SOFTWARE USER'S GUIDE ® FAX-1820C FAX-1920CN ® 1Table of Contents Using the Brother printer driver ........................................ 1-1 Features ........................................................................... 1-1 Choosing the right type of paper ...................................... 1-2 How to print your original .................................................. 1-2 Simultaneous printing and faxing ..................................... 1-3 Clearing data from the memory ........................................ 1-3 Checking the Print Quality ................................................ 1-3 Printer driver settings (Windows® only) ............................ 1-4 How to access the printer driver settings.......................... 1-4 Basic tab........................................................................... 1-5 Media Type................................................................. 1-6 Quality ........................................................................ 1-6 Bi-Directional Printing ................................................. 1-7 Paper Size .................................................................. 1-8 Page Layout ............................................................... 1-8 Border Line ............................................................. 1-8 Orientation .................................................................. 1-9 Copies ........................................................................ 1-9 Collate .................................................................... 1-9 Reverse Order ........................................................ 1-9 Advanced tab.................................................................. 1-10 Color ......................................................................... 1-11 Color/Grayscale.................................................... 1-11 Image Type .......................................................... 1-11 Custom Image Type ............................................. 1-12 Halftone Pattern ................................................... 1-13 Color Enhancement (True2Life®)......................... 1-14 Scaling...................................................................... 1-16 Watermark ............................................................ 1-17 In background....................................................... 1-17 In Outline Text (Windows® 2000 Professional/XP Only) .............. 1-17 Print Watermark ................................................... 1-17 Watermark Style ................................................... 1-18 Device Options ......................................................... 1-19 Print Date & Time ................................................. 1-19 Quick Print Setup ................................................. 1-20 1 Using the machine as a printer...................................1-1 1 Support tab ............................................................... 1-21 Brother Solutions Center ...................................... 1-21 Web Update.......................................................... 1-21 Check Setting ....................................................... 1-21 2 Using Brother PC-FAX software (For Windows®) ..... 2-1 PC-FAX sending ............................................................... 2-1 Setting up user information......................................... 2-2 Sending setup............................................................. 2-3 Outside line access..................................................... 2-4 Include header ............................................................ 2-4 Address Book file........................................................ 2-4 User interface ............................................................. 2-5 Simple style ............................................................ 2-5 Facsimile style ........................................................ 2-5 Speed-Dial setup .............................................................. 2-6 The Address Book ...................................................... 2-7 Setting up a Member in the Address Book ................. 2-8 Setting up a Group for Broadcasting .......................... 2-9 Editing Member information...................................... 2-10 Deleting a Member or Group .................................... 2-10 Exporting the Address Book ..................................... 2-10 Importing to the Address Book ................................. 2-12 Setting up a Cover Page........................................... 2-14 Entering Coverpage Information............................... 2-15 Sending a file as a PC-FAX using the Facsimile style user interface.................... 2-16 Redial ................................................................... 2-17 Sending a file as a PC-FAX using the Simple style user interface ........................ 2-17 Additional Information for Network PC-FAX users with FAX-1920CN ........................................................... 2-18 Enable Network PC-FAX .......................................... 2-18 Using the Brother Network PC-FAX software........... 2-19 Quick Tips:............................................................ 2-19 Sending setup (For Network Users) ......................... 2-20 Extra options in Address Book (For Network Users) 2-21 2 3 Using your machine with a Macintosh® .....................3-1 Setting up your USB-equipped Apple® Macintosh® ......... 3-1 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) ............................................................ 