SOFTWARE USER'S GUIDE ® MFC-3220C MFC-3420C MFC-3320CN MFC-3820CN ® Table of Contents 1 Using the machine as a printer .......................................... 1-1 Using the Brother MFC printer driver................................ 1-1 Features ........................................................................... 1-1 Choosing the right type of paper ...................................... 1-2 How to print your original .................................................. 1-2 Simultaneous printing and faxing ..................................... 1-3 Clearing data from the memory ........................................ 1-3 Checking the Print Quality ................................................ 1-3 Printer operation keys....................................................... 1-3 Job Cancel (MFC-3420C only) ................................... 1-3 Printer driver settings (Windows® only) ............................ 1-4 How to access the printer driver settings.......................... 1-4 Basic tab........................................................................... 1-5 Media Type................................................................. 1-6 Quality ........................................................................ 1-6 Bi-Directional Printing ................................................. 1-7 Paper Size .................................................................. 1-8 Page Layout ............................................................... 1-8 Border Line ............................................................. 1-8 Orientation .................................................................. 1-9 Copies ........................................................................ 1-9 Collate .................................................................... 1-9 Reverse Order........................................................ 1-9 Advanced tab.................................................................. 1-10 Color ......................................................................... 1-11 Color/Grayscale.................................................... 1-11 Image Type .......................................................... 1-11 Custom Image Type ............................................. 1-12 Halftone Pattern ................................................... 1-13 Color Enhancement (True2Life®) ......................... 1-14 Scaling...................................................................... 1-16 Watermark............................................................ 1-17 In background....................................................... 1-17 In Outline Text (Window® 2000 Professional/XP Only) ............ 1-17 Print Watermark ................................................... 1-17 Watermark Style................................................... 1-18 Device Options ......................................................... 1-19 Print Date & Time ................................................. 1-19 Quick Print Setup ................................................. 1-20 Support tab ............................................................... 1-21 i Brother Solutions Center ...................................... 1-21 Web Update.......................................................... 1-21 Check Setting ....................................................... 1-21 2 How to scan using Windows® ............................................. 2-1 Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only) ................................................. 2-2 TWAIN compliant........................................................ 2-2 How to access the Scanner ........................................ 2-3 Scanning an original into the PC ................................ 2-4 Scanning a whole page .......................................... 2-4 Pre-Scanning to crop a portion you want to scan... 2-5 Settings in the Scanner window.................................. 2-7 Image Type............................................................. 2-7 Resolution............................................................... 2-7 Scan Type .............................................................. 2-8 Brightness............................................................... 2-8 Contrast .................................................................. 2-8 Document Size ....................................................... 2-9 Scanning an original (For Windows® XP only)................ 2-11 WIA compliant........................................................... 2-11 How to access the scanner....................................... 2-11 Scanning an original into the PC (MFC-3220C and MFC-3320CN only)..................2-12 Scanning an original into the PC (MFC-3420C and MFC-3820CN only)..................2-14 Scanning an original using the ADF ..................... 2-14 Pre-Scanning to crop a portion you want to scan using the scanner glass (MFC-3420C and MFC-3820CN only).............. 2-16 Brother Scanner Utility.......................................... 2-18 Using the Scan key (For USB cable users) .................... 2-19 Scan to E-mail .......................................................... 2-20 Scan to Image .......................................................... 2-20 Scan to OCR............................................................. 2-21 Scan to File...............................................................2-21 Scan to Card (MFC-3320CN and MFC-3820CN only) ............... 2-22 Changing the default quality ................................. 2-23 Changing the default Black & White file format ....2-23 Changing the default color file format................... 2-23 Using ScanSoft® PaperPort® and TextBridge® OCR ......2-24 Viewing items............................................................ 2-25 Organizing your items in folders ............................... 2-26 ii Quick links to other applications ............................... 2-26 ScanSoft® TextBridge® OCR lets you convert image text into text you can edit ........................... 2-27 You can Import items from other applications .......... 2-27 You can Export items in other formats ..................... 2-28 Exporting an image file ......................................... 2-28 How to Uninstall PaperPort® and ScanSoft® TextBridge® ......................................... 2-28 3 Using the Brother Control Center ...................................... 