SOFTWARE USER'S GUIDE ® ® Version C Table of Contents 1 Using the machine as a printer (For Windows®) ............... 1-1 Using the Brother printer driver......................................... 1-1 Features............................................................................ 1-1 Choosing the right type of paper....................................... 1-2 Printing a document .......................................................... 1-2 Simultaneous printing and faxing...................................... 1-3 Clearing data from the memory ........................................ 1-3 Checking the Print Quality ................................................ 1-3 Printer operation key......................................................... 1-3 Job Cancel (MFC-5440CN only)................................. 1-3 Status Monitor (Windows® only) ....................................... 1-4 Watching the machine's status ................................... 1-4 How to turn off the status monitor............................... 1-5 Printer driver settings (Windows® only) ............................ 1-6 How to access the printer driver settings.......................... 1-6 Basic tab ........................................................................... 1-7 Media Type ................................................................. 1-8 Quality ........................................................................ 1-8 Enhanced Print Settings ............................................. 1-9 Bi-Directional Printing ........................................... 1-10 Enhanced Normal Printing.................................... 1-10 Color Enhancement (True2Life®) .........................1-10 Paper Size ................................................................ 1-12 Page Layout ............................................................. 1-13 Border Line ........................................................... 1-13 Orientation ................................................................ 1-13 Copies ......................................................................1-14 Collate .................................................................. 1-14 Reverse Order ...................................................... 1-14 Paper Tray (MFC-5840CN only)............................... 1-14 Advanced tab.................................................................. 1-15 Color ......................................................................... 1-16 Color/Grayscale.................................................... 1-16 Image Type........................................................... 1-16 Custom Image Type ............................................. 1-17 Halftone Pattern.................................................... 1-18 Scaling ......................................................................1-19 Watermark ............................................................ 1-20 In background....................................................... 1-20 In Outline Text (Windows® 2000 Professional/XP Only)...........1-20 i Print Watermark ................................................... 1-20 Watermark Style................................................... 1-21 Device Options ......................................................... 1-22 Print Date & Time ................................................. 1-22 Quick Print Setup ................................................. 1-23 Status Monitor ...................................................... 1-23 Support tab ............................................................... 1-24 Brother Solutions Center ...................................... 1-24 Web Update ......................................................... 1-24 Check Setting ....................................................... 1-24 2 How to scan using Windows® ............................................ 2-1 Scanning a document (For Windows® XP only) ............... 2-2 WIA compliant ............................................................ 2-2 How to access the scanner ........................................ 2-2 Scanning a document into the PC (MFC-3240C and MFC-3340CN only).................... 2-3 Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) .. 2-5 Scanning a document using the ADF ..................... 2-5 Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) ........................ 2-7 Brother Scanner Utility ........................................... 2-9 TWAIN compliant scanner driver for Windows® XP... 2-9 Scanning a document ..................................................... 2-10 TWAIN compliant...................................................... 2-10 How to access the Scanner...................................... 2-11 Scanning a document into the PC ............................ 2-12 Scanning a whole page ........................................ 2-12 Pre-Scanning to crop a portion you want to scan ... 2-13 Settings in the Scanner window ............................... 2-15 Image Type .......................................................... 2-15 Resolution ............................................................ 2-16 Scan Type ............................................................ 2-17 Brightness ............................................................ 2-17 Contrast ................................................................ 2-17 Document Size ..................................................... 2-18 Using the Scan key (For USB cable users) .................... 2-20 Scan to E-mail .......................................................... 2-21 Scan to Image .......................................................... 2-21 Scan to OCR ............................................................ 2-22 Scan to File............................................................... 2-22 ii Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN) ...................................................... 2-23 Changing the default quality ................................. 2-25 Changing the default black & white file format ..... 2-25 Changing the default color file format................... 2-25 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ........................................................2-26 Viewing items............................................................ 