93 Setting up a cover page.....................................................................................................................94 Entering cover page information........................................................................................................94 Speed Dial setup .....................................................................................................................................95 Brother Address Book .......................................................................................................................96 Setting up a member in the Address Book ........................................................................................96 Setting up a group for broadcasting ..................................................................................................97 Editing member information...............................................................................................................97 Deleting a member or group..............................................................................................................97 Exporting the Address Book ..............................................................................................................98 Importing to the Address Book ..........................................................................................................99 Sending a file as a PC-FAX using the Facsimile style user interface..............................................100 Sending a file as a PC-FAX using the Simple style user interface ..................................................101 PC-FAX receiving .................................................................................................................................103 Enabling PC-FAX on your machine.................................................................................................104 Running the PC-FAX receiving software on your PC ......................................................................104 Setting up your PC ..........................................................................................................................105 Configuring the Network PC-FAX Receiving Settings .....................................................................106 Viewing new PC-FAX messages.....................................................................................................107 iii Section II Apple® Macintosh® 7 Printing and Faxing Setting up your USB-equipped Apple® Macintosh® ..............................................................................109 Printer operation key .............................................................................................................................110 Job Cancel.......................................................................................................................................110 Secure Key .....................................................................................................................................110 Printer Emulation Support ...............................................................................................................111 Printing the Internal Font List...........................................................................................................112 Printing the Print Configuration List .................................................................................................112 Restoring default printer settings.....................................................................................................112 Status Monitor........................................................................................................................................113 Updating the machine's status ........................................................................................................113 Hiding or showing the window .........................................................................................................113 Quitting the window .........................................................................................................................113 Web Based Management (Network models Only) ..........................................................................113 Using the Brother Laser driver for Macintosh® (Mac OS® X) ................................................................114 Choosing page setup options ..........................................................................................................114 Specific settings...............................................................................................................................114 Using the Brother Laser driver for Macintosh® (Mac OS® 9.1 to 9.2)....................................................117 Choosing a printer ...........................................................................................................................117 Page Setup......................................................................................................................................117 Using the BR-Script3 (Post Script® 3TM language emulation printer driver) ..........................................120 For Mac OS® X users .....................................................................................................................120 For Mac OS® 9.1 to 9.2 users .........................................................................................................123 Sending a fax (Not available for DCP models) ......................................................................................126 For Mac OS® X ...............................................................................................................................126 For Mac OS® 9.1 - 9.2 .....................................................................................................................129 8 Scanning Scanning from a Macintosh® .................................................................................................................131 Accessing the scanner ....................................................................................................................131 Scanning an image