3-1 Brother MFL-Pro Control Center ................................ 3-1 AutoLoad the Brother Control Center ......................... 3-2 How to turn off AutoLoad............................................ 3-2 Brother Control Center features ....................................... 3-3 Auto Configuration...................................................... 3-3 Scan to operations...................................................... 3-4 Copy operations ......................................................... 3-4 PC-Fax operation ....................................................... 3-4 Scanner settings for Scan, Copy and PC-Fax buttons ...................................................... 3-5 Global settings............................................................ 3-5 Setting up the scanner configurations ........................ 3-6 Performing an operation from the Control Center screen ......................................................... 3-7 Scan to File....................................................................... 3-8 To access Scan to File Configurations screen ........... 3-8 Scanner settings......................................................... 3-8 Destination folder........................................................ 3-9 Scan to E-mail ................................................................ 3-10 To access Scan to E-mail Configurations screen..... 3-10 Scanner settings....................................................... 3-10 E-mail application ..................................................... 3-11 Send to Options........................................................ 3-11 Scan to OCR (Word Processor) ..................................... 3-12 To access Scan to OCR Configurations screen ....... 3-12 Scanner settings....................................................... 3-12 Word Processor........................................................ 3-13 Scan to Image ................................................................ 3-14 To access Scan to Image Configurations screen ..... 3-14 Scanner settings....................................................... 3-15 Target Application..................................................... 3-15 Copy ............................................................................... 3-16 To access the Copy Configurations screen.............. 3-16 Scanner settings....................................................... 3-17 iii Number of copies...................................................... 3-17 Send a fax....................................................................... 3-18 To access the Send a fax Configurations screen ..... 3-18 Scanner settings....................................................... 3-18 PC-FAX settings ....................................................... 3-19 4 Using the Windows® XP-Based Brother SmartUI Control Center ...................................................................... 4-1 Brother SmartUI Control Center ....................................... 4-1 AutoLoad the Brother Control Center ......................... 4-2 How to turn off Auto Load ........................................... 4-2 Brother Control Center features........................................ 4-3 Auto Configuration ...................................................... 4-4 Hardware Section: Changing the Scan to button configuration .................................................................. 4-5 Scan to E-mail ............................................................ 4-6 Scan to File................................................................. 4-7 Scan to Image ............................................................ 4-8 Scan to OCR............................................................. 4-10 Software Section............................................................. 4-12 Scan ......................................................................... 4-13 Copy ......................................................................... 4-13 Fax............................................................................ 4-14 Custom ..................................................................... 4-14 Scan to File..................................................................... 4-15 Scan to E-mail ................................................................ 4-17 File attachments ....................................................... 4-19 Scanner settings....................................................... 4-20 Scan to OCR (Word Processing program) ..................... 4-21 Scan to Graphics application (example: Microsoft Paint) ........................................... 4-23 Copy ......................................................................... 4-25 PC Fax setting (PC-FAX using the Brother Fax Driver).. 4-27 FAX settings ............................................................. 4-28 Custom: User-defined buttons ........................................ 4-29 Customizing a user-defined button ........................... 4-29 1. Select the Scan Action .....................................4-29 2. Select Configuration for the Scan Type............4-30 3. Select Scan Settings. ....................................... 4-34 Using MFC Remote Setup ................................................... 5-1 MFC Remote Setup .......................................................... 5-1 5 iv 6 Using Brother PC-FAX software ......................................... 6-1 PC-FAX sending............................................................... 6-1 Setting up user information......................................... 6-2 Sending setup............................................................. 6-3 Outside line access .................................................... 6-4 Include header............................................................ 6-4 Address Book file........................................................ 6-4 User interface ............................................................. 6-5 Simple style ............................................................ 6-5 Facsimile style........................................................ 6-5 Speed-Dial setup .............................................................. 6-6 The Address Book ...................................................... 6-7 Setting up a Member in the Address Book ................. 6-8 Setting up a G ...