User manual BROTHER MFC-3220C - Software Guide

SOFTWARE USER'S GUIDE ® MFC-3220C MFC-3420C MFC-3320CN MFC-3820CN ® Table of Contents 1 Using the machine as a printer .......................................... 1-1 Using the Brother MFC printer driver................................ 1-1 Features ........................................................................... 1-1 Choosing the right type of paper ...................................... 1-2 How to print your original .................................................. 1-2 Simultaneous printing and faxing ..................................... 1-3 Clearing data from the memory ........................................ 1-3 Checking the Print Quality ................................................ 1-3 Printer operation keys....................................................... 1-3 Job Cancel (MFC-3420C only) ................................... 1-3 Printer driver settings (Windows® only) ............................ 1-4 How to access the printer driver settings.......................... 1-4 Basic tab........................................................................... 1-5 Media Type................................................................. 1-6 Quality ........................................................................ 1-6 Bi-Directional Printing ................................................. 1-7 Paper Size .................................................................. 1-8 Page Layout ............................................................... 1-8 Border Line ............................................................. 1-8 Orientation .................................................................. 1-9 Copies ........................................................................ 1-9 Collate .................................................................... 1-9 Reverse Order........................................................ 1-9 Advanced tab.................................................................. 1-10 Color ......................................................................... 1-11 Color/Grayscale.................................................... 1-11 Image Type .......................................................... 1-11 Custom Image Type ............................................. 1-12 Halftone Pattern ................................................... 1-13 Color Enhancement (True2Life®) ......................... 1-14 Scaling...................................................................... 1-16 Watermark............................................................ 1-17 In background....................................................... 1-17 In Outline Text (Window® 2000 Professional/XP Only) ............ 1-17 Print Watermark ................................................... 1-17 Watermark Style................................................... 1-18 Device Options ......................................................... 1-19 Print Date & Time ................................................. 1-19 Quick Print Setup ................................................. 1-20 Support tab ............................................................... 1-21 i Brother Solutions Center ...................................... 1-21 Web Update.......................................................... 1-21 Check Setting ....................................................... 1-21 2 How to scan using Windows® ............................................. 2-1 Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only) ................................................. 2-2 TWAIN compliant........................................................ 2-2 How to access the Scanner ........................................ 2-3 Scanning an original into the PC ................................ 2-4 Scanning a whole page .......................................... 2-4 Pre-Scanning to crop a portion you want to scan... 2-5 Settings in the Scanner window.................................. 2-7 Image Type............................................................. 2-7 Resolution............................................................... 2-7 Scan Type .............................................................. 2-8 Brightness............................................................... 2-8 Contrast .................................................................. 2-8 Document Size ....................................................... 2-9 Scanning an original (For Windows® XP only)................ 2-11 WIA compliant........................................................... 2-11 How to access the scanner....................................... 2-11 Scanning an original into the PC (MFC-3220C and MFC-3320CN only)..................2-12 Scanning an original into the PC (MFC-3420C and MFC-3820CN only)..................2-14 Scanning an original using the ADF ..................... 2-14 Pre-Scanning to crop a portion you want to scan using the scanner glass (MFC-3420C and MFC-3820CN only).............. 2-16 Brother Scanner Utility.......................................... 2-18 Using the Scan key (For USB cable users) .................... 2-19 Scan to E-mail .......................................................... 2-20 Scan to Image .......................................................... 2-20 Scan to OCR............................................................. 2-21 Scan to File...............................................................2-21 Scan to Card (MFC-3320CN and MFC-3820CN only) ............... 2-22 Changing the default quality ................................. 2-23 Changing the default Black & White file format ....2-23 Changing the default color file format................... 2-23 Using ScanSoft® PaperPort® and TextBridge® OCR ......2-24 Viewing items............................................................ 2-25 Organizing your items in folders ............................... 