into your Macintosh® .......................................................................................131 Scanning a duplex document (for models that support duplex scanning) .......................................132 Pre-Scanning an image ...................................................................................................................133 Settings in the Scanner window ......................................................................................................134 Using the Scan key (For USB cable users Mac OS® 10.2.4 or greater) ...............................................137 Scan to E-mail .................................................................................................................................138 Scan to Image .................................................................................................................................139 Scan to OCR ...................................................................................................................................139 Scan to File......................................................................................................................................140 Using Presto!® PageManager® .............................................................................................................141 Features ..........................................................................................................................................141 System requirements for Presto!® PageManager ® .........................................................................141 Technical support ............................................................................................................................142 iv 9 ControlCenter2 (For Mac OS® 10.2.4. or greater) Using ControlCenter2 ............................................................................................................................144 Turning the AutoLoad feature off.....................................................................................................145 SCAN...............................................................................................................................................145 CUSTOM SCAN ..............................................................................................................................146 COPY / PC-FAX ..............................................................................................................................146 DEVICE SETTINGS ........................................................................................................................146 SCAN.....................................................................................................................................................147 Image (example: Apple PreView) ....................................................................................................147 OCR (word processing application).................................................................................................149 E-mail ..............................................................................................................................................150 Supported file types.........................................................................................................................150 File...................................................................................................................................................151 CUSTOM SCAN ....................................................................................................................................152 User-defined button .........................................................................................................................152 Scan to Image .................................................................................................................................153 Scan to OCR ...................................................................................................................................154 Scan to E-mail .................................................................................................................................155 Scan to File......................................................................................................................................156 COPY / PC-FAX ....................................................................................................................................157 DEVICE SETTINGS ..............................................................................................................................159 Remote Setup (Not available for DCP models) ...............................................................................159 Quick-Dial (Not available for DCP models) .....................................................................................160 Status Monitor .................................................................................................................................160 10 Network Scanning (Not available for DCP-8060) Before using Network Scanning ............................................................................................................161 Configuring network scanning .........................................................................................................161 Using the Scan key................................................................................................................................163 Scan to E-mail (PC).........................................................................................................................163 Scan to E-mail (E-mail server) (For MFC-8860DN and MFC-8870DW)..........................................164 Scan to Image .................................................................................................................................166 Scan to OCR ...................................................................................................................................167 Scan to File......................................................................................................................................168 