2-27 Organizing your items in folders ............................... 2-28 Quick links to other applications ............................... 2-28 ScanSoft® OmniPage® OCR lets you convert image text into text you can edit ........................... 2-29 You can Import items from other applications .......... 2-29 You can Export items in other formats...................... 2-30 Exporting an image file ......................................... 2-30 How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR.................................................. 2-30 3 Using the ControlCenter2.0 (For Windows®) ..................... 3-1 ControlCenter2.0 .............................................................. 3-1 How to turn off the AutoLoad feature in ControlCenter2.0 .................................................... 3-2 SCAN.......................................................................... 3-3 CUSTOM SCAN ......................................................... 3-3 PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C)... 3-4 COPY ......................................................................... 3-4 PC-FAX....................................................................... 3-5 DEVICE SETTING...................................................... 3-5 SCAN................................................................................ 3-6 Image (example: Microsoft Paint) ............................... 3-6 OCR (Word Processing program)............................... 3-8 E-mail.......................................................................... 3-9 File attachments ....................................................... 3-10 File ............................................................................ 3-11 CUSTOM SCAN ............................................................. 3-12 Customizing a user-defined button ........................... 3-13 Scan to Image: ..................................................... 3-13 Scan to OCR: ....................................................... 3-14 Scan to E-mail: ..................................................... 3-15 Scan to File:.......................................................... 3-16 PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) ..... 3-17 iii Open PCC Folder (PCC: PhotoCapture CenterTM) ... 3-17 Copy From PCC (PhotoCapture CenterTM) ............... 3-18 Copy To Application ................................................. 3-19 COPY ............................................................................. 3-20 PC-FAX .......................................................................... 3-22 Send ......................................................................... 3-22 Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) ................ 3-23 Address Book ........................................................... 3-24 Setup ........................................................................ 3-24 DEVICE SETTING.......................................................... 3-25 Remote Setup (not available for MFC-210C) ........... 3-25 Quick-Dial (not available for MFC-210C).................. 3-26 Ink Level ................................................................... 3-26 4 5 Using MFC Remote Setup (For Windows®) ....................... 4-1 MFC Remote Setup (not available for MFC-210C) .......... 4-1 Using Brother PC-FAX software (For Windows®) ............. 5-1 PC-FAX sending............................................................... 5-1 Setting up user information......................................... 5-2 Sending setup............................................................. 5-3 Outside line access .................................................... 5-3 Include header............................................................ 5-3 User interface ............................................................. 5-4 Simple style ............................................................ 5-4 Facsimile style........................................................ 5-4 Address Book ............................................................. 5-5 Speed-Dial setup .............................................................. 5-6 Brother Address Book ................................................ 5-7 Setting up a Member in the Address Book ................. 5-8 Setting up a Group for Broadcasting .......................... 5-9 Editing Member information...................................... 5-10 Deleting a Member or Group .................................... 5-10 Exporting the Address Book ..................................... 5-10 Importing to the Address Book ................................. 5-12 Setting up a Cover Page .......................................... 5-14 Entering Cover Page Information ............................. 5-15 Sending a file as a PC-FAX using the Facsimile style user interface ............................................... 5-16 Redial ................................................................... 5-17 Sending a file as a PC-FAX using the Simple style user interface........................................................ 5-17 iv Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only).......................5-19 Running PC-FAX Receiving .....................................5-19 Setting up your PC.................................................... 5-19 Viewing new PC-FAX messages ..............................5-20 6 Using the PhotoCapture CenterTM from your PC (For Windows®) (not available for MFC-5440CN and MFC-3240C) .............. 6-1 For USB cable users......................................................... 6-1 For Network cable users................................................... 6-3 Network Scanning (For Windows®) (not available for MFC-3240C and MFC-210C) .................. 7-1 Network License ......................................................... 7-1 Registering your PC with the machine........................ 7-2 Using the Scan key........................................................... 7-5 Scan to E-mail (PC) .................................................... 7-5 Scan to Image ............................................................ 7-6 Scan to OCR............................................................... 7-7 Scan to File................................................................. 7-8 Using your mach ...