2-26 ii Quick links to other applications ............................... 2-26 ScanSoft® TextBridge® OCR lets you convert image text into text you can edit ........................... 2-27 You can Import items from other applications .......... 2-27 You can Export items in other formats ..................... 2-28 Exporting an image file ......................................... 2-28 How to Uninstall PaperPort® and ScanSoft® TextBridge® ......................................... 2-28 3 Using the Brother Control Center ...................................... 3-1 Brother MFL-Pro Control Center ................................ 3-1 AutoLoad the Brother Control Center ......................... 3-2 How to turn off AutoLoad............................................ 3-2 Brother Control Center features ....................................... 3-3 Auto Configuration...................................................... 3-3 Scan to operations...................................................... 3-4 Copy operations ......................................................... 3-4 PC-Fax operation ....................................................... 3-4 Scanner settings for Scan, Copy and PC-Fax buttons ...................................................... 3-5 Global settings............................................................ 3-5 Setting up the scanner configurations ........................ 3-6 Performing an operation from the Control Center screen ......................................................... 3-7 Scan to File....................................................................... 3-8 To access Scan to File Configurations screen ........... 3-8 Scanner settings......................................................... 3-8 Destination folder........................................................ 3-9 Scan to E-mail ................................................................ 3-10 To access Scan to E-mail Configurations screen..... 3-10 Scanner settings....................................................... 3-10 E-mail application ..................................................... 3-11 Send to Options........................................................ 3-11 Scan to OCR (Word Processor) ..................................... 3-12 To access Scan to OCR Configurations screen ....... 3-12 Scanner settings....................................................... 3-12 Word Processor........................................................ 3-13 Scan to Image ................................................................ 3-14 To access Scan to Image Configurations screen ..... 3-14 Scanner settings....................................................... 3-15 Target Application..................................................... 3-15 Copy ............................................................................... 3-16 To access the Copy Configurations screen.............. 3-16 Scanner settings....................................................... 3-17 iii Number of copies...................................................... 3-17 Send a fax....................................................................... 3-18 To access the Send a fax Configurations screen ..... 3-18 Scanner settings....................................................... 3-18 PC-FAX settings ....................................................... 3-19 4 Using the Windows® XP-Based Brother SmartUI Control Center ...................................................................... 4-1 Brother SmartUI Control Center ....................................... 4-1 AutoLoad the Brother Control Center ......................... 4-2 How to turn off Auto Load ........................................... 4-2 Brother Control Center features........................................ 4-3 Auto Configuration ...................................................... 4-4 Hardware Section: Changing the Scan to button configuration .................................................................. 4-5 Scan to E-mail ............................................................ 4-6 Scan to File................................................................. 4-7 Scan to Image ............................................................ 4-8 Scan to OCR............................................................. 4-10 Software Section............................................................. 4-12 Scan ......................................................................... 4-13 Copy ......................................................................... 4-13 Fax............................................................................ 4-14 Custom ..................................................................... 4-14 Scan to File..................................................................... 4-15 Scan to E-mail ................................................................ 4-17 File attachments ....................................................... 4-19 Scanner settings....................................................... 4-20 Scan to OCR (Word Processing program) ..................... 4-21 Scan to Graphics application (example: Microsoft Paint) ........................................... 4-23 Copy ......................................................................... 4-25 PC Fax setting (PC-FAX using the Brother Fax Driver).. 4-27 FAX settings ............................................................. 4-28 Custom: User-defined buttons ........................................ 4-29 Customizing a user-defined button ........................... 4-29 1. Select the Scan Action .....................................4-29 2. Select Configuration for the Scan Type............4-30 3. Select Scan Settings. ....................................... 4-34 Using MFC Remote Setup ................................................... 5-1 MFC Remote Setup .......................................................... 