Scan to FTP.....................................................................................................................................169 Scan to FTP Manual Method...........................................................................................................171 11 Remote Setup (Not available for DCP models) Remote Setup (For Mac OS® X 10.2.4 or greater) ................................................................................173 I Index v Section I Windows Printing Scanning ® I ControlCenter2 Network Scanning (For models with built-in network support) 2 34 56 76 Remote Setup (Not available for DCP models) 88 Brother PC-FAX Software (Not available for DCP models) 90 1 Printing 1 Using the Brother printer driver A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers by following Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at: 1 http://solutions.brother.com Windows® Printing The dedicated printer driver for Microsoft® Windows ® 98/98SE/Me/2000 Professional/XP and Windows NT® 4.0 are available on the CD-ROM supplied with your Brother device. You can install them easily into your Windows® system using our installer program. The driver supports our unique compression mode to enhance printing speed in Windows® applications, and allows you to set various printer settings, including economy printing mode and custom paper size. Note If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com) for more information. 2 1. Printing Printing a document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. Your machine can print on many different types of paper and envelopes. (See the User's Guide for information about the Paper Tray and Recommended paper.) 1 a From your application, choose the Print command. If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX Printer* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX is your model name. If you are using a USB cable to connect your machine then USB will be in the printer driver name.) Note For Macintosh® users, see Using the Brother Laser driver for Macintosh® (Mac OS® X) on page 114 or Using the Brother Laser driver for Macintosh® (Mac OS® 9.1 to 9.2) on page 117. b c Your computer sends the data to the machine. The Status LED blinks in yellow and the machine starts to print. When the machine finishes printing all the data, the LCD shows the machine status. Note You can choose the paper size and orientation in your application software. If your application software does not support your custom paper size, choose the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. 3 1. Printing Duplex (two-sided) printing The supplied printer driver supports duplex printing. 1 Guidelines for printing on both sides of the paper If the paper is thin, it may wrinkle. If paper is curled, straighten it and then put it back in the paper tray or the MP tray. If the paper is not feeding properly, it may be curled. Remove the paper and straighten it. 1 Manual duplex (two-sided) printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended. 1 4 1. Printing Automatic duplex (two-sided) printing (For models that support automatic duplex printing) Note · Use A4, Letter or Legal size paper when you use the automatic duplex printing function. · Make sure that the back cover is closed. · Make sure that the duplex tray is installed correctly in the printer. · If paper is curled, straighten it and then put it back in the paper tray. · You should use regular paper. Do not use bond paper or thin paper. 1 a b Put paper in the paper tray or MP tray. For the Windows printer driver 1 2 3 4 5 Open the Properties dialog box in the printer driver. From the General tab, click the Printing Preferences icon. From the Advanced tab, click the Duplex icon. Make sure that Use Duplex Unit has been chosen. Click OK. The printer will print on both sides of the paper automatically. For the BR-Script printer driver 1 2 3 4 Open the Properties dialog box in the printer driver. From the General tab, click the Printing Preferences icon. From the Layout tab, choose Orientation, Print on Both Sides (Duplex) and Page Order. Click OK. The printer will print on both sides of the paper automatically. Simultaneous scanning, printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. 1 5 1. Printing Printer operation key Job Cancel To cancel the current print job, press Job Cancel. If the status LED turns Yellow, you can clear the data that is left in the printer memory by pressing Job Cancel. 1 1 Secure Key Secured data is password protected. Only those people that know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Secure Print on page 25.) Note The password is a 4 digit number. 1 a Press Secure. Note The LCD displays No Data! if there is no secured data in the memory. b c d e Press a or b to choose the user name. Press OK. The LCD displays job selections. Press a or b to choose the job. Press OK. The LCD prompts you to enter your four-digit password. Enter your password using the control panel. Press OK. To print the data, press a or b to choose Print. Press OK. The machine prints the data. To delete the secured data, press a or b to choose Delete. Press OK. Press Stop/Exit. f Note · If you turn the power switch Off, the secured data saved in memory will be cleared. · After you print the secured data it will be cleared from memory. 6 1. Printing Printer Emulation Support Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto(Epson).The machine can choose from the following combinations: Auto (Epson) - default HP LaserJet BR-Script3 EPSON FX-850 Auto (IBM) HP LaserJet BR-Script3 IBM Proprinter XL 1 Your machine has the following emulation modes. You can change the setting by using the control panel. HP LaserJet Mode The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6 language of a Hewlett-Packard® LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your printer to run at its best with those applications. BR-Script3 Mode BR-Script is an original Brother page description language and a PostScript® language emulation interpreter. This printer supports level 3. The BR-Script interpreter of this printer allows you to control text and graphics on the page. For technical information about PostScript® commands, see the following manuals: · Adobe Systems Incorporated. PostScript® Language Reference, 3rd edition. Addison-Wesley Professional, 1999. ISBN: 0-201-37922-8 · Adobe Systems Incorporated. PostScript® Language Program Design. Addison-Wesley Professional, 1988. ISBN: 0-201-14396-8 · Adobe Systems Incorporated. PostScript® Language Tutorial and Cookbook. Addison-Wesley Professional, 1985. ISBN: 0-201-10179-3 EPSON FX-850 and IBM Proprinter XL Mode The EPSON FX-850 and IBM Proprinter XL modes are the emulation modes that this printer supports to meet the industry-standard for dot matrix printers. Some applications support these dot matrix printer emulations. Use these emulation modes so your printer will work well when printing from those types of applications. 