3-2 Using the Brother printer driver with Your Apple® Macintosh® (Mac OS® X) ...................... 3-4 Choosing page setup options ..................................... 3-4 Choosing printing options ........................................... 3-5 Sending a fax from your Macintosh® application .............. 3-6 For Mac OS® 8.6 - 9.2 users....................................... 3-6 Sending a Network PC-FAX from your Macintosh® application (FAX-1920CN only) .................................. 3-7 For Mac OS® X users ................................................. 3-8 Drag a vCard from the Mac OS® X Address Book application ................................................................ 3-10 Sending a Network PC-FAX from your Macintosh® application (FAX-1920CN only) ................................ 3-11 4 Brother Network PC-FAX software (For FAX-1920CN only) ................................................4-1 Enable Network PC-FAX ............................................ 4-1 Sending setup ........................................................ 4-2 Extra options in Address Book ............................... 4-3 Using the Brother Network PC-FAX software............. 4-4 Quick Tips: ............................................................. 4-4 Sending a Network PC-FAX from your Macintosh® application .................................................................. 4-5 For Mac OS 8.6 - 9.2 users .................................... 4-5 For Mac OS X users ............................................... 4-5 Index...............................................................................I-1 3 1 Using the machine as a printer Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The latest printer driver is to be downloaded from the Brother Solutions Center at: http://solutions.brother.com Features This machine offers many features you'll find in a high quality ink jet printer. Fast Printing Speed--Using Fast mode, you can print up to 12 pages per minute in full color, and up to 14 pages per minute in black. Brilliant High Quality Output--Printing at up to 4800 x 1200 optimized dpi on glossy paper gives you highest resolution. (See Resolution on page S-6 in the User's Guide.) Beautiful Elaborate Output--You can use 2 in 1, Watermark (Windows® Only) printing, True2Life® technology and other features to get high quality printouts. Low Running Cost--Whenever you run out of a particular color ink, you will only have to replace the cartridge that's empty. USB--Universal Serial Bus Interface provides fast communication with your computer. Straight Paper Path--The machine can print on many types of paper. Plain paper, inkjet paper, glossy paper, transparencies and envelopes. Use the appropriate type of paper to avoid paper jams. For complete information about what kinds of paper to use with the machine, read Chapter 2 Paper in the User's Guide. 1 - 1 USING THE MACHINE AS A PRINTER Choosing the right type of paper To get high quality printing using your machine, it's very important to select the right type of paper. Be sure to read Chapter 2 Paper in the User's Guide before you select and purchase paper for the machine. How to print your original When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command. If your computer is also connected to any other printers, select Brother FAX-XXXX USB Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing. (Windows® only) For Macintosh® users, see Using the Brother printer driver with Your Apple® Macintosh® (Mac OS® X) on page 3-4. 2 3 Your computer sends a print command and data to the machine. The LCD shows Receiving Data. When the machine finishes printing all the data, the LCD shows the date and time. You can select the paper size, and orientation in your application software. If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. USING THE MACHINE AS A PRINTER 1 - 2 Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning an original into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. Clearing data from the memory If the LCD shows Data Remains, you can clear the data that is left in the printer memory by pressing Stop/Exit. Checking the Print Quality If you want to check the print quality and find out how to improve it, See How to improve print quality on page 12-11 in the User's Guide. 1 - 3 USING THE MACHINE AS A PRINTER Printer driver settings (Windows® only) For Macintosh® users, see Using the Brother printer driver with Your Apple® Macintosh® (Mac OS® X) on page 3-4. You can change the following printer settings when you print from your computer: Media Type/Quality (Speed) Page Layout Color Matching/Halftone Color Enhancement (True2Life®) Scaling Watermark Print Date & Time Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software. Select Brother FAX-XXXX USB Printer (Where XXXX is your model name) as your printer and click Properties. The Printer dialog box will appear. The way you access the printer driver settings depends on your operating system and software applications. The screens shown in this section are from Windows® XP. The screens on your Computer may vary depending on your Windows Operating System. Descriptions in this chapter are based on the FAX-1920CN. These descriptions also apply to the other machines. USING THE MACHINE AS A PRINTER 1 - 4 Basic tab * 1 2 3 1 2 3 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale. * 1 - 5 USING THE MACHINE AS A PRINTER Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Glossy Paper (4 color). If the glossy paper you are using repels the black ink, select Glossy Paper (3 color), wh ...