5-1 5 iv 6 Using Brother PC-FAX software ......................................... 6-1 PC-FAX sending............................................................... 6-1 Setting up user information......................................... 6-2 Sending setup............................................................. 6-3 Outside line access .................................................... 6-4 Include header............................................................ 6-4 Address Book file........................................................ 6-4 User interface ............................................................. 6-5 Simple style ............................................................ 6-5 Facsimile style........................................................ 6-5 Speed-Dial setup .............................................................. 6-6 The Address Book ...................................................... 6-7 Setting up a Member in the Address Book ................. 6-8 Setting up a Group for Broadcasting .......................... 6-9 Editing Member information...................................... 6-10 Deleting a Member or Group .................................... 6-10 Exporting the Address Book ..................................... 6-10 Importing to the Address Book ................................. 6-12 Setting up a Cover Page .......................................... 6-14 Entering Coverpage Information............................... 6-15 Sending a file as a PC-FAX using the Facsimile style user interface ............................................... 6-16 Redial ................................................................... 6-17 Sending a file as a PC-FAX using the Simple style user interface ............................................... 6-17 Setting up PC-FAX receiving (Windows® 98/98SE/Me and 2000 Professional) (MFC-3320CN and MFC-3820CN only) ...................... 6-19 Running PC-FAX Receiving ..................................... 6-19 Setting up your PC ................................................... 6-19 Viewing new PC-FAX messages.............................. 6-20 Receiving a fax into the PC (Windows® XP only) (MFC-3320CN and MFC-3820CN only) ...................... 6-21 How to receive a fax automatically ........................... 6-21 How to view the received faxes ................................ 6-26 Additional Information for Network PC-FAX users with MFC-3320CN and MFC-3820CN ................................ 6-27 Enable Network PC-FAX (MFC-3320CN and MFC-3820CN only) ............... 6-27 Using the Brother Network PC-FAX software (MFC-3320CN and MFC-3820CN only) ............... 6-28 Quick Tips: ........................................................... 6-28 Sending setup (For Network Users) (MFC-3320CN and MFC-3820CN only) ............... 6-29 v Extra options in Address Book (For Network Users) (MFC-3320CN and MFC-3820CN only) ............... 6-30 7 8 Using the PhotoCapture CenterTM from your PC (For Windows®) (MFC-3320CN and MFC-3820CN only)..... 7-1 For USB cable users......................................................... 7-1 For Network cable users................................................... 7-3 Network Scanning (MFC-3320CN and MFC-3820CN only) ............................... 8-1 Network License ......................................................... 8-1 Registering your PC with the machine........................ 8-1 Using the Scan key........................................................... 8-5 Scan to E-mail (PC) .................................................... 8-5 Scan to E-mail (E-mail server).................................... 8-6 Scan to Image ............................................................ 8-7 Scan to OCR............................................................... 8-8 Scan to File................................................................. 8-9 Using your machine with a Macintosh® ............................. 9-1 Setting up your USB-equipped Apple® Macintosh® ......... 9-1 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) ...................................... 9-2 Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X)............................................... 9-4 Choosing page setup options ..................................... 9-4 Choosing printing options ........................................... 9-5 Sending a fax from your Macintosh® application .............. 9-6 For Mac OS® 8.6 - 9.2 users ...................................... 9-6 Sending a Network PC-FAX from your Macintosh® application (MFC-3320CN and MFC-3820CN only)................................................. 9-7 For Mac OS® X users ................................................. 9-8 Drag a vCard from the Mac OS® X Address Book application ............................................................ 9-10 Sending a Network PC-FAX from your Macintosh® application (MFC-3320CN and MFC-3820CN only)............................................... 9-11 Scanning from a Macintosh® .......................................... 9-12 Accessing the scanner.............................................. 9-12 Scanning an image into your Macintosh® ................. 9-13 Scanning a whole page ........................................ 9-13 Pre-Scanning an image ............................................9-14 Settings in the Scanner window................................ 9-15 9 vi Image ................................................................... 9-15 Scanning Area...................................................... 9-17 Business Card Size (MFC-3420C and MFC-3820CN only) .......................................... 9-17 Adjusting the Image.............................................. 9-18 Using Presto! PageManager® ......................................... 9-19 Highlights.................................................................. 