7 1. Printing Setting the Emulation mode 1 a b c Press Menu, 4, 1. (For DCP models press Menu, 3, 1.) Pressa or b to choose Auto (EPSON), Auto (IBM), HP LaserJet, BR-Script 3, Epson FX-850 or IBM Proprinter. Press OK. Press Stop/Exit. Note We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine. Printing the Internal Font List 1 You can print a list of the machine's internal (or resident) fonts to see how each font looks before you choose it. a b c Press Menu, 4, 2, 1. (For DCP models, press Menu, 3, 2, 1.) Press Start. The machine prints the list. Press Stop/Exit. Printing the Print Configuration List You can print a list of current printer settings. 1 a b c Press Menu, 4, 2, 2. (For DCP models, press Menu, 3, 2, 2.) Press Start. The machine prints the settings. Press Stop/Exit. Restoring default printer settings You can return the machine's printer settings to the default settings. Fonts and macros loaded to the machine's memory will be cleared. 1 a b c Press Menu, 4, 3. (For DCP models, press Menu, 3, 3.) To restore the default settings, press 1. To exit without making a change, press 2. Press Stop/Exit. 8 1. Printing Status Monitor The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. 1 Turning on the status monitor 1 a Click Brother MFC-XXXX (or DCP-XXXX) Printer* located in the Start/All Programs/Brother/ MFL-Pro Suite MFC-XXXX (or DCP-XXXX)/Status Monitor on your PC. The Status Monitor window will appear. *(Where XXXX is your model name and if you are connected by USB then USB will be in the printer driver name.) b Right-click on the Status Monitor window and choose Load Status Monitor on Startup in the menu. c Right-click on the Status Monitor window and choose Location, and then choose the way to display the status monitor on your PC--in the Taskbar, in the Tasktray, in the Tasktray (on Error) or on the Desktop. 9 1. Printing Monitoring the machine's status The Status Monitor icon will change color depending on the machine's status. A green icon indicates the normal stand-by condition. 1 A yellow icon indicates a warning. A red icon indicates a printing error has occurred. Note · You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX (or DCP-XXXX) on your PC. · For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help. 10 1. Printing Printer driver settings (For Windows®) Note For Macintosh® users, see Using the Brother Laser driver for Macintosh® (Mac OS® X) on page 114 or Using the Brother Laser driver for Macintosh® (Mac OS® 9.1 to 9.2) on page 117. You can change the following printer settings when you print from your computer: Paper Size Multiple Page Orientation Copies Media Type Duplex / Booklet Paper Source Resolution Toner Save Mode Watermark 1 Scaling 1 Secure Print 1 Quick Print Setup 1 Print Date & Time 1 Status Monitor 1 Macro Administrator (For Windows® 98/98SE/Me users only) Insert Command/File (For Windows® 98/98SE/Me users only) Density Adjustment 1 1 These settings are not available with the BR-Script driver. 11 1. Printing How to access the printer driver settings (For Windows®) a b Choose Print from the File menu in your application software. Choose Brother MFC-XXXX (or DCP-XXXX) Printer* and click Properties or Preferences. (Document Defaults for Windows NT® 4.0) The Printer dialog box will appear. *(Where XXXX is your model name and if you are connected by USB then USB will be in the printer driver name.) 1 Note The way you access the printer driver settings depends on your operating system and software applications. 12 1. Printing Features in the Windows® printer driver Basic tab 1 1 1 2 3 4 a b c d Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type. Choose the Duplex / Booklet setting. Choose the Paper Source (First Page and Other Pages). Click the OK button to apply your selected settings. To return to the Default settings, click the Default and then OK. 1 Paper Size From the drop-down box choose the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. 1 13 1. Printing Page Order When N in 1 option is selected, the page order can be selected from the drop-down list. 1 Border Line When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid border, dash border or no border around each page on the sheet. 1 Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). 1 Copies The copies selection sets the number of copies that will be printed. 1 Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed. 1 14 1. Printing Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. 1 Plain Paper Transparencies Thin Paper Envelopes Thick Paper Env. Thick Thicker Paper Env. Thin Bond Paper Recycled Paper Note · When using ordinary plain paper (19 to 25 lb) choose Plain Paper. When using heavier weight paper, envelopes or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper; for OHP transparencies, choose Transparencies. · When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env.Thin. Duplex / Booklet (For models that support automatic Duplex printing) When you want to print a booklet or do duplex printing, use this function, and then from the Advanced tab, choose a Duplex Type (See Duplex (two-sided) (For MFC-8860DN, MFC-8870DW and DCP-8065DN) on page 18). 1 Paper Source You can choose Auto Select, Tray1, MP Tray or Manual and specify separate trays for printing the first page and for printing from the second page onwards. 1 15 1. Printing Advanced tab Change the tab settings by selecting one of the following icons: 1 2 3 4 5 1 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Note To return to the default settings, click the Default button. 16 1. Printing Print Quality Resolution You can change the resolution as follows: 1200 dpi HQ1200 600 dpi 300 dpi Note If you use the high quality 1200 dpi setting, the print speed will be slower. 1 1 Toner Save Mode You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note We do not recommend Toner Save Mode for printing Photo or Greyscale images. 1 Print Setting You can manually change the Print settings. Auto Selecting the Auto (Recommended) button will allow automatic printing with the most suitable print settings for your print job. Manual You can change the settings manually by choosing Manual and clicking the Setting... button. You can set brightness, contrast and other settings. 1 17 1. Printing Duplex (two-sided) (For MFC-8860DN, MFC-8870DW and DCP-8065DN) 1 Check Duplex if you want to use the Duplex (two-sided) printing feature. Use Duplex Unit Check the Duplex box and then choose Use Duplex Unit. In this mode the machine prints on both sides of the paper automatically. 1 Manual Duplex Check the Duplex box and choose Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. 1 Booklet Printing When you want to print a booklet, use this Function. To make the Booklet, fold the printed pages down the middle, when using the booklet printing function. 1 18 1. Printing Duplex Type You can choose Duplex Type. There are six types of duplex directions available for each orientation. Flip on Left Edge Flip on Right Edge Flip on Top Edge 1 Flip on Bottom Edge Flip on Top Edge (No Reverse) Flip on Bottom Edge (No Reverse) Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches (0 - 8 inches) or millimetres (0 - 203.2 mm). Duplex (For MFC-8460N and DCP-8060) 1 Manual Duplex Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. 1 19 1. Printing Duplex Type There are six types of duplex directions available for each orientation. Flip on Left Edge Flip on Right Edge Flip on Top Edge 1 Flip on Bottom Edge Flip on Top Edge (No Reverse) Flip on Bottom Edge (No Reverse) Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. 20 1. Printing Watermark 1 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use. Transparent Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document. 1 In Outline Text (Windows® 2000/XP/Windows NT® 4.0) Check In Outline Text if you only want to print an outline of the watermark. 1 Print Watermark You can print the watermark in any of the following ways. On all pages On first page only From second page Custom 1 21 1. Printing Watermark Setting 1 You can change the watermark's size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style. Title You can choose the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. Watermark Text Enter your Watermark Text into the Text box, and then choose the Font, Size, Darkness and Style. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image. Position Use this setting if you want to control the position of the watermark on the page. 22 1. Printing Page Setting 1 Scaling You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper. Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting. 1 23 1. Printing Device Options 1 You can set the following Printer Function modes in this tab: Secure Print Quick Print Setup Status Monitor Macro Administrator (For Windows® 98/98SE/Me users only) Insert Command/File (For Windows® 98/98SE/Me users only) Print Date & Time Density adjustment Error Message Printout Note The Device Options list may differ depending on the model. 24 1. Printing Secure Print 1 Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: a b c Select Secure Print from Printer Function and check Secure Print. Enter your password, user name and job name and click OK. You must print the secured documents from the control panel of the machine. (See Secure Key on page 6.) To delete a secured document: You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 6.) 1 Quick Print Setup The Quick Print Setup feature allows you to quickly choose driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options list. 25 1. Printing Status Monitor This reports the machine status (any error that may happen with the machine) when printing. The default setting for the Status Monitor is off. If you would like to turn the Status Monitor on, go to the Advanced tab, choose Device Options and then choose Status Monitor. 1 Macro You can save a page of a document as a macro to the printer memory. Also, you can execute the saved macro - in other words, you can use the saved macro as an overlay on any document. This will save time and increase printing speed for often used information such as forms, company logos, letterhead formats or invoices. For more information, please see the Help text in the printer driver. 1 Administrator (For Windows® 98/98SE/Me users only) 1 The Administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Note Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. Insert Command/File (For Windows® 98/98SE/Me users only) This option allows data to be inserted into a print job. Using this function allows you to do the following. Insert a print file or tiff format file into a print job. Insert a text string into a print job. Insert a macro, which is saved in printer memory, into a print job. 1 26 1. Printing Print Date & Time 1 When enabled the Print Date & Time feature, it will print the date and time on your document from your computer's system clock. Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque. When Opaque is selected, you can set the darkness of the Date and Time background by changing the percentage. Note The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer. Density adjustment Increase or decrease the print density. 1 27 1. Printing Error Message Printout You can choose whether the printer reports problems by printing an error page. If you select either Print Default of On the machine will print an error page. Select Off if you do not want the machine to print an error page. Error message Memory Full Action Cancel the print job if you want to delete the remaining data in the printer memory. Reduce the complexity of your document or cut the print resolution. Add more memory. See Options in the User's Guide. Resolution Adapted (The machine has printed the document at a reduced resolution) Reduce the complexity of your document before you print to prevent automatic reduction in the resolution. 