9-19 System requirements for Presto! PageManager®..... 9-20 Technical Support..................................................... 9-20 MFC Remote Setup (Mac OS® X) .................................. 9-21 Using the PhotoCapture CenterTM from a Macintosh® (MFC-3320CN and MFC-3820CN only) ...................... 9-23 10 Index ...................................................................................... I-1 vii 1 Using the machine as a printer Using the Brother MFC printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com Features This machine offers many features you'll find in a high quality ink jet printer. Fast Printing Speed--Using Fast mode, you can print up to 12 pages per minute in full color, and up to 14 pages per minute in black. Brilliant High Quality Output--Printing at up to 4800 x 1200 optimized dpi on glossy paper gives you highest resolution. (See Resolution on page S-6 in the User's Guide.) Beautiful Elaborate Output--You can use 2 in 1, Watermark (Windows® Only) printing, True2Life® technology and other features to get high quality printouts. Low Running Cost--Whenever you run out of a particular color ink, you will only have to replace the cartridge that's empty. USB--Universal Serial Bus Interface provides fast communication with your computer. Straight Paper Path--The machine can print on many types of paper. Plain paper, inkjet paper, glossy paper, transparencies and envelopes. Use the appropriate type of paper to avoid paper jams. For complete information about what kinds of paper to use with the machine, read Chapter 2 Paper in MFC User's Guide. USING THE MACHINE AS A PRINTER 1 - 1 Choosing the right type of paper To get high quality printing using your machine, it's very important to select the right type of paper. Be sure to read Chapter 2 Paper in MFC User's Guide before you select and purchase paper for the machine. How to print your original When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX USB Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing. (Windows® Only) For Macintosh® users, see Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) on page 9-4. 2 3 Your computer sends a print command and data to the machine. The LCD shows Receiving Data. When the machine finishes printing all the data, the LCD shows the date and time. You can select the paper size, and orientation in your application software. If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. 1 - 2 USING THE MACHINE AS A PRINTER Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning an original into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. Clearing data from the memory If the LCD shows Data Remains, you can clear the data that is left in the printer memory by pressing Stop/Exit. Checking the Print Quality If you want to check the print quality and find out how to improve it, See How to improve print quality on page 13-11 in the User's Guide. Printer operation keys Job Cancel (MFC-3420C only) You can stop the current print job and clear the data from memory. USING THE MACHINE AS A PRINTER 1 - 3 Printer driver settings (Windows® only) For Macintosh® users, see Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) on page 9-4. You can change the following printer settings when you print from your computer: Media Type/Quality (Speed) Page Layout Color Matching/Halftone Color Enhancement (True2Life®) Scaling Watermark Print Date & Time Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software. Select Brother MFC-XXXX USB Printer (Where XXXX is your model name) as your printer and click Properties. The Printer dialog box will appear. The way you access the printer driver settings depends on your operating system and software applications. The screens shown in this section are from Windows® XP. The screens on your Computer may vary depending on your Windows Operating System. Descriptions in this chapter are based on the MFC-3220C. These descriptions also apply to the other machines. 1 - 4 USING THE MACHINE AS A PRINTER Basic tab * 1 2 3 1 2 3 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale. * USING THE MACHINE AS A PRINTER 1 - 5 Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Glossy Paper (4 color). If the glossy paper you are using repels the black ink, select Glossy Paper (3 color), which simulates black ink by combining the three ink colors. Quality The quality selection allows you to choose the print resolution you want for your original. Print quality and speed are related. The higher the quality the longer it will take to print the original. The quality selections that are available will vary depending on the media type you select. Photo: Up to 4800 x 1200 optimized dpi. (See Resolution on page S-6 in the User's Guide.) Use this mode to print precise images such as photographs. This is the highest resolution and slowest speed. S.Fine (Super Fine): 1200 x 1200 dpi. Use this mode to print precise text and photographs. Since the print data is much larger than normal mode, the processing time, data transfer time and print time will be longer. Fine: 600 x 600 dpi. Better print quality than Normal mode and faster print speed than Super Fine. Normal: 600 x 300 dpi. Good print quality with typical print speed. Fast: 600 x 150 dpi. The fastest print mode and the lowest ink consumption. Use this mode to print large volume originals or a original for proofing. 1 - 6 USING THE MACHINE AS A PRINTER Media Type Plain Paper Inkjet Paper Glossy Paper (4 or 3 color) Transparencies Color/Grayscale Color/Grayscale Color Grayscale Color Grayscale Color/Grayscale Print Quality Selection Fast, Normal, Fine, S.Fine Fine, S.Fine, Photo Fine, S.Fine, Photo S.Fine, Photo S.Fine, Photo Fine, S.Fine The factory settings are shown in bold. Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts. USING THE MACHINE AS A PRINTER 1 - 7 Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" x 4" (88.9 × 101.6 mm) to 8.5" x 14" (215.9 × 355.6 mm). From the drop-down box, select the Paper Size you are using. You can enter custom size by selecting User Defined. Select the proper paper thickness to improve the quality of your output. Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available. Border Line When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet. 1 - 8 USING THE MACHINE AS A PRINTER Orientation Orientation selects the position of how your original will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your original will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the original is printed. Reverse Order Reverse Order prints the pages of your original in the opposite order. USING THE MACHINE AS A PRINTER 1 - 9 Advanced tab 1 234 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Color 2.Scaling 3.Watermark 4.Device Options 1 - 10 USING THE MACHINE AS A PRINTER Color Color/Grayscale This selection allows a color original to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. Auto: The printer driver automatically selects the image type. Photo: Select this mode for photographic images. Graphics: Select this mode for originals that contain text or business graphics (charts or clip art). Custom: If you want to select the color matching and halftone method, manually select this mode. USING THE MACHINE AS A PRINTER 1 - 11 Custom Image Type You can select the color matching method manually. Select the best one for your original. Match Monitor Color is adjusted to get the closest color match to the PC monitor. Natural: Suitable for photographic images. The color is adjusted to print a more natural color. Vivid: Suitable for business graphics such as charts, graphics and text. The color is adjusted to give more vivid color. 1 - 12 USING THE MACHINE AS A PRINTER Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your original. Select the appropriate method. Diffusion: Dots are placed at random to create the halftones. This method of printing is more suitable for printing photographs that have delicate shades and graphics. Dither: Dots are arranged in a pre-defined pattern to make halftones. This type of printing is more suitable to printing graphics that have definite color boundaries or for printing charts such as business charts. Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections. USING THE MACHINE AS A PRINTER 1 - 13 Color Enhancement (True2Life®) Selecting Color Enhancement (True2Life®) enables the True2Life® feature. This feature analyzes your image to improve quality sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your computer. Color Density This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture. White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect and bring the white areas back to pure white. 1 - 14 USING THE MACHINE AS A PRINTER Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you can not see the fine details of the picture, then adjust the sharpness. Auto Image Enhance Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the original. Brightness This setting adjusts the brightness of the whole image. To lighten or darken the image move the scroll bar to the left or right. Contrast This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Red Increases the intensity of the Red color to make the image more red. Green Increase the intensity of the Green color to make the image greener. Blue Increase the intensity of the Blue color to make the image bluer. USING THE MACHINE AS A PRINTER 1 - 15 Scaling You can change the print size of your original with the Scaling feature. Check Off if you want to print the original as it appears on your screen. Check Fit to Paper Size, if your original has an unusual size, or if you have only the standard size paper. Check Free if you want to reduce the size. Check Mirror Print to reverse the data from left to right. 1 - 16 USING THE MACHINE AS A PRINTER Watermark You can place a logo or text into your original as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background with the Watermark to print the watermark image in the background of your original. If this feature is not checked then the Watermark will be printed on top of your original. In Outline Text (Window® 2000 Professional/XP Only) Check In Outline Text if you only want to print an outline of the watermark. Print Watermark The Print Watermark feature offers the following print choices: On all pages On first page only From second page Custom USING THE MACHINE AS A PRINTER 1 - 17 Watermark Style You can change the Watermark's size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. Titile You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Color and Style. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image. Position This setting offers you the control for where the Watermark is to be positioned on the page. 1 - 18 USING THE MACHINE AS A PRINTER Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date and Time feature will print the date and time on your original from your computer's system clock. Click the Setting button to change the Date and Time format, and the Position and the Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Color button to change the color of the Date and Time background. The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your original is automatically retrieved from the settings of your computer. USING THE MACHINE AS A PRINTER 1 - 19 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options. 1 - 20 USING THE MACHINE AS A PRINTER Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer. Check Setting The Check Setting selection displays a list of your current driver settings. USING THE MACHINE AS A PRINTER 1 - 21 2 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. For Windows® 98/98SE/Me and 2000 Professional The machine uses a TWAIN Compliant driver for scanning originals from your applications. (See Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only), TWAIN compliant on page 2-2.) For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning originals. (See Scanning an original (For Windows® XP only) on page 2-11.) For Macintosh® Go to Scanning from a Macintosh® on page 9-12. For ScanSoft®, PaperPort® and TextBridge® OCR Go to Using ScanSoft® PaperPort® and TextBridge® OCR on page 2-24. Descriptions in this chapter are based on the MFC-3220C and MFC-3420C. These descriptions also apply to the other machines. 2 - 1 HOW TO SCAN USING WINDOWS® Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only) TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDraw® and many more. For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning originals. (See Scanning an original (For Windows® XP only) on page 2-11.) HOW TO SCAN USING WINDOWS® 2 - 2 How to access the Scanner 1 Open the software application (ScanSoft® PaperPort®) to scan an original. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 8.0SE. 2 3 Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. Select Brother MFC-XXXXC USB or Brother MFC-XXXXCN LAN from the Scanner drop-down list box. (Where XXXX is your model name.) If the MFC is connected via: USB-use Brother MFC-XXXXC USB LAN-use Brother MFC-XXXXCN LAN (Where XXXX is your model name.) 4 Click Scan The Scanner Setup dialog box will appear: 2 - 3 HOW TO SCAN USING WINDOWS® Scanning an original into the PC You can scan a whole page --OR-- Scan a portion of the page after pre-scanning the original. Scanning a whole page 1 2 Load your original. Adjust the following settings, if required, in the Scanner window: Image Type Resolution Scan Type Brightness Contrast Document Size After you select an original size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. 3 See Settings in the Scanner window on page 2-7. Click the Start button in the scanner window. When scanning is completed, click Cancel to return to the PaperPort® window. HOW TO SCAN USING WINDOWS® 2 - 4 Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Load your original. Scanning area 2 3 Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. In the Scanner Setup dialog box, click the PreScan button. The entire original will be scanned into the PC and will appear in the Scanning Area. Scanning area 2 - 5 HOW TO SCAN USING WINDOWS® 4 Select the portion you want to scan by clicking the left mouse button and dragging it. If you enlarge the image using button, you can then use the button to restore the image to its former size. 5 6 7 Load your original again. If your model is flatbed type, and you load the original on the scanner glass in step 1, please skip this step. Click Start. This time only the selected area of the original will appear in the PaperPort® window (or your software application window). In the PaperPort® window, use the options available to refine the image. HOW TO SCAN USING WINDOWS® 2 - 6 Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Photo Web Text Select for scanning photo images. Select for attaching the scanned image to web pages. Select for scanning text originals. Resolution 300 x 300 dpi 100 x 100 dpi 200 x 200 dpi Scan Type 24-bit color 24-bit color Black & White Resolution You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution you can choose and the available colors. Resolution Black & White / Gray (Error Diffusion) Yes Yes Yes Yes Yes Yes Yes Yes Yes 256 color True Gray / 24 bit color Yes Yes Yes Yes Yes Yes Yes Yes Yes 100 x 100 dpi 150 x 150 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi 2400 x 2400 dpi 4800 x 4800 dpi (For MFC-3420C and MFC-3820CN Only) 9600 x 9600 dpi (For MFC-3420C and MFC-3820CN Only) Yes Yes Yes Yes Yes Yes No No No Yes No Yes 2 - 7 HOW TO SCAN USING WINDOWS® Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Colors: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors. Although using 24 bit Color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color. Brightness Adjust this settings (-50 to 50) to obtain the best image. The default value is 0, representing an `average'. You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting. If the scanned image is too light, set a lower brightness value and scan the original again. If the image is too dark, set a higher brightness value and scan the original again. It is only available when Black & White or Grey is selected. Contrast This setting is adjustable only when you have selected one of the gray scale settings. It is not available when Black & White and Color settings are selected as the Scan Type. You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the Image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting. HOW TO SCAN USING WINDOWS® 2 - 8 Document Size Set the Size to one of the following: Letter (8 1/2 x 11 in.) A4 (210 x 297 mm) Legal (8 1/2 x 14 in.) A5 (148 x 210 mm) B5 (182 x 257 mm) Executive (7 1/4 x 10 1/2 in.) Business Card (90 x 60 mm) (For MFC-3420C and MFC-3820CN Only) Photo 3.5 x 5 in. (9 x 13 cm) Photo 5 x 7 in. (13 x 18 cm) APS C 4 x 6 in. (10 x 15 cm) Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.) If your machine is flatbed type (MFC-3420C or MFC-3820CN), you can scan business cards. To scan business cards, select the document size, and then place the original face down at the center of scanner glass. When scanning photographs or other images for use in a word processor or other graphics application. You should try different settings for the contrast and resolution modes to see which best suits your needs. 2 - 9 HOW TO SCAN USING WINDOWS® If you selected Custom as the size, The Custom Document Size dialog box will appear. Type the Name, Width and Height for the original. You can choose "mm" or "inch" as the unit for Width and Height. You can see the actual paper size you selected on the screen. Width: shows the width of scanning area Height: shows the height of scanning area Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG. HOW TO SCAN USING WINDOWS® 2 - 10 Scanning an original (For Windows® XP only) WIA compliant Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan an original. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 8.0. The steps for scanning from another application may vary. 2 3 4 Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. Select the scanner you are using from the Scanner drop-down list box. Click Scan. The Scan dialog box will appear: 2 - 11 HOW TO SCAN USING WINDOWS® Scanning an original into the PC (MFC-3220C and MFC-3320CN only) 1 Load your original. A B C D 2 3 4 Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click on the tab Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. 5 To start scanning your original, click the Scan button in the Scan dialog box. HOW TO SCAN USING WINDOWS® 2 - 12 The scanner resolution you can select is up to 1200 × 1200 dpi. For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-18.) You cannot select the Paper source (A) other than Document Feeder. 2 - 13 HOW TO SCAN USING WINDOWS® Scanning an original into the PC (MFC-3420C and MFC-3820CN only) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the original, you will need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 2-5.) Scanning an original using the ADF 1 Load your original. A B C D 2 3 4 Select the Document Feeder from the Paper source drop-down list box (A). Select the picture type (B). Select the Paper size from the drop-down list box (D). HOW TO SCAN USING WINDOWS® 2 - 14 5 If you require advanced settings, click on the tab Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. The scanner resolution you can select is up to 1200 × 1200 dpi. For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-18.) 6 To start scanning your original, click the Scan button in the Scan dialog box. 2 - 15 HOW TO SCAN USING WINDOWS® Pre-Scanning to crop a portion you want to scan using the scanner glass (MFC-3420C and MFC-3820CN only) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the original face down on the scanner glass. 2 Make sure you selected Flatbed in the Paper source pull-down box (A). A Scanning area B 3 4 5 Select the picture type (B). In the Scan dialog box, click the Preview button. The entire original will be scanned into the PC and will appear in the scanning area. Select the portion you want to scan by clicking the left mouse button and dragging it over the area. Scanning area HOW TO SCAN USING WINDOWS® 2 - 16 6 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. C 7 To start scanning your original, click the Scan button in the Scan dialog box. This time only the selected area of the original will appear in the PaperPort® window (or your software application window). 2 - 17 HOW TO SCAN USING WINDOWS® Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXXC menu. (Where XXXX is your model name.) If you scan the original at resolution of greater than 1200dpi, the file size maybe very large. Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan. If the memory and hard disk is not sufficient then your computer may freeze and you could lose your file. HOW TO SCAN USING WINDOWS® 2 - 18 Using the Scan key (For USB cable users) You can use (Scan) on the control panel to scan originals into your word processing, graphics or E-mail applications or your computer folder. The advantage of using (Scan) is that you avoid the mouse clicks required to scan from your computer. If you are using a Macintosh®computer the (Scan) key will work only for Scan to Card. (For MFC-3220CN and MFC-3820CN Only.) Before you can use (Scan) on the control panel, you must have connected the machine to your Windows® based computer and loaded the appropriate Brother Drivers for your version of Windows®. When you are ready to use (Scan), make sure the Brother Control Center application is running on your computer. For details about how to configure the Brother Control Center buttons to launch the application of your choice using (Scan), go to the appropriate chapter: For Windows® 98/98SE/Me and 2000 Professional, see Using the Brother Control Center on page 3-1. For Windows® XP, see Using the Windows® XP-Based Brother SmartUI Control Center on page 4-1. 2 - 19 HOW TO SCAN USING WINDOWS® Scan to E-mail You can either scan a black and white or color original into your E-mail application as a file attachment. You can change the (Scan) configuration. (See Scan to E-mail on page 3-10 to 3-11.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-11.) 1 Load your original. 2 3 Press (Scan). Scan to E-mail Press or to select Scan to E-Mail. Press Black Start or Color Start. The machine will scan the original, create a file attachment, and launch your E-mail application, displaying the new message waiting to be addressed. Scan to Image You can scan a color picture into your graphics application for viewing and editing. You can change the (Scan) configuration. (See Scan to Image on page 3-14.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-11.) 1 Load your original. 2 3 Press (Scan). Scan to Image Press or to select Scan to Image. Press Black Start or Color Start. The machine will start the scanning process. HOW TO SCAN USING WINDOWS® 2 - 20 Scan to OCR If your original is text, you can have it converted by ScanSoft® TextBridge® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the (Scan) configuration. (See Scan to OCR (Word Processor) on page 3-12 to 3-13.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-11.) 1 Load your original. 2 3 Press (Scan). Scan to OCR Press or to select Scan to OCR. Press Black Start or Color Start. The machine will start the scanning process. Scan to File You can scan a black and white or a color original into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center. (See Scan to File on page 3-8 to 3-9.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-11.) 1 Load your original. 2 3 Press (Scan). Scan to File Press or to select Scan to File. Press Black Start or Color Start. The machine will start the scanning process. 2 - 21 HOW TO SCAN USING WINDOWS®