1 28 1. Printing Support tab 1 The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User's Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer. Print Settings You can print a list of current printer settings. Print Fonts You can print the internal fonts list. Check Setting The Check Setting selection displays a list of your current driver settings. 29 1. Printing Accessories tab To access the Accessories tab, click the Start button and Printers and Faxes. (For Windows® 98/98SE/Me/2000 Professional and Windows NT® 4.0 users, click the Start button, Settings, and Printers.) Right-Click your printer icon and click Properties. Available Options In order to use the optional 2nd paper tray, you must install the option in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray. 1 Paper Source Setting This feature shows the paper size setting for each tray. Note Choose the paper size and the default tray for printing from the control panel menu on the machine. (See Paper Size and Tray use in Print Mode in Chapter 3 of the User's Guide.) Auto detection of printer options The Auto Detect function finds the currently installed options and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the machine will be listed. You can manually add or remove options. 30 1. Printing Features in BR-Script3 (Post Script® 3TM language emulation) Printer compatible driver The BR-Script3 (PostScript® 3TM language emulation) printer driver supports Windows® 98/98SE/Me/2000 Professional/XP and Windows NT 4.0. To install the PS driver If you have already installed the following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite again and follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. If you have not previously installed the driver and software, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions. When the Setup Type screen appears, choose Custom Install and check the PS Printer Driver. Then continue following on-screen instructions. Note · The screens in this section are from Windows® XP. The screens on your PC will vary depending on your Operating System. · You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com 1 Ports tab 1 Choose the port where your printer is connected or choose the path to the network printer you are using. 31 1. Printing Layout tab 1 If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX (or DCP-XXXX) BR-Script3 Properties screen. The Layout tab enables you to change various layout settings such as Orientation, Print on Both Sides, Page Order and Pages Per Sheet. Paper/Quality tab 1 If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX (or DCP-XXXX) BR-Script3 Properties screen. Choose the Paper Source. 32 1. Printing Advanced Options 1 If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother XXXX MFC BRScript3 Advanced Options tab by clicking the Advanced... button in the Layout tab or the Paper/Quality tab. Choose the Paper Size and Copy Count. Choose the Print Quality, Scaling and True Type Font setting. You can change the following settings by selecting the setting in the Printer Features list: Media Type Toner Save BR-Script Level 33 2 Scanning 2 The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. For Windows® XP Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 34) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows® XP only) on page 43). Windows® XP user's can choose either one of two when you scan documents. Note · For ScanSoft® PaperPort®, see Using ScanSoft® PaperPort® SE with OCR on page 52. · If your PC is protected by a firewall, and is unable to scan, you may need to configure the firewall settings to allow communication through port number 137 and 54925. Visit the Brother Solutions Center (http://solutions.brother.com) for more information. Scanning a document using the TWAIN driver TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort® SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDraw ® and many more. 2 2 34 2. Scanning Accessing the scanner 2 a Open the software application (ScanSoft ® PaperPort® SE) to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® SE. If you are scanning into another software application, the steps may vary. b c Click File, then Scan. Or click the Scan button. The Scan panel appears in the left side of the screen. Choose the scanner you are using from the Scanner drop-down list. Note If the machine is connected via: · Parallel-use Brother MFC-XXXX or Brother DCP-XXXX · USB-use Brother MFC-XXXX USB or Brother DCP-XXXX USB · LAN-use Brother MFC-XXXX LAN or Brother DCP-XXXX LAN If you are using Windows® XP, choose TW-Brother MFC XXXX, not WIA-Brother MFC-XXXX. (Where XXXX is your model name) d Click Scan. The Scanner Setup dialog box appears: 35 2. Scanning Scanning a document into the PC You can scan a whole page, or scan a portion of the page after pre-scanning the document. 2 Scanning a whole page 2 a b Put the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) (1) Resolution (2) Scan Type (3) Brightness (4) Contrast (5) Document Size (6) 1 2 3 4 5 6 c Click Start. When scanning is finished, click Cancel to return to the PaperPort ® SE window. Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Settings in the Scanner Setup dialog box on page 40) 36 2. Scanning Scanning a duplex document (For models that support duplex scanning) 2 a b Put the document face up in the ADF. Check Duplex (Two-sided) Scanning and choose Long-edge binding or Short-edge binding (1). 1 c Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) Resolution Scan Type Brightness Contrast Document Size Click Start. d Note · You can not adjust the scanning area. · You can not use legal size paper for duplex scanning. · You can not use the PreScan button to preview an image . 37 2. Scanning Pre-Scanning to crop a portion you want to scan 2 The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a Put the document face up in the ADF, or face down on the scanner glass. 1 1 Scanning area b c d Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area of the Scanner Setup dialog box. Press and hold down the left mouse button and drag it over the portion you want to scan.